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Home My WebLink About2. VB Minutes 01/21/2014MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 21, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Zadel gave the Invocation, MINUTES MINUTES Trustee Hoefert, seconded by Trustee Rogers, moved to approve the minutes of the regular Village Board meeting held January 7, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion approved. FINANCIAL MONTHLY FINANCIAL REPORT AND APPROVE BILLS REPORT AND Mayor Juracek stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE BILLS APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. 1 st reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code AMEND CHAPTER of Mount Prospect. 13, (ALCOHOLIC LIQUORS) OF THE Mayor Juracek presented for a first (1 an ordinance amending Chapter 13 (Alcoholic Liquors) VILLAGE CODE of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class "P -1" liquor licenses by one (1) issued to Cindy Liquors Inc. d /b /a Gold Eagle Liquors, 1721 West Golf Road. Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6117: ORD 6117 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 1 of 6 Minutes of the Regular Meeting of the January 21, 2014 Mayor and Board of Trustees of the Village of Mount Prospect APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA APPROVE BILLS DEMOLITION, 1112 N. ELMHURST RD. VBA 01 -14 OLD BUSINESS NEW BUSINESS CLASS 6B TAX ABATEMENT, 891 FEEHANVILLE DRIVE B. Appointment Mayor Juracek presented the following appointment for Village Board approval: Centennial Commission Appointments Sharon Anderson Term expires December 2018 Trustee Zadel, seconded by Trustee Polit, moved to approve the appointments and reappointment as listed above: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Matuszak, seconded by Trustee Polit, moved to approve the following business items: 1. Monthly Financial Report — December 2013 2. Bills dated January 1- January 15, 2014 3. Motion to accept proposal for the demolition of 1112 North Elmhurst Road in an amount not to exceed $22,080. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS None NEW BUSINESS A. A Resolution in Support of Cummins Allison, 891 Feehanville Drive Making Application for an Extension of Cook County Class 6B Tax Abatement. Mayor Juracek presented a resolution in support of Cummins Allison, 891 Feehanville Drive, making application for Cook County Class 6b tax abatement. Community Development Director William Cooney stated Cummins Allison is seeking approval for renewal of a Class 6b property tax incentive. The renewal would be for an additional twelve (12) years and would enable Cummins Allison to maintain their operations in Mount Prospect. Cummins Allison currently employs 470 individuals, 24 of whom reside in Mount Prospect. In addition, Cummins Allision owns and occupies three (3) other buildings in the Kensington Business Center; these buildings do not benefit from the Class 6b incentive and pay over $700,000 annually in property taxes. The Village has granted several Cook County Class 6b tax incentives to attract and retain business; the Class 6b incentive reduces the assessment level for qualified manufacturing and warehouse /distribution facilities. Village Board Comments -Cummins Allison excellent partner in community for many years; pleased Cummins Allison staying in Mount Prospect. -Class 6b tax numbers greater than vacant property. -Class 6b — helps create local jobs. ■AppreciateS commitment to community; economic activity generated by business. 2of6 Minutes of the Regular Meeting of the January 21, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Douglas Mennie, Allison Cummins President, was in attendance with several other Cummins Allison representatives. Mr. Mennie thanked the Village Board for their consideration of the 6b extension. He indicated Cummins Allison originally settled in Mount Prospect because of the Class 6b incentive; established in Mount Prospect 1983/1984 with 180 employees. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 10 -14: A RESOLUTION IN SUPPORT OF CUMMINS ALLISON, 891 FEEHANVILLE RES 10 -14 DRIVE, MAKING APPLICATION FOR EXTENSION OF COOK COUNTY CLASS 68 TAX ABATEMENT. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. GENERAL B. 1 St reading of An Ordinance Providing for the Issuance of $6,275,000 General Obligation OBLIGATION Bonds, Series 2014, of the Village of Mount Prospect, Cook County, Illinois to fund Capital BONDS FOR Improvements Related to Roads within Said Village, and Providing for the Levy of a Direct CAPITAL Annual Tax Sufficient to Pay the Principal of and Interest on Said Bonds. IMPROVEMENTS; ROADS Mayor Juracek presented for a first (1 reading an Ordinance Providing for the Issuance of $6,275,000 General Obligation Bonds, Series 2014, of the Village of Mount Prospect, Cook County, Illinois to Fund Capital Improvements Related to Roads within the Village, and Providing for the Levy of a Direct Annual Tax Sufficient to the Principal of and Interest on Said Bonds. Finance Direct Dave Erb provided background information on the request to authorize the issuance of general obligation bonds to fund capital improvements