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Home My WebLink About6. MANAGERS REPORT 3/16/04 ,.' Mount Prospect Public Works Department INTEROFFICE MEMORANDUM *- TREE CITY USA TO: VILLAGE MANAGER MICHAEL E. JANONIS ~b. M:n, ~ ',to for FROM: PROJECT ENGINEER DATE: MARCH 5, 2004 SUBJECT: 2004 STREET RESURFACING CONTRACT AWARD - $3,028,000 Background This year's project represents the eighth year of the accelerated street improvement program and includes the resurfacing of approximately 8.8 miles of Vi l1age streets. Again this year we also combined both the MFT funded program and the Village Street Improvement funded program into one project in order to secure an early and more favorable bid. Bids Results A notice to bidders was published in a local newspaper. Since this project uses MFT funds it was also published in the lOOT construction bulletin. On February 24th, at 10:00 AM. sealed bids for the 2004 Street Resurfàcing Program were publicly opened and read aloud. Ten contractors received bid documents and six contractors submitted bids. The bids ranged from a low of$3,074,543.70 by Arrow Road Construction Company to a high of$4,027,333.00 by R.W. Dunteman Company. The Engineer's estimate for the project was $3,246,094.00. Below is a summary of the bids. Bidders Total Bid Arrow Road Construction Co. Plote Construction, Inc. Johnson Paving Co. A-Lamp Concrete Callaghan Paving RW. Dunteman Co. $3,074,543.70 $3,288,962.70 $3,492,109.20 $3,689,640.00 $3,899,090.90 $4,027,333.00 Average = $3,578,613.25 Engineer's Estimate $3,246,094.00 PAGE 2 2004 STREET RESURFACING CONTRACT A WARD - $3,028,000 MARCH 5, 2004 Discussion All bidders submitted IDOT Local Agency Bid Bonds in the amount of 5% of their total bids as required by the Bid Documents. All bids were checked for accuracy. Minor elTors were found in the bid submitted by Johnson Paving, but this did not affect the outcome. An bidders colTectly signed their bids and bid bonds. The low bidder Arrow Road Construction Co. has previously completed street improvements for the Village including the 2002 and 2003 Street Resurfacing Programs and their work was acceptable. Recommendation The Village budget limit for this project is $3,028,000.00. The low bid is $3,074,543.70, and is 1.0% over the budget limit. Since the low bid exceeds the budget limit, we must reduce the contract to the budget limit. The bid quantities include contingencies that al1ow for unforeseen circumstances such as additional base repair, additional asphalt required because of thickness variation, etc. The fun projected quantities for these items may not be needed. Based on my experience in previous years, I anticipate that this year's program can be completed with the available funds. I therefore recommend that the low bidder, AlTOW Road Construction Co. be awarded the contract for the 2004 Street Resurfacing Program in the amount not to exceed $3,028,000.00. Funding for this project is shown on Pages 300 of the 2004 Budget where there are sufficient funds for this proposed expenditure. Funding for this project is as follows: Account Code No. 0507706-690049 Account Code No. 5607706-690084 $1,195,000 $1,833,000 $3,028,000 ð:~~k~Ü l- I concur with the above recommendation. d!:ú;t/;; Attachments: Project Map ~ ~ . "'- - . . 0 0 ~ ...-z 0 " "'", " Jif," £ """,;om "'1m" -)Ii] [ E f! ""0) u 0 GI ... a. a. I/) 0) f c a.'- ç u- .... C\'I C\'I c't:C ~=.c 01/)1:: :EGlo ...a:z 0....- GI GI O)GI C\'I ... -"" ::U) >~ Q Q N ....z - E ~ ""0) u 0 GI ... a.D" I/) 0) fc- .. .-'" "'u- .... C\'I'CI §'t:C o~.c 111:1/).... .:;GI~ ...a:o O....U) GlGI- O)GI I'CI ... -"" ::U) >~ Q Q N '" lJ,,50Od " ~ :f' - ~ 0 0 '" '" " "'O><1J :If ", """"'" IF! ~ ,,;]'OM " """ [ j' W' ~~" ' .0". INTEROFFICE MEMORANDUM @) TIEE em USA Mount Prospect Public Works Department TO: VILLAGE MANAGER MICHAEL E. JANONIS ~\). ~}-r~ ~ lIt. 01-\ FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: MARCH 8, 2004 SUBJECT: SEALED BID RESULTS FOR THE 2004 ASPHALT RESTORA nONS CONTRACT (NOT TO EXCEED $35,000) BACKGROUND Asphalt restoration to driveways, parking lots, and streets are necessary due to damage as a result of water main breaks, storm and sanitary sewer repairs. We accept an annual bid to establish unit prices for the year, which allows us to do replacements monthly, thus reducing the time our residents are waiting for restorations. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 4, 2004 for a proposed asphalt restoration contract. Bid prices were based on estimated quantities. Nine invitational bids were mailed, and a bid notice was placed in the local paper. Six bids were received and the results are as follows: Bidder Quality Blacktop, Inc. Brothers Asphalt Paving, Inc. Chicago land Paving Contractors Inc. Meridian Construction Co., Inc. Paveman, Inc. RA. Peterson Company Bid Price $33,700.00 $44,400.00 $52,600.00 $65,275.00 $83,261.00 NO BID letter X:\FILES\FRONTOFF\BIDS\RESUL TS\ASPHAL TREST.2004.RES Page two Bid Results Asphalt Restorations 2004 March 8, 2004 DISCUSSION The low bidder; Quality Blacktop Inc., had last years contract and performed satisfactorily. There is $35,000 available in this year's budget for this proposed contract. Quantities will be adjusted so as not to exceed the budgeted amount. Funding for this proposed contract will come from the following budget accounts: . on page 262, account code 6105510-540777, in the amount of$17,OOO.OO on page 256, account code 6105505-540701, in the amount of$18,000.00 . RECOMMENDATION I recommend acceptance of the lowest bid as submitted by Quality Blacktop Inc. for asphalt restoration in an amount not to exceed $ 35,000. 9~ GltvWJ Paul Bures Superintendent of Streets & Buildings I concur: . ~ ¿~441er Director of Public Works Pb c: Director of Public Works Glen R. Andler Deputy Director of Public Warks Sean P. Dorsey file X:\FILES\FRONTOFF\BIDS\RESUL TS\ASPHAL TREST.2004.RES 2 /iF:) INTEROFFICE MEMORANDUM ~ TREE em liSA Mount Prospect Public Works Department TO: VILLAGE MANAGER MICHAEL E. JANONIS ~b. ~19 ôll~ /0-1 FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: MARCH 8, 2004 SUBJECT: SEALED BID RESULTS FOR THE 2004 BRICK PAVER-SEALING CONTRACT (NOT TO EXCEED $25,000) BACKGROUND This bid is for our third annual contract for sealing of brick pavers in our downtown streetscape walk area. The sealing of brick pavers is necessary to keep the brick color from fading and seal out moisture, dirt, oil and paint that may get imbedded into the brick pavers. Sealing extends the life expectancy of the brick walk and makes cleaning easier. