HomeMy WebLinkAbout04/11/2000 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, April 11, 2000
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Dennis Prikkel
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee Richard Lohrstorfer Trustee Irvana Wilks
II. ACCEPTANCE OF MINUTES OF MARCH 28, 2000
III. CITIZENS TO BE HEARD
IV. REVIEW STATUS - VILLAGE BOARDS AND COMMISSIONS
Chapter Five of the Village Code is home to the enabling ordinances for all Village Boards and
Commissions. There are currently 15 "official" boards and commissions, including the newly created
Sister Cities Commission operating by the authority of the Village Board. Some boards and
commissions are mandated by Illinois statutes including the Library Board of Trustees, Board of Fire
and Police Commissioners, Zoning Board of Appeals, Plan Commission, Police Pension Board and
Firemen's Pension Board. The other boards and commissions are creations solely of the Village
Board and were designed to address specific issues or needs in the Village. Many of the non-
statutory boards and commissions currently in place have been in existence for many decades.
From time to time the Village Board has undertaken a review of the board/commission structure with
an eye on modifying, consolidating, eliminating or reconfirming the need and/or continued existence
of non-statutory boards and commissions. Interest has again been expressed by the current Village
Board to review the existing board/commission structure. In the past, the Architectural Commission,
Electrical Commission, Recycling Commission, Cable Television Commission, Community Services
and Mental Health Commission and Drainage and Clean Streams Commission have all been
disbanded. In some cases the size of a board or commission has been changed or the meeting
schedule has been modified.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME A CCOMMODA TION TO PARTICIPATE, SHOULD CONTA CT
THE VILLAGE MANAGER'S OFFICE AT '100 SOUTH EMERSON, MOUNT PROSPECT,
ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
The Committee of the Whole meeting would provide an initial forum to discuss the status of each
board and commission. The Chairperson of each board and commission has been invited to attend
the Committee of the Whole discussion. It is presumed that from this initial discussion staff will be
given direction to either research issues or transmit to individual boards and commissions the
thoughts expressed by the Village Board. Thereafter discussions could be held with the idea that
appropriate ordinance revisions would be drafted and acted upon by the Village Board.
V. CONSENT AGENDA DISCUSSION
During a Village Board retreat in 1998 a number of Village Board members suggested consideration
of a Consent Agenda format change to speed the flow of the Village Board meetings. Ironically
enough that was not the first time there was some discussion regarding a consent agenda, previous
research and discussion took place in 1978 regarding the use of a consent agenda.
The use of a consent agenda is very prevalent throughout the Northwest Municipal Conference
members. A survey conducted in 1999 revealed that of the 31 communities that responded to the
survey only four did not utilize a consent agenda, including Mount Prospect. The primary use of a
consent agenda is streamline the decision process of the Village Board. In order to fully benefit from
the use of a consent agenda there may some need to reconsider the current order of business.
Samples of consent agendas and municipal codes from other communities are provided for
informational purposes. Based on the discussion and direction of the Village Board regarding the
possible use of a consent agenda additional follow-up could be undertaken whereby various
ordinances would be modified to incorporate the use of a consent agenda.
VI. ELECTED OFFICIAL REIMBURSEMENT POLICY
It is common for elected officials to be invited to a variety of functions based in part to their position
as an elected official. Many of the functions require some type of payment for the event which,
dependent on the number of events they are invited to each year, could become a burden for elected
officials. The Village has no official policy to assist or pay for such events and some elected officials
have inquired about what is expected from them in terms of event attendance when they must pay
for each event out of their own pocket. In an effort to clarify this dilemma a draft policy created for
consideration.
Based on the discussion and follow-up desired a policy could be implemented in time for the Fiscal
Year 2001 budget process.
VI. VILLAGE MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
CLOSED SESSION
LITIGATION
5 ILCS 120/2 (c) (11)-"When an action against, affecting or on behalf of the particular public body
has been filed and is pending before a court or administrative tribunal, or when the public body finds
that an action is probable or imminent, in which case the basis for the finding shall be recorded and
entered into the minutes of the closed meeting."
H:\GEN\Cow~Agenda\041100 COW Agenda.doc