HomeMy WebLinkAbout06/18/2013 Pavement MarkingMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: SUPERINTENDENT OF STREETS & BUILDINGS PAUL BURES
DATE: JUNE 12, 2013
SUBJECT: SEALED BID RESULTS FOR THE PAVEMENT MARKING ($52,773)
BACKGROUND
A contract is let annually for repainting markings for crosswalks, centerlines, lane dividing lines,
parking stalls, and stop bars throughout the village. Pavement markings require repainting and
installation of glass beading every two years to maintain their reflectivity. For purposes of this
contract, the village is divided into north and south sections using Central Road as the dividing
line. These areas are serviced every other year, with the exception of the downtown area and
parking lots, which are done annually. On the state highways we are only responsible for painting
some of the crosswalks and stop bars.
The contract is for a 2 -year agreement in the years 2013 and 2014. It also includes an optional
third year (2015) for the same prices if both parties agree.
BID RESULTS
Sealed bids were opened at 1:00 P.M. on June 3, 2013 for the proposed contract to install
pavement markings. Seven invitational bids were mailed, and a bid notice was placed in the local
paper. Also because State of Illinois Motor Fuel tax money is funding a portion of this project,
IDOT also advertised this bid in the IDOT bulletin.
Two bids were received, with bid opening results as follows:
Bidder
Preform Traffic Control System, LTD.
Bid Price
$ 64,134.74
Marking Specialist $102,898.50
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Sealed Bid Results for Pavement Marking ($52,773)
June 12 2013
DISCUSSION
Director of Public Works
The pavement marking work contemplated this year will be for areas south of Central Road, the
downtown business district, parking lots, Wolf Road, and select areas on state highways.
Bid quantities are estimates. The bid documents stipulate that contract quantities will be adjusted
to accommodate available funding.
Preform Traffic Control Systems, Ltd. has previously performed our pavement- marking contract
and they completed the work satisfactorily.
In addition, all references were contacted and said Preform Traffic Control Systems, Ltd.
completed their contract performing acceptably and that they would hire them again.
Funding for this proposed contract exists in the 2013 budget in an amount of $52,773.
RECOMMENDATION
I recommend the Village Board award a two -year contract with the option for a third year to the
lowest qualified bidder, Preform Traffic Control Systems, Ltd. Year one would be in an amount
not to exceed $52,773. Years two and three would be in amounts not to exceed appropriations in
the 2014 and 2015 budgets.
(
Paul Bures
Streets & Buildings Superintendent
I concur:
ear- . Dorsey
c: Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason Leib
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