HomeMy WebLinkAbout6. Village Manager's Report 01/21/2014Prospect
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INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER, MICHAEL E. JANONIS
FROM: WATER/ SEWER SUPERINTENDENT
DATE: JANUARY 16, 2014
SUBJECT: DEEP WELL 5 REPAIR - CHANGE ORDER #2 ($301,914)
BACKGROUND
In July 2012, the Village Board awarded a $163,165 contract to Municipal Well & Pump of
Waupun, Wisconsin to pull the pump from Deep Well 5.
The work at Well 5 entailed the removal of a 500 hp three -phase electric motor and the pulling
of the line shaft piping from approximately 1,100 feet below grade where the pump bowl
assembly sits in the aquifer. The entire depth of the deep well was televised to determine if
there are any defects that need to be addressed. Defects in wells are typically loose or broken
pipe joints, cracks or holes in piping that may allow contaminants into the well or aquifer.
Staff retained the professional services of Manhard Consulting Ltd of Vernon Hills, Illinois to
provide oversight of the rehabilitation project. At the October 2012 Board meeting, staff
brought forward Change Order #1 to make repairs to the well pump and to brush clean the well
borehole, re- chlorinate and then re- televise the well. The Board approved Change Order #1
which brought the total contract award to date for Municipal Well & Pump to $203,447.
DISCUSSION
In Spring 2013, Municipal Well & Pump performed the well pump repairs. The re -built pump
and piping were delivered to the well site and made ready for re- installation. Prior to their re-
installation, Municipal brush cleaned the well borehole and re- televised the well for the engineer
to review.
Based on the re- televising; there were significant defects found in the well liner that were hidden
from earlier videos by the scale build up within the well. There are numerous holes in the well
liner caused by corrosion that developed over the years. The holes discovered were too
numerous to count and were of various sizes ranging from 1 inch to several inches in diameter.
The engineer determined that if the well pump were re- installed without any further repairs that
the well liner could collapse, destroy the well pump, and render the well unusable. Staff
directed the engineer to review repair options and obtain repair estimates.
Mount Prospect Public Works Department
The engineer recommended several courses of action; including abandoning the well, removing
and re- lining the well, installing a narrower lining, and the drilling of a new well. Manhard's
recommendation after lengthy discussion and review of the issue was to re -line the well with a
Page 2 of 3
DEEP WELL 5 EVALUATION AND REPAIR CHANGE ORDER #2
JANUARY 16, 2014
narrow liner (option #3). This repair would allow the existing well pump to be re- installed and
put the well back into operation at a minimal expense.
Manhard reviewed the pricing submitted by the contractor, Municipal Well and Pump and
queried other well providers to obtain estimates for similar repair work. The repair costs were
determined to be reasonable by the engineer.
Additionally, staff performed an extensive review of all standby wells. A fundamental purpose of
this review was to determine if the Village's emergency water demand could be met with as few
four (4) wells (instead of the existing five (5) wells). Such a determination would increase the
viability abandoning Well 5 in lieu of further repairs.
Baxter & Woodman Consulting Engineers of Crystal Lake, Illinois assisted the Village with this
review. Harry Harmon a renowned ground water expert from Baxter & Woodman reviewed the
well records, visited each of the well sites, reviewed water quality reports from well samples and
reviewed the USEPA/IEPA compliance and monitoring requirements for deep wells. The firm
was also asked to look at the Well 5 situation and the options to make a second
recommendation on the repair of Well 5.
Baxter & Woodman's analysis re- affirmed the village's strategy to maintain the standby wells as
an emergency backup in case our main source of water was interrupted. Baxter's review also
looked at the Well 5 repairs and recommended that in order to meet our daily needs in an
emergency the Village could abandon only one of the five wells. They also opined that should
the Village desire to transition to well water on a permanent basis, the capacity from Well 5
would be necessary to satisfy [EPA Maximum Daily Demand requirements.
