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Home My WebLink About10/07/1997 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT oCTOB~R 7, 1997 CALL TO ORDER Mayor Farley called the meeting to order at 7:35 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran "'"" Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Daniel Nocchi Trustee Irvana Wilks INVOCATION ~ The invocation was given by Trustee Wilks. ~ INVOCATION APPROVAL OF MINUTES . ?/~ ' APPROVE Trustee Clowes, seconded by Trustee Nocchi, moved to approve MINUTES the minutes of the regular meeting of September 16, 1997. Upon roll call: Ayes: Clowes, Lohrstorfer, Nocchi, Wilks Nays: None Pass: Corcoran, Hoefert Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Nocchi, moved APPROVE to approve the following list of bills: BILLS General Fund $ 745,800 Refuse Disposal Fund 235,040 Motor Fuel Tax Fund 4,091 Community Development Block Grant Fund 6,113 Local Law Enforcement Block Grant Fund 1,762 Debt Service -- Capital Improvement Fund 4,071 Capital Improvement Construction Fund 3,883 Downtown Redevelopment Construction Fund 750 Police & Fire Building Construction -- Flood Control Construction Fund -- Street Improvement Construction Fund 9,323 Water & Sewer Fund 356,627 Parking System Revenue Fund 1,551 Risk Management Fund 154,061 Vehicle Replacement Fund 1,345 Vehicle Maintenance Fund 28,768 Computer Replacement Fund - Flexcomp Trust Fund 11,294 Escrow Deposit Fund 207,422 ,-'--- Police Pension Fund 76,314 Firamens Pension Fund 127,603 Benefit Trust Fund 2,693 $1,978,511 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. MAYOR'S REPORT PROCLAMATION: Mayor Farley presented a proclamation to Melba Hanssen, MELBA HANSSEN Principal of St. Paul Lutheran School, on being recognized on a PRINCIPAL OF YEAR national level and honored by the President of the United States as an outstanding educator. MAKE A DIFFERENCE Mayor Farley proclaimed October 25th as Make a Difference Day, DAY at which time volunteers will be checking location and effectiveness of smoke detectors in the homes of senior citizens. EMPLOYEE Mayor Farley and Police Chief Ron Pavlock acknowledged the RECOGNITION: following employees of the Police Department on their POLICE DEPT. quinquennial anniversaries: Steven G. Leonard 25 Years George R. Steiner, Jr. 25 Years Robert J. Gibson 25 Years Michael J. Kruchten 25 Years Thomas J, Nowak 20 Years Cathy J. Schmidt 10 Years Edward T. Szmergalski 5 Years RES, NO. 38-97 A Resolution was presented that acknowledged the contributions of Fire Chief Edward Cavello, who is retiring from the Mount Prospect FIRE CHIEF CAVELLO Fire Deoartment after 25 years of service. Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Resolution No. 38-97 .. A RESOLUTION ACKNOWLEDGING THE CONTRIBUTIONS OF EDWARD M. CAVELLO Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks, Farley Nays: None Motion carried. APPOINTMENTS No appointments were made. COMMUNICATIONS AND PETITIONS SOLICITATION HOURS Sue Domzalski, 914 Sumac Lane, asked the Board to change the law allowing solicitation until 9:00 P.M., stating that many times solicitors come to the door after dark and it causes considerable concern to her and many of her neighbors. Mayor Farley stated the staff would look into this matter and get back to Mrs. Domzalski. It was noted that there may be some state or federal regulations governing the hours for solicitation. OLD BUSINESS AMEND CH. 18 An Ordinance was presented for second reading that would amend IMMOBILIZATION/ Article XIX of Chapter 18 (Traffic Code) relative to IMPOUNDMENT immobilization/impoundment procedures for a vehicle which will allow the boot to be used when the vehicle is parked in a public right-of-way, rather than the existing regulation which provides for the boot to be applied only when the vehicle is committing a violation. Page 2 - October 7, 1997 Trustee Wilks, seconded by Trustee Hoefert, moved for passage ORD.NO. 4892 of Ordinance No. 4892 AN ORDINANCE AMENDING ARTICLE;XIX OF CHAPTER 18 (TRAFFIC CODE) OF THE VILLAGE CODE Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. NEW BUSINESS An Ordinance was presented for first reading that would AMEND CH. 21 amend Chapter 21 (Building Code) in its entirety. BUILDING CODE The proposed amendment was discussed at a Committee of the Whole meeting. Trustee Wilks, seconded by Trustee Nocchi, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Trustee Wilks, seconded by Trustee Corcoran, moved for ORD.NO. 4893 passage of Ordinance No. 4893 AN ORDINANCE AMENDING CHAPTER 21 (BUILDING CODE) IN iTS ENTIRETY Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. An Ordinance was presented for first reading that would AMEND CH.24 amend Chapter 24 (Fire Prevention Code) in its entirety, FIRE PREVENTION The proposed amendment had been discussed at a Committee CODE of the Whole meeting. Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: CIowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Page 3 - October 7, 1997 ORD. NO 4894 Trustee Hcefert, seconded by Trustee Nocchi, moved for passage of Ordinance No. 4894 AN ORDINANCE AMENDING CHAPTER 24 (F~RE PREVENTION CODE) IN ITS ENTIRETY Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. AMEND CH. 18 An Ordinance was presented that would amend Article XIV FIRE LANES entitled "Fire Lanes" of Chapter 18 (Traffic Code) in its entirety. This Ordinance set forth all areas in the Village that have been designated as fire lanes. Trustee Clowes, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. ORD.NO. 4895 Trustee Clowes, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4895 AN ORDINANCE AMENDING ARTICLE XIV ENTITLED "FIRE LANES" OF CHAPTER 18 (TRAFFIC CODE) Upon roll call: Ayes: Clowes, Corceran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. AMEND CH. 8 An Ordinance was presented for first reading that would amend CHARGE FOR NSF Article V of Chapter 8 (Village Government Miscellaneous CHECKS Previsions). This Ordinance will establish a charge of $20.00 for a check returned to the Village due to insufficient funds in the account for which it was drawn. Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. ORD.NO. 4896 Trustee Nocchi, seconded by Trustee Hoefert, moved for passage Page 4 - October 7, 1997 of Ordinance No. 4896 AN ORDINANCE AMENDING ARTICLE V OF CHAPTER 8 (VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS) Upon roll call: Ayes: CIowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. An Ordinance was presented for first reading that would amend AMEND CH. 6 Chapter 6 (Telecommunications Code) to incorporate the most TELECOM- recent changes to the Model Telecommunications regulations MUNICATIONS adopted by State legislators. Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Trustee Nocchi, seconded by Trustee Hoefert, moved for passage ORD. NO. 4897 of Ordinance No. 4897 AN ORDINANCE AMENDING CHAPTER 6 (TELE- COMMUNICATIONS CODE) Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. The Village Board had reviewed the performance of the Village VILLAGE Manager and found that his performance was extremely good MANAGER and therefore granted him a salary increase of 10%, raising his REVIEW annual salary to $104,500.00. Trustee Corcoran, seconded by Trustee NOcchi, moved to concur with the recommendation to increase the salary of the Village Manager by 10% to $104,500.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Michael E. Janonis noted that the request to purchase 8 Motorola in-car computer work stations for squad Page 5 - October 7, 1997 IN-CAR COMPUTER cars presented at the last meeting of the Village Board was WORK STATIONS: deferred to the meeting on November 5th, however, the SQUAD CARS administration has asked permission to purchase one of these in- car computer work stations from Motorola in order to access the performance of this equipment under regular working conditions. It was also noted that this is specialized equipment and must be compatible with existing equipment. Mr. Janonis noted while the purchase of this one in-car computer is less than the permitted purchase amount, he brought it to the attention of the Board because of the previous deferral. Trustee Clowes, seconded by Trustee Wilks, moved to waive the bidding procedure and authorize the purchase of one in-car computer work station from Motorola at a cost not to exceed $9,165.