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 4, 2004 for the proposed 2004 brick paver- sealing program. Bid prices were based on estimated quantities of 30,000 square feet. Six invitational bids were mailed, and a bid notice was placed in the local paper. Eight bids were received, the results are as follows: Bidder Seal-It-Rite * Advanced Pavement Technology Surface Protectors * Brickscapes, Inc. Intrinsic Landscape, Inc. Paver Care, Inc. Fuerte Systems Landscape Resources, Inc. Bid Price $21,000.00 $21,300.00 $22,800.00 $25,500.00 $25,500.00 $28,500.00 $29,000.00 $52,500.00 * Did not meet all specification requirements. X :\Administration \BIDS\IŒSUL TS\brickpavseaJ .2004.res.doc Page two 2004 Brick Paver-Sealìng Bid Results March 8, 2004 DISCUSSION The apparent low bidder, Seal-It Rite did not meet bid specification requirements. Specifically, their bid took exception to the required five (5) year warranty on material and workmanship. Instead, they offered only a two (2) year \varranty. The third 10\vest bidder, Surface Protectors, submitted a similarly structured bid. Since no other bidders took this exception, and the cost variance between Seal-It Rite and the next lowest bidder is only $300, staff feels that this exception is unreasonable. The low, qualified bidder, Advanced Pavement Technology, took no exceptions to specification requirements. Advanced Pavement Technology held this contract last year and completed the contract satisfactorily. Funds for this proposed contract are in the current budget, on page 215, account code 0015104-540510, in the amount of $25,000. Quantities will be adjusted so the total expenditure will not exceed the budgeted amount. RECOMMENDA TION I recommend acceptance of the lowest qualified bid as submitted by Advanced Pavement Technology for the 2004 brick paver-sealing contract in an amount not to exceed $25,000. _9~ GJ WWJ Paul Bures Superintendent of Streets & Buildings I concur: ~~ 'Glen R. Andler . Director of Public Works PB c: Director of Public Works Glen R, And1er Deputy Director of Public Works Sean P. Dorsey file X: \Administration \B] DS\RES U L TS\brickpavseal.2004.res.doc e NOT TO SCALE Legend Roads __-hm prroads Brick Sealing Brick Status - Old Brick - Sealed in 2003 - To Be Sealed Sealed in 2002 .. Hydrology c=J Parcels c=J corp -'in Village of Mount Prospect --Brick Sealing Project-- 03-12-04 State Plane NAD83 Illinois East, FIPS 1201 Feet INTEROFFICE MEMORANDUM @) TREE em USA Mount Prospect Public Works Department FROM: STREETS & BUILDINGS SUPERINTENDENT ~b. H-n, ðIU./O'" TO: VILLAGE MANAGER MICHAEL E. JANONIS SUBJECT: SEALED BID RESULTS FOR THE2004 PA VEME~T rv1~RKING CONTRACT (NOT TO EXCEED $46,750) DATE: MARCH 8, 2004 BACKGROUND Annually a contract is let to repaint crosswalks, centerlines, lane dividing lines, parking stalls, and stop bars throughout the village. The village is divided into north and south sections by Central Road. These areas are serviced every other year, with the exception of the downtown area and parking lots, which are done annually. On the state highways we are only responsible for painting some of the crosswalks and stop bars. Pavement markings require repainting and installation of glass beading to maintain their reflectivity after two years of wear. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 4, 2004 for the proposed contract to install pavement markings. The pavement marking work contemplated this year will be for all areas north of Central Road, the downtown business district, Wolf Road, and State Highways. Four invitational bids were mailed, and a bid notice was placed in the local paper. Four bids were received, and bid results are as follows: Bidder Bid Price Preform Traffic Control System, LTD. Marking Specialists AC Pavement Striping Co. Flint Trading, Inc. $45,164.08 $51,717.95 $80,964.04 No bid letter X:\ADMINSTRA TION\BIDS\RESUL TS\P A VEMKING2004.REC.DOC Page two Sealed Bid Results for Pavement Marking 2004 March 8, 2004 DISCUSSION Prefonn Traffic Control Systems, LTD. has had Mount Prospect's pavement marking contract from 1997 thru 2003. They completed the work successfully each year. The bids received were based on estimated quantities, which will be adjusted so the total expenditure does not exceed the budgeted amount. Funds for this proposed contract are in the current budget on page 215, account no. 0505104-540535, in the amount of $41,600.00, page 221, account no. 6205110-540565, in the amount of $3,090.00 and on page 222, account no. 6305111-540565, in the amount of$2,060.00. Total budgeted amount for 2004 is $46,750.00. RECOMMENDA TION I recommend acceptance of the lowest bid as submitted by Prefonn Traffic Control Systems, Ltd. for an amount not to exceed $46,750.00. 9~ 6J WWJ Paul Bures Streets & Buildings Superintendent I concur: PB c: Director of Public Works Glen Andler Deputy Director of Public Works Sean Dorsey file X:\ADMINSTRA TIONIBIDS\RESUL TSIP A VEMKING2004.REC.DOC INTEROFFICE MEMORANDUM @ TREE em USA Mount Prospect Public Works Depal1:ment SUBJECT: SEALED BID RESULTS FOR THE 2004 STORM SEWER CATCH BASIN AND INLET CLEANING CONTRACT (NOT TO EXCEED $35,535) TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: MARCH 8, 2004 BACKGROUND Annually a contract is let to clean and inspect one sixth (l/6th) of the Village's storm sewer catch basins and inlets. This annual program helps minimize the potential for stom1 sewer flow restrictions caused by clogged sewer structures. This program also provides an opportunity to assess the structural condition of inlets and catch basins on a scheduled, cyclical basis. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 4, 2004 for this proposed sewer catch basin and inlet cleaning contract. This year's area is depicted on the attached map. The bid prices were based on an estimated quantity of 250 sewer catch basins and 250 inlets to be cleaned. Seven invitational bids \vere mailed, and a bid notice was placed in the local paper. Four bids were received, and the results are as follows: Bidder A-K Underground Elgin Sweeping National Power Rodding Corp. c.T.R. Systems, Inc. Bid Price $ 25,250.00 $ 29,975.00 $ 35,000.00 $ 76,250.00 X :\Administration \8 I DS\RESU L TS\BSINLCL2004 REC .doc Pagc two Sewer Catch Basin & Inlet Cleaning Program Bid Results March 8, 2004 DISClJSSION The low bidder, A-K Underground, Inc., had this contract in 2000 & 2001 and performed adequately. Quantities will be adjusted so the total expenditure will not exceed the budgeted amount. Funds for this proposed contract are in the current budget, on page 261, in account code 6105509-540779, in the amount for S30,000.00 and on page 219, in account code #0015108- 540520, in the amount of$5,535.00. The total amount of funds for this year is $35,535.00. RECOMMENDA TION I recommend acceptance of the lowest bid as submitted by A-K Underground, Inc. for a sewer catch basin and inlet cleaning contract for an amount not to exceed $35,535.00. 9~ GJ~ Paul Bures Superintendent of Streets & Buildings I concur: ~ /~'-RAn 'ler . Director of Public Works Pb c: Director of Public Works Glcn R. Andlcr Dcrllty Director of Public Works Seun P. Dorsey file X:\Admi nistralion\BIDS\RESUL TS\BSINLCL2004REc.doc N Á Catch Basin & Inlet Cleaning Project Area 2004 INTEROFFICE MEMORANDUM ~ TREE em USA Mount Prospect Public Works Department TO: VILLAGE MANAGER MICHAEL E. JANONIS 'èb. ~~ ~llc.IO* FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: MARCH 8, 2004 SUBJECT: SEALED BID RESULTS FOR THE 2004 SEWER CATCH BASIN & INLET REP AIR CONTRACT (NOT TO EXCEED $30,000) " BACKGROUND This bid is for our annual contract for sewer catch basin and inlet repair. Many of our older structures are made of brick and, with time, the mortar or brick deteriorate, requiring patching, reconstructing or total replacement. The repairs are usually made with concrete adjustment rings or precast cones to eliminate future deterioration of the mortar joints. This work is usually completed by late August to make sure all structures are in good repair for the fall rainy season and to minimize any possible winter failures. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 4, 2004 for proposed sewer catch basin and street inlet repairs. Bid prices were based on estimated quantities of 30-35 structures to be adjusted, reconstructed or replaced. Eight invitational bids were mailed, and a bid notice was placed in the local paper. Seven bids were received, and bid results are as follows: Bidder Martam Construction, Inc. S. Schroeder Trucking, Inc. Lifco Construction A Lamp Concrete Cont., Inc. Lenny Hoffman Excavating Pontarelli Construction Co., Inc. Neri Brothers Construction, Inc. Bid Price $29,950.00 $40,575.00 $40,875.00 $41,775.00 $49,405.00 $48,805.00 $55,900.00 X: \Administrati on \B ID S\RES UL TS\BASNREP2004 RES. doc Page two Sewer Catch Basin & Inlet Repairs Bid Results March 8, 2004 DISCUSSION The low bidder Martam Construction, Inc. has worked for the village for many years and has performed satisfactorily in a wide variety of municipal construction projects including Phase 1 of the Weller Creek Streambank Stabilization project and, more recently, the Downtown Streetscape projects. Quantities will be adjusted so the total expenditure will not exceed the budgeted amount. Funds for this proposed contract are in the current budget, on page 261, account code 61 05509-540777, in the amount of$30,000. RECOMMENDA TION I recommend acceptance of the lowest bid as submitted by Martam Construction, Inc. for a sewer catch basin and inlet repair contract for an amount not to exceed $30,000. 9~ 6JWWJ Paul Bures Superintendent of Streets & Buildings I concur: ~ ~ Director of Public Works PB c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey File X: \Administration \BIDS\RESUL TS\BASNREP2 004 RES. doc Mount Prospect Public Works Department INTEROFFICE MEMORANDUM ~ TREE Cl1Y USA TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: FEBRUARY 25,2004 CONTRACTUAL MOWING/LANDSCAPE MTCE CONTRACTUAL P ARKW A Y RESTORA nON $97,000.00 $71,000.00 FROM: FORESTRY/GROUNDS SUPERINTENDENT SUBJECT: BACKGROUND Over the last two decades, we have increasingly contracted out our grounds maintenance responsibilities as opposed to using in-house personnel. Contractual turf mowing began in 1994, contractual parkway sod restoration began in 1990 and contractual landscape maintenance of streetscape sites began in 2000. For each type of contract, by accepting the low bid we have at times in the past experienced difficulties with certain contractors, due to poor quality of work and lack of responsiveness. Although this can happen with many types of contracts, I believe it is more common when grounds maintenance work is bid out. This is because labor and equipment costs to start up such a business are relatively low compared to many other businesses. Over the years, two landscape contractors have stood out in terms of quality of work and responsiveness to our requests, in many cases going above and beyond what their contracts specifically required. They are American Landscaping Inc. (ALl) and Lundstrom's Nursery Inc. ALl has held our parkway restoration contract a total of eight years. Lundstrom's has held our turf mowing contract a total of 11 years, and our landscape maintenance contract almost since its inception in 2000. (An exception was early in 2001; then Lundstrom's was the second low bidder on the landscape maintenance contract, but we asked them to take over after the low bid contractor failed to perform.) In 2003, both ALl and Lundstrom's completed their final year of our most recent multi-year, publicly bid contracts for mowing, landscape maintenance and parkway restoration. Over time, both contractors have so impressed us with their performance that we have nominated each company for a "Contractor of the Year" Award from the American Public Works Association; both subsequently won the award. In order to continue the same excellent level of quality, several months ago Public Works Director