It is the opinion of staff that Well 5 is not a preferred candidate for abandonment. The Well 5
facility is already supported by an emergency stand -by generator capable of starting and
running the deep well for extended periods of time. If a well were to be abandoned, staff would
instead consider Well 4 a more viable candidate because it does not yet have an emergency
power source. Additionally, staff believes it will be problematic to install an emergency
generator at Well 4 due to site constraints and the close proximity of nearby homes.
Furthermore, the Well 5 facility has greater storage capacity, overall pumping capacity, and
impact on transmission mains.
Based on an extensive review of the available repair options and after several lengthy meetings
with all parties, staff is recommending that we rehabilitate Well 5 by installing a narrower liner
into the well for a cost of $276,914. The work will involve the installation of a narrower liner into
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C:\ Users \sdorsey \Documents \Water \Well 5 \Rehab 2012 \Board update repairs 2013.docx
Options
1.
Do nothing — no further repairs
$203,477 (sum already awarded
2.
Remove and replace the existing liner
$361,721
3.
Install a narrower 12" liner
$276,914
4.
Abandon the well
$165,000
5.
Drill a new well
$1,100,000
Manhard reviewed the pricing submitted by the contractor, Municipal Well and Pump and
queried other well providers to obtain estimates for similar repair work. The repair costs were
determined to be reasonable by the engineer.
Additionally, staff performed an extensive review of all standby wells. A fundamental purpose of
this review was to determine if the Village's emergency water demand could be met with as few
four (4) wells (instead of the existing five (5) wells). Such a determination would increase the
viability abandoning Well 5 in lieu of further repairs.
Baxter & Woodman Consulting Engineers of Crystal Lake, Illinois assisted the Village with this
review. Harry Harmon a renowned ground water expert from Baxter & Woodman reviewed the
well records, visited each of the well sites, reviewed water quality reports from well samples and
reviewed the USEPA/IEPA compliance and monitoring requirements for deep wells. The firm
was also asked to look at the Well 5 situation and the options to make a second
recommendation on the repair of Well 5.
Baxter & Woodman's analysis re- affirmed the village's strategy to maintain the standby wells as
an emergency backup in case our main source of water was interrupted. Baxter's review also
looked at the Well 5 repairs and recommended that in order to meet our daily needs in an
emergency the Village could abandon only one of the five wells. They also opined that should
the Village desire to transition to well water on a permanent basis, the capacity from Well 5
would be necessary to satisfy [EPA Maximum Daily Demand requirements.
It is the opinion of staff that Well 5 is not a preferred candidate for abandonment. The Well 5
facility is already supported by an emergency stand -by generator capable of starting and
running the deep well for extended periods of time. If a well were to be abandoned, staff would
instead consider Well 4 a more viable candidate because it does not yet have an emergency
power source. Additionally, staff believes it will be problematic to install an emergency
generator at Well 4 due to site constraints and the close proximity of nearby homes.
Furthermore, the Well 5 facility has greater storage capacity, overall pumping capacity, and
impact on transmission mains.
Based on an extensive review of the available repair options and after several lengthy meetings
with all parties, staff is recommending that we rehabilitate Well 5 by installing a narrower liner
into the well for a cost of $276,914. The work will involve the installation of a narrower liner into
MEO /meo
C:\ Users \sdorsey \Documents \Water \Well 5 \Rehab 2012 \Board update repairs 2013.docx
Page 3 of 3
DEEP WELL 5 EVALUATION AND REPAIR CHANGE ORDER #2
JANUARY 16, 2014
the well and grouting the new liner to the old then allowing the new liner to set before replacing
the rehabilitated pump into the well to place the pump back into service. The well will then be
disinfected and sampled to meet the necessary IEPA requirements before the well is deemed
operational.
A contingency of $25,000 is recommended by staff to allow for any further items such as
couplings or other fittings that may be needed.
