HomeMy WebLinkAbout6. New Business 10/15/2013Village of Mount Prospect
Community Development Department
MEMORANDUM
TO:
FROM:
DATE:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF COMMUNITY DEVELOPMENT
SEPTEMBER 27, 2013
Motnrt Rat
SUBJECT: PZ -06 -131 PLAT OF RESUBDIVISION 1300 N. ELMHURST RD. & 301 -303
EASTWOOD AVE.
The Petitioner, Northwest Covenant Church, is seeking approval of a Plat of Resubdivision for the
properties located at 300 N. Elmhurst Avenue and 301 -303 Eastwood Avenue. The plat was a
condition of approval of the building permit that was issued for a new lobby & elevator. The Plat of
Resubdivision would create three (3) lots of record from five (5) parcels and dedicate the required
easements. The plat would grant public utility and drainage easements measuring five (5) feet wide
along the side property lines and ten (10) feet wide along the rear property lines.
Staff reviewed the plat and found that the plat was prepared in accordance with the Village Code. The
resubdivision of the property will not create any zoning nonconformities.
The Planning and Zoning Commission conducted a public hearing to review the request on Thursday,
September 26, 2013, and by a vote of 7 -0, recommended approval of the Plat of Resubdivision for the
properties located at 300 N. Elmhurst Avenue and 301 -303 Eastwood Avenue. Details of the
proceedings and items discussed during the Planning and Zoning Commission hearing are included in
the attached minutes.
Please forward this memorandum and attachments to the Village Board for their review and
consideration at their October 15, 2013 meeting. Staff will be present to answer any questions related
to this matter.
William J. oney, Jr., AIC
A:\PLAN \Planning & Zoning COMM\P &Z 2013\MEJ Memos\PZ -06 -13 300 N. Elmhurst & 301 & 303 Eastwood Ave.(Plat of Resubdivision).doex
MINUTES OF THE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
CASE NO. PZ -06 -13 Hearing Date: September 26, 2013
PROPERTY ADDRESS: 300 N. Elmhurst Avenue, 301 -303 Eastwood Avenue
PETITIONER: Northwest Covenant Church
PUBLICATION DATE: September 11, 2013
PIN NUMBER: 03 -34 -303- 017 -0000, 03 -34- 303 - 018 -0000, 03-34- 303 -020-
0000, 03 -34- 303 - 021 -0000, 03 -34- 303 - 022 -0000
REQUEST(S):
Plat of Resubdivision
MEMBERS PRESENT:
Joseph Donnelly, Chair
Sharon Otteman
Tom Fitzgerald
William Beattie
Keith Youngquist
Jacqueline Hinaber
Jeanne Kueter
MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
Brian Simmons, Deputy Director of Community Development
Consuelo Andrade, Senior Planner
INTERESTED PARTIES: William Brimm - Northwest Covenant Church
Chairman Donnelly called the meeting to order at 7:34 p.m. Commissioner Hinaber made a motion,
seconded by Commissioner Youngquist to approve the minutes of the August 22, 2013 Planning and
Zoning Commission Meeting; the minutes were approved 7 -0. Chairman Donnelly introduced Case
PZ- 06 -13, 300 North Elmhurst Road and stated the case was Village Board final.
Ms. Andrade stated the Petitioner at is seeking approval of a Plat of Resubdivision for the properties
known as 300 North Elmhurst Road and 301 -303 North Eastwood Avenue which are owned by
Northwest Covenant Church.
Ms. Andrade stated the Subject Property is located on the north side of Isabella Street, in between
Eastwood and Elmhurst Avenue and includes an existing church and two parsonage buildings. The
Subject Property is zoned RA Single- Family Residential and is bordered on all sides by the RA District.
Ms. Andrade explained the plat was a condition of approval of the building permit that was issued for a
new lobby and elevator in the church building. The Plat of Resubdivision would create one (1) lot of
record from the parcels that make up the church building and the parking lot. Two (2) other lots would be
created for the parsonage buildings. The plat would also dedicate the required easements along the side
and rear property lines. The easements that would be granted would be public utility and drainage
Joseph Donnelly, Chair PZ -06 -13
Planning and Zoning Commission September 26, 2013 Meeting Page I of 2
easements measuring five (5) feet wide along the side property lines and ten (10) feet wide along the rear
property lines.
Ms. Andrade stated Staff reviewed the plat and found that it was prepared in accordance with the Village
Code and that the resubdivision will not create any zoning nonconformities. Based on this Staff
recommends that the Planning and Zoning Commission approve the following motion:
"To approve:
A Plat of Resubdivision, titled "Northwest Covenant Church Resubdivision", benefiting the property at
300 N. Elmhurst Avenue and 301 -303 Eastwood Avenue."
The Village Board decision is final for this case.
Chairman Donnelly called the Petitioner to the stand. He swore in Bill Brimm 916 N. Gibbons Arlington
Heights, Illinois.
Mr. Brimm stated he is representing the church council and that he concurs with the comments the Staff
has made.
Chairman Donnelly asked if there were any additional comments regarding the case, hearing none he
closed the meeting and brought discussion back to the board.
Commissioner Youngquist made a motion to approve the Plat of Resubdivision seconded by
Commissioner Beattie.
UPON ROLL CALL:
AYES: Otteman, Fitzgerald, Beattie, Youngquist, Hinaber, Kueter, Donnelly
NAYS: NONE
The motion was approved 7 -0. This case is Village Board Final.
After continuing one case and hearing three (3) additional cases Commissioner Beattie made a motion
seconded by Commissioner Otteman and the meeting was adjourned at 9:01 p.m.
Moder, dmimstrative Assistant
munity Development Department
Joseph Donnelly, Chair PZ -06 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 2 of 2
•
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Village of Mount: Prospect���� � C-7 P"Wpect
30 3oVIli
Community Development Department
CASE SUMMARY — PZ -06 -13 n
LOCATION: 300 N. Elmhurst Avenue, 301 -303 Eastwood Avenue
PETITIONER: Northwest Covenant Church
OWNERS: Northwest Covenant Church
PARCEL #: 03 -34- 303 - 017 -0000, 03 -34- 303 - 018 -0000, 03 -34- 303 - 020 -0000, 03 -34- 303 - 021 -0000,
03 -34- 303 - 022 -0000
LOT SIZE: 1.22 acres (53,032.13 sq. ft)
ZONING: RA Single - Family Residence
LAND USE: Church and parsonages
REQUEST: Plat of Resubdivision
LOCATION MAP
Village of Mount Prospect
Community Development Department
MEMORANDUM
1lount Prospect
TO:
FROM:
DATE:
HEARING DATE:
SUBJECT:
BACKGROUND
MOUNT PROSPECT PLANNING & ZONING COMMISSION
JOSEPH P. DONNELLY, CHAIRPERSON
CONSUELO ANDRADE, SENIOR PLANNER
SEPTEMBER 12,201
SEPTEMBER 26, 2013
PZ -06 -13 1300 N. ELMHURST AVENUE, 301 -303 EASTWOOD AVENUE / PLAT
OF RESUBDIVISION
A public hearing has been scheduled for the September 26, 2013 Planning & Zoning Commission meeting to
review the application by Northwest Covenant Church (the "Petitioner ") regarding the properties located at 300
N. Elmhurst Avenue and 301 -303 Eastwood Avenue (the "Subject Property "). The Petitioner is seeking to
resubdivide the property to create three (3) lots of record. The plat request was properly noticed by posting a
Public Hearing sign on the Subject Property.
PROPERTY DESCRIPTION
The Subject Property is located on the north side of Isabella Street, in between Eastwood and Elmhurst Avenue,
and includes an existing church and two parsonage buildings. The Subject Property is zoned RA Single - Family
Residence and is bordered on all sides by the RA District.
SUMMARY OF PROPOSAL
The Petitioner is seeking approval of a Plat of Resubdivision. The plat was a condition of approval of the
building permit that was issued for a new lobby & elevator. The Plat of Resubdivision would create three (3) lots
of record from five (5) parcels and dedicate the required easements along the side and rear property lines. The
plat would grant public utility and drainage easements measuring five (5) foot wide along the side property lines
and ten (10) foot wide along the rear property lines.
Staff reviewed the plat and found that the plat was prepared in accordance with the Village Code. The
resubdivision of the property will not create any zoning nonconformities.
RECOMMENDATION
The proposed plat has been prepared according to all Village Codes and requirements noted in Sec. 15.304.
Based on this, Staff recommends that the P &Z approve the following motion:
"To approve:
0 0
PZ -06 -13 Page 3
Planning and Zoning Commission Meeting September 26, 2013
A Plat of Resubdivision, titled "Northwest Covenant Church Resubdivision", benefiting the property at 300 N.
Elmhurst Avenue and 301 -303 Eastwood Avenue."
The Village Board's decision is final for this case.
I concur:
William J. Cooney, AICP
Director of Community De lopment
/it HAPLAN\Planning & Zoning COMM \P&Z Z013 \Staff Reports\PZ-06 -13 300 N. Elmhurst Ave.(Plat of Resubdivisiou).do x
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FINAL It. IT OP
NORTHWEST COVENANT C'HURC'H RESURDIVISION
t ' BEING A RESUBDD/ISION OP PART OF LOT 7 IN BLOCK 4 IN PROSPECT '�L1NOR,
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RESOLUTION NO.
A RESOLUTION APPROVING A PLAT OF RESUBDIVISION FOR
PROPERTIES LOCATED AT 300 NORTH ELMHURST AVENUE,
301 AND 303 EASTWOOD AVENUE, (NORTHWEST COVENANT CHURCH)
MOUNT PROSPECT, ILLINOIS
WHEREAS, Northwest Covenant Church (“Petitioner”) has requested approval of a Plat of Resubdivision for the
properties located at 300 North Elmhurst Avenue, 301 and 303 Eastwood Avenue (“Subject Properties”), for the
purpose of creating three (3) lots of record and granting the required easements along the property lines, as legally
described in Exhibit “A”; and
WHEREAS, the Petitioner is seeking approval of a Plat of Resubdivision to create three (3) lots of record from five
(5) parcels and granting the required easements along the side and rear property lines as a condition of approval
of the building permit that was issued to subject properties; and
WHEREAS, the Plat of Resubdivision would create one (1) lot of record from the parcels that make up the church
building and the parking lot. Two (2) other lots would be created for the parsonage buildings. The plat would also
dedicate the required easements along the side and rear property lines; and
WHEREAS, the plat creates three (3) lots of record from five (5) parcels and dedicates the required easements
along the side and rear property lines. The plat grants public utility and drainage easements measuring five (5) feet
wide along the side property lines and ten (10) feet wide along the rear property lines.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE:That the Plat of Resubdivision creating three (3) lots of record and granting the required public
utility and drainage easements along property lines for the properties located at 300 North Elmhurst Avenue, 301
and 303 Eastwood Avenue, attached as Exhibit “A”, is hereby approved for appropriate execution and recording.
