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HomeMy WebLinkAboutRes 22-88 06/21/1988 '" RESOLUTION NO. 22-88 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL INC. BOXWOOD ADVOCACY PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the village of Mount Prospect that Illinois Prairie Girl Scout Council Inc. shall provide an Advocacy Program for the residents of Boxwood in the corporate boundaries of the village of Mount Prospect; and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate- income persons; being that 60% or more of the residents in Boxwood are low- and moderate-income. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the Village of Mount Prospect and the village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract 1s between the Village of Mount Prospect and Illinois prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached to this Resolution. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: ARTHUR, FA.RLEY, FLORas, MURAUSKI S, VAN GEEM, ì'lA TTENBERG NAYS: NONE ABSENT: NONE PASSED AND APPROVED this 21st day of June , 1988. ~~ II- ~ Mayor ATTEST: -~~il~t tþ ~ 1 1 A G R E E MEN T This Agreement is entered irito this 21st day of June , 1988, by and between the Village of Mount Prospect, a body politic of the State of Illinois (hereinafter referred to as the "VILLAGE") and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD) , the VILLAGE elects to contract for services with the COUNCIL for operation of a Boxwood Advocacy program for the residents of Boxwood as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $13,200.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of the Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. ~ SECTION II I Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or, those acting under it, to conform to the statutes, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appe~r and defend the claim or action on behalf of the VILLAGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. 2 ! ' f'1 D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. SECTION IV Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate $13,200.00 for the services stipulated in this Agreement. The COUNCIL shall submit no more than one invoice per month for an amount equal to one-twelfth the contract amount. Every two months, the COUNCIL shall submit to the VILLAGE a Bi-Monthly Performance Report. Said report shall include information on the: a. Number of Boxwood residents attending programs or activities. The name of the program or activity and date offered. b. Number of Boxwood res idents contacted on an informal basis, nature of the contact. c. Number of referrals made to other agencies. 3 f'1 d. Major accomplishments of the two-month period and list objectives for the next two months. The first report shall be due on October 10, 1988. All others shall be submitted no later than the 10th of the month. 2. A final report shall accompany the COUNCIL's final billing in May of 1989. This report will highlight the accomplishments of the program over the past year, indicate what unmet needs still remain and itemize all actual cost incurred during the program year. The actual cost shall exceed the cost of the program to the VILLAGE. SECTION VII Length of Contract This Agreement shall be valid from the date it is entered into thru April 30, 1989 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any.part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepaid, to the respective parties as follows: 4 r\ to the VILLAGE: Mr. David M. Clements Director of Planning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Ilinois 60056 to the COUNCIL: Mrs. Clairine Hall Executive Director Illinois Prairie Girl Scout Council Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 This Agreement is entered into this June, 1988. 21st day of THE VILLAGE OF MOUNT PROSPECT ~~ ftf; By: - ~- Pres i e tot e ~ge Board 2~l:i:t/ þ ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. an Illinois not-for-profit corporation ATTEST: By: ;:Y~ /2 ,~ ~¿L Executive Director)f--tZ~E..ò,,- Notary Public 5 ILLINOIS PRAIRIE GIRL SCOUT COUNCIL BOXWOOD PROGRAM Exhibit A Reporting Period August - September. 1988 Objective Action Steps Measurements Persons Other Collaborators Responsible 1. Hold picnic for Picnic is held on Coordinator Summer staff' summer participants. August 6. Council staf'f parents. & friends. At least 40 children Village Personnel and 25 parents attend 2. Give presentation By end of summer. Coordinator on fall activities; touch 40 families elicit feedback. 1. Use all program Hold at least Coordinator Village personnel occasions when 3 discussions parents are present to organize informal focus groups 2. Establish At least 3 associa- Coordinator Staff supervisor contact with home- tions are contacted owner associations; make presentations if meetings are " scheduled. , I 1. Distribute flyers Flyers distributed to Coordinator. Villa e School personnel through school & Boxwood children at staff, Girl Scout Police Dept. lout neighborhood. Euclid; flyers sent staff home at end of summer; extra flyers to school bilingual personnel and other collaborators. 2. Generate newspaper At least 2 news releasee Girl Scout staff Village personnel publicity appear in paper 2 3 .' ) ,b 2 ILLINOIS PRAIRIE GIRL SGOUT COUNCIL BOXWOOD PROGRAM " Reporting Period August - September. 1988 . . Objective Action Steps Measurements Persons Other Collaborators Responsible 3. Call on school Principal is contacted Coordinator Staff superv1so~ principal to des- by August 15. cribe plans. gain support. and avoid overlapping plans. . 4. B ~gin fall program 1. Program meets 1. Early content Coordinator Program staf'f' week of Sept. II Sept. 13. 14, 20. is geared to imme- Outside resource 21.27.28 after diate needs: first people school and on 2 . aid. health. etc. alternate Saturdays from 10:00- 1:00. 2. One service project is performed. 5. Ascertain community 1. Evaluate community needs needs based upon survey, Associations ect. da ta. 2. Develop programs to meet needs. or refer to existing programs. ') f) ~ " NEIGHBORID>D 13 IIXJSIR; SURVEY' Draft #1 May 18, 1988 1. Name: 2. Address: 3. How long have you lived here:_Yrs. 4. Head of Household: 5. Race: 0 1 2 3 4 5 6 Caucasian Black Oriental Mexican American American Indian Other No Response 6. Place of Birth: 0 Mount Prospect 1 Cook County 2 Illinois 3 Midwest 4 South 5 Other 6 No Response 7. Marital Status: 0 Single 1 Married 2 Divorced 3 Separated 4 Widow(er) 5 No Response 8. How many live in the dwelling: 0 Vacant lOne-Two 2 Three-Four 3 Five-Six 4 Seven-Eight-Nine 5 Ten or More 6 No Response 9. Name IAge ISex IPhy. Dis. lEd. 10. Type of structure: 0 2 Story Townhouse 1 3 & 4 Story Units 2 Unoccupied 11. Number of rooms in the dwelling: 0 One or Two 1 Three or Four 2 Five or Six 3 Seven or Eight 4 Nine or llire 5 No Response 12. Do you have any problems with your home: 0 1 2 3 Good Minor Repairs Major Repairs No Response 13. Type of occupancy: 0 Own 1 Buying 2 Renting 3 No Response 14. Household's present source of income: 0 0 Full Time Job 1 1 Part Time Job 2 2 Odd Jobs 3 3 Job Pension 4 4 Welfare 5 5 Child Support 6 6 Social Security 7 7 Unemployment Compensation 8 8 Other 9 9 No Response Length of time it has been received: 0 0 Less than 3 months 1 1 4 months to 6 months 2 2 7 months to 1 year 3 3 13 months to 2 years 4 4 25 months to 4 years 5 5 49 months to 10 years 6 6 11 years or more 7 7 No Response 15. 16. Household's present total 0 A 1 B 2 C 3 D 4 E 5 No Response income is: 17. What organizations or an active member of: 0 None 1 One 2 Two 3 Three groups are you 18. What items does your community need, or What problems need to be solved. What two items does your family need: 0 0 Recreation 1 1 Medical 2 2 Employment 3 3 Housing 4 4 Transportation 5 5 Crime 6 6 Drug Abus e 7 7 Emergency (Food, Financial) 8 8 Education 9 9 Other 10 10 None 11 11 No Response ADDl TIONAL INFORMATION: .....,.....~..",...