Staff is recommending continued repair to Well #5 and the authorization of Change Order #2 in
an amount of $301,914 (the $276,914 liner repair plus the $25,000 contingency). The total
contract amount for Municipal Well and Pump would be $505,391.00. This amount includes the
$25,000 contingency, which if not needed, will not be paid to the contractor and will be retained
by the Village.
RECOMMENDATION
I recommend that the Village Board authorize Change Order #2 from Municipal Well and Pump
of Waupun, Wisconsin in the of amount of $301,914 for the liner repairs to Deep Well #5.
Matt Overeem
Superintendent
I concurl
Sean P. Dorsey,
Director of Public
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C:\ Users \sdorsey \Documents \Water \Well 5 \Rehab 2012 \Board update repairs 2013.docx
Village of Mount Prospect tai „xPros�xcr
Community Development Department
MEMORANDUM
TO: VILLAGE MANAGER
FROM: COMMUNITY DEVELOPMENT DIRECTOR
DATE: JANUARY 13, 2014
SUBJECT: ACCEPTANCE OF PROPOSAL FOR DEMOLITION OF 1112 N ELMHURST ROAD
The Village recently acquired the property located at 1112 N. Elmhurst Road through a judicial sale. The parcel
was sold to the Village as a result of property maintenance liens placed on the property in excess of $97,000.
Upon reviewing the existing conditions of the property staff determined the structures should be demolished and
the site marketed as a vacant parcel. As a result, the property was appraised and proposals for demolition of the
existing structures were obtained. The previous owners had until the end of 2013 to remove any possessions from
the property.
An appraisal of the property was performed by Darwin Dietrick and Associates, Inc. on December 18, 2013. The
appraisal assumed the property would be vacant following the demolition of the structures. Based on Darwin's
assessment, the vacant parcel is valued at $175,000.
The Community Development Department solicited proposals to clear the property and met with prospective
bidders on December 20, 2013, to review the proposed work. Proposals divided the work into four potential
options for the clearing of the site:
• Option A: Base Bid consisting of removal of all structures (home, two detached structures) on the parcel
• Option B: Base Bid + Sewer /Water Disconnect at Property Line
• Option C: Base Bid + Tree Removal
• Option D: Base Bid + Tree Removal + Sewer /Water Disconnect
Two proposals were submitted for demolition services by Langos Corp. ($22,080) and Albrecht Enterprises Inc.
($22,800). Both firms are capable of performing the services requested and have performed similar work for
other local municipalities. Staff is recommending accepting the proposal from Langos Corp for Option D in the
amount of $22,080. The accepted work will remove all structures from the property, backfill the crawlspace, and
seed the lot after completion. The existing driveway will remain on the property to provide access to the site.
Attached to this memorandum are copies of the request for proposals and associated submittals. Please forward
this memorandum and attachments to the Village Board for their review and consideration at their January 21,
2014 meeting. Staff will be present to answer any questions related to this matter.
�� --
William J ooncy, Jr., A l i c P
Moomt Pmspect
MAYOR *ft Ar
Arlene A.Juracek
TRUSTEES
Paul Wm. Hoefert
A. John Korn
John J. Matuszak Village of Mount Prospect
Steven S. Polit
Richard F. Rogers Community Development Department
Michael A. Zadel
50 South Emerson Street Mount Prospect, Illinois 60056
REQUEST FOR PROPOSALS
Demolition Contractor to Demolish a Single- Family Home
1112 N. Elmhurst, Mount Prospect, IL. 60056
VILLAGE MANAGER
Michael E, Janonis
VILLAGE CLERK
M, Lisa Angell
Phone: 847/870 -5675
Fax: 847/870 -6620
TDD: 847/392 -6064
www. mountprospect.org
Background
The Village of Mount Prospect is seeking proposals to demolish a single - family home, including related
accessory structures, tree removal, and disconnection of utilities.
