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Home My WebLink AboutRes 23-88 06/21/1988 ~ /' RESOLUTION NO. 23-88 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL INC. BOXWOOD SUMMER PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been the Village of Mount Inc. shall provide a of Boxwood in the Prospect; and determined by the Mayor and Board of Trustees of Prospect that Illinois Prairie Girl Scout Council special summer program primarily for the children corporate boundaries of the Village of Mount WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate- income persons; being that 60% or more of the children served by this Program come from low- and moderate-income families. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the Village of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract is between the Village of Mount Prospect and Illinois Prairie Girl Scout council, Inc. a not-for-profit corporation, said contract is attached to this Resolution. OF TRUSTEES OF SECTION TWO: That this Resolution 'shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: ARTHUR, FARLEY, FLORaS, ~1UR.I\.USKIS, VAN GEEM, NATTENBERG NAYS: NONE ABSENT: NONE PASSED AND APPROVED this 21st day of June 1 1988. ATTEST: G~Mayt ~ Q-- .L,d JI ¿~ Village Clerk I~ AGREEMENT This Agreement is entered into this 2lst day of June , :983, by and betwee~ the viI_age of ~ount prospect, a body politi~ of the state of Illinois (hereinafter re::erred to as the "VILLAGE" and Illinois Frairie Girl Scout Council Inc., a not-for-profit corporation çf the Stat::: c: ::1.1:.no:s (l:ere::1after re.:er~-ed to ':;5 the "COUNCIL"). SECTION I statement of Purpose As a grantee of community Development Block Grant funds (herein- after referred to as CDBG funds) by the U. S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $5,330.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Develop- ment Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in section I hereof and as conditioned by the provisions of section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL and hold harmless the VILLAGE ánd each agents, employees, servants, attorneys, any and all claims, demands, causes losses or damages of whatever kind, agrees to indemnify and save and everyone of its officers, insurers and successors from of action, expenses, injuries, character of description the - 1 - ~I~LAGE may s~ffer as a result of any ca~se, matt:::r, act, or om13sion arising cut of the failure of the COUNCIL, or those acting under it, to :onfcrm to the st2t~es, ordinances or other regulations or reç~~rements of any governmental a~thority, in connection with the COUNCIL's performance u:lder this Þ-greement. The COUNCIL agrees to defend against any claims brc~çht or actions filed against the VILLAGE with respect to the subject of the indemnity contai;:ed herein, whether süct claims or actions are rightful~y or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for emplo}~ent, notices setting forth the provisions of this non- discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in ,..¡hole or in part, as specified in Exhibit "At!. - 2 - E. Availabilityof Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, includinç those c~ted in this contract, which regulate the operation of the Block Grant funded programs, or Wllich migh~ othe~wise affect the performance òf this Agreement. SECTION IV Compliance With Laws The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a con- tractor of the Federal Government, is or would be required to perform such acts. SECTION V Submission to BUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acqui- sition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising f~om the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1 .J. . The VILLAGE shall allocate the $5,330.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit one invoice to the VILLAGE with a comprehensive performance report and completed Exhibit B upon conclusion of its performance under this Agreement. Said comprehensive performance report shall include information on: ., a. "" J"I. Number of children participating in program per day Number of hours ~f activit7 fer chi11re~ per day Types of activities provided to children Number of trips taken and number of children on each. c. d. 2. The COJNC:L shall also have completed by the parents or guardians of each ch:ld the Certification Form, Exhibit C, This form may be part of the Chllë's application for participating in the program. ., oJ . All costs billed to the Village basis of actual cost as follows: shall be computed on the a. Staff maximum compensation: Director (1) Program Director (1) Adult Assistant (6) at $315 each student Assistant (5) at $100 each $ 500.00 