Such Plat and its legal descriptions are incorporated into and made part of this resolution.
: That the Village Clerk is hereby authorized and directed to record a certified copy of this
SECTION TWO
Resolution with the Recorder of Deeds of Cook County.
SECTION THREE: This Resolution shall be in full force and effect from and after its adoption, approval and
publication in pamphlet form as provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of October, 2013.
___________________________________
Arlene A. Juracek
Mayor
ATTEST:
________________________________
M. Lisa Angell
Village Clerk
FINAL PLAT OF
NORTHWEST COVENANT CHURCH "SUBDIVISION
BEING A RE.SUBDIVISION OF PART OF LOT 7 IN BLOCK 9 I PROSPECT MANOR,
BEING A SUBDIVISION OF PART OF THE SOUTH 3/4 OF THE WEST I2 OF THE
WEST 12 OF SECTION 34, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD
PRINCIPAL. MERIDIAN, COOK COUNTY, ILLINOIS.
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Village of Mount Prospect
Community Development Department
MEMORANDUM
E -t
M—
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: SEPTEMBER 27, 2013
SUBJECT: PZ -28 -12 / PLAT OF RESUBDIVISION 1730 & 740 E. RAND ROAD
The Petitioner, Menard, Inc., is seeking approval of a Plat of Resubdivision for the properties located at
730 & 740 E. Rand Road. The Plat of Resubdivision would create one (1) lot of record from six (6)
parcels and vacate existing sanitary sewer and water line easements that are not needed due to the
lack of public utilities in those areas. The plat was originally going to dedicate water line easements to
the Village. However, the plat was recently revised to eliminate the water line easements per the Public
Works Department's request.
Staff reviewed the plat and found that the plat was prepared in accordance with the Village Code. The
resubdivision of the property will not create any zoning nonconformities.
The Planning and Zoning Commission conducted a public hearing to review the request on Thursday,
September 26, 2013, and by a vote of 7 -0, recommended approval of the Plat of Resubdivision for the
properties located at 730 & 740 E. Rand Road. Details of the proceedings and items discussed during
the Planning and Zoning Commission hearing are included in the attached minutes.
Please forward this memorandum and attachments to the Village Board for their review and
consideration at their October 15, 2013 meeting. Staff will be present to answer any questions related
to this matter.
William J. Cooney, Jr., AI
I T
H:\PLAMPlanning & Zoning COMW &Z 2012\MEJ Memos\PZ -28 -12 730 & 740 E Rand Rd (Plat oFResubdivision) doex
MINUTES OF THE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
CASE NO. PZ -28 -12 Hearing Date: September 26, 2013
PROPERTY ADDRESS: 730 & 740 E. Rand Road
PETITIONER: Menard, Inc.
PUBLICATION DATE: September 11, 2013
PIN NUMBER: 03 -35- 300 - 031 -0000, 03 -35- 300 - 033 -0000,
03 -35- 300 - 034 -0000, 03 -35- 300 - 036 -0000,
03 -35- 300 - 038 -0000, 03 -35- 300 - 032 -0000
REQUEST(S):
Plat of Resubdivision
MEMBERS PRESENT:
Joseph Donnelly, Chair
Sharon Otteman
Tom Fitzgerald
William Beattie
Keith Youngquist
Jacqueline Hinaber
Jeanne Kueter
MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
Brian Simmons, Deputy Director of Community Development
Consuelo Andrade, Senior Planner
INTERESTED PARTIES: Tom O'Neil- Menard, Inc.
Chairman Donnelly called the meeting to order at 7:34 p.m. Commissioner Hinaber made a motion,
seconded by Commissioner Youngquist to approve the minutes of the August 22, 2013 Planning and
Zoning Commission Meeting; the minutes were approved 7 -0. Chairman Donnelly introduced Case
PZ- 28 -12, 730 & 740 E. Rand Road and stated the case was Village Board final.
Ms. Andrade stated the Petitioner for PZ -28 -12 is seeking approval of a Plat of Resubdivision to address
one the conditions of the zoning approvals received in 2012 for the Menard's expansion project.
Ms. Andrade explained the Subject Property is located on the east side of Rand Road and includes the
Menards and Aldi parcels. The Subject Property is zoned B -3 PUD and is bordered by the I -1 district to
the north, R -1 to the east, B -4 to the south, and R -A and B -3 districts to the west across Rand Road.
Ms. Andrade stated the proposed Plat of Resubdivision would create one (1) lot of record from six (6)
parcels and would vacate existing sanitary sewer and water line easements that are not needed do to the
lack of public utilities in those areas.
Joseph Donnelly, Chair PZ -28 -12
Planning and Zoning Commission September 26, 2013 Meeting Page 1 of 2
Ms. Andrade stated that Staff reviewed the plat and found it was prepared in accordance with the Village
Code and that the resubdivision of the property will not create any zoning nonconformities. Based on this
information, Staff recommended the Planning and Zoning Commission approve the following motion:
"To approve:
A Plat of Resubdivision, titled "Menards's Mount Prospect Resubdivision ", benefiting property at 730 &
740 East Rand Road."
The Village Board's decision is final for this case.
Chairman Donnelly asked if there were any questions for Staff. Hearing none he called the Petitioner to
the stand. He swore, in Tom O'Neil 5104 Menard Drive, Eau Claire, Wisconsin.
Mr. O'Neil stated that Menards is in agreement with Staff's comments and recommendation
Chairman Donnelly asked if there were any additional comments or questions; hearing none, he closed
the meeting and brought discussion back to the board. Commissioner Beattie made a motion, seconded by
Commissioner Youngquist to approve a Plat of Resubdivision titled "Menard's Mount Prospect
Resubdivision" benefiting the property at 730 & 740 East Rand Road.
UPON ROLL CALL: AYES: Otteman, Fitzgerald, Beattie, Youngquist, Hinaber, Kueter, Donnelly
NAYS: None
The motion was approved 7 -0 with a positive recommendation to the Village Board.
After continuing one case and hearing four (4) additional cases, Commissioner Beattie made a motion
seconded by Commissioner Otteman and the meeting was adjourned at 9:01 p.m.
Je a Moder, Administrative Assistant
C6himunity Development Department
Joseph Donnelly, Chair PZ -28 -12
Planning and Zoning Commission September 26, 2013 Meeting Page 2 of 2
Village of Mount Prospect
Community Development Department
CASE SUMMARY — PZ -28 -12
pec`
FILE COPY
LOCATION: 730 & 740 E. Rand Road
VILLAGE OF
PETITIONER: Menard, Inc.
MT. PROSPECT
OWNERS: Menard, Inc.
PARCEL #: 03 -35- 300 -031 -0000, 03 -35- 300 - 033 -0000, 03 -35-
300 - 034 -0000, 03 -35- 300 - 036 -0000,
03 -35- 300 - 038 -0000, 03 -35- 300 - 032 -0000
LOT SIZE: 13.63 acres (593,919 sq. ft)
ZONING: B3 Community Shopping District Planned Unit Development (PUD)
LAND USE: Commercial Buildings
REQUEST: Plat of Resubdivision
LOCATION MAP
Village of Mount Prospect lk mmmp.
Community Development Department
MEMORANDUM
TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION
JOSEPH P. DONNELLY, CHAIRPERSON
FROM: CONSUELO ANDRADE, SENIOR PLANNER
DATE: AUGUST 8, 2013
HEARING DATE: AUGUST 22, 2013
SUBJECT: PZ -28 -12 / 730 & 740 E. RAND RD. / PLAT OF RESUBDIVISION
BACKGROUND
A public hearing has been scheduled for the August 22, 2013 Planning & Zoning Commission meeting to review
the application by Menard, Inc. (the "Petitioner ") regarding the property located at 730 & 740 E. Rand Road (the
"Subject Property"). The Petitioner is seeking to resubdivide the property to create one (1) lot of record. The plat
request was properly noticed by posting a Public Hearing sign on the Subject Property.
PROPERTY DESCRIPTION
The Subject Property is located on the east side of Rand Road and includes the existing Menards commercial
building with related improvements. The Subject Property is zoned B -3 PUD and is bordered by the 1 -1 district to
the north, R -1 district to the east, B -4 district to the south, and the R -A and B -3 districts to the west across Rand
Road.
SUMMARY OF PROPOSAL
The Petitioner is seeking approval of a Plat of Resubdivision to address one of the conditions of the zoning
approvals received in 2012 (Ord. No. 6025) for the Menards expansion. The Plat of Reubdivision would create
one (1) lot of record from six (6) parcels. Additionally, the plat would dedicate a new water line easement and
vacate existing easements that are not needed due to the lack of public utilities in those areas. The plat would
grant a ten (10) foot water line easement, and vacate a ten (10) foot sanitary sewer and a twenty (20) foot sanitary
sewer and water line easement.
Staff reviewed the plat and found that the plat was prepared in accordance with the Village Code. The
resubdivision of the property will not create any zoning nonconformities.
RECOMMENDATION
The proposed plat has been prepared according to all Village Codes and requirements noted in Sec. 15.304.
Based on this, Staff recommends that the P &Z approve the following motion:
"To approve
PZ -28 -12
Planning and Zoning Commission Meeting August 22, 2013
A Plat of Resubdivision , titled "Menard's Mount Prospect Resubdivision ",
E. Rand Road."
The Village Board's decision is final for this case.
I concur:
William J. C oney, -AICP
Director of Community'bev lopment
/it H:\PLAMPIanning & Zoning CONIt"&Z 2012 \Staff Repons\PZ -28 -12 730& 740E. Rand Rd.(Plat oFResubdivision),docx
L '
Page 3
benefiting the property at 730 & 740
it R
November 6, 2012
Village of Mount Prospect
Community Development Department
Attn: Consuelo Andrade
50 S. Emerson Street
Mount Prospect, IL 60056 -3218
Re: Menard, Inc.
Plat Application
Dear Consuelo:
G cO ti�l��' t
Below is a list of addresses and Property Index Numbers (PIN's) for the Menards Mount
Prospect Resubdivision:
• Address
0
730 E. Rand Road
0
740 E. Rand Road
• PIN's
•
03 -35- 300 -031
•
03 -35- 300 -032
•
03 -35- 300 -033
•
03 -35- 300 -034
•
03 -35- 300 -036
•
03 -35- 300 -038
If there is any additional information that I can provide, please do not hesitate to contact me.
