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Home My WebLink About5. New Business 11/19/2013 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMBER 11, 2013 SUBJECT: PROPOSED WATER AND SEWER RATE INCREASE PURPOSE: To present for the Boacombined water and sewer rates. BACKGROUND: Since 1990 the Village has followed the practice of approving moderate annual increases in water and sewer rates, as opposed to implementing large increases periodically. The 2014 Budget included an anticipated 9.5% increase in the combined water and sewer rate. Results from an updated five-year rate study prepared in response to the City of Chicago water rate increase indicate a need for this higher than typical adjustment to village rates for billings after January 1, 2014. DISCUSSION: The following table illustrates the recommended rates as reflected in the proposed ordinance. Current Rate Proposed Rate Percent Inside Village Per 1,000 Gallons Per 1,000 Gallons Change Water $6.71 $7.51 11.9% Sewer $1.71 $1.71 0.0% Combined $8.42 $9.22 9.5% Current Rate Proposed Rate Percent Outside Village Per 1,000 Gallons Per 1,000 Gallons Change Water $13.42 $15.02 11.9% Sewer $1.71 $1.71 0.0% Combined $15.13 $16.73 10.6% whether located inside or outside the Village, the monthly charge per dwelling unit does not change from the current rate of $4.58. No increase is proposed for the $5.00 per month sewer construction fee. Water and Sewer Rate Increase November 11, 2013 Page 2 If a Mount Prospect household uses 8,000 gallons of water during a one-month period, their monthly water and sewer usage fee would be $78.76, an increase of $6.40 from the current rate. No increase is being proposed for the monthly availability charge assessed customers outside remain at $10. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance increasing water and sewer rates effective for bills rendered on or after January 1, 2014. David O. Erb Finance Director DOE/ I:\Water & Sewer\2014 Rate Increase\Board Memo - November 2013.docx ORDINANCE NO. _______________ AN ORDINANCE TO AMEND WATER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE _____________________________________________ Passed and approved by the President and Board of Trustees the _____ day of November, 2013. Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the ______ day of November, 2013. ORDINANCE NO. _______________ AN ORDINANCE TO AMEND WATER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.2 of Appendix A, Division II shall be and read as follows: A. All village users within the village, having a direct or indirect connection with village water mains or pipes: $7.51 per 1,000 gallons of water consumed or portion thereof. All village users outside the corporate limits of the village having a direct or indirect connection with village water mains or pipes: $15.02 per 1,000 gallons of water consumed or portion thereof. All village users located outside the boundaries of Special Service Area Number 5 shall pay an additional monthly availability charge based upon the size of the water meter as follows: 5/8 inch meter $ 10.00 ¾ inch meter $ 15.00 1 inch meter $ 30.00 1½ inch meter $ 50.00 2 inch meter $ 90.00 3 inch meter $150.00 4 inch meter $250.00 6 inch meter $475.00 8 inch meter $990.00 B. Hook- SECTION TWO: That the fees set forth in this Ordinance shall be applied to all water bills rendered on or after January 1, 2014. SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this _______ day of __________________, 2013. ___________________________________________ Arlene A. Juracek, Village President ATTEST: ____________________________________________ M. Lisa Angell, Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMBER 13, 2013 SUBJECT: 2013 BUDGET AMENDMENT NO. 3 PURPOSE: Present a recommendation that the annual budget be amended for fiscal year beginning January 1, 2013 and ending December 31, 2013. BACKGROUND: Ordinance 6046, adopted December 18, 2012, established the annual budget for the year ending December 31, 2013. Ordinance 6059 adopted on March 18, 2013 provided for amendment #1 of the 2013 budget. Ordinance 6079 adopted on June 18, 2013 provided for amendment #2 of the 2013 budget. DISCUSSION: Each year the Village prepares two or more amendments impacting revenues and/or prepared in Spring and amends the budget for carry- budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. The amendment being brought forward for consideration adjusts the budget for material variations in revenues and expenditures that are the result of extraordinary or unanticipated changes that occurred during the year. These amendments are a necessary housekeeping process to comply with the Budget Officer Act. A proposed ordinance amending the 2013 annual b consideration. In total, this amendment increases the budget for revenues by $57,500 and expenditures by $437,928. Adjustments to the budget impacting revenues are made up of adjustments to program revenues in the CDBG Fund. Adjustments to the budget impacting expenditures are made up of adjustments to commodity, contractual service and capital accounts. Of the $437,928 in total amendments, $200,628 occurs in the General Fund, and $159,000 occurs in the Capital Improvement Fund. The balance of amendments is spread out among five (5) other Village Funds. 