HomeMy WebLinkAbout02/18/2014 Purchase of Standby Emergency Generator Station 11 (CIP)- Joint PurchaseMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
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TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: WATER & SEWER SUPERINTENDENT
DATE: FEBRUARY 4, 2014
SUBJECT: PURCHASE OF STANDBY EMERGENCY GENERATOR STATION 11
(CIP) — JOINT PURCHASE ($306,610)
Background
In the capital improvement program (CIP), there are funds available to provide diesel -
powered emergency generators for the Village's deep wells and pumping stations. The
deep wells and pumping stations are the Village's emergency water source in the event
that flow from the North West Suburban Municipal Joint Action Water Agency
(NSMJAWA) is disrupted. The generators installed as part of this program are designed
to power the entire booster station facility; including simultaneously running the deep
well and the booster pumps.
Presently diesel generators are installed at Stations 5 and 16 with the latest currently
being installed at Station 17. The current budget contains funds to purchase and install
an emergency generator at Booster Station 11. This will be the last generator
installation at the Booster Pumping Stations leaving Station 4 as the only station without
an emergency generator due to site space constraints.
With each generator, there will be a super critical muffler, a sound attenuated enclosure
to house the generator and an above - ground, fire - rated, 4,000 gallon concrete diesel
fuel storage tank. The physical size of these units (241 x 10'W x 8'H) makes it
impractical for the unit to be configured as a tow - behind portable and so the
specifications call for a permanent installation.
With the 2012 purchase, the Village used a joint purchasing arrangement with the
National Joint Powers Alliance (NJPA) to obtain the best competitive pricing. The
Village Code specifically provides that competitive bidding is not required when the
village, pursuant to its home rule powers, enters into a joint purchasing contract for
Bid Results for Standby Emergency Generator — Station 11(CIP) Joint Purchase
February 4, 2014
Page 2 of 3
materials, supplies, or equipment with another entity which has conducted competitive
bidding for those materials, supplies or equipment. Section 4.103G (2).
Staff requested current NJPA pricing for the Station 11 emergency generator with all
accessories identical to the system that was purchased in 2012.
Discussion
Patten Power Systems of Elmhurst, Illinois is the regional Caterpillar representative and
provided a NJPA quote of $306,610 for the 750 kW diesel generator and accessories
needed to provide standby power for Station 11.
The purchase price for the generator system obtained in 2012 was $300,760. The
increase in price of $5,850 dollars represents a 1.9% increase in price. An increase in
the generator price was the largest portion and this is a result of a contract wage rate
increase throughout Caterpillar.
Patten Power Systems has successfully worked with the Village on several recent
projects including the standby generator for the Village Hall and the generators at
Station 5, 16 and 17. Staff finds that Patten Power Systems of Elmhurst, Illinois is a
responsible provider and recommends that the Board award the NJPA joint purchase to
Patten Power Systems.
The final phase of this project would be to prepare the bid specifications to perform the
installation of the generator set at Station 11. A bid award for this work will be
forthcoming later this spring for the Board's consideration. Delivery of the generator will
take approximately 20 weeks or until mid to late June
Bid Results for Standby Emergency Generator — Station 11(CIP) Joint Purchase
February 4, 2014
Page 3 of 3
Recommendation
I recommend that the Village Board authorize staff to use the joint purchasing contract
through the National Joint Powers Alliance for the acquisition of a diesel standby
generator package from Patten Power Systems of Elmhurst, Illinois at a cost not to
exceed $306,610. Sufficient funds for this proposed purchase are available in current
2014 Budget.
Matt Overeem
Water & Sewer Superintendent
I Concur.
Semi P. Dorsey
Director of Public Works
MO/ meo
H: \Water \projects\2014 \generator 11 \emergency generator station 11 board award.docx