Very truly yours,
Menard, c.
f
Mike Simo
Real Estate Representative
Menard, Inc.
5101 Menard Drive
Eau Claire, WI 54703
Phone: 715- 876 -2984
Fax: 715- 876 -5998
Email: msimonds ,mcnard- inc.com
5101 MENARD DRIVE EAU CLAIRE, WI 54703 -9625 PHONE (715) 876 -5911 FAX (715) 876 -2868
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RESOLUTION NO.
A RESOLUTION APPROVING A PLAT OF RESUBDIVISION,
TITLED “MENARD’S MOUNT PROSPECT RESUBDIVISION,”
FOR PROPERTIES LOCATED AT
730 AND 740 EAST RAND ROAD MOUNT PROSPECT, ILLINOIS
WHEREAS, Menard Inc. (“Petitioner”) has requested approval of a Plat of Resubdivision for the properties
located at 730 and 740 East Rand Road (“Subject Properties”), for the purpose of creating one (1) lot of
record and vacating the required easements along the property lines, as legally described in Exhibit “A”; and
WHEREAS, the Petitioner is seeking approval of a Plat of Resubdivision to create one (1) lot of record from
six (6) parcels and vacate existing public utility easements; a ten (10) foot sanitary sewer and a twenty (20)
foot sanitary sewer and water line easement for the purpose of creating one (1) lot of record and vacating the
required easements along the property lines, as legally described in Exhibit “A.”
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE:That the Plat of Resubdivision creating one (1) lot of record and vacating existing sanitary
sewer and water line easements for properties located at 730 and 740 East Rand Road, attached as Exhibit
“A,” is hereby approved for appropriate execution and recording. Such Plat and its legal descriptions are
incorporated into and made part of this resolution.
SECTION TWO: That the Village Clerk is hereby authorized and directed to record a certified copy of this
Resolution with the Recorder of Deeds of Cook County.
SECTION THREE: This Resolution shall be in full force and effect from and after its adoption, approval and
publication in pamphlet form as provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of October, 2013.
___________________________________
Arlene A. Juracek
Mayor
ATTEST:
________________________________
M. Lisa Angell
Village Clerk
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Community Development Department
MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: SEPTEMBER 27, 2013
SUBJECT: PZ -18 -13 / 1800 -1804 W. CENTRAL ROAD / VARIATION (LOT COVERAGE)
The Petitioner, H. Borre & Sons, Inc., is the general contractor for Multi -Pack Solutions, which would
like to add a concrete slab for trucks to unload product into the building. The concrete slab would be
located to the north of the building and would increase the overall lot coverage to 84.62 %, which
requires Variation approval.
The Planning and Zoning Commission conducted a public hearing to review the request on Thursday,
September 26, 2013, and by a vote of 7 -0, recommended approval of the a Variation to allow an
overall lot coverage of 84.62 %, as shown in the site plan dated August 12, 2013 for the property
located at 1800 -1804 W. Central Road. Details of the proceedings and items discussed during the
Planning and Zoning Commission hearing are included in the attached minutes.
Please forward this memorandum and attachments to the Village Board for their review and
consideration at their October 15, 2013 meeting. Staff will be present to answer any questions related
to this matter.
William J. Pooney, Jr., ICP
\ \vfl\vh IhcWplan \planning & inning comm \p &z 2013 \mcj memos \pz -18 -13 1800 -1804 w. central rd(var lot coverage). docx
MINUTES OF THE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
CASE NO. PZ -18 -13
PROPERTY ADDRESS:
PETITIONER:
PUBLICATION DATE:
PIN NUMBER:
REQUEST(S):
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
INTERESTED PARTIES:
Hearing Date: September 26, 2013
1800 -1804 West Central Road
H. Borre & Sons, Inc.
September 11, 2013
03 -33- 300 - 081 -0000
Variation (Overall Lot Coverage)
Joseph Donnelly, Chair
Sharon Otteman
Tom Fitzgerald
William Beattie
Keith Youngquist
Jacqueline Hinaber
Jeanne Kueter
None
Brian Simmons, Deputy Director of Community Development
Consuelo Andrade, Senior Planner
Jeff W. Borre - H. Borre & Sons, Inc., John Born-Multi -Pack
Solutions
Chairman Donnelly called the meeting to order at 7:34 p.m. Commissioner Hinaber made a motion,
seconded by Commissioner Youngquist to approve the minutes of the August 22, 2013 Planning and
Zoning Commission Meeting; the minutes were approved 7 -0. After hearing three (3) cases Chairman
Donnelly introduced Case PZ- 18 -13, 1800 -1804 W. Central Road and stated the case was Village Board
final.
Ms. Andrade stated the Petitioner is seeking a variation to allow an 84.62% overall lot coverage for the
property located at 1800 -1804 West Central Road. She explained the Subject Property is located on the
north side of Central Road, east of Arthur Avenue, and contains an industrial building with related
improvements.
Ms. Andrade explained the building is occupied by Bosch Tool, Rauland Borg and Multi -Pack Solutions.
She also stated that the Subject Property is zoned II Limited Industrial and borders the Conservation
Recreation to the east, the Il Limited industrial District to the east and north, and residential and
commercial uses to the west and south in Arlington Heights.
Joseph Donnelly, Chair PZ -18 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 1 of 5
Ms. Andrade stated the plat of survey of the Subject Property indicated the property does not comply with
all of the zoning requirements. The principal structure meets the required setbacks, but the overall lot
coverage exceeds the maximum permitted. Ms. Andrade explained the overall lot coverage is 84.51%
when the maximum permitted is 75% of the lot area. She stated that Staff researched the zoning history
for the property and found no previous variation approvals for lot coverage.
Ms. Andrade stated the petitioner is a general contractor for Multi -Pack Solutions, who would like to add
a concrete slab for trucks to unload product into the building. Per the site plan the concrete slab would be
adjacent to the north building elevation and would increase the overall lot coverage to 84.62 %, which
requires Variation approval.
Ms. Andrade showed the table below which compares the Petitioner's proposal to the II Limited
Industrial District's bulk requirements.
Ms. Andrade stated that the standards for a Variation are listed in Section 14.203.C.9 of the Village
Zoning Ordinance and include seven specific findings that must be made in order to approve a Variation.
She summarized a list these findings:
• A hardship due to the physical surroundings, shape, or topographical conditions of a
specific property not generally applicable to other properties in the same zoning district
and not created by any person presently having an interest in the property;
• Lack of desire to increase financial gain; and
• Protection of the public welfare, other property, and neighborhood character.
Ms. Andrade stated, per the petitioner, the proposed concrete pad would allow Multi -Pack to unload
product directly outside of the building, which would free up the loading dock areas and interior floor
space. She explained that Multi -Pack currently uses their loading dock areas to unload the product which
uses up the floor space and requires two men to unload the material. Multi -Pack is a twenty four hour,
five days a week, operation. The proposed concrete pad for trucks would allow one man to unload
without using any of the existing loading dock areas.
Ms. Andrade stated that Staff understands the proposed concrete pad would improve Multi- Pack's
operation; it does not constitute a physical hardship unique to this property. The tenant occupies the
northernmost unit in the building and currently consists of approximately ten (10) loading docks.
Ms. Andrade further stated that Staff recommends the Petitioner explores alternative options that would
not result in additional lot coverage.
Joseph Donnelly, Chair PZ -18 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 2 of 5
I1 Limited Industrial District
Requirements
Existing
Proposed
Setbacks:
Front (south)
Min. 30'
287.13'
No Change
Exterior Side' west
Min. 30'
54.69'
No Change
Interior Side '.east
Min. 15'
380'
No Change
Rear north
Min. 20'
47.80'
No Change
Lot Coverage
75% Max.
(1,071, 458.25sq.ft.)
84.51%
(1,207,295 sq.ft.)
84.62%
(1,208,959 s .ft.)
Ms. Andrade stated that the standards for a Variation are listed in Section 14.203.C.9 of the Village
Zoning Ordinance and include seven specific findings that must be made in order to approve a Variation.
She summarized a list these findings:
• A hardship due to the physical surroundings, shape, or topographical conditions of a
specific property not generally applicable to other properties in the same zoning district
and not created by any person presently having an interest in the property;
• Lack of desire to increase financial gain; and
• Protection of the public welfare, other property, and neighborhood character.
Ms. Andrade stated, per the petitioner, the proposed concrete pad would allow Multi -Pack to unload
product directly outside of the building, which would free up the loading dock areas and interior floor
space. She explained that Multi -Pack currently uses their loading dock areas to unload the product which
uses up the floor space and requires two men to unload the material. Multi -Pack is a twenty four hour,
five days a week, operation. The proposed concrete pad for trucks would allow one man to unload
without using any of the existing loading dock areas.
Ms. Andrade stated that Staff understands the proposed concrete pad would improve Multi- Pack's
operation; it does not constitute a physical hardship unique to this property. The tenant occupies the
northernmost unit in the building and currently consists of approximately ten (10) loading docks.
Ms. Andrade further stated that Staff recommends the Petitioner explores alternative options that would
not result in additional lot coverage.
Joseph Donnelly, Chair PZ -18 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 2 of 5
Ms. Andrade stated that the request does not meet the standards for a Variation based on the Staff's
analysis; Staff recommends that the Planning and Zoning Commission deny the following motion:
"To approve a Variation to increase the permitted overall lot coverage from 75% to 84.62 %, as shown in
the attached site plan dated August 12, 2013 for the property located at 1800 -1804 W. Central Road."
Ms. Andrade stated Village Board's decision is final for this case.
Chairman Donnelly asked Staff why the variation would be an increase from 75% to 84.62% and from the
current existing lot coverage of 84.51 %.
Ms. Andrade stated that the variation request would be to increase the lot coverage from the permitted
requirement which is 75% to the 84.62 %.
Mr. Simmons clarified that the current lot coverage of 84.51% is legal nonconforming which was built
before the lot coverage requirement was in place.
Chairman Donnelly asked if the Staff had any concerns regarding water retention on the property.
Mr. Simmons stated that the lot coverage regulations were adopted in the code when the Village suffered
from the floods in the 1980's. Lot coverage was meant to restrict the amount of hard surfaces that would
be developed in town in order to calculate how much storm water detention would be needed.
Chairman Donnelly asked if there are any flooding issues in the area currently.
Mr. Simmons stated there are some flooding problems further south from the Subject Property and that
the Village is working to improve the storm sewer lines that go through the area so they can be capable of
handling larger storms.
Commissioner Youpgquist asked if the Subject Property was over parked.
Mr. Simmons stated that there is a surplus of parking spaces on site.
