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HomeMy WebLinkAboutRes 12-00 03/22/2000 RESOLUTION NO. 12-00 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CAMP FIRE BOYS AND GIRLS METROPOLITAN CHICAGO COUNCIL FOR THE NEW HORIZONS PROGRAM AND CAMP KOOL SUMMER PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the Camp Fire Boys and Girls Metropolitan Chicago Council shall provide a New Horizons Program originating in south Mount Prospect, and a Camp Kool Summer Program originating in the Boxwood area, all within the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Camp Fire Boys and Girls Metropolitan Chicago Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the Camp Fire Boys and Chris Metropolitan Chicago Council, a not-for-profit corporate, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks NAYS: None ABSENT: Corcoran, Farley PASSED and APPROVED this 22~d day of March, 2000. -l~a~a K. Wilks .... Mayor Pro Tern Village Clerk AGREEMENT This Agreement is entered into this day of 2000, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Camp Fire Boys and Girls Metropolitan Chicago Council, a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a New Horizons Program and a Camp Kool Program as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $4,000.00 for the New Horizons Program and a maximum of $12,500 for the Camp Kool Program and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximam amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification: The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental -1- authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a cla'un brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COUNCIL. The COUNCIL, at it's option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COUNCIL, performing nnder this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and it's actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL w/Il, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine ali records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COUNCIL and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The COUNCIL, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the -2- performance of this Agreement, and the COUNCIL shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COUNCIL materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $16,500.00 contract amount for the services stipulated in.this Agreement. The COUNCIL shall submit invoices to the VILLAGE and a performance report every month. This report shall include: a. Monthly Status Report b. Attendance sign-in sheets from each meeting. c. Number of trips taken and number of children on each for the reporting period. Each report will be due at the end of the month. The COUNCIL shall invoice the VILLAGE bi- monthly for a total of six invoices for the New Horizons Program. The COUNCIL shall invoice the VILLAGE a total of five times for the Camp Kool Program beginning in March, 2000 and ending in August, 2000. 2. A final report shall accompany the COMPANY's final billing. This report will highlight the accomplishments of the program over the past twelve months, stmunarized' for the fiscal year, from January 1, 2000 to December 31, 2000, the number of Mount Prospect Residents served, and include the completion of Exhibit -3- "B" herein attached. This report shall be due no later than January 10, 2001. a. Total salaries; b. Cost of transportation; c. Cost' of office supplies, program supplies, food and drinks, registration, insurance, admission fees, custodial fees and memberships; d. Miscellaneous. Identify each. 3. The COUNCIL shall also have completed by the parents or guardians of each child an Application Form, using Exhibit C. This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction 9f the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2001. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2000 through December 31, 2000 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be .billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall not transfer or assign any frmds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL Ms. Jean D. Lachowicz Executive Director Camp Fire Boys and Girls Metropolitan Chicago Council 203 North Wabash Avenue, Suite 1518 Chicago, Illinois 60601 THE VILLAGE OF MOUNT PROSPECT lqayor Pro Tem ~J~~~ CAMPFIRE BOYS AND GIRLS Vlllage Clerk METROPOLITAN CHICAGO COUNCIL, / '~tive Director N~ry Public and Girls® Metropolitan Chicago Council Misty Das Mafeah 16, 2000 Village of Mt. Prosl~t EXNIBIT A 100 S. Emerson Mt. Prospect, Illinois 60056 Dear Misty, Camp Fire Boys and Girls is ~cited about their new prognu~ '~;amp Fire Camp Kool~. Thi~ program is targeted for the youth in the Boxwood area of Mt. Pro, peet. Youth from the apattmem complex across from Euclid School will be our main draw. This y~ar, with Euclid School undergoing some construction, we will be meeting at the Christian Chtuv. h which is % bi.~,k _~_~m.. tk ~heol. CampKooiis opanto all boys andgirls, ages 5-t2. Our goalis to r~ach 120 youth with a five-w~k ~ammer camp program. The camp witlbe oirtered 2 days a week from 10 AI~ unfl3PM. Thisyear, tbe camp £o~s witl he oa educational and fun iield trips. If additional support comes in, we will be able to extend to 3 dayhveek ami offer our e~riehmetrt programs at Prospect Christian Churck Since the churela is Small for our size group~ we will use the third day by split~g the camp into two groups and have % the group work at tha church while the other ~A is on a field wlp. ~ onc~ a week. we will offer a trip for the camp as a group. Through Camp F'~re, youth learn leadem~ip and de, sion-making aldlls, take social, and r~crea6onal ae6vi6es and develop a serum of ~elf-es~eem in the process. Ov~rall, the gcal of this project would be to give youth viable al~n-aa6v~ to unproductive ways to spend their time. In addifiun to this summer ~ the youth members who regianer ~ Camp Fire are then eligible to attend all oth~ Camp, Fire aetivkies that are sponsored wi~n the M~. Prospect and/or eouncit-wlde area. Funding for this program allows us to offer a redu~i aw~al~, ~hip tee for youth ami adults which are necessary for this area. Additional costs are: t-shirts for all campers, refrenhrnents, bus service for field trips, ~rniasion costs for geld trips, and materiala/~appties for any programs. Salaries for staff suppo~ camp coordinators, and camp coua~lor~ are i~uded i~ ~s budget. Linnea Pioro Metropolitan Chicago Council of Camp Fire, Inc. Serving Cook, l..c&¢, and MCHenry Count,s 203 North Wabash,~ ................ '^ · ~ .... *'*~*~ - Fax (312) 263-6386 EXHIBIT C FY 2000 HUD LOW-INCOME LIMITS Persons in Household Income Limits 1 ............................................ $35,150 2 ......................................... $40,150 3 ....................................... $45,200 4 ....................................... $50,200 5 ....................................... $54,200 6 ....................................... $58,250 7 ....................................... $62,250 8 ......................................... $66,250 Name of Program: Participant's Name: (Please Prin0 To participate in certain federally funded programs, participants must meet certain income qualifications. I certify that my family/residence meets the income criteria listed below. Signature of Head of Household No. ofPeopleinHousehold Maximum Household Income 1 $35,150 2 40,150 3 45,200 4 50,200 5 54,200 6 58,250 7 62,250 8 66,250 Single-Female Head of Household: Yes No VILLAGE OF MOUNT PROSPECT 100 SOUTH EMERSON STREET MOUNT PROSPECT, ILLINOIS 60056 Phone (847) 818-5328 PUBLIC SERVICE AGENCY MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS FISCAL YEAR JANUARY 1, 2000 TO DECEMBER 31, 2000 Applicant Phone Address Contact Person Title Agency Fiscal Year PROGRAM CLIENT STATISTICS 1 Total number of clients served this month Mount Prospect portion only 2 Total number of units of service provided during this month Mount Prospect portion only 3 Define your"unit of service": 4 Describe all client fees for this month 5 Total amount actually received for this month from Village 6 Total amount actually used for this month 7 Describe any accomplishments achieved by clientele or program