Scope of Proposal Requirements
The selected vendor shall meet the following conditions and complete the subject demolition within 30
calendar days from the date of an executed contract with the Village of Mount Prospect. Proposals shall
include a quote for providing the following scope options.
Option A. Base -Bid Conditions: Demolition/Removal of House, Attached Garage, Detached Garage,
Shed, attached Patio, Stoop /Steps, and Landscape Timbers
1. Cook County permit is required and is the responsibility of the vendor. This includes any
environmental screening or testing for Cook County demolition application.
2. Village of Mount Prospect permit is required and is the responsibility of the vendor.
3. Village of Mount Prospect Contractor License is required and is the responsibility of the
vendor.
4. Disconnect all utilities to the main and accessory structures. Provide proper disconnect
letters from utilities for Cook County Demolition and Village of Mount Prospect permit
applications.
5. All demolition debris must be removed and properly disposed of off the property. All
federal, state, and local disposal requirements must be adhered to during the disposal
process.
6. Completely remove the footing, any drain tile, foundation, and entire house structure.
7. Backfill the foundation in appropriate lifts and rough grade entire foundation hole /over
dig.
8. Re- secure site fencing after completion of work.
9. Protect adjacent properties and public way during demolition work. This includes any
Village required tree protection.
10. After final rough grading, proper seed blanket installation and erosion control steps are to
be taken.
11. The vendor agrees to indemnify the Village, provide equal employment opportunity, and
provide the Village with the required insurance as per the attached supplement marked
with item numbers 17, 18, and 19 of the Village policy handbook
Option B. Base Bid + Sewer Water Utility Removals
1. Read and adhere to all base bid conditions in Option A.
2. Disconnect and terminate all sewer and water utility services at the property lines.
Consult Village of Mount Prospect Public Works Department on disconnection method
and point of termination.
Option C. Base Bid + Landscaping/Tree Removal
1. Read and adhere to all base bid conditions in Option A.
2. Remove tree, including grinding of stump, located just west of the patio /attached garage
behind primary structure.
3. Remove any fallen or damaged limbs from trees located elsewhere on the property.
Option D. Base Bid + Sewer Water Utility Removals+ Landscaping/Tree Removal
1. Read and adhere to all conditions in Options A, B, and C.
Conditions
All permit applications and drawings are submitted directly to the Community Development
Department.
Selection Process
Following the receipt of proposals, Staff will review and evaluate each one on the merit and ability to
perform the proposed scope of work. The following steps will occur as part of the process:
• All submittals must be received by the Village's Department of Community Development -
Building Division by no later than Monday. December 30, 0-13.
• Upon review of proposals received from qualified contractors, the Village will work with the
selected contractor to execute an agreement for the requested services.
References
Each proposal shall be accompanied by at least five references for similar demolition work recently
performed by the contractor. If applicable, provide references for demolition work which may have
been performed for another local municipality.
Additional Information
For more information regarding this request for proposals please contact.
Brian Simmons, AICP
Deputy Director of Community Development
Village of Mount Prospect
50 S Emerson Street
Mount Prospect, Illinois 60056
(847) 870 -5675
bsimmons @mountprospect.org
Jasmine Hernandez
Environmental Health Inspector
Village of Mount Prospect
50 S. Emerson Street
Mount Prospect, Illinois 60056
(847) 818 -5271
jhernand @mountprospect.org
LANGOS CORP.
124 Deepwood Rd. Barrington Hills, IL 60010 (847) 774 -5962 Fax (847) 658 -7558
www.langoscorp.com e-mail: wreckncrew @comcast.net
December 20, 2013
Village of Mt Prospect
50 S Emerson St
Mt Prospect, IL 60056
Proposal for demolition of 1112 N Elmhurst in Mt Prospect, IL
We Include:
1. Asbestos testing but not removal if samples show asbestos.
2. Cook County Environmental permit, IEPA notification & Mt Prospect
demo permit - no fee included for Mt Prospect.
