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HomeMy WebLinkAbout11/05/2013 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 5, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Rogers led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. MINUTES MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held October 15, 2013. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel Nays: None Abstain: Korn Motion approved. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: "National French Week," November 5 -11, 2013 PROCLAMATION: Mayor Juracek presented the proclamation to Sister Cities Commission members: former Mayor NATIONAL FRENCH Irvana Wilks, Steve and Barbara Van Arsdale and Paul Seils. Mrs. Wilks thanked the Mayor WEEK and Village Board for the proclamation and support of the Commission. Mrs. Wilks provided an overview of the Commission's activities including the recent cultural exchange with the Village's sister city, Sevres, France. The Sister Cities Commission hosted several visitors from Sevres; the group enjoyed a full array of activities including visits to local businesses and schools. Mrs. Wilks noted the Commission's activities and cultural exchange are primarily supported through fundraising activities such as the French Wine Tasting scheduled for Thursday, November 7th at World Market. Noting the significant contributions of the Sister Cities Commission, Mayor Juracek thanked the members for their service and this year's cultural exchange. EMPLOYEE B. Employee Recognition: Fire Department. RECOGNITION, FIRE Mayor Juracek, assisted by Fire Chief John Malcolm recognized those in attendance and presented each with a plaque or certificate. On behalf of the Village Board, Mayor Juracek thanked and commended the individuals recognized as well as all members of the Fire Department for their outstanding service and dedication. 1 of 6 Minutes of the Regular Meeting of the November 15, 2013 Mayor and Board of Trustees of the Village of Mount Prospect FIRE YEARS FIRE YEARS Kevin Christianson 25 Todd Novak 10 Dale Steward 25 Anthony Rossi 10 Anthony Minarcik 20 Thomas Wang 10 Joseph Knoll 15 Torrie Wolczyk 10 Scott Ginsberg 10 Craig Rodewald 10 Kevin Swat 5 C. Presentation: 2013 Fire Prevention Poster and Multi -Media Awards Fire Marshal Bryan Loomis assisted by Mayor Juracek presented the 2013 Fire Prevention Poster and Multi -Media award winners from area schools. 1500 students representing 19 schools submitted a poster or multi -media presentation depicting this year's theme of "Serving Since 1913." This year the annual "Traveling Trophy" was awarded to Robert Frost School — School District 59 for having the most contest entrants; 95% participation. Ms. Kelley Zerfahs, Principal and Fine Arts teacher Mr. Andy Brand accepted the trophy. Mayor Juracek called for a brief recess at 7:41 p.m.; Mayor Juracek called the meeting to order at 7:46 pm. APPOINTMENTS APPOINTMENTS Mayor Juracek presented the following appointment for Village Board approval: Centennial Commission Appointment Jessica Thunberg Term expires December 2018 Trustee Hoefert, seconded by Trustee Polit, moved to approve the appointment as listed above: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Hoefert, seconded by Trustee Zadel , moved to approve the following business items: APPROVE BILLS 1. Bills dated October 10 — October 30, 2013 2. A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR RES 29 -13 PROPERTY LOCATED AT 1301 -1329 WOLF ROAD, 1750 EAST EUCLID AVENUE, MOUNT PROSPECT ORD 6098 3. AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN SURPLUS PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT HD CAMCORDERS 4. Motion to waive bid process and purchase new HD Camcorders in an amount not to exceed $26,970. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. PZ- 14 -13, 211 East Rand Road 2nd reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 211 East Rand Road. 2of6 Minutes of the Regular Meeting of the November 15, 2013 Mayor and Board of Trustees of the Village of Mount Prospect [First reading of this ordinance was held at the October 1, 2013 Village Board meeting. The item was approved for deferral from the October 15, 2013 Village Board meeting to the November 5, 2013 meeting by a vote of 5 -0.] Mayor Juracek presented for a second (2 "d ) reading an Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for property located at 211 East Rand. This ordinance grants a map amendment to rezone property from B1 Business Office to B3 Community Shopping for property located at 211 East Rand Road. The Planning and Zoning recommended denial of the request by a vote of 6 -1. Community Development Director Bill Cooney stated since the October 1, 2013 Village Board meeting the Petitioner's attorney, Mr. Alesia and representatives from the Maplecrest Home Owners Association (Association) had the opportunity to discuss and address the homeowner's concerns. One of the options considered by the Petitioner