related to roads. Mr. Erb also provided a detailed account of the bidding process and bid results. Revenue shortfalls in the Village's street program have resulted in a reduced number of miles being resurfaced annually; 13.3 mile backlog. In December of 2013 the Village Board approved various fee and tax increases and the issuance of $6.5 million in general obligation bonds to support the annual street resurfacing program. Mr. Erb stated bonds to fund the resurfacing backlog were sold through a competitive bid process this morning; (Tuesday, January 21, 2014). Mayor Juracek and Village staff were able to watch the "live" bidding by seven (7) firms. In describing the bid process Mr. Erb stated the actual bidding took place during a fifteen (15) minute period; 31 bids were submitted with the greatest activity happening during the last 2 -3 minutes of bidding period. The successful bidder was Robert Baird with an interest rate of 2.3517% over the 10 -year period. Mr. Erb indicated the low interest rate is primarily due to the Village's "AA +" Standard & Poor's bond rating. He recognized Chapman and Cutler for their assistance; the firm will prepare the bonds for the scheduled closing. In response to questions regarding the bidding process Mr. Erb stated during the real -time bidding, staff could see all bids but the bidders could only see their own bid and ranking; could not see competitor's bids. Trustee Rogers, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Matuszak, Polit, Rogers, Zadel None 3 of 6 Minutes of the Regular Meeting of the January 21, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 6118: An Ordinance Providing for the Issuance of $6,275,000 General Obligation, ORD 6118 Bonds, Series 2014, of the Village of Mount Prospect, Cook County, Illinois to Fund Capital Improvements Related to Roads within Said Village, and Providing for the Levy of a Direct Annual Tax Sufficient to the Principal of and Interest on Said Bonds. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None AMEND APPENDIX C.1 st reading of An Ordinance Amending Appendix A, Divisions 11 and III of the A, DIVISIONS II AND Village Code of Mount Prospect. III OF THE VILLAGE CODE OF MOUNT Mayor Juracek presented for a first (1 reading of An Ordinance Amending Appendix A, PROSPECT Divisions II and III of the Village Code of Mount Prospect. At the December 17, 2013 Village Board meeting the Village Board approved amendments to Articles I, II, III and IV of Chapter 13, "Alcoholic Liquors' of the Village Code (ORD 6610); licensing, sale and service of alcoholic beverages. The ordinance presented for consideration would amend the associated fee structure and penalties of the already amended Chapter 13 as regulated in Appendix A, Divisions II and III of the Village Code. Mayor Juracek highlighted the new liquor license classifications and fees which included cosmetic facilities and corkage. In response to questions from the Village Board Mayor Juracek 1) reviewed the options for obtaining ad hoc liquor license; one day and /or special events 2) stated the matrix of liquor fees of other municipalities will be made available to the Village Board. Administrative Intern Alexander Bertolucci created the document after surveying several municipalities regarding local alcohol licensing regulations and associated fees. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6119: ORD 6119 AN ORDINANCE AMENDING APPENDIX A, DIVISIONS II AND III OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. AMEND CHAPTER D. 1 St reading of An Ordinance Amending Chapter 20, "Animals, " and Appendix A, Division III of 20, "ANIMALS" OF the Village Code of Mount Prospect THE VILLAGE CODE Mayor Juracek stated revisions to Chapter 20, specific to vicious animals were presented and discussed at the December 10, 2013 Committee of the Whole meeting. However, the ordinance presented for consideration includes additional revisions and are somewhat unclear. Mayor Juracek requested deferral of the ordinance to allow the Village Attorney to provide additional background /clarification on the changes incorporated into the proposed ordinance. Trustee Zadel, seconded by Trustee Matuszak, moved to defer item D. An Ordinance Amending Chapter 20, "Animals, " and Appendix A, Division III of the Village Code of Mount Prospect until the February 4, 2014 Village Board meeting. 4of6 Minutes of the Regular Meeting of the January 21, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. AMEND CHAPTER E. 1 St reading of An Ordinance Amending Chapter 11 "Merchants, Businesses, Occupations and 11, "MERCHANTS, Amusements" of the Village Code of Mount Prospect. BUSINESSES, OCCUPATIONS Mayor Juracek presented the ordinance Amending Chapter 11 "Merchants, Businesses, AND AMUSEMENTS Occupations and Amusements" of the Village Code of Mount Prospect. OF THE VILLAGE CODE Village Manager Janonis provided background information stating this ordinance amends Chapter 11 regulating the sale and possession of e- cigarettes in accordance with amendments to "The Prevention of Tobacco Use by Minors and Sale and Distribution of Tobacco Products Act. He noted the tobacco regulations are cited in two (2) different chapters of the