3. Notify Com Ed to cut electric & call & pay for 1 Nicor gas cut.
4. Cut sewer & water @ property line.
5. Demolish house, garage & shed & haul from site.
6. Remove floor slabs, foundations, footings & concrete walks & haul
from site. Driveway to remain.
7. Remove drain tile if there is any.
8. Fence basement area with 4 ft orange plastic fence when it may
be left open & be a danger.
9. Backfill basement with clean fill & track roll with machine on site to
prevent settling.
10. Furnish & grade 6" of topsoil over areas of demolition. Seed &
provide straw blanket.
We Do Not Include:
1. Asbestos removal if discovered by samples.
2. Sewer & water cutoffs in Elmhurst Rd.
Total for above work: $17,780.
Alternate # 1: Remove tree behind house - grind stump. Add: $1,3PO
Alternate # 2: Cut water at main in grass parkway & plug sewer at main
inside the public walk. Add: $3,000
Total for all work: $22080.
Submitted By,
Rick Langos, President
(847) 774 -5966
LANGOS CORP.
124 Deepwood Rd. Barrington Hills, IL 60010 (847) 774 -5962 Fax (847) 658 -7558
www.langoscorp.com e-mail: wreckncrew @comcast.net
Vz=6 I
Village of Palatine
200 E Wood St
Palatine, IL 60067
(847) 358 -7500
mbarry@palitine.il.us
Contact: Matt Berry
City of Elgin
150 Dexter Ct
Elgin, IL 60120
(847) 931 -5650
hoke—r@cityofelgin.org
Contact: Rich Hoke
Village of Mt Prospect
50 S Emerson St
Mt Prospect, IL 60056
(847) 392 -6000
building @mountprospect.org
Contact: Bill Shroder
Village of Schaumburg
101 Schaumburg Ct
Schaumburg, IL 60193
(847) 895 -4500
gremington @ci.schaumburg.il.us
Contact: Greg Remington
Village of Hillside
425 Hillside Ave
Hillside, IL 60162
(708) 202 -3434
Contact: Joe Paisano
Village of Wheeling
2 Community Blvd.
Wheeling, IL 60090
(847) 499 -9060
mjanek @wheelingil.gov
Contact: Mark Janek
Village of Barrington
200 S. Hough St.
Barrington, IL 60010
(847) 304 -3461
gsummers @barrington- il.gov
Contact: Greg Summers
Village of Lake Zurich
505 Tesler Road
Lake Zurich, IL 60047
(847) 276 -5915
brown @vlz.com
Contact: Mike Brown
LANGOS CORP.
124 Deepwood Rd. Barrington Hills, IL 60010 (847) 774 -5962 Fax (847) 658 -7558
www.langoscorp.com e-mail: wreckncrew @comcast.net
LANGOS CORP.
REFERENCE
Company
Job Description
Weis Builders
Demolition of Ozzie Water Park- $89,000
1701 Golf Rd Tower 3 #1200
Demolition of former K -Mart- $143,000
Rolling Meadows, IL 60008
Demolition of Kohis store- $130,000
(847) 463 -3000
Contact: Mark Erickson
Innovative Const. Solutions, Inc
Demolition of 40,000 sq ft Bowling alley
12660 W Capitol Dr #200
$218,000
Brookfield, WI 53003
(262) 790 - 1911(262) 790 -1964
Contact: Mik Hnili
Osman Construction Co
Demolition of Chicago Faucets$240,000
70 Seegers Rd
Demolition of Jewel Foods Palos Heights
Arlington Heights, IL 60005
$89,000
(847) 593 - 2700(847) 593 -8250
Contact: Tim Silvetti
G.A. Johnson & Son Inc
Demolition of Ace Hardware
828 Foster St
Barrington, IL
Evanston, IL 60201
$27,500.
