HomeMy WebLinkAbout6. Village Manager's Report 12/03/2013P =� Mount Prospect Public Works Department
N / INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: SUPERINTENDENT OF STREETS & BUILDINGS
DATE: NOVEMBER 25, 2013
SUBJECT: BID RESULTS FOR 3 -YEAR CUSTODIAL CLEANING
CONTRACT (NOT TO EXCEED $102,564)
BACKGROUND
This bid award is for a three -year (2014 -2016) custodial cleaning contract. This contract
provides daily cleaning at the following buildings: Village Hall, Village Hall Parking
Structure, Police & Fire Headquarters Building (including above and underground
parking structure), Railroad Station, Fire Stations 12 and 14 (floors only), Pistol Range,
Public Works, Community Connections Center, and the Emergency Operations Center.
The Police & Fire Headquarters Building and the Village Hall require full -time day porter
positions. The other buildings are cleaned at night or early evenings.
BID RESULTS
Sealed bids were opened at 1:00 P.M. on November 18, 2013. Bid notices were mailed
to 13 bidders, and a bid notice was placed in a local newspaper. Representatives from
8 additional firms requested bid documents and 5 bids were received.
Bidder
Total Bid Price (annually)
Crystal Maintenance Services Corp.
Eco Cleaning Maintenance, Inc.
Perfect Cleaning Services, Inc.
All Cleaners, Inc.
GSF USA, Inc.
$93,240.00
$111,648.00
$121,920.00
$143,532.00
$198,264.00
Page 2of2
BID RESULTS FOR 3 -YEAR CUSTODIAL CLEANING CONTRACT ($102,564)
November 25, 2013
DISCUSSION
The apparent low bidder, Crystal Maintenance Services Corp. of Mount Prospect,
Illinois has had our cleaning service contract since 2000 and has performed
satisfactorily.
In addition, I have contacted all of their work references, and they have all given Crystal
Maintenance Service Corp. an acceptable rating.
Their bid price is 8% lower than the previous contract. There are no annual increases
for the three -year term of the proposed contract.
I recommend awarding the contract with a 10% contingency ($9,324.00) for emergency
cleaning due to unscheduled work or special events that do not correspond to the
planned cleaning schedules.
RECOMMENDATION
I recommend Crystal Maintenance Services Corp. be awarded the proposed three -year
cleaning services contract for a not -to- exceed annual amount of $102,564 ($93,240 +
$9,324 = $102,564) for daily cleaning services and emergency services. Sufficient funds
for this expenditure have been requested in the 2014 proposed budget. Expenditures in
2015 and 2016 will be limited to budgeted amounts authorized by the Village Board.
PAUL BURES
Streets & Buildings Superintendent
..
c: Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason P. Leib
File
H: \\Wdmin \Bids \Cleaning \Cleaning Bid 2014.2016.Rec.doc
Director of Public Works