Chairman Donnelly called the Petitioner to the stand. He swore in Jeff Borre, 617 Cortland Drive, Lake
Zurich Illinois and John Born, general manager for Multi -Pack Solutions 3943 Blue Jay Lane, Naperville
Illinois.
Mr. Borre explained that Multi -Pack currently backs up a semi into the loading dock and physically
pumps the soap solution into totes and then transport the totes to the other end of the warehouse where
they use the product.
Mr. Born stated that Multi -Pack is a packaging company that primarily packages liquid detergent. They
moved into the facility two years ago and doubled their business since then. Mr. Born explained that the
company has been looking for projects that will allow them to free up more of the dock areas so they can
increase the amount of inbound and outbound product.
Mr. Born stated the purpose of the concrete pad is to unload the tanker trucks that are carrying the
product, which will free up two of the loading docks in order to increase outbound shipments.
Joseph Donnelly, Chair PZ -18 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 3 of 5
Chairman Donnelly asked if Multi -Pack would be willing to eliminate a few parking spots to make up for
the concrete pad.
Mr. Borre stated that Multi -Pack rents the space from the property owner and would have to get their
approval in order to eliminate parking spots. He also explained there are three parking lots assigned to the
building and that Multi -Pack uses lot number three where there is a significant amount of green space
behind the lot.
Mr. Simmons stated the property is currently legal nonconforming in regards to lot coverage and that
Village code permits removing and replacing hard surfaces in kind; therefore, they can replace the
parking lot and reconstruct with the same material and not need a variation. However, if they add a new
surface and take out a surface the one to one ratio (1:1) technically doesn't comply with code to keep the
existing lot coverage. He further explained if the Petitioner removes parking spaces in order to put the
concrete pad in they would still require the variation for the additional hard surface.
Chairman Donnelly verified that the Commission would only have to approve the variation to 84.51
which is the existing condition.
Mr. Simmons stated the board could limit the size of the variation to remove additional hard surface and
limit the total to 85 %.
Mr. Borre asked if they eliminate sixteen - hundred (1600) square feet of paving they will not have to apply
for the variance.
Chairman Donnelly explained that the variance will still be needed; however, it will be only to 84.51 %
which is the existing condition. He explained the variation will be needed eventually if additional work
needs to be done on the property.
Chairman Donnelly stated it's an easier variation to approve because it's an existing condition which will
not have an impact on current flooding issues.
Mr. Simmons stated the Commission could make the recommendation this evening which will give the
Petitioner time to obtain a written approval from the owner to replace some of the parking spaces with the
concrete pad before the next Village Board meeting.
Chairman Donnelly asked if the board had any further questions for the Petitioner.
Commissioner Kueter asked if the addition of the concrete pad will change the direction of trucks coming
in to the facility.
Mr. Borre stated the current truck route will stay the same
Commissioner Beattie stated the elimination of sixteen- hundred (1600) square feet of parking spaces will
not prevent flooding. He stated there hasn't been a history of flooding in the area and asked if it is
necessary for the Petitioner to have to the take these extra steps.
Commissioners Otteman and Fitzgerald agreed with Commissioner Beattie and stated the elimination of
sixteen - hundred (1600) square feet of concrete will not make a significant amount of difference.
Joseph Donnelly, Chair PZ -18 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 4 of 5
There was general discussion between the Commissioners regarding the small increase of the original
plan requested. General consensuses was made that they would vote on the original variation request and
disregard the earlier discussion of eliminating parking spaces for the addition of the concrete pad.
Chairman Donnelly asked if there were any further comments for the case. Hearing none he brought the
discussion back the board. Commissioner Beattie made a motion seconded by Commissioner Fitzgerald
"To approve a Variation to increase the permitted overall lot coverage from 75% to 84.62 %, as shown in
the attached site plan dated August 12, 2013 for the property located at 1800 -1804 W. Central Road."
UPON ROLL CALL: AYES: Otteman, Fitzgerald, Beattie, Youngquist, Hinaber, Kueter, Donnelly
NAYS: None
The motion was approved 7 -0 with a positive recommendation to Village Board.
After hearing one (1) additional case Commissioner Beattie made a motion seconded by Commissioner
Otteman and the meeting was adjourned at 9:01 p.m.
Jen Moder, Administrative Assistant
Co unity Development Department
Joseph Donnelly, Chair PZ -18 -13
Planning and Zoning Commission September 26, 2013 Meeting Page 5 of 5
n
Village of Mount Prospect
Community Development Department
CASE SUMMARY — PZ -18 -13
LOCATION:
PETITIONER:
OWNER:
PARCEL #:
LOT SIZE:
ZONING:
LAND USE:
REQUEST:
1800 -1804 W. Central Road
H. Borre & Sons, Inc.
CRP -3 West Central, LLC
03 -33- 300 - 081 -0000
32.79 acres (1,428,611 square feet)
Il Limited Industrial PUD
Light Industrial
Variation (Overall Lot Coverage)
LOCATION MAP
0
w
FILE: COPY
VILLAGE OF
MT.PROSPECT
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO:
FROM:
DATE:
HEARING DATE:
SUBJECT:
BACKGROUND
0
Ik Mourn Prospect
\ V
MOUNT PROSPECT PLANNING & ZONING COMMISSION
JOSEPH P. DONNELLY, CHAIRPERSON
CONSUELO ANDRADE, SENIOR PLANNER
SEPTEMBER 12, 2013
SEPTEMBER 26, 2013
PZ -18 -13 / 1800 -1804 W. CENTRAL RD. / VARIATION (OVERALL LOT
COVERAGE)
A public hearing has been scheduled for the September 26, 2013 Planning & Zoning Commission meeting to
review the application by H. Borre & Sons, Inc (the "Petitioner ") regarding the property located at 1800 -1804 W.
Central Road (the "Subject Property"). The Petitioner is seeking a Variation to allow an 84.62% overall lot
coverage. The P &Z hearing was properly noticed in the September 11, 2013 edition of the Journal & Topics
Newspaper. In addition, Staff has completed the required written notice to property owners within 250 feet and
posted a Public Hearing sign on the Subject Property.
PROPERTY DESCRIPTION
The Subject Property is located on the north side of Central Road, east of Arthur Avenue, and contains an
industrial building with related improvements. The building is currently occupied by Bosh Tool, Rauland Borg,
and Multi -Pack Solutions. The Subject Property is zoned I1 Limited Industrial and is bordered by the CR
Conservation Recreation (Melas Park) to the east, the I1 Limited Industrial District to the east and north, and
residential and commercial uses to the west and south in Arlington Heights.
SUMMARY OF PROPOSAL
The Petitioner is the general contractor for Multi -Pack Solutions, which would like to add a concrete slab for
trucks to unload product into the building. Per the attached plans, the concrete slab would be adjacent to the north
building elevation and would increase the overall lot coverage to 84.62 %, which requires Variation approval.
GENERAL ZONING COMPLIANCE
The Subject Property does not comply with the Village's zoning regulations. The principal structure located on
the property meets the required setbacks. However, the Subject Property exceeds the maximum lot coverage
allowed and is considered nonconforming. Per the Plat of Survey, the existing overall lot coverage is 84.51%
when the maximum permitted is 75% of the lot area. No variation to lot coverage has previously been approved
for the Subject Property. The proposed concrete slab would increase the overall lot coverage to 84.62 %.
The following table compares the Petitioner's proposal to the I1 Limited Industrial District's bulk requirements.
The italicized text denotes items that require zoning relief from the Village Code's bulk regulations.
PZ -18 -13 0
Planning & Zoning Commission Meeting September 26, 2013 Page 2
VARIATION STANDARDS
The standards for a Variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven
specific findings that must be made in order to approve a Variation. The following list is a summary of these
findings:
A hardship due, to the physical surroundings, shape, or topographical conditions of a specific property not
generally applicable to other properties in the same zoning district and not created by any person
presently having an interest in the property;
Lack of desire to increase financial gain; and
• Protection of the public welfare, other property, and neighborhood character
Per the Petitioner, the proposed concrete pad would allow Multi -Pack to unload product directly outside of the
building, which would free up the loading dock areas and interior floor space. Multi -Pack currently uses their
loading dock areas to unload product, which uses up floor space and requires two men to unload. Multi -Pack is a
twenty four hour, five 'days a week, operation. The proposed concrete pad for trucks would allow one man to
unload without using any of the existing loading dock areas. The Petitioner furthers states that the Subject
Property is one of the largest multi- tenant industrial sites, which currently exceeds the overall lot coverage and is
limiting Multi -Pack from expansion.
While Staff understands the proposed concrete pad would improve Multi- Pack's operation, it does not constitute a
physical hardship unique to this property. Multi -Pack occupies the northernmost unit in the building and
currently consists of approximately ten (10) loading docks. The Petitioner could explore alternative options that
would not result in additional lot coverage.
RECOMMENDATION
The Variation request to allow an overall lot coverage of 84.62% does not meet the standards for a Variation
contained in Section 14.203.C.9 of the Zoning Ordinance for the reasons previously noted. Based on staff s
analysis, Staff recommends that the P &Z deny the following motion:
"To approve a Variation to increase the permitted overall lot coverage from 75% to 84.62 %, as shown in the
attached site plan dated August 12, 2013 for the property located at 1800 -1804 W. Central Road."
The Village Board's decision is final for this case.
11 Limited Industrial District
Requirements
Existing
Proposed
Setbacks:
Front (south)
Min. 30'
287.13'
No Change
Exterior Side west
Min. 30'
54.69'
No Change
Interior Side east
Min. 15'
380'
No Change
Rear north
Min. 20'
47.80'
No Change
Lot Coverage
75% Max.
(1,071,458.25s .ft.)
84.51%
(1,207,295 s .ft.)
84.62%
(1,208,959 s . t.)
VARIATION STANDARDS
The standards for a Variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven
specific findings that must be made in order to approve a Variation. The following list is a summary of these
findings:
A hardship due, to the physical surroundings, shape, or topographical conditions of a specific property not
generally applicable to other properties in the same zoning district and not created by any person
presently having an interest in the property;
Lack of desire to increase financial gain; and
• Protection of the public welfare, other property, and neighborhood character
Per the Petitioner, the proposed concrete pad would allow Multi -Pack to unload product directly outside of the
building, which would free up the loading dock areas and interior floor space. Multi -Pack currently uses their
loading dock areas to unload product, which uses up floor space and requires two men to unload. Multi -Pack is a
twenty four hour, five 'days a week, operation. The proposed concrete pad for trucks would allow one man to
unload without using any of the existing loading dock areas. The Petitioner furthers states that the Subject
Property is one of the largest multi- tenant industrial sites, which currently exceeds the overall lot coverage and is
limiting Multi -Pack from expansion.
