HomeMy WebLinkAbout08/05/2014 VB MinutesMINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
August 5, 2014
CALL TO ORDER Mayor Juracek called the meeting to order at 7:01 p.m.
ROLL CALL Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Korn
Trustee Matuszak
Trustee Steven Polit
Trustee Michael Zadel
Absent: Trustee Richard Rogers
PLEDGE OF PLEDGE OF ALLEGIANCE
ALLEGIANCE Pledge of Allegiance led by Trustee Korn
INVOCATION
INVOCATION Mayor Juracek gave the Invocation,
MINUTES
MINUTES Mayor Juracek noted the following revisions to the draft minutes presented for Village Board
approval:
-Omission of pages 2 and 4; pages 2 and 4 inserted.
■Appointments — Sister Cities Commission Reappointments; corrected to read Gerald
"Skip" (Janice Farley.
Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village
Board meeting held July 15, 2014.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried..
APPROVE BILLS APPROVE BILLS
Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT
MAYOR'S REPORT A. Accolades
None.
SETTLEMENT B. Motion to approve settlement agreement between the Village of Mount Prospect and Ye Olde
AGREEMENT; THE Town Inn.
VILLAGE OF
MOUNT PROSPECT Under the agreement the Village will pay Mr. Curtis, Ye Olde Town Inn owner, $6.5 million;
AND YE OLDE Village insurance company will pay $6,060,998 and Village of Mount Prospect will pay
TOWN INN $439,002. In a prepared statement Mayor Juracek stated the Village of Mount Prospect and Ye
Olde Town Inn agreed to a nondisclosure and nondisparagement clause. However, as permitted
under the agreement, Mayor Juracek acknowledged that as negotiated, the settlement clearly
recognizes that by settling, neither the Village nor any defendants admit to or have been found
liable with respect to any of the allegations of the complaint.
Mayor Juracek stated the agreement is subject to the Freedom of Information Act (FOIA) and
will be available upon written request.
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Trustee Hoefert, seconded by Trustee Zadel, moved to approve the settlement agreement
between the Village of Mount Prospect and Ye Olde Town Inn.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
SETTLEMENT C. Motion to approve settlement agreement and mutual release between the Village of Mount
AGREEMENT: Prospect and Maria Caputo.
VILLAGE OF
MOUNT PROSPECT Village Manager Mike Janonis stated this was a settlement for a trip and fall; settlement of
AND MARIA $160,000.
CAPUTO
Trustee Hoefert, seconded by Trustee Zadel, moved to approve settlement agreement and
mutual release between the Village of Mount Prospect and Maria Caputo.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
APPOINTMENTS APPOINTMENTS
None.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
HEARD None.
CONSENT AGENDA CONSENT AGENDA
Trustee Polit, seconded by Trustee Korn, moved to approve the following business items:
APPROVE BILLS 1. Bills dated July 10 —July 30, 2014
2. Motion to accept bid for high - service pump rehabilitation in an amount not to exceed
HIGH SERVICE $86,687.
PUMP REHAB
(VBA 34 -14) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
None.
NEW BUSINESS NEW BUSINESS
1st reading of An Ordinance Amending Chapter 5, Articles II Through XVII of the Village Code of
AMEND CHAPTER Mount Prospect.
5, (BOARDS AND
COMMISSIONS) Mayor Juracek presented for a first (1 reading of An Ordinance Amending Chapter 5, Articles
OF THE MOUNT II Through XVII of the Village Code of Mount Prospect. This ordinance amends Chapter 5,
PROSPECT Articles II through XVIII of the Village Code of Mount Prospect. The most significant addition to
VILLAGE CODE Chapter 5 is the creation of Article II which serves as an "overlay" article that provides general
governance direction regarding the Mayor's authority to act under certain circumstances as well
as how the various boards and commissions conduct business. Most of the specific articles
pertaining to the boards and commissions remain relatively unchanged with the exception of
Article XV, "Sister Cities Commission." A review and discussion of the revisions to Chapter 5
was conducted at the May 13, 2014 Committee of the Whole meeting.