Glen Andler received permission from the Village Manager to pursue an alternative to the bidding process for 2004. Specifically, he proposed that we seek price quotes for all three types of work from only these two exceptional contractors, rather than risk getting a contractor who cannot perform. RESULTS The following price quotes were received: Lundstrom ALl Mowinl!: Total cost, 30 mowings of 113 sites. $61,727.73 $84,108.00 Lundstrom ALl Landscape Maintenance Total annual cost to maintain 42 sites $29,960.00 $35,363.00 Parkway Restoration Reg. and Utility Sodding (6750 sq.yds.) $70,875.00 $56,700.00 DISCUSSION ALl submitted the lowest overall quote for Parkway Restoration, while Lundstrom submitted the lowest quotes for Mowing and Landscape Maintenance. In comparison with 2003 bid prices, Lundstrom's landscape maintenance quote reflects a 2.8% increase, which I believe is reasonable due to inflation, and inclusion of the new heavily landscaped Village Hall in the contract. Lundstrom's quote for mowing actually reflects a slight decrease over their 2003 bid prices. Finally, ALl's quote for parkway restoration reflects a reasonable 1 % increase over their 2003 bid prices. Note that, with all three contracts, we have reserved the right to adjust quantities of work upwards or downwards from our estimates, in order not to exceed available funding. Additionally, with all three contracts, we have included provisions allowing us to extend the contract for a second year. RECOMMENDATION I request that the Vi1lage Board waive the formal bidding process and accept the proposals from American Landscaping Inc. and Lundstrom's Nursery Inc. as detailed below. For the Landscape Maintenance Contract, in the 2004 budget there is a total of $30,000.00 available (p. 231, Acct. #0015202-540691). I recommend award of year one of a Landscape Maintenance Contract to Lundstrom's Nursery Inc., in an amount not to exceed $30,000.00. For the Mowing Contract, in the 2004 budget there is a total of $67,000.00 available (p. 254, Account # 6105503-540685 andp. 231, Account # 0015202-540685). I recommend award of year one ofa two year mowing contract to Lundstrom's Nursery Inc., in an amount not to exceed $67,000.00. For the Parkway Restoration Contract, in the 2004 budget there is a total of $62,480.00 available. (p.256 Accoúnt # 6105505-540700, p. 240 Account # 0015401-540581, and p. 262 Account # 6105510-570777). I recommend award of year one of a possible two-year Parkway Restoration Contract to American Landscaping lnc, in an amount not to exceed $71,000.00. For each of the above contracts, if extended to 2005, the contract amounts will not exceed the available funds appropriated for these purposes in the 2005 budget. ,I ~." //~ .' I' /i /'.", /' _....~¡;Ze rlt"""'>/ L- LéL¿.{;<-_... Sandy Clárk I concur: ~/.~ GLEN R. ANDLER Director of Public Works X: FORESTR Y\ WORD\2004/MEMO-LMC-MOW -SOD.DOC INTEROFFICE MEMORANDUM ~. " ~ TREE CITY USA Mount Prospect Public Works Department TO: VILLAGE MANAGER MICHAEL E. JANONIS ~b. Mrré;> ð I tø 0'1 FROM: PROJECT ENGINEER DATE: MARCH 12,2004 SUBJECT: 2004 MATERIAL TESTING CONTRACT AWARD - $50,000.00 Background In conjunction with our 2004 Street Resurfacing Program, we requested proposals from material testing consultants. These proposals were to provìde the following: . Cost to perform the testing of concrete material for the new curbs and driveway aprons. . Cost to perform the testing of asphalt binder and surface mix material at the asphalt plant and the testing of the asphalt binder and surface as it is placed. Results On Tuesday, March 9, 2004, we received nine proposals to complete the material testing for the 2004 Street Resurfacing Program. Listed below are the consultants and their proposed cost to provide the required services: American GeoEngineering, Inc. Great Lakes Soil Consultants Applied GeoScience Inc. Material Testing Laboratories Soil & Material Consultants Testing Service Corporation O'Brien & Associates $41,820.00 $44,320.00 $45,280.00 $46,402.00 $69,540.00 $87,787.00 $94,230.00 Engineer's Estimate $50,000.00 Page 2 2004 Material Testing March 12, 2004 Discussion All of the proposals fulfilled the requirements requested by the Village. All of the proposals also included references of past work and qualifications of the personnel who will be evaluating the material samples. Based on a review of the proposals, American GeoEngineering, Inc. offers the best overall services for the cost. American GeoEngineering, Inc. has previously completed material testing for the Village in conjunction with the 2001 and 2002 Street Resurfacing and Reconstruction Programs and their work was acceptable. Recommendation The quantities listed in the proposal are estimated quantities based on averages from previous years and prorated for the anticipated work for this year. Many factors can influence the actual quantities for material testing, especially weather and unanticipated soil conditions. Therefore, I recommend that the proposal from American GeoEngineering, Inc. be accepted at the March 16, 2004 Village Board meeting for the full budgeted amount of $50,000.00. This work will be funded with the budget account listed below and as shown on page 300 of the 2004 Budget Book: Account Code 0507706-540545 Amount $50,000.00 ðl~i~~~lt ~ Þ-- I concur with the above recommendation JM X:\Engineering\ TESTlNG\2004\MEMO _JAN .DOC J .. Mount Prospect Public Works Department INTEROFFICE MEMORANDUM ~ TREE crrv USA TO: VILLAGE MANAGER MICHAEL E. JANONIS ~t:.. ~~ a Ir..¡u'f FROM: VEHICLE/EQUIPMENT MAINTENANCE SUPERINTENDENT DATE: MARCH 4, 2004 ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF ONE TRUCK CAB A CHASSIS - $45,350.00 SUBJECT: Back!:lround In the current budget, there are funds available to replace unit 4557. 4557 is a 1988 International 35,000 lb. GWVR dump truck with snow and ice control equipment. This unit is used by the Public Works Department maintenance crews to haul miscellaneous materials, such as asphalt, black dirt, sand, stone, etc. to job sites throughout the Village. The unit is also equipped with a snowplow, underbody scraper, and salt spreader for winter snow and ice control. Replacement Schedule 4557 was purchased in 1988. The vehicle/equipment replacement schedule for large dump trucks is 15 years. 