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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER, MICHAEL E. JANONIS
FROM: WATER/SEWER SUPERINTENDENT
DATE: OCTOBER 14, 2014
SUBJ: BID RESULTS FOR 2014 SEWER LINE SPOT RELAYS ($270,050)
BACKGROUND
Some sewer pipe segments have significant structural defects that can only be effectively
repaired by excavating and replacing segments of sewer main (spot relays).
To facilitate this work in 2014, staff prepared the Sewer Line Spot Relays Project bid document.
The Sewer Line Spot Relay bid package was drafted to procure the services of a sewer
excavation contractor capable of replacing structurally failed pipe.
This memorandum will present the results of bids for spot relay work. The locations of the work
planned for the proposed Sewer Line Spot Relays award are outlined in Attachment A. This
year's proposed project features seventeen (17) point repairs.
BID RESULTS
Prior to letting, twenty-four (24) bid packets were distributed to area contractors experienced in
sewer construction. In addition, public notice was posted in a local newspaper as required. A
mandatory pre-bid conference was held on October 6, 2014 to allow for questions on the plans
and project. Sealed bids were received until 1:00 P.M. on Tuesday, October 14, 2014 at which
time they were opened and read aloud. Six (6) bids were received.
The bid results are as follows:
Bidder
Total Bid
Suburban General Construction, La Grange Park, IL
$245,500.00
Martam Construction, Elgin , IL
$271.630.00
Lenny Hoffman Inc., Wilmette, IL
$275,536.00
Kovilic Constructing Co. Inc., Franklin Park, IL
$295,500.00
A Lamp, Schaumburg, IL
$335,800.00
Maneval Construction, Ingleside, IL
$346,335.00
Page 2 of 2
Bid Results for 2014 Sewer Line Spot Relays ($270,050)
October 14, 2014
DISCUSSION
Staff has evaluated all bids and determined that all bids received are responsive to the request.
All bidders submitted the required bid bonds and appropriate references. All six (6) bidders
attended the mandatory pre-bid conference.
The apparent low bidder for the proposed spot relay work is Suburban General Construction of
La Grange Park, IL. Suburban General has worked on numerous Village projects in the past.
They have met all the bid requirements and submitted the required bid bonds. Previous work
for the Village has been timely, without issue and of high quality.
Staff's estimate on the cost of the repairs for the 2014 project is between $255,000 and
$275,000.
Staff recommends the inclusion of a 10% contingency in the award for this proposed contract
due to the fact that the bid quantities are estimates and actual field measurements will vary. In
this instance, staff is recommending a 10% contingency to the contract award in the amount of
$24,550.00.
The total recommended award will be $270,050.00 ($245,500 base award plus a 10%
contingency of $24,550).
RECOMMENDATION
I recommend that the Village Board award a contract for the 2014 Sewer Line Spot Relays to
Suburban General Construction, Inc of La Grange Park, IL in an amount not to exceed
$270,050.00. Sufficient funds for this proposed contract exist in the current budget.
Matt Overeem
Superintendent Water & Sewer
I concur.
-,an-P. Dorsey
irector of Public Works
H:\Water\projects\2014\Spot Repair Project 2014\Spot Relays Board Report 2014.doc
CC: Village Clerk Lisa Angell
Deputy Director of Public Works Jason Leib
Administrative Superintendent Kristina Jakupovic
File
ATTACHMENT A
October 2014
Printed by JJP/PW
F:1Projects\CASEY12014\SPOT REPAIRS12014SPOTREPAIRS.mxd