While Staff understands the proposed concrete pad would improve Multi- Pack's operation, it does not constitute a
physical hardship unique to this property. Multi -Pack occupies the northernmost unit in the building and
currently consists of approximately ten (10) loading docks. The Petitioner could explore alternative options that
would not result in additional lot coverage.
RECOMMENDATION
The Variation request to allow an overall lot coverage of 84.62% does not meet the standards for a Variation
contained in Section 14.203.C.9 of the Zoning Ordinance for the reasons previously noted. Based on staff s
analysis, Staff recommends that the P &Z deny the following motion:
"To approve a Variation to increase the permitted overall lot coverage from 75% to 84.62 %, as shown in the
attached site plan dated August 12, 2013 for the property located at 1800 -1804 W. Central Road."
The Village Board's decision is final for this case.
0
PZ -18 -13 to
Planning & Zoning Commission Meeting September 26, 2013 Page 3
I concur:
J.
William oney, AICP
Director of Community Development
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647- 6� -6T/2
ORDINANCE NO.
AN ORDINANCE GRANTING A VARIATION (OVERALL LOT COVERAGE)
FOR PROPERTY LOCATED AT 1800-1804 WEST CENTRAL ROAD
MOUNT PROSPECT, ILLINOIS
WHEREAS, H. Boree & Sons, Inc. (Petitioner), has filed a petition for a Variation to allow an 84.62%
overall lot coverage for property located at 1800-1804 West Central Road (Property) and legally
described as:
Lot 1 in Plat of Subdivision of 1800 West Central Road Recorded November 3, 2006 as
Document Number 0630717117, a Subdivision of Part of the West Half of the Southwest
Quarter of Section 33, Township 42 North, Range 11 East of the Third Principal Meridian,
Village of Mt. Prospect, Cook County, Illinois.
Property Index Number 03-33-300-081-0000; and
WHEREAS, the Petitioner seeks a Variation to increase the permitted overall lot coverage from
75% to 84.62% site plan dated August 12, 2013, attached as Exhibit
for property located at 1800-1804 West Central Road; and
WHEREAS, a Public Hearing was held on the request for a Variation being the subject of PZ-18-13
th
before the Planning and Zoning Commission of the Village of Mount Prospect on the26 day of
September, 2013, pursuant to proper legal notice having been published in the Mount Prospect
th
Journal & Topics on the 11 day of September, 2013; and
WHEREAS,the Planning and Zoning Commission has submitted its findings and recommendations
to the President and Board of Trustees in support of the request being the subject of PZ-18-13; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given
consideration to the request herein and have determined that the request meets the standards of
the Village and that the granting of the Variation to increase the permitted overall lot coverage from
would be in the best interest of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE
OF THEIR HOME RULE POWERS:
SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the
President and Board of Trustees of the Village of Mount Prospect.
SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby
grant approval of a Variation to increase the permitted overall lot coverage from 75% to 84.62% as
.
SECTION THREE: The Village Clerk is hereby authorized and directed to record a certified copy of
this Ordinance with the Recorder of Deeds of Cook County.
SECTION FOUR: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form in the manner provided by law.
Page 2/2
PZ-18-13
1800-1804 West Central Road
AYES:
NAYS:
ABSENT:
PASSED AND APPROVED this day of October , 2013.
______________________________________
Arlene A. Juracek
Mayor
ATTEST:
__________________________________
M. Lisa Angell
Village Clerk
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Village of Mount Prospect t Prospva
Community Development Department
MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: OCTOBER 7, 2013
SUBJECT: 2013 CDBG ACTION PLAN AMENDMENT & CRC FUNDING
RECOMMENDATIONS
BACKGROUND
On April 2, 2013 the Village Board approved a Resolution authorizing the Village of Mount Prospect's
participation in Cook County's HOME Investment Partnerships Program Consortium. As a member of this
Consortium, the Village will apply to the County rather than the State for eligible projects for HOME funds,
but will continue to receive a direct allocation of Community Development Block Grant (CDBG) funds from
HUD. In electing to join the Cook County HOME Consortium, the Village is required to modify its existing
CDBG Program Year to conform to the Consortium's Program Year which runs from October 1 through
September 30 (as opposed to our current fiscal calendar year of January 1 through December 31). To
facilitate the 9 month gap in CDBG funding which results from the Program Year shift, Cook County will
provide non - Federal dollars for CDBG continued administration expenses and public service support, which
will take us through to our new Program Year start of October 1, 2014.
AMENDMENT TO THE 2013 CDBG ACTION PLAN
To document this Program Year shift, the Village will amend our current 2013 CDBG Action Plan. This
Amendment will inform our residents of the change, explain our involvement with Cook County's HOME
Consortium and document the CDBG activities that will be funded during the 9 -month transition period of
January through September 2014.
JANUARY- SEPTEMBER 2014 BUDGET
Funding sources during this 9 month transition period will include $84,562 from Cook County for
administrative expenses, continued public service support and funding for the Village's Emergency Repair
Program. From January through September 2014, the Village also estimates receiving $45,000 in program
income. Program income is generated from the repayment of loans issued by the Single- Family
Rehabilitation Loan Program or the Emergency Repair Program. In addition, an estimated $24,000 of non -
allocated CDBG funds, carried over from previous years, will be available to commit to Activities during this
9 month period. The total anticipated funding available is $153,562.
Public Service Programs
On August 1, 2013, The Community Relations Commission (CRC) held a public meeting, which allowed
public service applicants to present their funding application and discuss their organization. Based on staff
memos, funding applications, and presentations from the public service agencies, the CRC made their final
budget recommendations to the Village Board. The following is a summary of the criteria used to determine
funding recommendations for Public - Service Programs:
During the preparation of the 2010 -2014 Consolidated Plan, the community developed priorities and
objectives for future CDBG programs based on public comments obtained through an extensive
survey and interview process. Funding was recommended for those Public Service Agencies that
address more than one objective which was seen as a need in our community.
With the relatively small amount of CDBG funding available to Mount Prospect, programs with the
greatest financial need, that serve a majority of Mount Prospect residents and whose programs
benefit anew group of residents each year were considered as top priority.
Where Public Agencies provide similar services, the CRC focused resources on the agency best
meeting our Community's needs.
Low /Moderate - Income Projects
Funding is recommended for Search Inc and their Supportive Living Program which provides community -
based homes for adults with intellectual disabilities. The funds will be used for improvements to their most
recently opened group home in Mount Prospect. Funding is also recommended for two projects that will be
managed by the Public Works Department. These include Kensington Road sidewalk improvements which
will complete a gap of missing public sidewalk, so that public walk will extend from Wolf Road all the way
to Randhurst Village and public parkway tree replacement within the low - income census tracts, replacing
trees damaged by recent storms or lost due to the Emerald Ash Borer infestation.
CONCLUSION
The Village Board is asked to consider the Amendment to the Village of Mount Prospect 2013 CDBG Action
Plan and CRC funding recommendations for the period of January through September 2014. To assist in your
review of these issues, the following items have been attached:
• January- September 2014 Budget
• Amendment to the Village of Mount Prospect 2013 CDBG Action Plan
• August 1, 2013 CRC Meeting Minutes
A required 30 -day public review period of the proposed amendment has taken place from September 4, 2013
through October 4, 2013 and the proposed amendment was posted on the Village website; no additional
comments were received during the public review period. Please forward this memorandum and attachments
to the Village Board for their review and consideration at the October 15th meeting. Staff will be present at
the meeting to answer any questions regarding this matter.
- ("�,
William J. Cooney, Jr., AI
Director of Community Development
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2013 CDBG ACTION PLAN AMENDMENT
January- September 2014 Budget
Activities
Funding
Funding Source
CDBG Administration
45,562
Cook County
9,000
20% of estimated $45,000 Program Income
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CEDA Emergency Housing
9,000
Cook County
Children's Advocacy Center
1,250
Cook County
Life Span
0
Northwest CASA
3,700
Cook County
PADS to HOPE
6,750
Cook County
Resources for Community Living
4,800
Cook County
SPHCC- Access to Care
3,000
Cook County
Community Connections Center
3,000
Cook County
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Low /Moderate Projects
Single - Family Rehab & Weatherization
ongoing 2013 Action Plan activity
Rehab Administration
ongoing 2013 Action Plan activity
Emergency Repair Program
7,500
Cook County
Search Inc.
15,000
Unallocated CDBG funds and Program Income
Kensington Road Sidewalk Improvements
20,000
Unallocated CDBG funds and Program Income
Public Parkway Tree Replacement
25,000
Unallocated CDBG funds and Program Income
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Cook County non - federal funding
84,562
Estimated CDBG Program Income from Jan - Sept 2014
45,000
Unallocated CDBG funds
24,000
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AMENDMENT TO THE VILLAGE OF MOUNT PROSPECT 2013
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN
On April 2, 2013 the Village Board approved a Resolution authorizing the Village of Mount
Prospect's participation in Cook County's HOME Investment Partnerships Program Consortium.
As a member of this Consortium, the Village (and investors /not- for -profit groups pursuing
projects in the Village) will apply to the County rather than the State for eligible projects for
HOME funds. The Village will continue to receive a direct allocation of Community Development
Block Grant (CDBG) funds from HUD, however in electing to join the Cook County HOME
Consortium, the Village must modify its existing CDBG Program Year to conform with the
Consortium's Program Year which runs from October 1 through September 30 (as opposed to
our current fiscal calendar year of January 1 through December 31). To facilitate the 9 -month
gap in CDBG funding which results from the Program Year shift, Cook County will provide non-
federal dollars for CDBG continued administration expenses and public service support, which
will take us through to our new Program Year start of October 1, 2014.
RESOURCES
Cook County will provide $84,562 in non- federal dollars for administrative expenses, continued
public service support and funding for the Village's Emergency Repair Program. From January to
September 2014, the Village estimates receiving $45,000 in program income. Program income
is generated from the repayment of loans issued by the Single- Family Rehabilitation Loan
Program or the Emergency Repair Program. In addition, an estimated $24,000 of non -
allocated CDBG funds, carried over from previous years, will be available to commit to Activities
during this 9 month period. The total anticipated funding available is as follows:
Cook County funds: $ 84,562
Estimated Program Income: $ 45,000
Estimated CDBG Carryover: $ 24,000
TOTAL: $153,562
The Village will also continue to administer our Single Family Rehabilitation Loan Program and
Home Weatherization Program with CDBG funds already allocated in our 2013 Action plan.