Mayor Juracek took the opportunity to thank the citizens who currently volunteers as members
of various Boards and Commissions. Descriptions of the Boards and Commissions as well as
the application are on the Village's website. Mayor Juracek encouraged anyone interested in
serving the community as a Board /Commission member to complete the on -line application.
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Trustee Hoefert stated serving as a member of one of Mount Prospect's Boards /Commissions is
a great way to become involved.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings
of an ordinance:
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Polit, seconded by Trustee Zadel, moved for approval of Ordinance No. 6149:
AN ORDINANCE AMENDING CHPATER 5, ARTICLES II THROUGH XVIII OF THE
ORD 6149 VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
MANAGER'S
MANAGER'S REPORT
REPORT
A. Motion to accept bid for 2014 combined sewer televising contract in an amount not to
exceed $404,706.67.
COMBINED SEWER
TELEVISING
Public Works Director Sean Dorsey presented background information including bid process,
CONTRACT (VBA
bid results and staff recommendations. In 2004 the Village completed a Combined Sewer
35 -14)
System Evaluation Study; the study identified almost $15 million worth of combined sewer
repair work. The study categorized and prioritized the work to be completed. To date, the
bulk of the major defects (all of categories 5 and 4, with a large portion of category 3) have
been corrected. The remaining lineal footage is considered low to moderate risk (categories 1
to 3).
Staff has prepared a sewer televising project to assess the condition of the balance of the
combined sewer system that has not been lined. The project includes 190,600 lineal feet of
unlined combined sewer. The video resulting from this televising project will be collected and
organized for review and condition assessment.
A final report denoting condition assessment and projected cost estimates for any remaining
combined sewer rehabilitation work will be presented in the spring of 2015.
Two (2) bids were submitted; Visu -Sewer of Illinois ((367,915.67) and Hydro- Vision
Technology, LLC ($398,334.70). Engineer's estimate for this work was $484,000.
Staff recommend the contract be awarded to the lowest cost responsible bidder, Visu -Sewer
of Illinois in an amount not to exceed $404,706.67; includes 10% contingency of $36,791 to
allow for any unforeseen circumstances and adjustments for final quantities.
In response to questions from the Village Board, Mr. Dorsey provided the following:
■ Federal mandates for combined sewers.
-Few surprises found; most significant was with MWRD connection system. So deep could
have been a sink hole.
-Cost of repairs — Category 5; couple of million dollars.
-Village compliant; uses national standards.
Village Board Comments
-Extremely important work for the on -going benefit of the Village.
■ Financial benefit to Village when bid is less than engineer's estimate.
Trustee Hoefert, seconded by Trustee Zadel, moved to accept bid for the 2014 combined sewer
televising project from Visu -Sewer Illinois, LLC in an amount not to exceed $404,706.67.
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Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
2014 BACKYARD B. Motion to accept bid for 2014 backyard drainage program in an amount not to exceed
DRAINGAGE $100,000.
(VBA 36 -14)
Public Works Director Sean Dorsey presented background information including bid process,
bid results and staff recommendations. Mr. Dorsey stated that in 2008 the Village Board
authorized staff to proceed with the Backyard Drainage Program to assist residents in reducing
backyard flooding. Since that time staff have received requests for assistance for over 270
residential properties; 177 properties are eligible, 136 remain on wait list.. Mr. Dorsey provided
a brief overview of the program which includes; identifying properties with the worst flooding;
survey of existing conditions and design of plans to better drain each of the properties. Each
design includes 1) an inlet in the backyard; 2) a restrictor to protect the Village sewer system
and 3) a rain garden. Following construction the property owners are responsible for
maintenance of the storm sewer and rain gardens on their private properties; the Village
maintains the new storm sewer in the public right of way. Mr. Dorsey stated the Backyard
Drainage Program is not a flood relief solution but a mechanism for the water to quickly infiltrate
into the ground.