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. BID RESULTS: Village Manager Janonis presented the following bid results for a three year contract for custodial maintenance contract for various CUSTODIAL municipal buildings: CONTRACT Bidder 1998 1999 2000 Total Best Quality 54,420 55,509 56,619 166 548 Imperial Service 59,820 59,820 59,820 179 460 Total Cleaning 62,220 62,220 62,220 186 660 Commodore Maint 67,428 67,428 67,428 202 284 Total Bldg Set. 75,360 75,360 75,630 226 890 McMahon Maint 80,400 80,400 80,400 241 200 BEST QUALITY Trustee Wilks, seconded by Trustee Nocchi, moved to concur with CLEANING the recommendation of the administration and accept the Iow qualified bid submitted by Best Quality Cleaning, Inc. for a three year contract for custodial maintenance at various municipal buildings for a total cost not to exceed $166,548 for the years 1998, 1999 and 2000. Upon roll call: Ayes: CIowes, Corcoran, Hoefed, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. HOLIDAY LIGHTS The following bids were received for the installation and removal of holiday lights in the downtown district: Bidder Amount Robert W. Hendricksen Co. $13.89 per strand Panoramic Landscape Co. $15.60 per strand Page 6 - October 7, 1997 Trustee Nocchi, seconded by Trustee Corcoran, moved to concur with HENDRICKSEN the recommendation of the administration and accept the iow qualified bid submitted by Robert W. Hendricksen Co. in an amount not to exceed the budgeted amount of $25,000. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, · Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. 1997 The following bids were received for the 1997 sidewalk ramp program:SIDEWALK RAMP Bidder Total PROGRAM Lampignano and Son Const. 52,481.00 C-A Construction 53,900.00 Globe Construction 58,387.50 Kings Point General Cement 62,250.00 M & C Scavelli, Inc. 69,260.00 Kabayama Construction 71,940.00 Gem Construction 72,225.00 G & M, Inc. 76,462.50 G & M Cement Construction 80,295.00 Suburban Concrete 86,162.50 Alliance Contractor 112,327.50 Trustee Hoefert, seconded by Trustee Nocchi, moved to concur LAMPIGNANO with the recommendation of the administration and accept the & SON CONST. Iow qualified bid submitted by Lampignano and Son Construction in an amount not to exceed the budgeted amount of $50,000.00 for the 1997 Sidewalk Ramp Program. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Mr. Janonis presented the following bid results for the !997 PHASE II Street Resurfacing Program: STREET RESURFACING Bidder Amount PROGRAM Arrow Road Construction $166,871.00 Allied Asphalt $194,788.50 R. W. Dunteman Co. $198,646.50 J. A. Johnson Paving Co. $221,420.50 It was noted that this program consists of resurfacing Catalpa and Magnolia Lanes between La Vergne and Busse Road and of La Vergne and Tamarack between Pheasant Trail and Willow Lane. The bid specifications included a result for an alternate bid developed by the Village of Winnetka, which would incorporate a new process for resurfacing may provide an extended life Page 7 - October 7, 1997 for the new pavement. Staffwould like to experiment with this process on this relatively small resurfacing project. ARROW ROAD Trustee Wilks, seconded by Trustee Nocchi, moved to concur CONSTRUCTION with the recommendation of the administration to accept the Iow qualified bid submitted by Arrow Road Construction for the 1997 Street Resurfacing Program, which includes the new experimental process, in an amount not to exceed $179,424.75 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. 1997 STREET The following bid was received for the 1997 Street Light Program: LIGHT PROGRAM Bidder Amount Hecker and Company $47,920.00 It was noted that while only one bid was received, it was lower than the Engineer's estimate, therefore staff recommends this bid be accepted. The project consists of the installation of street lights on Hunt Club Drive from Golf Road to north of Huntington Commons Road. HECKER & CO. Trustee Nocchi, seconded by Trustee Clowes, moved to concur with the recommendation of the administration and accept the Iow bid submitted by Hecker and Company for the 1997 Street Light Program in an amount not to exceed $47,920.