and the Association was to allow the cigar shop but maintain the subject property zoning as B1. However, this option is not permissible under the Village Code. Mr. Cooney stated based on follow -up conversations with Mr. Alesia it appears the Petitioner and Association have reached a resolution satisfactory to both parties; Mr. Alesia is in attendance to provide details of the proposed agreement.. Mr. Michael Alesia 1000 Plaza Drive Schaumburg Mr. Alesia stated the discussion with board members of the Maplecrest Homeowners Association was positive and resulted in an agreement that addresses the Association's concerns. The Petitioner has agreed to enter a covenant that runs with the land which will place certain restrictions on uses of the subject property; prohibited uses are 1) liquor store; 2) fire arms /range and 3) hookah bar. Mr. Alesia also indicated the Association wants the chain link fence to remain; the Petitioner's plan includes installation of a wooden fence along the property. Mrs. Pat Dekirmenjian (611 Maple Court) and Ms. Linda Kaplan (609 Maple Court) co- secretaries of the Homeowners Association represented the Association at the meeting with Mr. Alesia. Mrs. Dekirmenjian stated the Association would prefer to maintain the B -1 zoning with a variation to allow the cigar shop; the Association Board members are supportive of the agreement reached with the Petitioner. She added the Association would also like the air quality to be monitored on a regular basis. Mrs. Dekirmenjian reminded the Village Board of the noise issues the neighborhood experienced when the Youth Center was located in the same area. Concerned noise will be an issue if Petitioner pipes music out to the patio or has an outdoor TV monitor. Ms. Dekirmenjian read a statement from the Maplecrest Homeowner's Association President Mr. Habib Bilfaqi who was unable to attend the meeting. Mr. Bilfaqi's comments included: -Questioned whether Village Board bases decisions on tax revenue or resident quality of life. -Support B1 with variation. -Village needs to conduct routine monitoring of air quality. ■ Potential for restaurant use. Mr. Alesia responded to the comments from the Association. ■ Monitoring of air quality not part of their discussion. • Restaurant is not a viable use for the subject property. Public Comment (Individuals from residential area near subject property) The following individuals addressed the Village Board: Hagop Dekirmenjian Hitesh Gandhi 611 Maple Court 619 Maple Court 3 of 6 Minutes of the Regular Meeting of the November 15, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Kathleen Schalk John Masoncup 645 Maple Court 610 Maple Court Sargon Gewarges 647 Maple Court The following is a collective list of their comments /concerns: -No guarantee the smoke will not enter the air space of residential area -Ventilation system only removes the smell of smoke- toxins still present -Parking- customers of cigar shop may park in neighborhood where parking is already limited. -Question what type of businesses are allowed under B3 zoning. -Secondhand smoke- increased health hazard to residents with existing health issues -Past businesses at subject property were zoned B1 with variations. -Smoking — sends a negative message to children In addition, Ms. Schalk provided research documentation that outlined the health and environmental risks associated with second -hand and outdoor smoking. Ms. Schalk highlighted the increased risks of outdoor smoking and the growing movement to ban outdoor smoking. Ms. Schalk requested the Village Board deny the Petitioner's request for the benefit of the residents of Maplecrest who will be subjected to the hazardous affects of the smoke. Kevin Grouwinkel 112 S Elmhurst Avenue Mr. Grouwinkel stated he supports the Petitioner's request and proposed business. It is important for the Village Board to support new businesses wanting to locate in Mount Prospect. Village Board Comments -Village Board's decision making based on what is in the best interest of the residents and business community. Do not compromise well being of residents for tax revenue. -The Village Board has been business friendly where appropriate and highly supportive existing and new businesses. -Does not support zoning change; concerns placing cigar shop near residential area. -If approved anticipates the Village will end up in the middle of the conflict between cigar shop and neighbors. -There is a reason property was zoned B1. -Best interest of Village to bring zoning consistency to area; support rezoning to B3. -Regardless if property is zoned B1 or B3 there is the potential that the occupying business would have employees smoking outside the building. The difference is the Petitioner is willing to provide an air filtration system to eliminate the smoke and smell generated from the cigar shop. As there is no law requiring this type of system the other businesses would not be required to do so. -Covenant to run with the land will limit use of property. -Village will not monitor air quality; any agreement to do so is between the Petitioner and Maplecrest Townhomes. Mayor Juracek recommended the Village Board consider approval of the ordinance for the map amendment with a contingency that a covenant to run with the land be incorporated and be made part of the ordinance. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6097 as amended to incorporate Covenant to Run with the Land: ORD 6097 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT FOR PROPERTY LOCATED AT 211 EAST RAND ROAD 4of6 Minutes of the Regular Meeting of the November 15, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: Hoefert Motion carried. Mayor Juracek stated that while the ordinance was approved she would not sign the ordinance until the Covenant to Run with the Land was signed and made part of the ordinance. NEW BUSINESS NEW BUSINESS A. A Resolution Approving a Final Plat of Subdivision for Property Located at 1301 -1329 Wolf Road, 1750 East Euclid Avenue, Mount Prospect Approved under the Consent Agenda. B. An Ordinance Authorizing the Sale of Certain Surplus Property Owned by the Village of Mount Prospect Approved under the Consent Agenda. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Motion to accept bid for installation of Emergency Stand -by Generator at Booster Station 17 in an amount not to exceed $244,200. Public Works Director Sean Dorsey presented background information; project, bid specifications, bid results and staff recommendation. In the event power from Commonwealth Edison is disrupted the Village has a multi -year capital improvement plan to equip each of the deep well pumping stations with emergency generators to power deep well and booster pumps. In 2008 -2009 generators were installed at Stations 5 and 16. With authorization from the Village Board the third (3) generator has been purchased and scheduled for delivery. Prior to installation, the site must be improved to accept and utilize the generator; work includes concrete pads for the generator and a 4,000 gallon diesel fuel tank, on -site electrical connections, utility relocation work, as well as wiring and conduit installation. Five (5) bids were submitted; all were considered responsive. The low bid was submitted by Argon Electric, Inc. of Buffalo Grove; $222,000. Argon Electric was the contractor for the Village's 2010 Sewer Lift Station Emergency Backup Power project; work was completed satisfactorily. To facilitate resolution of unforeseen circumstances staff recommended a 10% contingency of $22,200 be added to the proposed contract; total contract award of $244,200. Staff recommended award of the contract for the installation of emergency stand -by generator at Booster Station 17 to the low bidder, Argon Electric, Inc., in an amount not to exceed $244,200 ($222,000 plus 10% contingency of $22,200.) Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept bid for installation of emergency stand -by generator at Booster Station 17, in an amount not to exceed $244,200. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B.Motion to waive bid process and purchase new HD Camcorders in an amount not to exceed $26,970. Approved under the Consent Agenda. C. Status -Coffee With Council — November 9' 9 -11 a.m. Village Hall Community Room 5 of 6 Minutes of the Regular Meeting of the November 15, 2013 Mayor and Board of Trustees of the Village of Mount Prospect -Committee of the Whole Meeting, November 12 7:00 p.m. Village Board Room — Budget Discussion -Shining Star Nominations — Submittals due by November 15 -Tree Lighting Ceremony and Christkindlmarket — November 27 5 p.m. Village Hall -Holiday House Decorating Contest, December 1 -5 OTHER BUSINESS OTHER BUSINESS Trustee Korn expressed his appreciation to the students and participating schools in the poster contest. The young students represent a positive future for the Village of Mount Prospect and the country. Trustee Polit stated due to retrofitting of Public Works trucks from leaf collection to snow plows the Village is unable to extend the leaf collection curbside program. Encouraged residents to rake leaves in the street the night before their designated collection day. Trustee Hoefert and Trustee Korn also commented on the leaf collection program: encouraged residents to adhere to guidelines. Mayor Juracek announced the following community events: ■ Veterans Day Ceremony„ and dedication of Veterans Memorial Foundation honoring Mr. Bob McKillop; November 11 at Lions Park; ceremony begins at 10:30 a.m. -Mount Prospect Historical Society 26 Annual House Walk December 6, 3:30 — 9 p.m. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn.. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. The November 5, 2013 Village Board meeting adjourned at 9:23 p.m.. M. Lisa Angell Village Clerk 6 of 6 Minutes of the Regular Meeting of the November 15, 2013 Mayor and Board of Trustees of the Village of Mount Prospect