2013 Budget Amendment No. 3 November 13, 2013 Page 2 RECOMMENDATION: It is recommended the Village Board adopt the proposed budget amendment #3 for the 2013 annual budget. David O. Erb Finance Director Copy: Finance Commission Department Directors DOE/ H:\ACCT\BUDGET AMENDMENTS\Budget Amendments - Ordinances, Cover Memos, Presentation Materials\2013\Board Memo Amendment #3 - November 2013.docx ORDINANCE NO. _______________ AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013 _____________________________________________________________________________ PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2013 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2013. ORDINANCE NO. ________ AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013 ______________________________________________________________________________ WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2013 and ending December 31, 2013 was adopted through the passage of Ordinance No. 6046 approved by the Corporate Authorities of the Village of Mount Prospect on December 18, 2012; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6059 on March 19, 2013, amending the annual budget for the fiscal year commencing January 1, 2013 and ending December 31, 2013; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6079 on June 18, 2013, further amending the annual budget for the fiscal year commencing January 1, 2013 and ending December 31, 2013; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2013 and ending December 31, 2013; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2013 through December 31, 2013 Budget Amendment No. 3 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment No. 3, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That the fiscal year budget for January 1, 2013 through December 31, 2013 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 3 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this day of , 2013. ________________________________________ Arlene A. Juracek Mayor ATTEST _______________________________________ M. Lisa Angell Village Clerk VILLAGE OF MOUNT PROSPECT Budget Amendment No. 3 Fiscal Year January 1, 2013 through December 31, 2013 Revenues CurrentAmended BudgetIncreaseBudget Fund/Account NumberAccount DescriptionAmount(Decrease)Amount 042 Cmmty Development Block Grant 042.476.001CDBG Program Income 60,000 57,500 117,500 60,000 57,500 117,500 All other Cmmty Development Block Grant accounts 400,409 400,409 Total Cmmty Development Block Grant Fund 460,409 57,500 517,909 Total Estimated Revenues Fund being changed 460,409 57,500 517,909 All other Village Budget accounts 94,452,388 - 94,452,388 Total Estimated Revenues After Changes 94,912,797 57,500 94,970,297 1 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 3 Fiscal Year January 1, 2013 through December 31, 2013 Expenditures CurrentAmended BudgetIncreaseBudget Fund/Account NumberAccount DescriptionAmount(Decrease)Amount 001 General Fund 001.10.11.00.0.000.549.001Org Memberships 29,000 3,000 32,000 001.10.11.00.0.000.608.001Other Supplies 1,500 1,000 2,500 001.10.11.00.0.000.630.001Recognition Supplies 500 500 1,000 001.10.11.00.0.001.578.001Sister Cities Comm. 5,000 29,200 34,200 001.10.11.00.0.002.608.001Other Supplies 750 200 950 001.10.11.00.8.400.578.003July 4th Parade 19,570 2,200 21,770 001.20.21.00.0.050.531.001Legal-General Counsel 650,000 150,000 800,000 001.20.22.00.0.000.608.001Other Supplies 1,000 325 1,325 001.20.23.00.0.000.544.002Postage Expense 150 130 280 001.20.23.00.0.000.546.002Personnel Recruitment 1,450 5,605 7,055 001.20.25.00.0.000.590.001Telephone - Cellular 850 500 1,350 001.20.25.00.0.000.612.001Publications 340 250 590 001.60.01.00.0.252.532.004Radio Maintenance 7,000 3,250 10,250 001.60.61.66.0.000.530.006Other Prof. Serv. 8,300 3,200 11,500 001.70.01.00.0.000.619.013Special Events Supplies 250 268 518 001.70.71.00.0.000.665.031Other Equipment - 1,000 1,000 725,660 200,628 926,288 All other General Fund accounts 44,023,338 - 44,023,338 Total General Fund 44,748,998 200,628 44,949,626 020 Capital Improvement Fund 020.80.90.00.1.704.678.019Kensington Road Improv 261,000 159,000 420,000 261,000 159,000 420,000 All other Capital Improvement Fund accounts 2,244,102 - 2,244,102 Total Capital Improvement Fund 2,505,102 159,000 2,664,102 042 Cmmty Development Block Grant 042.40.41.00.1.154.675.010Kensington Road Sidewalks 30,000 7,500 37,500 30,000 7,500 37,500 All other Cmmty Development Block Grant accounts 480,409 - 480,409 Total Cmmty Development Block Grant 510,409 7,500 517,909 043 Asset Seizure Fund 043.60.61.66.0.000.566.012Investigative Purchases 500 4,000 4,500 500 4,000 4,500 All