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. WATER METER The following proposals were received for water meter installation INSTALLATION & and testing for 1997 and 1998. TESTING Vendor Item HBK Water Meter ME.Simpson Install Std. 5~8" - 1" $40 $75 Install AccessPlus/ TRACE 5~8"- 1.5" $49 $75 Test & Repair 2" - 3" Test $49 $112.50 2" - 3" Repair $49 $62.50 4" - 8" Test $49 $120 4" - 8" Repair $49 $75 HBK WATER METER Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the administration and accept the low qualified bid submitted by HBK Water Meter Service for the installation, testing and repair of water meters in an amount not to Page 8 - October 7, 1997 exceed the budgeted amount of $13,520 for installation or $10,000 for testing/repair in 1997 and $25,000 for installation and $10,000 for testing/repair in the 1998 budget year, pending approval of the 1998 budget. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer Nocchi, Wilks Nays: None Motion carried. Staff presented a proposal submitted by Rust Environment & WELLER Infrastructure for the Weiler Creek bank stabilization/bridge CREEK replacement, Phase I, between Emerson and Main Streets. It STABILIZATION was noted that the Village will receive a $500,000 grant from the State of Illinois for use on this project. It was also noted that Rust has done the preliminary work on this project, including a combined sewer overflow study, as well as the bank stabilization study, therefore the administration recommends Rust be retained for the next phase of this project at a cost not to exceed a total of $145,140.00, which will be paid out of the grant money received for this project. Trustee Hoefert, seconded by Trustee Nocchi, moved to RUST concur with the recommendation of the administration and ENVIRONMENT accept the proposal submitted by Rust Environment & & INFRA- Infrastructure at a cost not to exceed $145,140.00. STRUCTURE Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Trustee Wilks asked if something could be done to reduce the bad odor coming from Weller Creek south of Central Road. Glen Andler, Director of Public Works, stated they would check it out, however, there are various entities and factors involved with Weller Creek. Mr. Janonis reminded the Board and audience that the quarterly FLOATING floating Coffee with Council will take place this Saturday, COFFEE October 11th at Robert Frost Elementary School, North, on WITH Aspen Drive. COUNCIL Mr. Janonis also stated that the 2nd "Welcome New Residents" WELCOME get together will take place on Saturday, October 25th at the NEW Senior Center. RESIDENTS ANY OTHER BUSINESS Trustee Hoefert stated that the commercial vehicle regulations in residential districts are being enforced. Trustee CIowes asked that downtown businessmen be informed as to when and where the Ad Hoc Downtown Redevelopment Committee meets. Trustee Clowes asked when a decision will be made as to the design Page 9 - October 7, 1997 of the 1998/99 Village sticker. The Village Manager stated that decision should be made within the week. Trustee Wilks asked if the problem anticipated with many computers being able to handle the year 2000 would affect the Village. Assistant Village Manager Strahl stated that arrangements have been made so the Village computers will have no problem ind!cating the year 2000. It was also noted that the Mount Prospect Jaycees will not be holding their annual Haunted House this year, however the Mount Prospect Park District will be conducting their Haunted House at Hill Street Park. CLOSED SESSION CLOSED SESSION Trustee Hoefert, seconded by Trustee Corcoran, moved to go into Closed Sessionfor the following purposes: LITIGATION 5 ILCS 120/2 (c) (11) -"Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." 5 ILCS 120.2 (c) (21) -"Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Necchi, Wilks Nays: None Motion carried. The Board went into Closed Session at 9:25 P.M. RECONVENE Mayor Farley reconvened the meeting at 9:51 P.M. Present upon roll call: Mayor Farley Trustee Clowes Trustee Corcoran Trustee Hoefert Trustee Lohrstorfer Trustee Necchi Trustee Wilks Trustee Lohrstorfer, seconded by Trustee Wilks, moved to accept the minutes of the last Closed Session held September 23, 1997. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Necchi, Wilks Nays: None Motion carried. ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 9:53 P.M. Carol A. Fields, Village Clerk Page 10 - October 7, 1997