37'5.00 1,890.00 500.00 b. Actual cost round trips of transportation not to exceed five (5) $ 710.00 c. Actual costs of office supplies, program supplies, food and drinks, registrations, insurance, admission fees and custodial fee, not to exceed a total of $1,475.00 SECTION VII Length of Contract This Agreement shall be valid until september 15, 1988 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the completed tasks shall be billed to the village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. - 4 - r1 SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepared, to the respective parties as follows: -:0 the VILLAGE: Mr. David M. Clements Director of Planning and Zoning village of Mount Prospect 100 South Emerson street Mount Prospect, Illinois 60056 to the COUNCIL: Mrs. Clairine Hall, Executive Director Illinois Prairie Girl Scout Council, Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 This Agreement is entered into this 1988. 21st day of June THE VILLAGE OF MOUNT PROSPECT Z¿rY¿~ Village Clerk BY: ~A"AL~ Preside of the village Board ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. an Illinois not-for-profit corporation ATTEST: BY:~~"eo ~cJu~ Executive Directo~ør~~~, Notary Public - 5 - Exhibit A~ ;/ ~ ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. GIRL SCOUTS June 6,1988 Mr. Michael Sims 1 Planner Village of Mt. Prospect 100 South Emerson Mt. Prospect, IL 60056 Dear Mr. S llns : As you requested, I have pulled together the program plans am field trips for the 1988 Boxwood Summer Safari. '!he program will run for 5 weeks on Tuesdays 1 Wednesdays am '!bursdays starting July 5 to August 4. Children will be in attendance at the program from 10:00 a.m.-3:00 p.m. '!be field trips are as follows: '!bursday, July 7 - Chicago Botanic Gardens July 14 - Ryerson Conservation Area, July 21 - Illinois Bell Expo Center Buckingham Fountain July 28 - Ceman Space Center Aug. 4 - River Trails Nature Center Deerfield '!he group will also go swi.Jmnirg at River Trails Park District on the way hane from the field trips. Other planned program activities include: - Silk-screening T-Shirts - First Aid trainirg - Junior Olympics (Field ray) - Dinosaur '!beme Week - story-telling am literature projects - Variety of crafts such as: weaving, stained glass picture projects, leather canb cases, pan pan creatures am scratch art - A cookout - New games festival - Songs - Creative dramatics Camnunity resource people from the following areas will came to the program: - Mt. Prospect Police Department will show a film, set up a bike rodeo am register bicycles. - Nature expert will do nature crafts. - Forest Hospital speaker will discuss drug abuse. - Pet Store OWner. - Librarian from the Mt. Prospect Library. 570 EAST HIGGINS ROAD. ELK GROVE VILLAGE. ILLINOIS 60007 . (312) 640.0500 SUPPORTED IN PART BY UNITED FUND CONTRIBUTIONS r~j Mr. Michael sims - June 6, 1988 Page 'lW '!he director ani staff will be attending two trainirg sessions. One will be held in cooperation with Forest Hospital ani will CXJVer topics such as: How children learn through play, child abuse, builc:lin;r self-esteem, ani conflict resolution ani problem-solving. '!he other trainirg session will CXJVer administration ani program planning. I hope this answers saœ of your questions ani provides you with the needed information. I will be hafPY to fumish m:>re details as they becaœ available. :z:~~ Ienore Beyer-c1ow Membership Specialist ræ:jr () £XH~ B . . ILLINOIS prJ\IRIE GIRL SCOUT COUNCIL INC. . Special Summer Children's Program i~ Boxwood Child's Name Address' CHECK 1 In Boxwood riot in 8oxwood ~ -::;;- .-.. -_. ------- --- -,- ---, ---------- - --- - .----.- --- - ---- ---- --- --------- --- --- -- I hcr!:by certify thòt the Jbove informòtion is correct dnd that no Hork ~lðS perfonned under ð thl I'd pJrty contract. , -' . - - - ... '------_'-.0-' Claril1(,'JI;¡1J.!- ¡the Director" , -.-",-, , ,--,-,- 0... ..' - THE DISCOVERY DAYS PROGPßu~ &~S BEEN PROVIDED BY ILLINOIS PRAIRIE GIRL secm':' CO'JNCIL THRO'JGH ;; FEDER-A::" GF:ANT FP.OH TEI: VILLAGE OF MO'JNT PROSPECT. IN ORDER TO COMPLY WITH GOVERNMENT GP~NT REGULATIONS, THE VILLAGE OF MOUNT PROSPECT REQUIRES THE FOLLOWING INFORMATION. PLEASE CCMPLE':'E THE FORM BE:OW AND RE':'URN WITH YOUR ~HILD ':'0 THE DISCOVERY DAYS PRCGR.~.H. THIS INFORMATION IS CONFIDENTIAL. This is to certify that my child, is participating in the Discovery Illinois prairie Girl Scouts and that income , Days program of the my household's annual does not exceed (---) exceeds (-) the annual income shown below: Household Size Annual Household Income 1 S22,200 2 25,350 3 28,550 4 31,700 5 33,700 6 35,650 7 37,650 8+ 39,650 Date: Parent or Guardian CERTIFICATION FORM Exhibit C