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Home My WebLink About2. DRAFT MINUTES CALL TO ORDER ROLL CALL PLEDGE MINUTES BILLS & FINANCIALS MAYOR'S REPORT A V ANTI LIQUOR LICENSE MINUTES OF THE REGULAR MEETING OF (> THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 16, 2004 CALL TO ORDER Mayor Farley called the meeting to order at 7:06 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael ladel PLEDGE OF ALLEGIANCE Trustee Lohrstorfer led the Pledge of Allegiance. INVOCATION Trustee Wilks gave the invocation. " APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held February 17, 2004. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, ladel Abstain: Corcoran Nays: None Motion carried. APPROVE BILLS AND FINANCIAL REPORT Mayor Farley stated that the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" was noted by an asterisk, and that all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT The Mayor presented the following proclamations: Mount Prospect Lions Club 70th Anniversary, March 6, 2004 Absolutely Incredible Kid Day, March 18, 2004 American Red Cross Month, March 2004 Scott Stassen, president of the Lions Club, was present to accept their proclamation and announced the Club's intention to donate $2,000 towards the Winter Parade. The Mayor presented an ordinance to grant a Class 'W' liquor license (Beer and wine only) to Avanti Café & Sandwich Bar, 1900 South Elmhurst Road. Trustee Corcoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. ORD 5416 MANAGER'S REVIEW APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA Tru.stee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5416: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE eODE Upon roll call: Ayes:. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! . Nays: None Motion carried. . Mayor Farley shared a press release regarding Village Manager's Michael Janonis' performance review. The Board determined that Mr. Janonis' performance was well above normal expectations. It was unanimously decided to award him a 6.5% pay raise, which included a merit component and a market adjustment APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None CONSENT AGENDA Trustee Wilks, seconded by Trustee Corcoran, moved to approve the following business items: 1. 2. 3. 4. Bills, dated February 12-25, 2004 Bills, dated March 1-10,2004 Financial Report, dated January 1-February 29,2004 Res. 12-04: A RESOLUTION APPROVING THE 2004 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY ILLINOIS Request for motion from Board authorizing the adoption of the revised Village Investment Policy Request for Board acceptance of private improvements at 1001 S. Busse Road (Dunkin Donuts) Request for Board acceptance of private improvements at 1150 W. Northwest Highway (office building) Bid results: Asphalt restoration contract (Quality Blacktop Inc; not to exceed $35,000); Brick paver sealing contract (Advanced Pavement Technology not to exceed $25,000); Pavement marking contract (Preform Traffic Control Systems, Ltd., not to exceed $46,750) Storm sewer catch basin and inlet cleaning contract (A-K Underground, Inc not to exceed $35,535) Sewer catch basin and street inlet repairs (Martam Construction not to exceed $30,000) Waive bid process and accept proposal for landscape maintenance contract (Lundstom's Nursery Inc. not to exceed $30,000) Waive bid process and accept proposal for mowing contract (Lundstrom's Nursery, Inc. not to exceed $67,000) Waive bid process and accept proposal for parkway restoration (American Landscaping Inc. not to exceed $71,000) Accept proposal for material testing for 2004 street resurfacing program (American GeoEngineering, Inc. not to exceed $50,000) Accept State of Illinois bid for purchase of one dump truck cab and chassis (Prairie International Truck Sales, not to exceed $45,350) Accept State of Illinois bid for purchase of truck chassis for hydraulic log loader (Prairie International Truck Sales not to exceed $45,350) 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. 2 OLD BUSINESS NEW BUSINESS PZ 07-04 710 N. WILLE STREET ORD 5417 PZ 04-04 1590 S. ELMHURST ROAD, PARKWAY BANK ORD 5418 AMEND CHAPTER 23 ¡, OLD BUSINESS None. NEW BUSINESS Community Development Director, William Cooney, presented an ordinance for a first reading, which would grant a Conditional Use permit to allow for the construction of an unenclosed porch. The Planning and Zoning Commission had recommended approval of PZ 07-04,710 N. Wille Street by a vote of 4-0. Petitioner Robert Boehm, was present to answer questions regarding lot coverage. Trustee Corcoran, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5417: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 710 NORTH WILLE STREET Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None / Motion carried. William Cooney, Community Development Director, presented an ordinance for a first reading that would grant a Conditional Use permit and variation to allow the construction of a bank with drive thru lanes at 1590 S. Elmhurst Road. The Planning and Zoning Commission recommended approval by a vote of 4-0. The Board discussed the types of services being provided, lot improvments, traffic ingress and egress, and the length of the petitioner's lease. Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No.5418: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LOCATED AT 1590 SOUTH ELMHURST ROAD Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. Mayor Farley introduced an ordinance for a first reading that would amend Chapter 23 of the Village Code in regards to curfew. This ordinance would increase the list of exceptions to curfew violations. The Mayor noted that this topic was discussed at a recent Committee of the Whole meeting. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. 3 ORD 5419 AMEND CHAPTER 4 ORD 5420 ACQUIRE PROPERTY, 7 S. EMERSON ST. ORD 5421 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. ' Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No.5419: AN ORDINANCE AMENDING CHAPTER 23, SECTION 23.604 (OFFENSES AND MISCELLANEOUS REGULATIONS) OF THE MOUNT PROSPECT VILLAGE CODE IN REGARD TO CURFEW Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Mayor Farley introduced an ordinance for a first reading that would amend Chapter 4 of the Village Code. This ordinance would authorize the Village Manager to act as a hearing officer to fulfill the Village's obligations under the Public Safety Employee Benefit Act. