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HomeMy WebLinkAbout2. VB Minutes 03/04/2014MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 4, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Zadel INVOCATION INVOCATION Trustee Rogers gave the Invocation. MINUTES MINUTES Trustee Polit, seconded by Trustee Rogers, moved to approve the minutes of the regular Village Board meeting held February 18, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion approved. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A.1 reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) AMEND CHAPTER OF THE VILLAGE OF MOUNT PROSPECT. 13, (ALCOHOLIC LIQUORS) OF THE B. 1' reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT. Mayor Juracek presented for first (1 readings, two (2) ordinances amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. A.) An ordinance amending the Village Code by decreasing the number of Class "P -3" liquor licenses by one (1) issued to Walgreen Company d /b /a Walgreens #00209, 1028 South Elmhurst Road and increasing the number of Class "P -2" licenses by one (1) for Walgreen co. d /b /a Walgreens #00209, 1028 South Elmhurst Road and B.) An ordinance amending the Village Code by decreasing the number of Class "P- 3" liquor licenses by one (1) issued to Bond Drug Company of Illinois, LLC. d /b /a Walgreens #05107, 1701 East Kensington Road and increasing the number of Class "P -2" licenses by one (1) for Bond Drug Company of Illinois, LLC d /b /a Walgreens #05107, 1701 East Kensington Road. Village Manager Michael Janonis stated Walgreens requested the change in liquor license classifications at both Mount Prospect locations. The "P -2" license allows for the sale of full service alcoholic packaged goods; beer, wine and spirits. Village staff met with the District Manager and store managers; discussion included the Village's sensitivity to the sale of alcohol to minors and intoxicated individuals and the required certified liquor servers training course. Walgreens has submitted all required applications /fees and committed to compliance with all Village regulations. 1 of 5 Minutes of the Regular Meeting of the March 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Village Board Comments: -Expansion of product line is a return to sale of packaged goods Walgreens provided in previous years. ■ Walgreens expanding product line in other communities — no apparent reports of expanded product line being problematic. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays; None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6126: ORD 6126 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Zadel, moved for approval of Ordinance No. 6127: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6127 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. AMEND CHAPTER C. 1St reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) 13, (ALCOHOLIC OF THE VILLAGE OF MOUNT PROSPECT. LIQUORS) OF THE VILLAGE CODE Mayor Juracek presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class "F -1" liquor licenses by one (1) issued to Torishin Inc. d /b /a Ramen Misoya, 1584 South Busse Road Mayor Juracek stated Torishin remains in business but has chosen to discontinue the sale and service of alcohol. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6128: 2of5 Minutes of the Regular Meeting of the March 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT ORD 6128 PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS B. Appointments None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Mr. George Clowes South Elm Street Mr. Clowes addressed the Village Board regarding Public Access Television. Citing various local programs he is involved with Mr. Clowes highlighted the importance of Public Access Television. Unfortunately, he believes the recent action by Comcast to close the Skokie location suggests the availability of Public Access programming may be short -term; the only remaining Comcast Public Access facility is in Mount Prospect. While it is unclear what will happen in the long -term Mr. Clowes wanted to bring this to the Village Boards attention and seek their support for Public Access programming. Village Manager Janonis stated he has discussed Comcast's recent decision with the Village's TV Production Coordinator, Mr. Howard Kleinstein. One (1) of the options discussed was to organize a consortium of local municipalities to maintain a shared studio for public access. There was a brief discussion regarding the change in technology and how it has affected the use of public access equipment and locations. Mayor Juracek thanked Mr. Clowes; stating that while technology may be different the Village recognizes the value of public access programming and shall remain vigilant in its efforts not to lose local public access. CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Rogers, moved to approve the following business items: APPROVE BILLS 1. Bills dated February 13 — February 26, 2014 2. A RESOLUTION AUTHORIZING APPROVAL OF THE ZONING MAP OF THE RES 14 -14 VILLAGE OF MOUNT PROSPECT 3. Motion to accept quote from Equipment Management Company for the purchase of EXTRICATION Genesis extrication equipment in an amount not to exceed $67,628. EQUIP. VBA 13 -14 4. Motion to approve request to accept state bid price for the purchase of 27 Dell PCs in an amount not to exceed $28,415.90. DELL PCS VBA 14 -14 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. A RESOLUTION IN SUPPORT OF WINDY CITY LAND, LLC (WINDY CITY LIMOUSINE CLASS 6B TAX COMPANY LLC) 1501 FEEHANVILLE DRIVE, MAKING APPLICATION FOR COOK ABATEMENT COUNTY CLASS 6B TAX ABATEMENT This item was deferred at the February 18, 2014 Village Board meeting until the March 4, 2014 Village Board meeting by a vote of 6 -0. Mayor Juracek stated since the February 18, 2014 meeting the petitioner has withdrew the request for approval of the application for Cook County Class 6B tax abatement. The petitioner notified Community Development Director Bill Cooney that the transaction between Windy City and the current owner had been terminated; Windy City is no longer considering the 1501 Feehanville Drive location. 