HomeMy WebLinkAbout02/19/2013 Parkway Tree Stump RemovalsProspect
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
(R.
TREE CITY USA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: FEBRUARY 12, 2013
SUBJECT: BID RESULTS - PARKWAY TREE STUMP REMOVALS - $151,600
BACKGROUND
Sealed bids for parkway tree stump removals were opened on January 28, 2013. Due to a
miscommunication about contract terms, the Village Board, upon recommendation of staff, rejected
those bids on February 5, 2013. The contract was then re -bid with a new bid opening on February
11, 2013.
This contract requires grinding tree stumps to a 10" - 12" depth, removing the grindings, and
restoring the area with topsoil and grass seed. This year, in order to expedite tree planting near
existing stumps, we also asked for prices for an additional surcharge to grind deeply enough to
accommodate the root ball of a new tree planting. We also included a provision which will allow us
to extend the contract for a second and a third year at the same bid prices, if both the contractor and
Village agree.
BID RESULTS
For the February 11, 2013 bid opening, seven bids were distributed and a notice was published in a
local newspaper. Four bids were received. Bid results are attached.
DISCUSSION
At the February 11 bid opening, two of the original five bidders resubmitted their original bids
unchanged (Powell and Kramer), two opted not to rebid (Winkler's and R.W Hendricksen), and one
(Steve Piper and Sons) submitted a new bid with substantially lowered prices. Additionally one
contractor who had not bid at the January 28 opening submitted a bid (Pedersen Company).
At this time we do not know how many stumps will need removal. We typically have to remove
approximately 400 -500 stumps per year, but with EAB losses we estimate that we may easily
remove as many as 1000 stumps in 2013. In the bid specifications we estimated that 12,000
diameter inches of stumps would need removal, with 5000 inches in the 0 -24" size class range and
7000 inches in the 25" and larger size class. The specifications were written to allow us to assign
stumps throughout the year, up to the amount budgeted.
The low bidder, Steve Piper & Sons, Inc., has worked successfully for us in the past on our Parkway
Stump Removal Contracts in 2007, 2008 and 2009.
Page 2 of 2
Bid Results — Parkway Tree Stump Removals - $151,600
February 12, 2013
BID RECOMMENDATION
There is $151,600 allocated for contractual stump removal in the 2013 budget. I recommend award
of a possible three -year contract to the lowest qualified bidder, Steve Piper & Sons, Inc. Year one
will be in an amount not to exceed $151,600. If year one is successful, and a contract extension is
agreed to by the Village and the contractor, years two and three will be in whatever amount is
appropriated in the 2014 and 2015 budgets.
Sandy Clark
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