4557 has entered its 16th year of service and has logged 51,280 miles. In addition, the hour meter on the engine has logged 4534 hours of operation (equivalent to 136,020 road miles). This vehicle satisfies the Vehicle/Equipment Replacement Schedule criteria for replacement. Life Cycle Cost Analysis Life cycle cost analysis has been completed on 4557 and is attached for your review. The optimum economic replacement point has been calculated at year 6. The modified economic replacement point has been calculated at year 10. Other Factors The existing truck requires the following work: Engine Rebuild Replace Hydraulic Components Refinish Entire Unit Total Cost $ 6,700.00 $10,200.00 $ 7,500.00 $24,400.00 Replacement Recommendation It is my recommendation that a replacement vehicle for 4557 be purchased during the 2004 budget year. Bid Recommendation I am recommending the purchase of one 2005 International 7400 Series,35,OOO# GWVR cab and chassis from the State of Illinois contract (PSD 4009654) award winner Prairie International Truck Sales, Springfield, Illinois. I request that the Village Board authorize the purchase of one new 2005 International 7400 Series 35,000# GWVR truck cab and chassis at a cost not to exceed $451350.00. Funds for this proposed purchase are available in account no. 6707709 - 660115 ($81,560.00), page 300 of the current budget. í Accept State of Illinois Bid For The Purchase of One Truck Cab and Chassis March 4, 2004 Page 2 of 2 The remaining funds will be used for equipment (underbody snow plow, dump body, salt spreader, and hydraulic components) to make the vehicle completely functional. The unit being replaced will be sold at the NWMC auction in fall 2004. ~[ h - ames E. GU~he~ - -l ~ ../ I concur. AJÇ~ Glen R. Andler Director of Public Works JG Attachment c: Deputy Director of Public Works Sean Dorsey X:\Administration\BIDS\RESUL TS\StatePurchase1TruckCab&Chassis2004 - 4557.doc Mount Prospect Public Works Department Life Cycle Cost Analysis for 19881ntemational Dump Truck. Vehicle # 4557 Value at Beginning of Year: Estimated Value at Year End: 1 46100 41490 2 41490 39090 3 39090 36690 4 36690 34290 Actual Dollar Depreciation for Year: Downtime Costs/Mile: Hours DownlYear: 4610 2400 2400 2400 200 2 200 29 200 50 200 45 Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: Total Variable Costs: 400 5800 9900 9000 51 1200 2390 1650 400 730 485 581 Total Lifetime Variable Costs: 5,663 10,359 15,424 13,876 Miles: Year ~~¡I!I!P 7 29490 27090 8 27090 24690 9 24690 22290 10 22290 19890 11 19890 17490 12 17490 15090 13 15090 12690 14 12690 10290 2400 200 38 7500 2388 1467 :::: ':::: 3;:~ ~:: ~:;::!'!18 ::::: ::: :::1':::1'::: ':::: '::: '::::: ':::: ::::::::c . 2:~;il!I!il ':iljl¡¡IC 2400 2400 2400 2400 2400 2400 2400 15 10290 7890 16 7890 5490 200 18 200 12 200 26 200 98 200 13 200 23 200 18 2400 2400 3600 2360 5100 19600 2600 4500 3500 200 23 200 16 1065 1553 1374 6993 563 1243 2220 4600 3150 822f.!:m.~1T 19,4261::H~;~w: 540 437 1219 388 2052 1464 1500 1118 1004 7,823 6,961 10,3181 29,679 7,828 9,829 9,838 13,992 1259 988 9,600 7,758 184,065 51,280 Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) $ 4.40 $ 4.41 $ 6.05 $ 6.42 $ 6.67 IJ:M~:I $ 4.70 $ 4.72 $ 4.351 $ 5.40 1 $ 4.46 $ 4.14 $ 3.88 $ 3.78 $ 3.67 $ 3.59 $8.00 G> =æ $7.00 :¡¡ $6.00 a. ti $5.00 0 () $4.00 ~ ;¡:¡ $3.00 III :¡ $2.00 E a $1.00 $- m : . : , 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Year ~Ð.ê~:QP.tïl!i~rif~R:epJ~qe_:.:::::::. Modified Optimum Economic Replacement Point Analysis I Modified Optimum Economic Replacement Point I Purchase Price of New Vehicle: LESS: Estimated Value of New Vehicle at Optimum Economic Replacement Point: Estimated Depreciation Cost of New Vehicle: LESS: Estimated Value of Present Vehicle: Net Depreciation Cost of New Vehicle: Estimated Total Miles on Replacement at Optimum Economic Replacement Point: Estimated Depreciation Cost CosUMile of New Vehicle: Existing Vehicle Cumulative Cost per Mile at Optimum at Optimum Economic Replacement Point: ADD: Estimated Depreciation CosUMile of New Vehicle: Cumulative CosUMile at Modified Optimum Economic Replacement Point: $81,560 $66,500 $15,060 $5.490 $9,570 15,000 $0.64 $4.73 $0.64 $5.37 .ç INTEROFFICE MEMORANDUM @ TREE em USA Mount Prospect Public Works Department TO: VILLAGE MANAGER MICHAEL E. JANONIS ~b. ~~. ~//I..(O~ FROM: VEHICLE/EQUIPMENT MAINTENANCE SUPERINTENDENT DATE: MARCH 4, 2004 ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF ONE TRUCK CAB CHASSIS FOR A HYDRAULIC LOG LOADER- $45,350.00 SUBJECT: Backqround In the current budget, there are funds available to replace unit 4558. 4558 is a 1988 International with a hydraulic log loader and flatbed body. 4558 is used by the Forestry/Grounds Division of Public Works to load logs onto flatbed truck, remove logs off sites were a tree was cut down, removal of chip debris from the stump hole of a tree that was removed, and also, to remove debris from creek sites through out the Village. Replacement Schedule 4558 was purchased in 1988.The vehicle/equipment replacement schedule for an aerial and a crane truck is 15 years. 4558 has entered its 16th year of service and has logged 40,779 miles. In addition, the hour meter on the engine has logged 7115 hours of operation (equivalent to 213,450 road miles). This vehicle satisfies the Vehicle/Equipment Replacement Schedule criteria for replacement. Life Cycle Cost Analysis life cycle cost analysis has been completed on 4558 and is attached for your review. The optimum economic replacement point has been calculated at year 7. The modified economic replacement point has been calculated at year 12. Other Factors The existing truck requires the following work: Engine Overhaul Rebuild or Replace Flatbed Rebuild Loader Replace Hydraulic Valve, Hoses, Pumps Total Cost $ 8,800.00 $ 8,600.00 $12,500.00 $ 7,500.00 $37,400.00 Replacement Recommendation It is my recommendation that a replacement vehicle for 4558 be purchased during the 2004 budget year. Bid Recommendation I am recommending the purchase of one 2005 International 7400 