This is the fourth (4th) year of the Backyard Drainage Program; 2009 (1st year) — completed
installation at eleven (11) sites; 2011 (2nd year) completed installation at seven (7) sites and
2014 four (4) sites. Funding for this program was not available in 2010 or 2012; no construction
was performed. Staff estimate the 2014 program will allow for installation at four (4) sites;
$25,000 per site..
The Village received three (3) bids for the 2014 Backyard Drainage Program. The low bid, of
$90,620 was submitted by Martam Construction., Inc. Martam has successfully completed work
on several Village projects, including the 2009 Backyard Drainage Program.
Based on the estimated quantities and capability to extend the program, if the opportunity
presents itself, staff recommend the contract for the 2014 Backyard Drainage Program be
awarded, up to the budgeted amount of $100,000, to the low bidder Martam Construction, Inc.
In response to from questions from the Village Board Mr. Dorsey provided the following:
• Residents have been compliant in maintaining backyard drainage.
• Do not anticipate completion of program any time soon; Village funding allows for completion
of four (4) properties per year. Continue to get requests; increase with the amount of water
Village gets.
-Village does require residents to obtain permit to re -grade property; difficult to enforce
compliance.
-Residents unaware regarding may create water issues for neighbors; unintentional.
■ Look for area with multiple properties; one (1) solution.
-Mid-block properties; water getting caught in middle of block.
-Criteria for properties selected to participate in drainage program; 1) number of properties
involved; 2) depth of water; 3) how long water stays on property and 4) threat to structure; threat
to structure is highest priority.
-Rain garden size varies; 4 -5 feet deep; up to 15 feet wide and 20 feet long. Approximate cost
is $25,000.
-Village does offer plans for rain gardens at no cost to residents. Residents can construct on
their own at their cost at any time.
-To date residents not interested in program if there is a cost to homeowner; full or fifty -fifty.
-Properties with simple solution to drainage problem have been weeded out.
-Staff can and will categorize properties according to severity.
■Garden /plants are least expensive aspect of drainage program.
-August 4 th rainfall — no flooding reported to Village.
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Village Board Comments
-Enhance community education; how re- grading /gardening /natural movement of soil alters flow
of water runoff; impact to neighborhood. Keep as a regular article in Village Newsletter.
-Rain gardens not just a hole in the ground; provide significant relief to neighborhoods with
water issues.
-Evaluate funding of backyard drainage program; structure as cost/share.
Recommend discussion of community education, permit enforcement, funding and long -term
options for program at future Committee of the Whole meeting.
Trustee Zadel, seconded by Trustee Polit, moved for approval of request to accept the bid from
Martam Construction, Inc. for the 2014 Backyard Drainage Program up to the budgeted amount
of $100, 000.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
C. Motion to accept bid for high - service pump rehabilitation in an amount not to exceed
$86,687.
Approved under the Consent Agenda.
D. Status
Village Manager Janonis announced the following community events:
■ Coffee with Council — Village Hall Community Center
Saturday, August 9 th 9 — 11:00 am
OTHER BUSINESS OTHER BUSINESS
Public Works Director Sean Dorsey stated the northbound lane of Route 83 in front of the
Sakura site would be closed beginning August 6 th for water main repair. Detour signs and police
personnel will be in place for the disruption in traffic. Anticipates northbound lane will be
reopened within two (2) days.
Mr. Dorsey also provided the following in response to questions from the Village Board:
■ Brick sidewalk repairs — not mortared into place.
-Water tower painting firm did a great job; cellular companies still working to get their
equipment back on the water tower.
Trustee Hoefert stated he has received many complimentary remarks about the newly painted
water tower.
Trustee Matuszak stated the recent water ban in Ohio demonstrates the importance of having
and maintaining the Village's back -up water system (wells).
ADJOURN ADJOURN
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Matuszak, seconded by Trustee Korn, moved to adjourn the meeting.
By unanimous vote the August 5, 2014 Village Board meeting adjourned at 8:01 p.m.
M. Lisa Angell
Village Clerk
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