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HomeMy WebLinkAboutRes 14-00 03/22/2000 RESOLUTION NO. 14-00 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CLAYGROUND. INC. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Clayground, Inc. shall provide a teaching ceramics/art program for the residents of the Boxwood Area located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Clayground, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: T3aat the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Clayground, Inc, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks NAYS: None ABSENT: Corcoran, Farley PASSED and APPROVED this 22na day of March, 2000. Mayor Pro Tern ATTEST: Ve~we ~tO'°~ Village Clerk AGREEMENT This Agreement is entered into ~xis day of 2000, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Clayground, Inc., (hereina~er referred to as the "COMPANY") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Depoxtment of Housing and Urban Development (hereinafter referred to as HUD), *he VILLAGE elects to con~ract for services with the COMPANY for operation of a program to facilitate services to low- and moderate-income Mount Prospect children, many from the Boxwood neighborhood, as outline in the Scope of Services a~tached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COMPANY up to a maximum of $3,000.00 and the COMP.ANY agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COMPANY, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract -1- A. Indemnification. The COMPANY agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COMPANY, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COMPANY's performance under this Agreement. The COMPANY agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COMPANY may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COMPANY. The COMPANY, at its' option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COMPANY, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COMPANY agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COMPANY's internal personnel practices and it's actions in the performance of this Agreement. The COMPANY hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COMPANY agrees and authorizes the VILLAGE add HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations conceming privacy with reasonable notice to the COMPANY. C. Examination of Records. The COMPANY will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The COMPANY may establish program income criteria below that noted in Exhibit C. D. Filin~ of Records. The COMPANY shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. AvailabiliW of I~aw, Regulations and Orders. The VILLAGE shall, upon the request of the COMPANY, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COMPANY and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The COMPANY, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this A~eement, and the COMPANY shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COMPANY materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COMPANY shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COMPANY on the following basis: 1. The VILLAGE shall allocate the $3,000.00 contract amount for the services stipulated in this Agreement. The COMPANY shall submit one invoice for work performed under the first six (6) months of this contract and one invoice covering the remaining six (6) months. Each invoice will be for one-half (½) of the contract amount. In addition to the invoices, the COMPANY shall submit to the VILLAGE a monthly status report covering the activities of that month. The following information should also be included: a. Attendance sign-in sheets from each meeting. b. Number of trips taken and number of children on each for the reporting dayagre'WPD ' 3 ' period. 2. A final report shall accompany the COMPANY's fmal billing. This report will highlight the accomplishments of the program over the past twelve months, summarized for the fiscal year, from January 1, 2000 to December 31, 2000, the number of Mount Prospect Residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2001. 3. The COMPANY shall also have completed by the parents or guardians of each child an Application Form, using Exhibit C. This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed application to the Village for each pa~icipating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2001. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2000 through December 31, 2000 and may be terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COMPANY shall not assign the Agreement or any part thereof and the COMPANY shall not transfer or assign .any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COMPANY shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COMPANY Ms. Diarme M. Kovack President Clayground, Inc. 425 East Euclid Avenue Mount Prospect, Illinois 60056 THE VILLAGE OF MOUNT PROSPECT ~ayop Pro Tem - ~iilage Clerk CLAYGRO~D, ~C. President ATTEST: (-/Notary Public ~ ,.'. K~berly g. Dewis ~ ,.l~o, qtary Public~ State of Illinois CLAYground. nc. 425 East Euclid Avenue · Mount Prospect fL 60056 Phone: (847) 342-MOLD or (847) 342-6653. Fax: (847) 342-9949 March 10, 2000 Ms. Misty Das Neighborhood Planner 100 S. Emerson Street Mount Prospect IL 60056 EXI:FI~IT A Boxwood 2000 Ceramic Program Dear Ms. Das: The following program is applicable to 50 children of low income criteria in the Boxwood area children of ail ages can participate and enjoy the following programs. The cost per child is $10.00 a class, our regular cost for these programs would be $13.00 to $15.00 a class. Each child will attend approximately 10 1-1/2 to 2 hour classes. In these classes children will learn freehand clay work, throwing on pottery wheels and freehand construction. Children will also learn techniques in finishing their creations in stains and glazes. They will be taught a variety of techniques in both construction and finish. The following classes will allow the children individualized freedom and independence to express themselves. A) Freehand Construction-- they will be using both coil and slab techniques, sculpting and learning about different types of clays, glazes and firings. B) Pottery Wheel--they will have the opportunity to throw a bowl, vase, cup etc, they will learn how to finish their piece through clay additions and a variety of glaze techniques. C) Casted Ware--the children were given a number of casted pieces they have already cleaned and prepared for firing, these pieces have already been fired the first time. They will use a number of different types of stains or glazes depending on their imagination to finish their art. Children can enter their creations in the August competition at the International Ceramic Association convention in Milwaukee, they will have the opportunity to win awards. The above programs are already in existence and have been for the past three years. There are approximately 50 children from the Boxwood area who will utilize this program before the end of the 2000 year. Programs are: Wednesday: 3:45 to 5:15 .......... children 6 to 11 years old. Wednesday: 7:00 to 8:30/9:00~...children 12 to 16 years old~ Saturday: 10:00 to 11:30 ............ children 6 to I 1 years old. The program days and times will change in the summer when school is out. 50 Children per each child in Program at $10.00 a class for 10 classes.....$5,000.00 35 Children per each child in Program at $10.00 a class for 10 classes.....$3,500.00 Misty, I believe the funding allocated for the year 2000 was $3500.00 so the b'dling for the year 2000 will be $3500.00 regardless of the number of children who pa~icipate or the number of times they come to cl~ss~ which will exceed 10 classes in most cases. If you need any other information regarding the above classes, please call. Sincerely, Diarme Kovack President, Clayground Inc. EXHIBIT C FY 2000 HUD LOW-INCOME LIMITS Persons in Household Income Limits I ........................................... $35,150 2 ........................................ $40,150 3 ........................................ $45,200 4 ........................................ $50,200 5 ........................................ $54,200 6 ........................................ $58,250 7 ........................................ $62,250 8 ......................................... $66,250 Name of Program: Participant's Name: (Please Prim) To participate in certain federally funded programs, participants must meet certain income qualifications. I certify that my family/residence meets the income criteria listed below. Signature of Head of Household No. ofPeopleinHousehold Maximum Household Income I $35,150 2 40,150 3 45,200 4 50,200 5 54,200 6 58,250 7 62,250 8 66,250 Single-Female Head of Household: Yes No VILLAGE OF MOUNT PROSPECT 100 SOUTH EMERSON STREET MOUNT PROSPECT, ILLINOIS 60056 Phone (847) 818-5328 PUBLIC SERVICE AGENCY MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS FISCAL YEAR JANUARY 1, 2000 TO DECEMBER 31, 2000 Applicant Phone Address Contact Person Title Agency Fiscal Year PROGRAM CLIENT STATISTICS 1 Total number of clients served this month Mount Prospect portion only 2 Total number of units of service provided during this month Mount Prospect portion only 3 Define your"unit of service": 4 Describe all client fees for this month 5 Total amount actually received for this month from Village 6 Total amount actually used for this month 7 Describe any accomplishments achieved by clientele or program