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HomeMy WebLinkAbout03/23/2004 COW minutes I. II. III. IV. MINUTES COMMITTEE OF THE WHOLE MARCH 23, 2004 CALL TO ORDER The meeting was called to order at 7:01 p.m., in the Mt. Prospect Park District Community Center, 1000 West Central Road, by Mayor Gerald Farley. Present at the meeting were: Trustees Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael lade!. Absent from the meeting were Trustees Timothy Corcoran and Paul Hoefert. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Public Works Director Glen Andler, Village Engineer Jeff Wulbecker and Project Engineer Matt Lawrie. APPROVAL OF MINUTES Approval of Minutes from February 24, 2004. Motion made by Trustee Zadel and Seconded by Trustee Lohrstorfer. Minutes were approved. Approval of Minutes from March 9, 2004. Motion made by Trustee Wilks and Seconded by Trustee lade!. Minutes were approved with Trustee Lohrstorfer abstaining. CITIZENS TO BE HEARD None. 2004 ROAD CONSTRUCTION PROJECTS Village Engineer Jeff Wulbecker provided an overview of the upcoming construction projects throughout the community for this construction season. . Street Resurfacinq Proqram The Street Resurfacing Program is slated to improve 8.8 miles of streets for this coming season. Mr. Wulbecker stated that the accelerated Street Resurfacing and Reconstruction Program has paid extensive dividends by moving many more streets into the good and very good rated categories. He provided a chart showing the shift from poorly rated streets to good and very good rated streets from the start of the program to the current date whereby the amount of streets that are rated poor is less than 10% at this point. . Streetscape Phase IV - Civic Block The streetscape work will focus on the Civic Block where the Library and Village Hall are under construction in addition to the east side of Route 83 in front of the new condominium buildings. . SeeGwun Avenue Bridge Reconstruction This reconstruction project is slated to be completed prior to the conclusion of the new Club House at the Golf Course so there will not be any conflicts with traffic and parking. . Emerson Street Water Main Improvements These improvements will be made during the construction phase o~ the Civic Block so that when all the construction is completed on the block, the street will be resurfaced in the near future, completing allwork necessary for the civic block. . Sidewalk Improvement Proqram This program will be throughout the community and the 50/50 Share Program has slated the price per square at $42.50. . Prospect Meadows Water Main Replacement - Phase 1- This will be the first portion of the multi-year program for the replacement of the water mains from the rear of the properties to the right-of-way for better maintenance. . Alqonquin/Busse/Dempster Street Liqht Improvement Proqram This Program was started last year and is a cooperative effort with Arlington Heights using Federal Funds and is to be completed this construction season. . Combined Sewer Evaluation Study This is the second year of the study with recommendations to follow at the completion of the study area for consideration. . Pavement Manaqement Proqram Village Engineer Wulbecker also provided an overview of the Pavement Management Program that the Public Works Department has been experimenting with in the past. He stated the Village has 132 miles of streets including 28 lane miles of State Highways to maintain. He stated 2004 marks the eighth year of the 10-year accelerated road program and the 1996 study was updated in 2003. The average age of Village-owned streets in the community is nine years. These are only Village-owned streets, however. He stated there are currently only 6.8 miles rated as poor compared to 51 miles that were rated as poor in 1996. Therefore, the backlog has shrunk substantially due to the accelerated program. He also stated that the staff has experimented with alternative paving techniques. Among these techniques are the following: 1. Saw and Seal Joints. This technique has been used when there is a need to control transverse cracking and has shown marginal results and has not fully addressed the problem that has been identified. Therefore, staff is recommending to discontinue. 2. Seal Coating. He stated that a seal coat area was applied and has been monitored since its application. It has been found that the seal coat has worn off and the condition of the street is comparable to a street that was not seal coated, therefore, there were no substantial improvements to the condition or the life expectancy of the street. He stated that the improved crack sealing techniques have shown substantially better results than the seal coating experiment, therefore, the seal coating will be discontinued and emphasis placed on crack filling. v. 3. Microsurfacing. This is where'a thin surface is ground off and reapplied for a smoother surface. He stat(id that experienc6! has shown that such effort does not necessarily add to the life of the str¡¡et and does require additional visits to maintain the surface that was removed and replaced. Therefore, staff is not recommending the continuation of this process. 4. Concrete overlay of asphalt. This is a technique that is typically used in areas where there is significant rutting of streets where high traffic volumes are present. He stated this is a costly solution and based on the number of actual Village streets with this condition; there has been limited use due to the fact that such rutting does not typically occur with Village-owned streets. 5. SuperPave Method. This has been used since 2002 and allows for flexibility in pavement design with no additional cost and results have been favorable. SuperPave consists of improved asphalt mixtures which are holding up better than past mixtures and since results have been favorable, the Department will continue utilizing this method. . Levee 37 Update He stated there will be no construction for this Levee this year, however, the design plans are 90% complete. Currently, the discussion is centering on compensatory storage further upstream. He stated the Study is due for completion in 2004, however, the earliest start date is now 2006. General comments from Village Board members included the following items: This Levee discussion has been underway since 1995 and was originally proposed as a stand-alone project without the need for compensatory storage. However, there has been a change in thinking that requires such storage so the focus has now shifted to design and build such storage. There was also a discussion regarding the latest sidewalk ramp requirements at streets and the need to alter future designs to include a raised pattern with a red-colored pavement. This information was provided for the Board as background information and required no action this evening. FEDERAL WHISTLE BLOWING RULE Project Engineer Matt Lawrie provided an overview of the latest Federal ruling. He stated the expected effective date is December 18, 2004 that will impact six crossings within the community. That date is the date that the Quite Zones are supposed to be deleted so that whistle blowing does occur. However, if there was a previously created Quiet Zone, which Mount Prospect has done, then there is a need to use the Quiet Zone calculator and determine the eligibility of future whistle blowing deferments based on the risk level at the crossing. This will impact the Quite Zone for the long term because there is another milestone date in which improvements are required at the various crossings to reduce the risk level. It is also questionable whether the alternatives that are suggested will actually reduce the risk level after the extensive expense of installation. . He stated one of the options suggested is four quadrant gates which are in conflict with , the IDOT design of avoiding possibly trapping cars in such gates at crossings. There was also a suggestion about utilizing the automated warning system to direct noise up and down the streets that are crossing the tracks, however, in the downtown area of Mount Prospect, such a system is impractical. He also pointed out that there is no funding available from neither the Federal government nor the state for these possible improvements. He would encourage all comments to be sent in by the deadline of April 18, 2004. He stated that the improvements the Village undertook at Prospect and Emerson and Prospect and 83 are not recognized by these regulations as reducing risk. He also stated that if there are improvements made to crossings by the municipality, the municipality assumes liability exposure for such improvements in addition to future maintenance. General comments from Village Board members included the following items. A comment was made that the Northwest Municipal Conference and the Metropolitan Mayors are preparing responses for comments to be considered regarding these regulations. It was also pointed about the significant concern about shifting the cost to local governments. This information was provided to the Board as background regarding Whistle Blowing Regulations and requires no action at this time. VI. VILLAGE MANGER'S REPORT Village Manager Janonis stated there will be no meeting on March 30 since it is a fifth Tuesday and the April Coffee with Council is on April 3 due to the Easter weekend conflict on April 10. i) VII. ANY OTHER BUSINESS None. CLOSED SESSION There was no need to go into Closed Session. VIII. ADJOURNMENT There being no further business, the meeting adjourned at 8:05 p.m. ~ Respectfully submitted, .. / /J ~ ~ s;:-6w DAVID STRAHL Assistant Village Manager