HomeMy WebLinkAbout04/01/2014 Material Testing Contract Award 2014Al?/ Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: PROJECT ENGINEER
DATE: MARCH 27, 2014
SUBJECT: 2014 MATERIAL TESTING
CONTRACT AWARD (NOT TO EXCEED $47,000)
BACKGROUND
For this year's construction season and similar to previous years, the Public Works Department requires
the services of a material testing consultant. This consultant would perform material testing services for
our Street Improvement Program and the various sidewalk cost -share and improvement programs.
REQUEST FOR PROPOSALS
In conjunction with our 2014 Street Resurfacing Program, we sought a request for proposal from five
material testing consultants. The following three consultants submitted a proposal and statement of
qualifications:
American Geo- Engineering, Inc.
Rubino Engineering, Inc.
Seeco Consultants, Inc.
These three consultants submitted documentation that indicated their ability to perform the necessary
services. All of the consultants also included references to past work and qualifications of the personnel
who will be evaluating the material samples.
DISCUSSION
The submittals were ranked using a 6 -point evaluation criteria form.
We evaluated the consultants by considering:
• Proper response to proposal request
• Project understanding, implementation plan, and methods
• Education and experience of key personnel
Regional experience on similar projects
Local experience on similar projects
Proximity of the consultant's office location to the project site
With a maximum best score of 18 points possible, the proposals were reviewed and rated with the
following results:
Rubino Engineering, Inc. 15/18 points
American Geo- Engineering, Inc. 11/18 points
Seeco Consultants, Inc. 8/18 points
2014 Material Testing Contract Award (Not To Exceed $47,000)
March 27, 2014
Page 2 of 2
After reviewing, evaluating and ranking each submittal, we established that Rubino Engineering, Inc. of
Elgin, Illinois was the most qualified. We then contacted Rubino Engineering and involved its
representatives in a negotiation process which produced a proposal_ for final scope and compensation.
Considering previous years, we estimate that the cost for material testing is approximately $2,700 per
mile. Therefore, the estimated cost for material testing for this year's 18.8 mile program should be
approximately $51,000. Based on our evaluation and our review of the final scope and compensation
requirements, we have determined that Rubino Engineering, Inc. is the most qualified and can perform the
necessary services at the reasonable quoted price of $47,000. The services listed in the proposal are based
on estimated jobsite work hours using averages from previous years and prorated for the anticipated work
for this year. Many factors can influence the actual jobsite work hours for quality assurance testing,
especially weather.
Rubino Engineering, Inc. has completed material testing services for the Village in conjunction with
previous Street Resurfacing Programs and their work has been acceptable.
RECOMMENDATION
Staff recommends awarding the contract for Material Testing to the most qualified firm, Rubino
Engineering, Inc. of Elgin, Illinois in an amount not to exceed $47,000. Sufficient funds exist in the
current budget for this proposed expenditure.
/ J el Michalik
I concur with the above recommendation
`� -
Pubfic Works Director Sean P. Dorsey
JM/jm
C: Public Works Director Sean P. Dorsey
viiiage Engineer Jeff wuibecker
H:\Engineering\Pavement\Testing\2Ol4Vanonis-Testing-l.docx