SUMMARY OF SPECIFIC OBJECTIVES
During this 9 month transition period, the Village of Mount Prospect will continue to fund
programs which address the national objectives for benefiting low- and moderate- income
persons or households, and the objectives described in the Strategic Plan component of the
Village of Mount Prospect 2010 -2014 Consolidated Plan. The following describes the activities to
be funded from January to September 2014.
ADMINISTRATION
HUD allows communities to use 20% of their program income in the current year on
administrative costs. The Village is estimating program income during January - September
2014 to total $45,000, allowing $9,000 to be used toward administrative costs. Cook County has
agreed to provide $45,562 in non - federal dollars for administrative expenses during this period.
The total anticipated amount available for administrative expenses is estimated at $54,562.
PUBLIC SERVICE PROGRAMS
The following public service funding requests were received for the January through September
2014 period. The Village will receive $31,500 of Cook County funds to allocate to public service
programs for this 9 month gap.
CEDA Northwest Self-Help Center Emergency Housing Program
Administrative Facility:
1300 W. Northwest Hwy, Mount Prospect, IL 60056
Consolidated Plan Priority:
Priority 1: Affordable Housing, Objective 3: Housing with
Supportive Services and Objective 4: Outreach and
Education. Priority 2: Homeless /Continuum of Care,
Objective 1: Homeless Prevention and Objective 4
Transitional Housing
2012 Goal:
Serve 67 individuals.
2012 Accomplishment:
Served 66 individuals from Mount Prospect.
2014 Goal:
To assist 118 (both components) individuals with transitional
housing, rent assistance and housing counseling.
Jan -Dec 2013 Funding Received:
$11,000
Jan -Sept 2014 Funding Request:
$10,000
Jan -Sept 2014 Recommended:
$ 8,800
Considering Factors:
CEDA Northwest administers a Housing Assistance Program
that prevents individuals and families from losing their
housing by providing support intervention and
comprehensive supportive services to help families stabilize.
The Housing Assistance Program has two components:
Component I: aids families at risk of becoming homeless due
to situations beyond their control and consists of housing
counseling, financial assistance (rent and mortgage), and
budget and financial counseling.
Component II: is transitional Housing for individuals and
families who are unable to maintain housing and helps
individuals and families regain housing independence. This
component provides transitional housing and supportive
services to individuals and families to help them become
self- sufficient.
This program provides much needed services to the
problems associated with current housing concerns and
addresses multiple Consolidated Plan objectives. Funding is
recommended.
Target Completion Date:
9/30/2014
2
Program Income Anticipated: None
Other Available Funding:
Source
Funding
Portion for MP Residents
Wheeling Township
$31
$7
United Way
10,000
4
HUD
307
43,045
Private Contributions
70
19,000
Total
$419,347
$74,130
Children's Advocacy Center
Administrative Facility:
640 Illinois Boulevard, Hoffman Estates, IL 60169
Consolidated Plan Priority:
Priority 4: Youth Programs, Objective 3: Abused and
208,576
Neglected Youth Services and Objective 5: Family Support
IL Criminal Justice Info Auth
Groups
2012 Goal:
14
2012 Accomplishment:
25
2014 Goal:
To provide direct services to 28 child victims of sexual
330
abuse, severe physical abuse, domestic violence and other
9,000
crimes. The Center provides immediate support and crisis
Total
intervention following reports of abuse or family violence,
$16,460
child interviews and medical exams, court advocacy, and
counseling and support groups.
Jan -Dec 2013 Funding Received:
$1,500
Jan -Sept 2014 Funding Request:
$1,250
Jan -Sept 2014 Recommended:
$1,200
Considering Factors:
The Children's Advocacy Center is the only agency in the
north and northwest suburbs providing a type of service
offered through the Coordination, Advocacy and Sensitive
Interviewing Program (CASI) and is the lead agency for the
Safe From the Start Program, serving children 0 -5 exposed
to violence. Family Support Services complement the CASI
Program by providing intensive counseling• services for
families. All services are provided free of charge and are
offered in English, Spanish or Polish. Funding is
recommended.
Target Completion Date:
9/30/2014
Program Income Anticipated:
None
Other Available Funding:
Source
Funding
Portion for MP Residents
DCFS
208,576
9,177
IL Criminal Justice Info Auth
92
4
United Way
65,000
2,500
To fer Family Foundation
7,500
330
Children's Adv. Centers of IL
9,000
396
Total
$382,283
$16,460
3
Life Span
Funding
Administrative Facility:
70 E. Lake Street, Suite 700, Chicago, IL 60601
Consolidated Plan Priority:
Priority 5: Public Service Needs, Objective 5: Supportive
Wheeling Township
programs for persons with special needs, Priority 2:
15,000
Homelessness /Continuum of Care, Objective 4: Transitional
60,000
Housing
2012 Goal:
To provide services to 38 clients from Mount Prospect.
2012 Accomplishment:
Served 84 from Mount Prospect residents.
2014 Goal:
To serve 80 Mount Prospect clients. Life Span provides legal
Total
and counseling services to victims of domestic violence and
$49,600
sexual assault, and their children. Services are free of
charge.
]an -Dec 2013 Funding Received:
$0
]an -Sept 2014 Funding Request:
$5,000
Jan -Sept 2014 Recommended:
$0
Considering Factors:
Funding is requested for general operating support to fund
agency programming. Life Span provides comprehensive
services to victims and their children, helping victims to
eliminate abuse from their lives, build upon their strengths
and become self sufficient. Life Span is also committed to
reducing community acceptance and tolerance of abuse and
increasing community awareness of domestic violence. Life
Span collaborates and maintains referral networks with other
agencies providing services to homeless women and sexual
assault victims. However because of an overlap in services
and the Village's limited resources, funding is not
recommended.
Target Completion Date:
9/30/2014
Program Income Anticipated:
None
Other Available Funding:
Source
Funding
Portion for MP Residents
Elk Grove Township
$20,000
$20
Wheeling Township
15,000
15,000
Polk Bros. Foundation
60,000
3,000
Mary Lou Downs Foundation
8
1
Illinois Bar Foundation
10,000
10,000
Total
$113,000
$49,600
Northwest Center Against Sexua/Assau /t (CASA)
Administrative Facility: 415 W. Golf Road, Suite #47, Arlington Heights, IL 60005
Consolidated Plan Priority: Priority 5: Public Service Needs, Objective 5: Supportive
programs for persons with special needs
2012 Goal: To provide services to 22 residents of Mount Prospect.
2012 Accomplishment: NW CASA assisted 30 Mount Prospect residents, 6 of whom
were directly served with our 2012 CDBG funds.
2014 Goal: To provide counseling and advocacy to child, adolescent,
and adult victims of rape and /or sexual abuse to 24 Mount
Prospect residents.
4
Jan -Dec 2013 Funding Received:
Jan -Sept 2014 Funding Request:
Jan -Sept 2014 Recommended:
Considering Factors:
Target Completion Date:
Program Income Anticipated:
Other Available Funding:
$4,000
$5,000
$3,200
NW CASA is the only agency in the north /northwest suburbs
that provides specialized counseling, advocacy and crisis
intervention for victims of sexual abuse from ages three to
85 years old. Funds will be utilized to provide services that
include: crisis intervention, assessment, telephone
counseling, individual medical advocacy and criminal justice
advocacy. Funding is recommended.
9/30/2014
None
Source
Funding
Portion for MP Residents
Mt. Prospect
4
4
ICASA
200,950
12 960
IL Attorney General
23,775
4
Cook County
36
2,320
Townships/Cities
43,705
2,000
Contributions/Fundraising
23,963
1,000
Other
35,515
2
United Way
36
1,000
Total
$404
$29,920
PADS to HOPE, Inc,
Location:
Consolidated Plan Priority:
2012 Goal:
2012 Accomplishment:
2014 Goal:
Jan -Dec 2013 Funding Received:
Jan -Sept 2014 Funding Request:
Jan -Sept 2014 Recommended:
Considering Factors:
1140 East Northwest Hwy, Palatine, IL 60074
Priority 1: Affordable Housing, Objective 4: Outreach and
Education. Priority 2: Homeless /Continuum of Care,
Objective 3: Emergency Housing. Priority 5: Public Service
Needs, Objective 1: Mental Health. Priority 6: Economic
Development, Objective 2: Employment /Job training
programs.
Serve 30 Mount Prospect individuals
Served 99 Mount Prospect residents
To address the needs of 119 homeless and near homeless
Mount Prospect clients.
$7,500
$10,000
$6,000
Funding is requested to support PADS to HOPE's homeless
service programs for Mount Prospect residents. Services are
provided by the HOPE Day Resource Center, including case
management, mental health counseling, housing
coordination, vocational training, and a variety of immediate
services (food, clothing, supplies) and the PADS Emergency
Shelter Program, offering food and overnight shelter. Case
managers help an individual address issues that brought
them to their current situation. Because this agency
Target Completion Date:
Program Income Anticipated:
Other Available Funding:
addresses multiple Consolidated Plan objectives, funding is
recommended.
9/30/2014
None
Source
Funding
Portion for MP Residents
Individuals
$110
$2,700
Faith -Based
74
2
Cook County ESG /CDBG
31
1
- Fundraising Events
76,017
4
All other
521 191
18,700
Total
Assisted 6 clients from Mount Prospect with housing
$29,900
Resources for Community Living
Administrative Facility:
4300 Lincoln Avenue, Suite K, Rolling Meadows, IL 60008
Consolidated Plan Priority:
Priority 1: Affordable Housing, Objective 3: Housing with
Supportive Services, Priority 5: Public Service Needs,
Objective 5: Supportive programs for persons with special
needs. Priority 6: Economic Development, Objective 2:
Employment /job training programs.
2012 Goal:
Assist 16 clients from Mount Prospect with housing
counseling and referral services.
2012 Accomplishment:
Assisted 6 clients from Mount Prospect with housing
counseling /referral services. This number reflects
unduplicated yearly total numbers, thus an individual is
counted once despite receiving services over multiple
quarters or multiple contacts over the year.
2014 Goal:
To provide housing options and support services to people
with developmental and /or physical disabilities, allowing 30
Mount Prospect residents with disabilities to experience
greater access and independence within the community
Jan -Dec 2013 Funding Received:
$0
Jan -Sept 2014 Funding Request:
$6,000
Jan -Sept 2014 Recommended:
$4,800
Considering Factors:
Resources for Community Living has been a unique provider
of housing options and support services to people with
developmental and /or physical disabilities. The purpose of
the service is to allow persons with disabilities the chance to
live "independently in homes or apartments throughout the
community, reducing potential homelessness and
unnecessary institutionalization. In order to increase the
quality of life for adults with developmental and /or physical
disabilities, this program offers a number of services
including: affordable housing, homeownership programs,
individualized support services, participation in social groups,
vocational services and rent subsidy. Because this agency
addresses multiple Consolidated Plan objectives, funding is
recommended.