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No.5420: AN ORDINANCE AMENDING CHAPTER 4, ARTICLE I, OF THE MOUNT PROSPECT VILLAGE CODE TO AUTHORIZE THE VILLAGE MANAGER TO ACT AS A HEARING OFFICER TO FULFILL THE VILLAGE'S OBLIGATIONS UNDER THE PUBLIC SAFETY EMPLOYEE BENEFIT ACT (820 ILCS 320/1 ET SEQ) Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Mayor Farley introduced an ordinance for a first reading that would authorize the acquisition of property in the Tax Increment Redevelopment Project Area. The property is commonly known as 7 South Emerson Street, and is currently owned by Bank One. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5421: AN ORDINANCE AUTHORIZING THE ACQUISTION OF PROPERTY THROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA (7 SOUTH EMERSON STREET) Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. 4 VILLAGE MANAGER'S REPORT 2004 STREET RESURFACING ARROW ROAD CONSTRUCTION 2004 COMPUTER EQUIPMENT PURCHASES DELL, CDW, ASAP SOFTWARE LAPTOP PURCHASE CDS TECHNOLOGIES; MOTOROLA; DYNAMIC WORLD PURCHASE AUDIOVISUAL EQUIPMENT VILLAGE MANAGER'S REPORT Public Works Director Glen Andler noted that this is the eighth year of the accelerated resurfacing program and there was a proposed nine miles of street with thirty three streets being worked on. It was staff's recommendation to award the 2004 street resurfacing contract to Arrow Road Construction in an amount not to exceed $3,028,000. Mr. Andler noted that Arrow had completed work for the same program in 2003 and 2002, with both years' work done to the satisfaction of the Village. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to concur with staff's recommendation to accept the bid from Arrow Road Construction for the 2004 street resurfacing contract in an amount not to exceed $3,028,000. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried Information Technology Director Joan Middleton presented a request to purchase computers, printers, and software for 2004. The purchase, with the exception of six laptops, is for the replacement of equipment. There were questions regarding warranties and the decision to go with Dell products this year. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with staff's recommendation to accept the bid from Dell for twenty-five PCs, seven laptops, and one server ($54,739); from CDW for nine network printers ($15,813); from ASAP software six copies of Microsoft Office ($1,776) in a total amount not to exceed $72,328. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried Ms. Middleton further requested to waive the bid process to purchase the following equipment for the Police Department and Public Works: ten laptops not to exceed $38,716; nine radio modems for laptops, not to exceed $12,438; and nine software packages not to exceed $180. Trustee Skowron noted that though she is an employee of Motorola, she complies with Village and State requirements regarding conflict of interest and would be voting on the subject. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to concur with staff's recommendation to accept bid from CDS Office Technologies for ten Panasonic ruggedized laptops ($38,716); from Motorola for nine radio modems ($12,438); from Dynamic World for nine copies of their ShutDown NOW! Software ($180), in a total amount not to exceed $51,334. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried Assistant Village Manager, Dave Strahl presented a request to waive the bid process and approve a contract with Swiderski Electronics in an amount not to exceed $305,189.00. This contract would cover equipment for the new village hall for TV Services and audio in the Community Rooms. There is $227,000 set aside in the Capital Improvement Program (CIP) for this project with the remaining $78,189 coming from the Village Hall construction account. 5 SWIDERSKI ELECTRONICS LANDSCAPE STREETSCAPE PROJECT MARTAM CONSTRUCTION V3 ENGINEERING MFT FUNDS LANDSCAPE STREETSCAPE PROJECT Trustee Corcoran, seconded by Trustee Zadel, moved to waive the bid process and approve a contract for audiovisual equipment purchase and installation for the new Village Hall from Swiderski Electronics in an amount not to exceed $305,189. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried Mr. Strahl requested to waive bids and authorize the execution of a contract between the Village of Mount Prospect and Martam Construction for landscape/streetscape construction services on the civic block (bounded by Central, Emerson, Busse, and Route 83) and the west right-of-way of Route 83 between Central and Busse in an amount not to exceed $1,477,900. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive bids and authorize execution of a contract with Martam Construction for landscape/streetscape construction services on the civic block in an amount not to exceed $1,477,900. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried Assistant Village Manager Strahl further requested Board authorization to enter into a contract with V3 Engineering Services for layout and survey work related to the landscape/streetscape work in an amount not to exceed $10,600. Trustee Corcoran, seconded by Trustee Zadel, moved to enter into a contract with V3 Engineering Services for layout and survey work related to landscape/streetscape work in an amount not to exceed $10,600. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried Mr. Strahl also requested Board authorization to utilize up to $325,688 from existing Motor Fuel Tax (MFT) funds necessary to complete the landscape/streetscape project for the civic block. He stated the work on Emerson and Busse would be necessary in the near future and in using the MFT funds to include the work in the downtown streetscape work. Trustee Zadel, seconded by Trustee Skowron, moved to authorize the utilization of up to $325,688 from existing Motor Fuel Tax (MFT) funds necessary to complete the landscape/streetscape project for the civic block, and also moved to authorize the Mayor to sign an MFT resolution. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried The final request presented by Mr. Strahl for Board authorization was to pay W.B. Olson up to $10,000 for work related to compiling and reviewing the landscape/streetscape bid packages. 6 W.B. OLSON ANY OTHER BUSINESS ADJOURN Trustee Zadel, seconded by Trustee Lohrstorfer, moved to authorize payment to W. B. Olson up to $10,00 for work related to compiling and reviewing the landscape/streetscape bid packages. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried ANY OTHER BUSINESS Trustee Wilks asked about the status of construction and the move to the new Village Hall. ADJOURNMENT The March 16,2004 Village Board meeting was adjourned at 8:25 p.m. Kimberly A Dewis Deputy Village Clerk H:ICLKOlfilesIWINIMINUTESlmarch 16 2004.doc 7