3of5 Minutes of the Regular Meeting of the March 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Korn, moved to accept petitioner's request to withdraw request for a Class 6b property tax abatement at 1501 Feehanville Drive, Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. NEW BUSINESS NEW BUSINESS A. A Resolution Authorizing Approval of the Official Zoning Map of the Village of Mount Prospect. Approved under the Consent Agenda. MANAGER'S MANAGER'S REPORT REPORT A. Motion to accept bid for the 2014 Street Resurfacing Program in an amount not to exceed $8,961,280. 2014 STREET RESURFACING Public Works Director Sean Dorsey presented background information and staff PROJECT recommendation for the 2014 Street Resurfacing Program. The goal of the Village's Street VBA 12 -14 Resurfacing Program is to maintain an average 20 -year life for all Village streets; this requires that 6.8 miles of Village streets are resurfaced on a yearly basis. In addition to the 6.8 mile criteria, this year's program includes 12.0 miles of streets; due to reduced funding in previous years the additional 12 miles are considered "backlog." The 2014 program is being funded through the street improvement fund and supplemented by bonds. Due to the size of this year's program it is to the Village's advantage to delay the use of Motor Fuel Tax (MFT) funds until next year; this will allow the Village to streamline the preparation of plan /specifications to meet the 2014 project schedule. Three (3) contractors submitted bids: the lowest bid submitted for the project was from Arrow Road Construction Company; $8,393,393.41. (Engineer's estimate was $9,292,817.00) The Village budget for this project is $9,705,280; $744,000 from this amount has been set aside for resurfacing of streets as part of the Isabella Storm Drainage Improvement Project. Staff recommend the 2014 Street Resurfacing Program contract be awarded to the low bidder Arrow Road Construction in an amount not to exceed $8,961,280. In response to questions from the Village Board, Mr. Dorsey provided the following: • Concrete curb and sidewalk to begin as early as possible in March. • Work will be done in waves — least disruptive to residential streets. • Three (3) - four (4) weeks between milling machine work; milling machine controls operation, • Public Works staff will oversee project; good communication with Arrow Road. • Public Works will distribute Residential Information Bulletins (RIBs) to keep residents affected by project up to date on work schedules. Will also notify other entities that may be impacted by work; schools, bus companies, etc. ■ 2014 will be more difficult — more streets to be resurfaced. ■ Map /list of streets to be resurfaced will be distributed. ■ Bid price — 10% under Engineers estimated cost. Village Board Comments • Good decision to delay use of MFT funds until next year; beneficial to project schedule. • Arrow Road — Mount Prospect contractor. • Arrow Road — proven expertise and knowledge. • Similar catch -up work performed in the 1990's. Trustee Hoefert expressed his concern with the condition of roads and quality of repair work done on roads not maintained by the Village. He referenced the Kensington Road project and the Village's agreement with the state to take ownership of the road at the completion of the extensive road improvement project. 4 of 5 Minutes of the Regular Meeting of the March 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert questioned if a similar agreement could be negotiated with Cook County for Busse Road improvements. Mr. Dorsey stated at the request of the Village, Cook County did some repair work to Busse Road last year. He noted the concrete pieces on Busse Road between Golf Road and Lonnquist Boulevard are maintained by the State. Cook County has indicated road improvements to Busse Road would be conditional; jurisdictional transfer of the road to the Village of Mount Prospect. The Village believes having the Illinois Department of Transportation (IDOT) take jurisdiction would be the logical extension for road maintenance. Village Manager Janonis stated if the Village Board wanted to pursue improvement of Busse Road staff could initiate conversations with the County and State; open discussion of jurisdictional exchanges. There appeared to be a general consensus for staff to initiate contact with State and County officials to discuss how best to facilitate improvements to Village roads that are not under the Village's jurisdiction In response to Trustee Korn's question regarding the Isabella drainage project and street resurfacing project, Village Manager Janonis stated staff would provide an update of the Isabella drainage project at the April 8, 2014 Committee of the Whole meeting. Trustee Zadel, seconded by Trustee Polit, moved for approval of request to accept bid for 2014 Street Resurfacing Program in an amount not to exceed $8,961,280. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried B. Motion to accept quote bid from Equipment Management Company for the purchase of Genesis extrication equipment in an amount not to exceed $67,628. Approved under the Consent Agenda. C. Motion to approve request to accept state bid price for the purchase of 27 Dell PCs in an amount not to exceed $28,415.90. Approved under the Consent Agenda. D.Status -Coffee with Council — March 8, 2014, 9:00 a.m. to 11:00 a.m, Village Hall — Community Center OTHER BUSINESS OTHER BUSINESS ■ Removal of holiday decorations. Village Code requires outdoor holiday decorations be removed sixty (60) days after the holiday. After a brief discussion there was a general consensus to leave the regulation in place as written. The Village uses a common sense approach with enforcement and will work with residents who are not in compliance. It was noted that the removal of holiday lighting is also a public safety issue; lights are not designed for extended outdoor exposure — potential safety hazard. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the March 4, 2014 Village Board meeting adjourned at 7:57 p.m. M. Lisa Angell Village Clerk 5of5 Minutes of the Regular Meeting of the March 4, 2014 Mayor and Board of Trustees of the Village of Mount Prospect