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HomeMy WebLinkAbout2. COW Minutes 09/10/2013 COMMITTEE OF THE WHOLE MINUTES September 10, 2013 I.CALL TO ORDER–ROLL CALL The meeting was called to order at 7:02p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek.Trustees present included JohnKorn, John Matuszak, Steven Polit, Richard Rogersand Michael Zadel. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl,Public Works Director Sean Dorsey, Deputy Public Works Director Jason Leib, Forestry Superintendent Sandy Clark, Forestry Technician David Hull and Village Engineer Jeff Wulbecker. II.REQUEST DEFERRAL OF MINUTES FOR AUGUST 13, 2013 Motion made to defer the minutes of August 13, 2013byTrustee Michael Zadel, seconded by Trustee Steven Polit. Minutes were deferred. III.CITIZENS TO BE HEARD None IV.STORMWATER IMPROVEMENTS UPDATE Public Works Director Sean Dorsey provided an update regarding the current projects underway including the study results for Lawrence Lane and the “long blocks area”. He stated the projects are being built to a 25 year flood level. He stated improvements are underway at SeeGwun/NaWaTa through enlarging of the pipe. Lawrence Lane improvements include pipe replacement and an enlarged storm sewer. Hatlen Heights improvements are within several different streets in anarea that include increased capacity in the system. Improvements in Golfview Estates areditch improvements. The project costof improvements amount to approximately $1.8 million and should be completed by November 15, 2013. Consulting Engineer Randy Padgett provided information regarding the study highlighting the Village ordinances that are in place to address storm water runoff. He has divided the Lawrence Lane study into two areas:a North drainage area and a South drainage area. He stated the North drainage area was modeled as an area of approximately 88 acres and primarily drains from Arlington Heights. He stated the detention reduction and some impervious surface increases have created additional runoff in the area. The drainage area flows intoSt. Cecilia’sdetention area and is underutilizedwiththree outfalls into the basin. He is suggesting an increase in the pipe size from 12 to18 inch and from 18 inch to 24 inch where applicable. He is also recommending arelief sewer at Meier and Lawrence. In the South basin area he is recommending anincrease in the basin conveyance system by anincrease in pipe sizes from 18 to 24 inch, from 15 to 18 inch, 24 to 36 inch, and 30to 36 inch witha cost of $614,000. He stated these improvements would have limited value unless both north and south basins are addressed. Theprojected LawrenceLane improvements once 9/10/13 Committee of the Whole Page 1of 3 completed willconsistof an upgrade of 500 feet of storm sewer.This improvementis intended to handlethe surface floodingdue to the natural topographyof thearea being the lowest point. Resident Casmir Zyskowski, 2114 Lawrence Lane spoke. He stated once the water enters the streets it gets near his house and iscoming from Arlington Heights and Arlington Heights needs to address this problem. Resident Connie Lassen116 Lawrence Lane ,spoke. She stated that Arlington Heights has responsibility to address water issues and theyhave to do something about it. Public Works Director Dorsey stated that there havebeen no changes in the drainage system coming from Arlington Heights and that the water has always come in that way. “Long Block”Discussion: Consultant Randy Padgett stated a review ofdrainage patterns of the 600 blocksof Fairview, Prospect Manor, Eastwood, Forest, Russell, and Pine streets wasconducted. The area is drained by acombined sewer and that arelief sewer was installed in the 1990splus laterals that wereinstalled down several north-south streets. Hestated that there is some rearyarddrainageissues and a need for some relief in front of 622 Fairview.A solutionto installayard drainconnected to a relief sewer is also recommended at 607Elmhurstwith arain garden to be installed andconnected to the relief sewer andinstalla rain garden to connect to the relief sewer for 623 N. Wille. Resident Victor Zielinski, 620 N. Fairview spoke. He stated his backyard is the low point onthe block and is appreciative of the help offered. V.LEVY 37 UPDATE Public Works Director Dorsey stated thatPublic Works is working withtheIDNR and the Army Corps to develop a flood fighting plan until the compensatory storage is completed upstream. He expects this project to be completed in late 2013 and contracts have beenletby the corps to allow levee completion work to start once thestorage area is completed. He stated the biggest issue is surface flooding in this areathat most dramatically impacts the sloping driveways that are below grade. VI.URBAN FOREST MANAGEMENT PLAN DISCUSSION Superintendent Sandy Clark provided a general overview as to how this plan was originally created 20 years ago and now has been updated through a grant and the work ofa consultant. Consultant Dr. Christopher Luley provided a summary of the study. He stated lots of elms were planted early in the Village’s history which created limited diversity. He stated quick action has saved the remaining elms. He also stated the management of trees is a significant bufferagainst storms. He stated the Village annually prunes 4700 trees at a 9//10/13 Committee of the Whole Page 2of 3 per tree cost of $30.66 over the last five years and $28.71 over the last 20 years. He calculated that the Village has planted more than 9000 trees of 91 different varieties over the 20 years. He stated the Village has replaced 80% of treesthat were removed in 2012. Hestated that there have been virtually no liability claims for trees damaging property. He also stated the EAB issue remains a challenge with 2779 ash trees remaining andthe village treating 800 trees. Dr. Luley alsostated theproper management of the Forestryprogram is in evidence through the construction management protection program andthe processing of over 3000 service requests annually. He stated the Village’s inventory consists of 23,700 trees with anaverage diameter of 14 inches. He stated the estimated value of these trees is $118 million with an average value of $5000 per tree. He also stated current management practices have been well-established and are acknowledged throughthe positive results of this tree study and program. Superintendent Clark stated the study will be used to apply for grants. Every Trustee hadthe opportunity to comment on Superintendent Clark’s management of the urban forest and all comments were extremely positive and encouraging. Consensus of theVillage Board was to accept and support the plan as presented. VII.MANAGER’S REPORT Manager Janonis stated the next Coffee with Council is September 14. He stated the Village will not have a formal September 11 ceremony. He also stated the FrenchSister Citiesdelegation will be here from September 14 through September 19. VIII.ANY OTHER BUSINESS Trustee Korn stated that he will be celebrating his 70th birthday and he showed off a T- shirt signed by the governor. IX.ADJOURNMENT The meeting adjourned at 10:00p.m. DAVID STRAHL Assis tant Village Manager 9//10/13 Committee of the Whole Page 3of 3