Series 35,000# GV'NR cab and chassis from the State of Illinois contract (PSD 4009654) award winner Prairie International Truck Sales, Springfield, Illinois. Accept State of Illinois Bid For The Purchase of One Truck Cab anq Chassis March 4, 2004 Page 2 of 2 Bid Recommendation Continued I request that the Village Board authorize the purchase of one new 2005 International 7400 Series 35,000# GVWR truck cab and chassis at a cost not to exceed $45,350.00. Funds for this proposed purchase are available in account no. 6707709 - 660115 ($106,30000), page 300 of the current budget. The remaining funds will be used for the hydraulic log loader, flatbed body, and other equipment to make the vehicle completely functional. The unit being replaced will be sold at the NWMC auction in fall 2004. "'ò' ~ U7 ~ ames E. Guenther---- ;;Jt/ ø Glen RAndier Director of Public Works JG Attachment c: Deputy Director of Public Works Sean Dorsey X:\AdministrationIBIDSIRESUL TSIStatePurchase1TruckCab&Chassis2004 - 4558 doc Mount Prospect Public Works Department Life Cycle Cost Analysis for 1988 International Flatbed With Log Loader. Vehicle # 4558 ., Value at Beginning of Year: Estimated Value at Year End: 1 61000 54900 Actual Dollar Depreciation for Year: Downtime Costs/Mile: Hours DownlYear: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: Total Variable Costs: 9,478 Total Lifetime Variable Costs: 2,899 Miles: 9,478 Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) 2 54900 51900 6100 200 10 2000 267 901 3 51900 48900 3000 200 27 5300 15800 1044 9,728 22,593 157 4 48900 45900 3000 3000 200 79 200 30 Year 5 6 7 45900 42900 :@ßßPP 42900 39900::}~~QQ 3000 3000H:)pOQ 8 36900 33900 9 33900 30900 10 30900 27900 11 27900 24900 12 24900 21900 3000 200 24 4800 19600 13 21900 18900 14 18900 15900 200 27 635 13,016 104,332 116,811 131,805 142,9971176,0311182,180 193,124 201,762 39,939 15 15900 12900 16 12900 9900 6000 2317 1940 7,252 1197 574 200 85 2~~I¡¡¡I¡¡I¡¡~~Þ 3000 200 14 2800 1002 892 7,908 12,480 3000 3000 2378 790 33,034 32,685 3000 3000 3000 3000 3000 11,744 25,441 3,404 19,206 41,798 53,543 9,099 16900 3900r¡¡I¡:i~~~Þ 7821:::H:'~1~ 21,046 24,293 200 25 200 42 200 98 200 6 200 17 200 27 4039 1218 4961}jHp~ 5000 8450 1200 5400 3400 5400 78,984 8,397[i:!!m~~r 87,382[:::~~A~4 3245 2196 9422 945 1682 1198 893 14,611[¡!¡~~'~~r 1010 1105 714 798 823 165 14,994 11,192 6,149 10,944 8,638 9,685 27,848 30,390 35,251 37,292 211,446 40,469 $ 3.27 $ 5.64 $ 5.76 $ 5.88 $ 6.07 $ 5.98 UH),~Q] $ 4.96 $ 4.81 $ 4.73 $ 4.711 $ 5.391 $ 5.17 $ 5.18 $ 5.05 $ 5.22 "'."""." ---"..","'" $- 2 3 5 4 6 7 8 $7.00 CD ¡¡¡j $6.00 æ $5.00 ~ $4.00 0 .~ $3.00 ~ $2,00 § $1.00 0 Year 9 10 11 12 13 14 15 16 IPenQtè50f>ti~:~~~QnQ~~j~~I~~~ê~.:::} I Modified Optimum Economic Replacement Point I Modified Optimum Economic Repl::tçernent Point Analysis Purchase Price of New Vehicle: LESS: Estimated Value of New Vehicle at Optimum Economic Replacement Point: Estimated Depreciation Cost of New Vehicle: LESS: Estimated Value of Present Vehicle: Net Depreciation Cost of New Vehicle: Estimated Total Miles on Replacement at Optimum Economic Replacement Point: Estimated Depreciation Cost Cost/Mile of New Vehicle: Existing Vehicle Cumulative Cost per Mile at Optimum at Optimum Economic Replacement Point: ADD: Estimated Depreciation Cost/Mile of New Vehicle: Cumulative Cost/Mile at Modified Optimum Economic Replacement Point: $100,000 $88,500 $11,500 $9,900 $1,600 18,000 $0.09 $5.30 $0.09 $5.39 At . f Request to Purchase 2004 Computers, Printers and Software March 5, 2004 Page 3 Recommendation The Village standardized on Gateway computers in 1997. After some recent problems with Gateway hardware staff chose to buy one Dell server for document imaging in 2003 as a test. Since the test server has worked out well and Dell's pricing is very good, staff would like to switch to Dell at this time. I recommend that the Village purchase the PCs, laptops and servers from Dell, purchase the network printers from COW, and purchase Microsoft Office software from ASAP Software. A summary of the costs is provided below. " Account Numbers "" " 680771 O~650822 0604102-650003 5107701-670072 Vendor litem Computer EQuip~ (GranÜ (Grant Matching) Total Dell 25 PCs-at $1373 34,325 34,325 1 Laotoo (0 $1837 1,837 1,837 6 Laotops :v $1837 11,022 11,022 , 1 Servers ( v $7487 7,555 7,555 Dell Subtotal 54,739 CDW 9 Printers @ $1757 15,813 I I 15,813 ASAP Software . 6 Microsoft Office Professional 1502 274 1776 licenses for new laptops @ $296 Total $59,530' $12,524 $274 $72,328 I recommend that the Village purchase 25 PCs, seven laptops, and one server from Dell for an amount not to exceed $54,739. I further recommend the purchase of 9 network printers from COW for an amount not to exceed $15,813 and the purchase of six copies of Microsoft Office from ASAP Software for an amount not to exceed $1,776. I will be happy to respond to any questions or concerns. ~ ~Middleton IT Director I:\VB Request Memos\2004 Requests.doc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM FROM: IT DIRECTOR ~b . ~ '9 ~ \ I '"' 1°lJ- TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL DATE: MARCH 10, 2004 REQUEST TO WAIVE BID TO PURCHASE RUGGEDIZED LAPTOP COMPUTERS, MODEMS AND SOFTWARE RECOMMENDATION TO PURCHASE LAPTOPS, MODEMS AND SOFTW ARE SUBJECT: The Police Department has nine ruggedized laptops and modems that are scheduled for replacement in 2004 and Public Works has budgeted to purchase one new ruggedized laptop. Staff is requesting that the bid process be waived to purchase the ten Panasonic CF29 laptops, nine Motorola VRM-850 radio modems for the Police laptops and nine copies of Shutdown NOW! software for the Police laptops. The Panasonic laptops are listed under the cu rrent Illinois state bid award; Motorola is the only modem supplier for Northwest Central Dispatch's proprietary system; and Dynamic Worlds is the only supplier for the requested ShutDown NOW! software. Backqround The Village began using laptops mounted in the police squad cars in 1997. Northwest Central Dispatch System (NWCDS) dispatches emergency, non-emergency, and routine police beat information to the squad cars through the laptops' radio modems. Patrol