other Asset Seizure Fund accounts 17,000 - 17,000 Total Asset Seizure Fund 17,500 4,000 21,500 045 DUI Fine Fund 045.60.61.65.0.000.560.002Comp Programming 2,200 5,000 7,200 045.60.61.65.0.000.665.031Other Equipment 10,000 9,500 19,500 12,200 14,500 26,700 All other DUI Fine Fund accounts 1,000 - 1,000 Total DUI Fine Fund 13,200 14,500 27,700 2 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 3 Fiscal Year January 1, 2013 through December 31, 2013 Expenditures CurrentAmended BudgetIncreaseBudget Fund/Account NumberAccount DescriptionAmount(Decrease)Amount 050 Water and Sewer Fund 050.80.84.00.0.000.544.002Postage Expense 37,209 50,000 87,209 37,209 50,000 87,209 All other Water and Sewer Fund accounts 14,781,907 - 14,781,907 Total Water and Sewer Fund 14,819,116 50,000 14,869,116 061 Vehicle Replacement Fund 061.80.86.00.1.000.660.005Fire Dept. Vehicles - 2,300 2,300 - 2,300 2,300 All other Vehicle Replacement Fund accounts 1,024,900 - 1,024,900 Total Vehicle Replacement Fund 1,024,900 2,300 1,027,200 Total Village Budget Funds being changed 63,639,225 437,928 64,077,153 All other Village Budget Accounts 36,275,206 - 36,275,206 Total Village Budget after Changes 99,914,431 437,928 100,352,359 3 Mount Prospect Public Works Department L� $/ INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: PROJECT ENGINEER DATE: NOVEMBER 12, 2013 SUBJECT: MFT MAINTENANCE RESOLUTION TRAFFIC SIGNAL MAINTENANCE — $88,607.00 Attached is a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) in the amount of $88,607.00. Included in this resolution is the following: Account No. Item 041.80.83.86.0.357.577.002 Traffic Signal Maintenance Budget $88,607.00 This Resolution is required by the Illinois Department of Transportation (IDOT) before the Village can expend Motor Fuel Tax funds. The amount covers both the Village- maintained traffic signals through our annual contract and those traffic signals maintained by IDOT and the Cook County Highway Department in which the Village must reimburse a percentage back to these agencies. For this resolution, it is estimated that $34,000.00 (equal to the maintenance contract) will cover the Village - maintained traffic signals and $54,607.00 will cover the IDOT and Cook County Highway Department reimbursements for a total amount of $88,607.00. It is Staff's recommendation that the Village Board of Trustees adopt this resolution. Please include this item on the November 19 Village Board Meeting Agenda. Matthew P. Lawrie I concur with the above recommendation. Sean P. Dorsey, Director of 1 Works Attachment: Resolution h:\ engineering\ traffic\ signals \2014maintenance \vb_mft_memo.doc BE IT RESOLVED, by the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Mayor and Board of Trustees of the (Council or President and Board of Trustees) Village of Mount Prospect Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $88,607.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 (Date) to December 31, 2014 (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg Illinois. I, M. Lisa Angell Clerk in and for the Village (City, Town or Village) of Mount Prospect County of Co hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and Board of Trustees at a meeting on (Council or President and Board of Trustees) November 19, 2013 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) Village Clerk (City, Town or Village) Approved Date Regional Engineer Department of Transportation Printed 11/5/2013 BLR 14230 (Rev. 07/15/13) Mount Prospect Public Works Department N / INTEROFFICE MEMORANDUM TO: VILLAGER MANAGER MICHAEL E. JANONIS VILLAGE CLERK LISA ANGELL FROM: VILLAGE ENGINEER DATE: NOVEMBER 11, 2013 SUBJECT: GENDELL WOLF Et EUCLID 1700 E. EUCLID AVENUE Attached please find the Village Board Approval and Acceptance form for the subject project. The project has been satisfactorily completed and I recommend approval of this project. Please place this in line for inclusion at the November 19, 2013 Village Board Meeting. (Jeff# WuIbecker v_} c: Sean P. Dorsey, Public Works Director H: \Engineering \Development \Reviews \Gendall Wotf 8 Euclid \Board Acceptance.docx VILLAGE BOARD ACCEPTANCE OF PUBLIC IMPROVEMENT AND /OR PRIVATE IMPROVEMENT APPROVAL PROJECT: Gendell Wolf & Euclid LOCATION: 1700 E. Euclid Avenue DATE: November 6. 2013 STAFF APPROVAL ENGINEERING DRAWINGS APPROVED: , VIL. ENGINEER PUBLIC WORKS APPROVAL: PUB. WKS. DIR. COMMUNITY DEVELOPMENT APPROVAL: COMM. DEV. DIR. FIRE DEPARTMENT APPROVAL: FIRE PREVENTION PUBLIC IMPROVEMENTS FOR ACCEPTANCE BY VILLAGE WATER MAIN SANITARY SEWER STORM SEWER ROADWAYS SIDEWALKS STREET LIGHTS N/A . ............................... N/A N/A 244 ft 436 s �W_W_ N/A 11 PARKWAY TREES PARKWAY LANDSCAPING Complete PRIVATE IMPROVEMENTS APPROVED WATER SERVICE / IAWA MAIN Cor1a lets SANITARY SEWER SERVICE / IAWA Complete STORM SEWER Comp STORMWATER DETENTION Complete LANDSCAPING Complete APPROVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, THIS DAY OF , 2013. Village Clerk