(847) 869 -5905
Fax: (847) 869 -5967
Contact: Ed Pleines
Langos Corp. maintains a permanent place of business at
124 Deepwood Rd. in Barrington Hills, IL 60010.
We have been here since 1979.
Estimate
Village of Mount Prospect
50 South Emerson St.
Mount Prospect, IL 60056 -2229
1684 E. Oakton Street
Des Plaines, IL 60018
847.827.2444 phone
847.827.3399 fax
12/23/2013
1112 Elmhurst, MP
1112 N.. Elmhurst Rd
Mount Prospect, IL 60056
** All Salvage rights become property of Albrecht Enterprises, Inc. upon acceptance of proposal **
BUILDING DEMOLITION BASE BID
* Demolition of one story residence
Haul off all debris to a licensed facility
- Break and remove concrete foundation and slabs
- Rough grade site after demolition
Obtain demolition permit from Villag of Mount Prospect (village fees to be waived)
* Asbestos inspection required by Cook County Department of Enviromental Control
* Obtain Demolition permit from Cook County Department of Envionmental Control
* Furnish and place (6 ") of topsoil
* Seed and blanket disturbed areas
* Install (60 ") panel construction fence were needed
M0 ('.)f Mount Prcp3pect
D IE C 3 0 2013
Building &V�'I'Sic
2992
10,500.00
400.00
500.00
1,500.00
1,200.00
1,250.00
ALTERNATES
• Option B - Base bid ($15,350.00) + Sewer and Water Utilities ($6, 500. 00) ....................... ............................... $21,850.00
• Option C - Base bid ($15,350.00) + Tree Removal ($ 950. 00) ............................................. ............................... $16,300.00
• Option D - Base bid ($15,350.00) + Sewer and Water Utilities ($6,500.00) + Tree Removal ($950.00) ........... $22 ,QO
EXCLUSIONS
• Engineering (i.e. survey, layout, soil testing, etc.) A ll
• Remediation (i.e. tank removal, pumping, special waste, hazardous materials, buried debris, etc.)
• Work in public ROW (i.e. street openings, public sidewalks, etc.)
• Traffic control (i.e. lane closures, arrow boards, etc.)
• Erosion Control (i.e. silt fence, inlet baskets, erosion blankets, etc.)`
Total $15,350
PROJECTS AND REFERENCES
Scope of Work:
Demolition of Former Auto Dealership
Location:
East Dundee
Owner:
Village of East Dundee
Contact:
120Barringrnn Avenue
Contact:
East Dundee, Ih 60118
Contact:
Jim Kelly
Phone:
847.426.2822
Completion Date
May 2013
Project Value
$68,250.00
Scope of Work:
Demolition
Location:
Evanston
Owner:
TraderJoes c/o U.A. Johnson & Son
828 Foster St.
Evanston, IL 60201
Contact:
Ed Pleines
Phone:
847.869.5905
Completion Date
April 2013
Project Value
$108,660.00
Scope of Work:
Demolition
Location:
Des Plaines
Owner.
Chase Bank c/o E,P. Doyle & Son, LLC
1100 Wheaton Oaks
Wheaton, IL 60187
Contact:
Peter Burlingame
Phone:
630.665.0600
Completion Date
March 2013
Project Value
$138,332.00
Scope of Work: Demolition of 3 -story commercial structure
Location:
Park Ridge
Owner:
303 Northwest Hwy, LLC
751 Graceland Ave.
Contact:
Des Plaines, IL 60016
Contact:
Bob Lewandowski
Phone:
847.297.2568
Completion Date
July 2012
Project Value
$140,000.00
Scope of Work: Demolition of Barn
Location: East Dundee
Owner:
Village of East Dundee
120 Barrington Avenue
East Dundee, IL 60118
Contact:
Jim Kelly
Phone:
847.426.2822
Completion Date
May 2013
Project Value
$23,000.00
1684 E. Oakton Street, Des Plaines, IL 60018 847.827.2444 Phone 847.827.3399 Fax