HomeMy WebLinkAbout10/21/2014 Kensington Business Center Jogging Path & Lighting ImprovementsMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VILLAGE ENGINEER
DATE: OCTOBER 15, 2014
SUBJECT: KENSINGTON BUSINESS CENTER JOGGING PATH AND LIGHTING
IMPROVEMENTS
DESIGN AND CONSTRUCTION ENGINEERING RECOMMENDATION
NOT TO EXCEED $91,139.86
Background
As part of the Kensington Business Center development in the 1980's, the annexation agreement
requires the Village to maintain certain amenities within the Business Park, including the jogging
path and the jogging path lighting system. The jogging path pavement is deteriorating and in
need of repair. The lighting system is experiencing numerous wiring failures and because of the
age of the system, needed lamp and fixture replacement is becoming more difficult.
The jogging path spans across the business park from east to west and has fingers to the north
and south to provide connectivity to the entire business park. The existing lighting system is not
continuous but provides lighting at critical locations along the path. To facilitate the design and
construction of the improvements, the path improvements have been split into 3 phases: Phase 1
— west of Feehanville Drive, Phase 2 — between Feehanville Drive and Business Center Drive, and
Phase 3 — east of Business Center Drive. Attached is an exhibit depicting the 3 phases. It is the
Village's intent to have the entire project, all three phases, designed at this time, as three separate
sets of plans and bidding documents, and construct Phases 1 and 2 in 2015. To accomplish this,
staff is seeking at this time to enter into a contract for Design Engineering for Phases 1, 2 and 3
and for Construction Engineering for Phases 1 and 2.
Discussion
As permitted by the Qualification Based Selection process, the Village solicited Statements of
Qualifications from 4 qualified engineering consulting firms for design engineering services for the
jogging path pavement and the jogging path lighting system and for construction engineering
services for the jogging path pavement and the jogging path lighting system. Each firm was asked
to submit as part of their proposal the following information:
1. Resumes of key personal and related experience on similar type projects.
2. A summary of the firms approach to the project.
3. A staff hour estimate for major phases of work.
4. A project schedule.
Tasks that were identified to be performed included:
1. Topographic survey
2. Preliminary design
3. Final plan preparation
4. Bidding assistance
2014 Kensington Business Center Jogging Path and Lighting Improvements
October 15, 2014
5. Attending meetings
6. Obtaining all necessary permits from other agencies.
7. Construction engineering layout and inspection.
8. Any additional tasks that the consultant recommends.
The consulting firms' statement of qualifications were reviewed on the basis of their
understanding of our goals and their methodology of the design and construction process. They
were rated (with a maximum score of 18 points) according to these specific categories: relevant
experience, project objectives, project design, understanding of necessary permits, project
construction, and projected work hours to complete tasks.
The rankings are: Gewalt Hamilton Associates, Inc. 15 points
Christopher B. Burke Engineering, Ltd. 14 points
Ciorba group, Inc. 13 points
Baxter and Woodman, Inc. 11 points
Discussions were entered into with the top two ranking consultants and Gewalt Hamilton
Associates, Inc. demonstrated a clear understanding of our project goals and brought to our
attention two additional considerations to our attention. They suggested that an alternate design
consider widening the jogging path pavement to 8' to meet current minimum standard width
and that the condition of the bridges be assessed and include any repairs or replacement of the
bridges if necessary.
Because of their insight into the project, staff requested a cost proposal from Gewalt Hamilton,
Inc. to perform the tasks as identified including potential for widening the path and bridge
inspections. They submitted a not to exceed cost of $91,139.86 based on 822 hours to complete
the project. This averages out to a rate of $110/hour. It is the opinion of staff that the work
hours allotted are reasonable and the rate is competitive and comparable to rates of recent
projects.
Gewalt Hamilton has satisfactorily provided engineering services for a number of projects for the
Village of Mount Prospect, most recently the Kensington Road Reconstruction Project.
Recommendation
It is my recommendation that the Village Board accept the proposal from Gewalt Hamilton
Associates, Inc. for Design Engineering of Phases 1, 2 and 3 and Construction Engineering of
Phases 1 and 2 of the Kensington Business Center Jogging Path and Jogging Path Lighting
Improvements for a not to exceed amount of $91,139.86.
There are funds appropriated in the 2014 Budget for this proposed expenditure.
Please include these items on the October 21St Village Board Meeting Agenda.
u Becker
1 concur with the aJyve reco mendation.
Sean P. Dc1r*,1,,Dire&or of Public Works
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