Officers use the NWCDS system for the LEADS program (to run checks on license plates, drivers licenses, warrants and criminal history), for the ALERTS program (state-wide communications), and to communicate with dispatch and other units. To date the department has equipped 29 squad cars with laptops. The Motorola Pentium 233 MHz laptops, which are recommended for replacement here, were purchased in 1999. The Police Department has since switched to Panasonic laptops for better reliability. After the nine replacements this year, all 29 squad cars will have the Panasonic laptops. Public Works has budgeted for one new ruggedized laptop to be used by one of the foremen to allow field entry of data related to work orders, customer service and asset management and to eliminate double entry. Laptops The laptops requested are Panasonic CF29 Pentium 4, 1.2 GHz computers with 512 MB of memory, a 40 GB hard drive, and the Windows XP Professional operating system. The laptops are offered from CDS Office Technologies under the CMS Illinois state bid award. Prices are shown in the chart on the next page. Request to Waive Bid to Purchase Replacement Ruggedized Laptop Computers, Modems and Software Recommendation to Purchase Ruggedized Laptops, Modems and Software March 10, 2004 Page 2 Modems The modems currently used with the old Motorola laptops, which are recommended for replacement here, are not compatible with the new Panasonic laptops. The modems requested are Motorola VAM-850 radio modems offered directly from Motorola, the only modem supplier for the proprietary system, at $1382 each. Software Dynamic World's ShutDown NOW! software is currently has been used on the Police Department's ruggedized laptops in the past and has been found to be a cost-effective means of limiting the drain on the car battery. Dynamic World is the only supplier of this particular software. Recommendation I request that the bid requirement be waived for the purchase of ten Panasonic ruggedized laptops, nine Motorola modems, and nine copies of ShutDown NOW! software. The entire purchase request is summarized in the chart below. Vendor Item Price Acct Number Public Works CDS Office Technologies 1 Panasonic CF 29 Laptop wi desk port replicator and DVD-ROM/CD-RW Combo Drive (no touch 3962 6105501-650003 screen) @ $3962 Police CDS Office Technologies 9 Panasonic CF 29 Laptops wi touch screen, docking station and keyboard light @ $3826 plus 34,754 6807710-650822 one DVD-ROM/CD-RW Combo Drive @ $320 CDS Subtotal 38,716 Motorola 9 Motorola VRM-850 Radio Modems @ $1382 12,438 6807710-650822 Dynamic Worlds 9 copies of ShutDown NOW! vA.51 @ 20 180 6807710-650822 Total $51,334 I recommend that the Village purchase the ten Panasonic ruggedized laptops from CDS Office Technologies for an amount not to exceed $38,716. I also recommend that the Village purchase nine Motorola radio modems for the laptops at a price not to exceed $12,438 and nine copies of Dynamic Worlds' ShutDown NOW! software at a price not to exceed $180. The total cost of these purchases is $51 ,334. Funds are available for the purchases in account numbers shown in the chart above. Please feel free to contact me with any questions or concerns. - ~ ~ Middleton IT Director I:\VB Request Memos\2004 Rug Laptop Requests.doc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E.JANONIS 1ST> . ~ 'õ II" IO~ FROM: ASSISTANT VILLAGE MANAGER DATE: MARCH 9, 2004 SUBJECT: AUDIO/VISUAL EQUIPMENT PURCHASES - NEW VILLAGE HAL The Village Board approved a contract for audio/visual consultanting services with Swiderski Electronics on September 2,2003. As you may recall Swiderski was brought in for their expertise in setting up TV and audio systems. This type of service was necessary as a special service outside of the architectural services due to the unique expertise necessary. The Village also desired to have more direct control over the equipment and set-up through the use of a consultant contract directly with the Village. As part of the consulting service contract Swiderski was to provide a list of recommended new equipment and coordinate the installation of the any new equipment and the existing equipment for TV broadcasts in the new Village Board room, TV control room, and studio. In addition, audio related devises would be installed for the Community Center rooms for any Village Board meeting overflow and general usage for the variety of community events that would likely take place in the space. Swiderski worked closely with the architect, contractor, and the electrical subcontractor to work out the details of the necessary equipment and the required power and installation details. The Village also brought in an acoustical consultant to assist with the coordination of the recommended equipment. After Swiderski provided an outline of the recommended new equipment, Village staff met with both Swiderski and the electrical contractor to clarify the purpose and alternatives of some recommended equipment. The final cost for the equipment, installation, and testing is $305,189. There is $227,000 set aside in the 2004 Capital Improvement Program (CIP) for this project. The remaining expense can be included as part of the capital building budget for the Village Hall project. The amount recommended to be utilized from the Village Hall construction account is $78,189. AUDIONISUAL EQUIPMENT PURCHASES - NEW VILLAGE HALL March 9, 2004 Page 2 Recommendation: Staff would request a waiver of bids for the purchase of audio/visual related equipment for the new Village Hall. This waiver is requested due to the unique and specialized nature of the equipment and related installation services from the vendor. The original contract for consulting services was undertaken through an RFP for professional services. Staff has also reviewed the proposed prices for the recommended equipment and feels the prices provided by Swiderski are within a reasonable range. Staff '.tv ould a Iso recommend t he approval 0 fa contract f or equipment purchase and installation from Swiderski in an amount not to exceed $305,189. CIP and Village Hall capital construction funds would be utilized for this contract. If you have any questions, please