6
Target Completion Date: 9/30/2014
Program Income Anticipated: None
Other Available Funding:
Source
Funding
Portion for MP Residents
Dept of Human Services
$12
$2,156
Cook County CDBG
35,000
5
Local Municipalities
15,800
2 686
Cash Donations
38,995
6,629
Others
113
19,253
Total:
$215,736
6,674
Suburban Primary Health Care Council - Access to Care
Administrative Facility:
2225 Enterprise Drive, Suite 2507, Westchester, IL 60154
Consolidated Plan Priority:
Priority 5: Public Service Needs, Objective 1: Health Care
2
Assistance.
2012 Goal:
To assist 8 uninsured, low- income residents of Mount
Corporations & Foundations
Prospect.
2012 Accomplishment:
Served 11 residents
2014 Goal:
A grant of $9,000 would fund 13 residents of Mount
Other
Prospect. The proposed total number of clients for the grant
3
period that would be Mount Prospect residents is 95
Jan -Dec 2013 Funding Received:
$6,000
Jan -Sept 2014 Funding Request:
$9,000
Jan -Sept 2014 Recommended:
$4,800
Considering Factors:
This program allows low- income, uninsured or underinsured
residents of Mount Prospect to receive primary health care
services including physician office visits, prescription drugs,
laboratory and radiology services. Members are generally
enrolled for a year and may re- enroll if they are still eligible.
Because this agency fills a need that is not provided by other
local organizations or agencies, funding is recommended.
However funding is reduced because of their other
substantial funding sources and because Mount Prospect
residents comprise such a small percentage of their total
participants.
Target Completion Date:
9/30/2014
Program Income Anticipated:
None
Other Available Funding:
Source
Funding
Portion for MP Residents
Village of Wheeling
18,000
2
Cook County
3,000,000
26 689
Corporations & Foundations
500,000
8
Enrollment Fee
90
1
Other
290
3
Total
$3,898,000
$41,966
7
Vi/ /age of Mount Prospect; Community Connections Center
Administrative Facility:
1711 W. Algonquin Road
Consolidated Plan Priority:
Priority 5: Public Service Needs, Objective 6:
Communication and Awareness
2012 Goal:
To provide instruction and training to 500 residents.
2012 Accomplishment:
Classes and events in the area of Health, Support, Education
and Tenant's Rights were attended by 614 adults.
2014 Goal:
CDBG funding is requested to support programs that
enhance our residents' lives in relation to safety, housing,
health employment and education. Some of these programs
include Tenants' Rights Classes, Health and Nutrition Classes
Woman Support Groups, English Speaking Skills and junior
high 428 proposed Mount Prospect residents would benefit
from this program.
Jan -Dec 2013 Funding Received:
$0
Jan -Sept 2014 Funding Request:
$3,000
Jan -Sept 2014 Recommended:
$2,700
Considering Factors:
The goal of the Center is to serve low income, diverse and
underserved populations of Mount Prospect. The CCC
provides a pathway to Village services, social services,
medical health, personal safety, library services, quality
education, economic self - sufficiency, jobs, cultural
enrichment and other services. 95% if the participants have
been Mount Prospect residents, no other funding sources are
available for these educational programs, funding is
recommended.
Target Completion Date:
9/30/2014
Program Income Anticipated:
None
Other Available Funding:
None for the proposed program
LOW /MODERATE PROJECTS
Search Development Center Rehab
Administrative Facility:
Consolidated Plan Priority:
2012 Goal:
2012 Accomplishment:
2014 Goal:
Jan -Dec 2013 Funding Received:
Jan -Sept 2014 Funding Request:
Jan -Sept 2014 Recommended:
Considering Factors:
1925 N. Clybourn Ave., Suite 200, Chicago, IL 60014
Priority 1: Objective 3: Housing with Supportive Services.
N/A
N/A
Search Inc. is requesting support for its Supportive Living
program, which provides community -based homes for adults
with intellectual disabilities. The funds would be used to
replace the roof, soffits, fascia, gutters and downspouts at
their most recently opened house at 1818 Andoa in Mount
Prospect
$15,000
$15,000
$15,000
Search's Supportive Living Services consist of a broad range
of services and supports for adults with developmental
disabilities. In addition to providing housing, Search's
Supportive Living Program also provides employment,
8
community integration, and medical and behavioral services
for the individuals who reside in its homes. Because this
agency addresses multiple Consolidated Plan objectives,
funding is recommended for the proposed rehab work.
Target Completion Date:
Program Income Anticipated:
Emergency Repair Program
Consolidated Plan Priority:
Jan -Dec 2013 Funding Received:
Jan -Sept 2014 Recommended:
Considering Factors:
Target Completion Date:
Program Income Anticipated:
9/30/2014
n/a
Priority 1: Affordable Housing, Objective 1: Invest /reinvest in
existing housing stock
$10,000
$ 7,500
This program is administered by the Community
Development Department. The goal is to provide the
homeowner with a grant or loan (depending on the total
amount) to make repairs of an immediate nature such as the
repair or replacement of inoperable mechanical systems
and /or the repair of an actively leaking roof. This program
will allow homeowners to make the necessary repairs
without having to worry about the short-term costs. The
Village anticipates assisting 2 eligible households through
the Emergency Repair Program. Funding is recommended.
9/30/14
Included in the $45,000 estimated program income, for the
Single Family Rehabilitation Loan & Weatherization Grant
Programs.
Kensington Road Sidewalk Improvements
(North side from Hemlock Lane to east
of Westgate Road:)
Consolidated Plan Priority:
Priority 3: Neighborhood Safety, Objective 1: Public
Improvements
Jan -Dec 2013 Funding Received:
$30,000
Jan -Sept 2014 Funding Requested:
$20,000
Jan -Sept 2014 Recommended:
$20,000
Considering Factors:
This project involves the construction of approximately 330
lin. ft. of new sidewalk to replace dirt paths where public
sidewalk has never been installed. This will complete a
portion of the gap of missing sidewalk so that public walk
will eventually extend from Wolf Road all the way to
Randhurst Village at Rand Road, serving single family
homes, multi - family homes, schools, parks and businesses.
There is no public transportation along Kensington Road in
support of the facilities that will be served by the sidewalk.
The project will be designed and inspected by the Village
Engineering Staff. Funding is recommended.
Target Completion Date:
9/30/14
Program Income Anticipated:
n/a
I
Public Parkway Tree Replacement
(Various locations within the low- income census tracts)
Consolidated Plan Priority: Priority 3: Neighborhood Safety, Objective 1: Public
Improvements
]an -Dec 2013 Funding Received: $0
]an -Sept 2014 Funding Requested: $25,000
]an -Sept 2014 Recommended: $25,000
Considering Factors: This project involves the replacement of public trees that
have been damaged by recent storms and tornados and
trees that have been lost due to the Emerald Ash Borer
infestation. The project will be managed by Public Works
Staff. Funding is recommended.
Target Completion Date: 9/30/14
Program Income Anticipated: n/a
CITIZEN PARTICIPATION PROCESS
The process of developing this 2013 Action Plan Amendment began with a publication in the
Daily Herald seeking proposals for its Community Development Block Grant (CDBG) Program
and sending out letters to current sub - recipients and agencies that had requested a funding
application. Upon receiving all applications for the January- September 2014 funding period,
the Village's Community Relations Commission held a public hearing on August 1, 2013. The
hearing provided an opportunity to explain the Village's involvement with Cook County's HOME
Consortium, describe the Program Year shift and obtain input from the public, including
organizations and individuals, on the housing, community development and social needs of
Mount Prospect's low- and moderate- income (LMI) residents.
The Daily Herald newspaper published a public notice on September 3, 2013 announcing a
public review period for the 2013 Action Plan Amendment. A Draft Copy of the 2013 Annual
Action Plan Amendment was made available for public comments from September 4, 2013
through October 4, 2013 at the Mount Prospect Village Hall, and on the Village website. In
addition, the Village hosted a public meeting on September 24, 2013 to obtain comments from
the public regarding the 2013 Action Plan Amendment. No additional comments were made
during the Public Review Period. The Village has been reaching out to the community
throughout the year through their quarterly newsletter and continues to post CDBG information
on the Village website. The 2013 Action Plan Amendment and CRC funding recommendations
were forwarded to the Village Board for their meeting on October 15, 2013.
10
COMMUNITY RELATIONS COMMISSION
MINUTES
Thursday, August 1, 2013
The Community Relations Commission (CRC) of the Village of Mount Prospect met Thursday, August 1, 2013 in the
Village Board room on the 3` floor of Village Hall located at 50 S. Emerson, Mount Prospect, Illinois.
1. CALL TO ORDER
Acting Chairman Parikh called the meeting to order at 7:03 p.m.
II. ROLL CALL
Present: Acting Chairman Parikh
Commissioner Ortiz
Commissioner Rose
Commissioner Schmalzer
Also in attendance: Janet Saewert, Neighborhood Planner
III. APROVAL OF MINUTES
A motion was made by Commissioner Rose and seconded by Commissioner Ortiz to approve the minutes of the
June 6, 2013 meeting. All voted aye for approval.
IV. CITIZENS TO BE HEARD
No citizens to be heard at this time.
V. OLD BUSINESS
Acting Chairman Parikh stated that there was no old business to discuss.
VI. NEW BUSINESS
Acting Chairman Parikh thanked the different Public Service agencies for attending the meeting. He introduced
Janet Saewert, who was representing Village Staff, and asked her to give a few comments regarding the
Community Development Block Grant Program.
Ms. Saewert stated that in April the Village Board had approved a Resolution authorizing the Village of Mount
Prospect to join Cook County's HOME Investment Partnership Program Consortium. As a member of this
Consortium, the Village, and Developers pursuing projects in the community, will apply to the County instead of
the State for HOME funds, to be used for eligible projects.
The Village will continue to receive Community Development Block Grant (CDBG) Funds directly from HUD and
administer our CDBG program, however, as a result of joining the Consortium, the Village is required to modify
our CDBG Program Year to that of the Consortium's which is October 1 8t to September 30 h . To accommodate the
9 month funding gap that results from the Program Year shift, Cook County is providing $31,500 to continue our
Public Service support and to take us through to our new Program Year start date of October 1, 2014. Therefore,
funding applications currently being reviewed are for the January through September 2014 time period. Public
Service funding applications will again be requested in mid - February 2014 for the start of our new CDBG October
1, 2014 Program Year.
Mau - P ms p ect
MAYOR
Arlene A. Juracek
VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Paul Wm. Hoefert
VILLAGE CLERK
A. John Korn
Village Mount Prospect
M. Lisa Angell
John J . Matuszak
of
Steven h.. Ro
Richard
Richard F F.