Village Code; the ordinance presented only addresses the regulations cited in Chapter 11. For enforcement purposes Village Manager Janonis recommended the ordinance be revised to cover both Chapters 11 and 23; allows the Police Department to uniformly cite this one (1) section of the Village Code for issuance of a ticket Village Manager Janonis stated the proposed ordinance would regulate the sale and possession of e- cigarettes for minors (under the age 18.) He stated, unlike Chicago, the ordinance would not regulate or ban the use of e- cigarettes in business establishments including restaurants. The Village regulation of e- cigarettes would allow establishments to set their own policy; allow or ban the use in the individual establishment. He noted School District 214 has already implemented a ban on e- cigarettes. Mayor Juracek stated it was appropriate to defer Item E. An Ordinance Amending Chapter 11 "Merchants, Businesses, Occupations and Amusements" of the Village Code of Mount Prospect to allow for the necessary revisions. However, she did allow for discussion so the Trustees could share their position on allowing businesses to establish their own policies regarding the use of e- cigarettes. After the general discussion which highlighted the difference between the second -hand effects of tobacco products and non - tobacco devices there appeared to be support for allowing businesses to establish their own policies rather than the Village enforcing a total ban on e- cigarettes. As there is no known negative impact to individuals exposed to e- cigarettes (odorless /no smoke) businesses should be allowed to make their own decisions. Trustee Hoefert, seconded by Trustee Zadel, moved to defer item E. An Ordinance Amending Chapter 11 "Merchants, Businesses, Occupations and Amusements" of the Village Code of Mount Prospect until the February 4, 2014 Village Board meeting. MANAGER'S MANAGER'S REPORT REPORT A. Motion to authorize change order to Deep Well 5 rehabilitation in an amount not to exceed $301,914. DEEP WELL 5, CHANGE ORDER Public Works Director Sean Dorsey presented background information including 1) televising of the well (2012) and repairs in spring 2013; 2) discovery of additional holes in well -liner after initial repairs were complete 3) review of options from consulting engineers and 4) staff recommendation. As part of the recommendation process staff performed an extensive review of all standby wells - to determine if the Village's emergency water demand could be met with as few as four (4) wells instead of the existing five (5). This process assisted in the determination of whether Well 5 could be abandoned in lieu of further repair. It is the opinion of staff that Well 5 should not be abandoned: 1) Well 5 facility is already supported by an emergency stand -by generator and 2) Well 5 has greater storage capacity, overall pumping capacity and impact on transmission mains. If a well were be abandoned, staff consider Well 4 a more viable option. 5 of 6 Minutes of the Regular Meeting of the January 21, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Based on the extensive review of the available repair options and several lengthy meetings with all parties, staff recommended rehabilitation of Well 5 by installing a narrower liner into the well. Staff recommend continue repair to Well 5 and the authorization of Change Order #2 in an amount not to exceed $301,914 ($276,914 liner repair plus $25,000 contingency: Municipal Well and Pump of Waupun, Wisconsin. The total amount for Municipal Well and Pump would be $505,391. In response to questions from the Village Board Mr. Dorsey provided the following: ■ Liner material — steel -Village originally had (fifteen) 15 wells — all but five (5) have been abandoned /capped; in most cases the wells were too shallow. -To ensure wells can be used if needed — wells are tested every month. -Village has eight (8) million gallons of water in storage. ■A number of municipalities maintain wells. -Infrastructure not in place to sell water to other municipalities. -Do not anticipate seeing the same type of repairs for other wells; only two (2) other wells have liners. Village Board Comments -Must have a Plan B for water supply — critical to keep wells in repair /functioning. -Alternate water source integral part of emergency preparedness plan. -Support expenditure to make necessary repairs to Deep Well 5 Trustee Hoefert, seconded by Trustee Zadel, moved to authorize change order for Deep Well 5 rehabilitation in an amount not to exceed $301.914. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. Motion to accept proposal for the demolition of 1112 North Elmhurst Road in an amount not to exceed $22,080. Approved under the Consent Agenda. C.Status -Celestial Celebration — February 7, 2014 Shining Stars recognition Victoria in the Park OTHER BUSINESS OTHER BUSINESS None. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Korn, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the January 21, 2014 Village Board meeting adjourned at 8:25 p.m. M. Lisa Angell Village Clerk 6 of 6 Minutes of the Regular Meeting of the January 21, 2014 Mayor and Board of Trustees of the Village of Mount Prospect