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Home My WebLink About01/07/2014 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 7, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:03 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Mayor Juracek led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Polit gave the Invocation. MINUTES MINUTES Mayor Juracek noted the revision to the draft minutes; page 8 — Ordinance 6109 to correctly reflect the motion and second: Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6109: Trustee Korn, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held December 17, 2013. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion approved. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. V reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code AMEND CHAPTER of Mount Prospect. 13, (ALCOHOLIC LIQUORS) OF THE Mayor Juracek presented for a first (1 of reading an ordinance amending Chapter 13 VILLAGE CODE (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class "F -3" liquor licenses by one (1) issued to Kampai Inc. d /b /a Kampai Japanese Restaurant, 2330 South Elmhurst Road. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays; None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6115:. AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6115 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE 1 of 4 Minutes of the Regular Meeting of the January 7, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. AMEND CHAPTER B. 1St reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code 13, (ALCOHOLIC of Mount Prospect. LIQUORS) OF THE VILLAGE CODE Mayor Juracek presented for a first (1 of reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class "P -2" liquor licenses by one (1) issued to Dominick's Finer Foods LLC d /b /a Dominick's Finer Foods, 1042 South Elmhurst Road. Trustee Korn, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 6116: ORD 6116 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. STRATEGIC C. Approval of Strategic Planning Expenditure in an amount not to exceed $15,400. PLANNING Mayor Juracek provided background information regarding the strategic planning process including utilization of a professional facilitator to assist the Village Board in developing a base set of strategies and goals. Mayor Juracek stated guidance would go beyond mere meeting facilitation by providing a synthesis to Village Board discussions; resulting in an actionable strategic plan. Unlike previous strategic discussions which yielded tactical rather than strategies, the broader strategic vision will be beneficial in the longer -term. Mayor Juracek stated Assistant Village Manager Dave Strahl has worked with the facilitator on a multi - jurisdictional municipal work group and believes she is someone who will provide quality work and synthesize a broad spectrum of diverse input from the Village Board. A proposal from Ms. Lynn Montei was shared with the Village Board on December 11, 2013; her fee to conduct Phase 1 is estimated to be a maximum of $15,400. If Phase 1 results in an actionable plan, it may be possible to successfully implement Phase 2 in- house; minimal facilitator assistance. Funds for the strategic planning process were not included in the 2014 budget as approved in December; the expenditure would be included in the first (1 budget amendment in 2014. Mayor Juracek requested Village Board concurrence to retain the proposed facilitation services, Lynn Montei Associates, in an amount not to exceed $15,400. Trustee Hoefert stated he fully supports strategic planning and recognizes the potential benefits of a facilitator, however, questioned the cost proposal. He stated $15,400 is a lot of money to pay for two (2) meetings and a strategic plan; expected the cost to be between $5,000 and $6,000. Mr. Strahl indicated the facilitator will glean and synthesize a significant amount of information from the two (2) sessions; the cost includes the facilitator's time to process and formulate information after meeting with the Village Board. 2of4 Minutes of the Regular Meeting of the January 7, 2014 Mayor and Board of Trustees of the Village of Mount Prospect Village Board Comments -Support strategic planning; concerned about price. - Reservations based on past presentations. -Someone from outside may assist with new /better ideas. Anticipate getting a lot for that amount of money. -Less than enthusiastic with results of recent Downtown Development Plan. Important to look at quality of consultant and scope of project. -Time has come to have a facilitator; allow Village Board to be proactive in developing strategic plan rather than reactive to in -house strategic plans from staff. VBA 01 -14, Trustee Zadel, seconded by Trustee Polit, moved to approve ratification of the strategic $15,400 planning expenditure in an amount not to exceed $15,400. Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: Hoefert Motion carried. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Mr. Malcolm Holec 927 Quince Lane Mr. Holec expressed his concerns regarding the recent changes to the Village's liquor code, specifically the serving of alcohol in cosmetic (beauty and barber shops) establishments. He does not support the Village's decision to allow alcoholic service in this type of establishment; negative impact on community. Stating the Village Board appreciates his input and concerns, Mayor Juracek thanked Mr. Holec for his comments. Mayor Juracek stated extensive research was done on this matter, including discussions with Police Administration and a review of liquor regulations in other municipalities. Regarding businesses that may already be serving alcohol without the proper licensing; when made aware of the unauthorized activity appropriate action addressing the violation has been taken by the Village. Service will be highly regulated; 1) to obtain the liquor license applicants must show proof of dram shop insurance 2) the owner /servers must have completed Basset training and 3) service is limited to two (2) glasses. CONSENT AGENDA CONSENT AGENDA Trustee Hoefert, seconded by Trustee Rogers, moved to approve the following business items: APPROVE BILLS 1. Bills dated December 12 — December 31, 2013 2. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN RES 01 -14 (THE VILLAGE OF MOUNT PROSPECT AND CEDA NORTHWEST SELF -HELP CENTER, INC. (Emergency housing — grant award not to exceed $9,000) RES 02 -14 3. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO HOPE, INC. (grant award not to exceed $6,750) RES 03 -14 4. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM (grant award not to exceed $3,000) RES O4 -14 5. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER (grant award not to exceed $1,250) RES 05 -14 6. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CASA (grant award not to exceed $3,700) 3of4 Minutes of the Regular Meeting of the January 7, 2014 Mayor and Board of Trustees of the Village of Mount Prospect RES 06 -14 7. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH INC. (grant award not to exceed $15,000) RES 07 -14 8. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING (grant award not to exceed $4,800) RES 08 -14 9. A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (IDOT BLR 09111) RES 09 -14 10. A RESOLUTION IN LIEU OF A SURETY BOND IN ORDER TO PERFORM SPECIFIC CONSTRUCTION WORK WITHIN STATE OF ILLINOIS RIGHTS - OF -WAY LOCATED IN THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None MANAGER'S MANAGER'S REPORT REPORT B. Status -Coffee with Council — Community Center, Village Hall January 11, 2014 — 9:00 -11:00 a.m. -Snow — Public Works has done a yeoman's job in managing snow /ice removal. Anticipate snow will melt with expected rise in temperature. If so inclined to do so resident can help by clearing snow from catch basins; give access for water drainage. Maybe some street flooding but Des Plaines River should not be an issue. Mayor Juracek stated due to Monday's severe weather conditions; solid waste collections were delayed one (1) day. Trustee Korn and Trustee Polit asked residents to take appropriate measures to ensure visibility and access to fire hydrants. Members of the Village Board also noted the exceptional work performed by the Public Works Department that not only included keeping the streets clear of snow and ice. OTHER BUSINESS OTHER BUSINESS Trustee Rogers provided clarification of the recent water /refuse bills that recently went out. He stated the cost for solid waste services was a Village wide increase for those residents receiving curbside collection; Village water customers and Illinois American Water customers. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting, By unanimous vote the January 7, 2014 Village Board meeting adjourned at 7:45 p.m. M. Lisa Angell Village Clerk 4 of 4 Minutes of the Regular Meeting of the January 7, 2014 Mayor and Board of Trustees of the Village of Mount Prospect