Community Development Department
Phone: 847/818 -5328
Fax: 847/818 -5329
o e
gers
TDD: 847/392 -6064
Michael A. Zadel
50 South Emerson Street Mount Prospect, Illinois 60056
www.mountprospect.org
COMMUNITY RELATIONS COMMISSION
MINUTES
Thursday, August 1, 2013
The Community Relations Commission (CRC) of the Village of Mount Prospect met Thursday, August 1, 2013 in the
Village Board room on the 3` floor of Village Hall located at 50 S. Emerson, Mount Prospect, Illinois.
1. CALL TO ORDER
Acting Chairman Parikh called the meeting to order at 7:03 p.m.
II. ROLL CALL
Present: Acting Chairman Parikh
Commissioner Ortiz
Commissioner Rose
Commissioner Schmalzer
Also in attendance: Janet Saewert, Neighborhood Planner
III. APROVAL OF MINUTES
A motion was made by Commissioner Rose and seconded by Commissioner Ortiz to approve the minutes of the
June 6, 2013 meeting. All voted aye for approval.
IV. CITIZENS TO BE HEARD
No citizens to be heard at this time.
V. OLD BUSINESS
Acting Chairman Parikh stated that there was no old business to discuss.
VI. NEW BUSINESS
Acting Chairman Parikh thanked the different Public Service agencies for attending the meeting. He introduced
Janet Saewert, who was representing Village Staff, and asked her to give a few comments regarding the
Community Development Block Grant Program.
Ms. Saewert stated that in April the Village Board had approved a Resolution authorizing the Village of Mount
Prospect to join Cook County's HOME Investment Partnership Program Consortium. As a member of this
Consortium, the Village, and Developers pursuing projects in the community, will apply to the County instead of
the State for HOME funds, to be used for eligible projects.
The Village will continue to receive Community Development Block Grant (CDBG) Funds directly from HUD and
administer our CDBG program, however, as a result of joining the Consortium, the Village is required to modify
our CDBG Program Year to that of the Consortium's which is October 1 8t to September 30 h . To accommodate the
9 month funding gap that results from the Program Year shift, Cook County is providing $31,500 to continue our
Public Service support and to take us through to our new Program Year start date of October 1, 2014. Therefore,
funding applications currently being reviewed are for the January through September 2014 time period. Public
Service funding applications will again be requested in mid - February 2014 for the start of our new CDBG October
1, 2014 Program Year.
Ms. Saewert introduced the following funding applicants, who spoke on behalf of their organization. There was a
brief discussion with each Public Service Organization:
Greg Washington of Search, Inc. is requesting CDBG funds to replace the roof and exterior soffits, fascia, gutters
and downspouts at their most recently opened home, 1818 Andoa in Mount Prospect, which is home to four men
with intellectual disabilities
Victoria Bigelow of Suburban Primary Health Care Council described the Access to Care program. Residents
who are uninsured, or have high deductibles, for primary care office visits and are not eligible for public programs
such as Medicare or Medicaid, and who are living at or below 200% of the federal poverty level, are eligible for
Access to Care. Physicians volunteer to participate in the program.
Mark Parr of the Children's Advocacy Center (CAC) is requesting funds to support services for child victims of
sexual abuse, severe physical abuse, domestic violence and other crimes, and their non - offending family
members. The CAC provides support and crisis intervention following reports of abuse or family violence,
specialized child interviews, court advocacy and medical advocacy, and trauma focused counseling and support
groups.
Jim Huenink of Northwest Center Against Sexual Assault (NW CASA) is requesting funding for sexual assault
counseling, advocacy and crisis intervention program that provides specialized counseling and advocacy services
to child, adolescent and adult victims of sexual assault and sexual abuse. Services include 24/7 crisis
intervention, telephone counseling, in- person individual, family and group counseling, 24/7 individual medical
advocacy and 24/7 criminal justice advocacy.
Jessica Elbe spoke on behalf of the CEDA NW Emergency Housing Assistance Program. CEDA NW provides
services to families at risk of becoming homeless and includes housing counseling, budget and financial
counseling and financial assistance. The Housing staff is specifically trained in the areas of mortgage default and
loan modification counseling. Seminars are also offered periodically throughout the year. Transitional Housing is
another component of this Program, for families and individuals who are unable to maintain housing, with the goal
of regaining housing independence.
Jena Hencin of Pads to Hope Inc. is requesting funds to support homeless service programs which include the
Hope Day Resource Center, including case management, mental health counseling, housing coordination,
vocational training and a variety of immediate services (food, clothing, supplies) and the PADS Emergency
Shelter Program offering food and overnight shelter. Their mission is to not only address the immediate needs of
those in crisis, but also to put them on the road to self- sufficiency and stability.
Robert Walsh described the services provided by Resources for Community Living (RCL). Unlike similar
providers, RCL does not own property or utilize group home settings. RCL offers affordable housing options and
individualized support services for adults with developmental and /or physical disabilities. Funding is requested to
support services that allow persons with disabilities to live independently in homes or apartments throughout the
community, reducing potential homelessness and unnecessary institutionalization.
Victoria Bran spoke on behalf of the Community Connections Center (CCC); agencies partnering with the CCC
include Community Consolidated School District 59 and Women In Need Growing Stronger (WINGS). Funding is
requested to support programs that address safety, housing, health, employment and education. The target
population for these programs are low income individuals & families and /or immigrants living in Mount Prospect.
Anne Marquez was present on behalf of Life Span. Funding is requested for general operating expenses
associated with their programs that provide legal and counseling services to victims of domestic violence & sexual
assault, and their children. The agency services all of Cook County and is in the process of developing a strategic
plan that will add another attorney and more counselors to their staff, to address the growing need for their
services.
After a brief intermission, the Community Relations Commission had a general discussion about the CDBG funds
available for Public Service Programs from January through September of 2014. Some agencies applying for
funds address more than one objective indentified in the Village's 2010 -2014 Consolidated Plan and funding was
recommended for those organizations. Funding was also recommended for those Programs which serve a larger
percentage of Mount Prospect residents and where our funding will have a substantial impact on the
organization's overall budget. The Commission is responsible for reviewing requests for funding from non - Village
agencies and to make recommendations with respect to such requests. The funds requested by Search Inc. for
rehab work at the Mount Prospect group room however, would be funded by program income, and not through
the Public Service Budget.
A motion was made by Commissioner Schmalzer to recommend funding for the Public Service Programs as
follows; Acting Chairman Parikh seconded the motion. All voted aye for approval.
Public Service Programs
Jan- Sept 2014
Recommendations
1. CEDA - Emergency Housing
9,000
2. Children's Advocacy Center
1,250
3. Life Span
0
4. Northwest CASA
3,700
5. PADS to HOPE
6,750
6. Resources for Community Living
4,800
7. Suburban Primary Health Care Council - Access to Care
3,000
8. Community Connections Center
3,000
Total for Public Service Programs
$31,500
Ms. Saewert stated that the recommendations will be included in the amendment to our 2013 Action Plan, will be
available to the public for the 30 -day review period during the month of September, and will be forwarded to the
Village Board for consideration at the October 15, 2013 meeting.
VII. CORRESPONDENCE
The Commission requested that a copy of the minutes from this meeting be sent to Mayor Juracek, and indicated
they were awaiting a final decision from the Village Board as to whether or not the Community Relations
Commission would be having any future meetings.
VIII. ADJOURNMENT
A motion was made by Commissioner Rose to adjourn the meeting and seconded by Commissioner Ortiz. All
voted Aye for approval and the meeting adjourned at 8:55 p.m.
Respectfully submitted,
Janet Saewert
Neighborhood Planner
RESOLUTION NO.
A RESOLUTION AMENDING THE VILLAGE OF MOUNT PROSPECT
COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM
2013 ACTION PLAN (JANUARY SEPTEMBER 2014 BUDGET)
WHEREAS
, Resolution No. 4-13 adopted April 2, 2013 by the President and Village Board authorized the
Y
Block Grant Program;
WHEREAS
, the Village of Mount Prospect, as a member of the Cook County HOME Consortium, is
required to amend its existing Community Development Block Grant (CDBG) Program Year (January 1
r (October 1 through September 30);
and
WHEREAS
, the President and Board of Trustees of the Village of Mount Prospect have deemed that it is
in the best interests of the Village of Mount Prospect to amend the 2013 Community Development Block
Grant (CDBG) Program Year and have determined that said amended 2013 CDBG Action Plan attached
hereto and made a part of this resolution as Exhibit is in the best interests of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
É
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS
SECTION 1
: That the President and Board of Trustees of the Village of Mount Prospect do hereby
approve the amended Community Development Block Grant Action Plan (January September 2014
Budget) attached to
SECTION 2
: That this Resolution shall be in full force and effective from and after its passage and
approval in the manner provided by law.
AYES:
NAYS:
PASSED and APPROVED this October day of , 2013.
_____________________________________
Arlene A. Juracek
Mayor
ATTEST:
_________________________________
M. Lisa Angell
Village Clerk
3
14/,00¦3
2013 CDBG ACTION PLAN AMENDMENT
January- September 2014 Budget
Activities
Funding
Funding Source
CDBG Administration
45,562
Cook County
9,000
20% of estimated $45,000 Program Income
SUB- TOTAL
` - 62 ".
Public Service Programs
CEDA Emergency Housing
9,000
Cook County
Children's Advocacy Center
1,250
Cook County
Life Span
0
Northwest CASA
3,700
Cook County
PADS to HOPE
6,750
Cook County
Resources for Community Living
4,800
Cook County
SPHCC- Access to Care
3,000
Cook County
Community Connections Center
3,000
Cook County
SUB - TOTAL:431;500'
A
A z•.: ,
Low /Moderate Projects
Single - Family Rehab & Weatherization
ongoing 2013 Action Plan activity
Rehab Administration
ongoing 2013 Action Plan activity
Emergency Repair Program
7,500
Cook County
Search Inc.
15,000
Unallocated CDBG funds and Program Income
Kensington Road Sidewalk Improvements
20,000
Unallocated CDBG funds and Program Income
Public Parkway Tree Replacement
25,000
Unallocated CDBG funds and Program Income
SUB -TOTAL
`$67,500
TOTAL AMOUNT BUDGETED
. ' '
$353,56 ".. ,, '"
k r
Funding Sources
Cook County non - federal funding
84,562
Estimated CDBG Program Income from Jan - Sept 2014
45,000
Unallocated CDBG funds
24,000
TOTAL FUNDS AVAILABLE
F z $153,562 ;°