contact me. ~ ~ s;-tf{f David Strahl c: Cable Production Coordinator Howard Kleinstein H:\VILM\Viliage Hall\Swiderski Equipment Purchase Memo - VB.doc ! Village of Mount Prospect Mount Prospect, Illinois " INTEROFFICE MEMORANDUM DATE: MARCH 12, 2004 LANDSCAPE/STREETSCAPE BID PACKAGE APPROVAL TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT VILLAGE MANAGER SUBJECT: Attached are two spreadsheets summarizing the bid package for landscape/streetscape work and a proposal to utilize MFT funds for part of the project. WB Olson worked with DLK and V3 Engineering to put together the bid package and bids were received and summarized by WB Olson for Village consideration. WB Olson received numerous subcontract bids for specialty work necessary for the project completion. Martam Construction also submitted a bid to WB Olson for the same scope of work, but compiled all their projected bids into numbers that accounted for all the various trade specialties and did not separate out the subcontractors as was bid by WB Olson. Some of the specialty bids are higher for Martam than WB Olson, however, the final cost was lower overall for Martam than WB Olson. The difference in the projected costs were the general conditions fees, masonry, and construction management fee ofWB Olson. Martam built that cost into their total cost number. A 5% contingency was added to both bid packages for equitable comparison purposes. Any contingency savings would be returned to the Village if not utilized under either contractor. As you know WB Olson has performed exceptionally well in the construction of the Village Hall and parking Garage and they were asked to coordinate the bids since the coordination between the Village Hall completion and the landscape/streetscape seemed like a logical extension of the project. However, Martam has performed all the existing streetscape work throughout the downtown and has worked well with Public Works and have been very responsive on any issues that have arisen in the completion of previous work. The Public Works Director has worked closely with Martam in the past for streetscape and some utility work and is very satisfied with their quality of workmanship. It is estimated that an additional $325,688 could be necessary to complete the landscape/streetscape construction. These funds are requested to be taken from existing MFT funds. The use of MFT funds for part of this project is justified due to the need to reconstruct curb and street on both Busse and Emerson, which would be paid out of MFT funds when the streets were originally scheduled for this type of work. By utilizing MFT funds for the work on the streets at this time the necessary work is accelerated. " LANDSCAPE/STREETSCAPE BID PACKAGE APPROVAL March 12, 2004 Page 2 The anticipated use of MFT funds is currently projected at $325,688, but could be less depending on the amount of contingency that is used or not used to complete the work. Recommendation: 1) Staff is requesting that bids be waived due to the need to get the project started and completed within this landscape season and based on the special qualifications of the contractor. 2) Staff is requesting authorization from the Village Board to execute a contract for construction services between the Village and Martam Construction in an amount not to exceed $1,477,900. The base construction fee is $1,407,000 plus the $70,900 contingency to be utilized only as necessary. 3) Staff is requesting authorization to enter into a contract with V3 Engineering Services for Layout and Survey work related to the landscape/streetscape work in an amount not to exceed $10,600. This layout and survey work would be necessary under either contractor and would need to be covered by a separate contract for services. 4) Staff is requesting authorization to utilize up to $325,688 from existing MFT funds necessary to complete the landscape/streetscape project for the civic block. 5) Staff is requesting authorization to pay WB Olson up to $10,000 for the work related to compiling and reviewing the landscape/streetscape bid packages. This is reimbursement for work if the contract is awarded to Martam Construction. Staff will be present at the March 16 Village Board meeting to answer any questions and provide any additional details as requested by the Village Board. ~~ ~-t(j David Strahl c: Public Works Director Glen Andler H:\VILMWiliage Hall\Landscape Streetscape VB Memo.doc Summary of LandscapelStreetscape Bids Prices Description of Work Martam wao General Conditions * $ 77,543 Traffic Control * $ 4,300 Layout Survey *** $ 10,600 $ 10,600 Demolition,Excavation & Grading $ 759,000 $ 141,200 Aspahlt Paving * $ 42,950 Aspahlt Patching (Allowance) * * Site Plumbing * $ 27,166 Irrigation $ 60,000 $ 39,400 Landscaping $ 241,000 $ 186,734 Hardscape Paving * $ 217,265 Site Furnishings * $ 44,865 Flagpoles * $ 4,940 Concrete * $ 212,500 Ornamental Railings * $ 6,975 Masonry $ 18,400 $ 89,075 Sign Lettering ** $ 4,108 Electrical $ 329,000 $ 286,976 Sub Total $ 1,418,000 $ 1,396,597 Construction Management Fee 4% * $ 55,864 Permit (By Owner) CGL Insurance 1% * $ 13,966 Total $ 1,418,000 $ 1,466,427 Construction Contingency 5% $ 70,900 $ 69,830 Total $ 1,488,900 $ 1,536,257 WBO Bid Fees 10,000 Revised Total $ 1,498,900 $ 1,536,257 Contingency is Accounted for only for Comparison, any savings will be returned to Village. * Note: Subcontractor Price Included in the Combined Price ** Note: Subcontractor Price Included in the Combined Price wi Masonry *** Note: This contract for services will be seperate of the construction pricing and will be removed from the base construction price. Landscape Bids Cost Summary 3/12/2004 Summary of Landscape/Streetscape Cost and Proposed Allocation for Project Completion Summary of Available Funds Amount Village Hall Landscape Stipend $ 300,000 2004 Streetscape CIP $ 650,000 2003 Streetscape CIP Carryover $ 350,309 Funds Available $ 1,300,309 Funds Available $ 1,300,309 Architectual/Engineering Costs $ (120,184) Phone Ped Relocation Cost $ (6,913) Funds Available for Construction $ 1,173,212 Project Construction Cost $ 1,498,900 Amount from MFT $ (325,688) 3/12/2004 Landscape Bids Cost Summary