HomeMy WebLinkAbout02/05/2013 Rejection of Bids for Shade Tree Furnishing & PlantingMount Prospect Public Works Department
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INTEROFFICE MEMORANDUM umMyUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: JANUARY 30, 2013
SUBJ: REJECTION OF BIDS FOR SHADE TREE FURNISHING & PLANTING
BACKGROUND
Sealed bids for parkway shade tree furnishing and planting were opened on January 28, 2013. As in
the past, bid prices were sought for 1 -1/2 ", 2 ", 2 -1/2 ", and larger trees in a variety of species.
BID RESULTS
Twenty -five bids were distributed and a notice was published in a local newspaper. Seven bids
were received. Due to the extraordinary volume of distinctive prices requested (over 300 prices for
trees in at least 3 different sizes and approximately 100 different species), the bids were not read
aloud. However, each sealed bid was opened and the bidder announced. Bids were received from:
Possibility Place
Huffman Landscaping
KGI Landscaping
Kinnucan
Bids have not been tabulated.
Mike Greco Landscaping
Karlstedt Landscaping
Arthur Weiler
DISCUSSION
At the hid oneninv_ staff hecnme aware that n micenmmnnientinn enneernino the hid enarifiratinne
may have affected the competitiveness of the bids received for this project. Specifically, we learned
that at least one (1) contractor asserts his bid was based on the payment of prevailing wages. He
explained that he prepared his bid in this manner because a staff member verbally advised him that
the work required the payment of prevailing wages. He elaborated a concern that his bid would not
be competitive if prevailing wages were not required.
It is the opinion of the village attorney that the proposed work does not require the payment of
prevailing wages. Neither the bid specifications nor the bid notice stipulated the payment of
prevailing wages.
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Rejection of Bids for Stump Removal Contract
January 30, 2013
State law mandates that projects requiring the payment of prevailing wages contain specific and
conspicuous contract language. This language must be included in the bid specifications and the
bid notice.
Nevertheless, a due diligence investigation of the referenced contractor's allegation revealed that a
staff member dispensed contrary verbal advice on one (1) occasion during a telephone conversation
in the week preceding the bid opening.
The village attorney has reviewed this matter and recommends rejecting all bids in order to maintain
the integrity of the bidding process. Staff concurs with this recommendation.
Staff proposes to re -bid this work and present the results for the Village Board's consideration at the
February 19 regular meeting.
BID RECOMMENDATION
I recommend rejecting all bids received on January 28, 2013 for the proposed 2013 Shade Tree
Furnishing & Planting contract.
Sandy Clark
I concur:
Sean P. Dorsey
Director of Public Works