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Home My WebLink AboutRes 36-89 08/15/1989 r~ ~\ J RESOLUTION NO. 36-89 A RESOLUTION ACCEPTING AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ENVIRONMENTAL PROTECTION AGENCY. PROSPECT MEADOWS SANITARY DISTRICT GRANT WHEREAS, The State of Illinois enacted an Environmental Protec- tion Act which provides in part for the control of water pollu- tion in Illinois; and WHEREAS, the Pollution Control Board pursuánt to said Act has adopted regulations establishing water quality standards and effluent limitations which must be attained by the Village of Mount Prospect in the operation of its sewage treatment plant and associated works; and WHEREAS, grant funds have been provided by the State of Illinois to assist local governments in the construction of facilities which will ensure compliance with the standards and limitations established by the Environmental Protection Act and regulations adopted pursuant thereto; and WHEREAS, the Village of Mount Prospect has made application for a grant from the State of Illinois for the design and construc- tion of a sewage treatment improvement and/or modification project which will satisfy the requirements of the Environmental Protection Act and the regulations adopted pursuant thereto; and WHEREAS, the Environmental Protection Agency of the State of Illinois has made an offer of grant for said project designated as C17-2985, a copy of which is attached as Exhibit A hereto; and WHEREAS, the corporate authorities, after due investigation and consideration, have determined that acceptance of said grant offer and entering into a grant agreement with the State of Illinois will serve the public good and is necessary to ensure compliance with the Environmental Protection Act and regulations adopted thereunder; NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Board of Trustees of the village of Mount Prospect, Cook County, Illinois: SECTION ONE: That the Mayor and Board of Trustees hereby find as facts all of the recitals in the Preamble of this Resolution as well as the description of the project contained in the grant offer (Exhibit A hereto). SECTION TWO: That the Mayor and Board of Trustees hereby accept said offer and agree to all terms and conditions thereof, including all special conditions, general conditions and assur- ances contained therein and made a part hereof by reference and also agree that the grant funds awarded will be used solely for the purposes of the project as approved by the Environmental Protection Agency of the State of Illinois in accordance with the terms and conditions of .said grant offer. SECTION THREE: That the Village Manager is authorized and directed to execute the said grant offer on or before September 5,1989, a copy of which is attached hereto as Exhibit A. SECTION FOUR: That the clerk be and is hereby directed to file a certified copy of this Resolution with the said executed grant offer and transmit sufficient copies of the same to the Environmental Protection Agency of the State of Illinois at Springfield, Illinois on or before September 15,1989. M. SECTION FIVE: This Resolution shall be in full force and effect from and after its passage and approval as provided by law. AYES: Arthur, Busse, Corcoran, Floros, Van Geem, Wattenberg NAYS: None ABSENT : None PASSED AND APPROVED this 15th day of August ,1989. Gerald L. Mayor Attest, ~)j ~ ¡Ldn~Ç¿ C rol A. Fields !'~~' Village Clerk A . --' ,. .............r'~.~~!~g~E,E:"~J;NT ... ..' ...", ";c~¡;¡¡h:'; GRANT { State' of'í¡¡inois Gra.nt. if tétlie. Anti-Pollution Bond Aêt:;o?i970." lilinõis E,;v¡rð1{~ê':¡tåì P'ôtectrôiCAgenêy. Divisíon of Water Pollution Control, :2200 Churchill C17 298!> Roa~;Sp'r¡'Agf(e'd;lIifn'ôis 62706.." . ., " PART' t. GRANT ADMINISTRATION DATA A. GRANT TYPE Compliance B. A. GRANTEE ORGANIZATION NAME/ADDRESS/COUNTY 2. Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056-3266 John Fulton Dixon, Village Manager C. AREA COO ELEI'HONE NUMBER 312 392-6000 o. CONSULTANT I"j~m N_e .lId Telepho... Hum"" Donohue & Associates 312/605-8800 Cook County PART II PROJECT DESCRIPTION The proposed project consists of sanitary sewer rehabil itation to el iminate excessive Infiltration/Inflow (I/I)within the former boundaries of the now dissolved Prospect Meadows Sanitary District. Specifically, the project consists of the following: . . 0 Relining of 4,029 L.F. of 8 inch sanitary sewer ~ Relining of 1,216 L.F. of 10 inch sanitary sewer 0 Cleaning, prèssure testing and gro~ting 3,100 L.F. of 8 inch sanitary sewer 0 Rehabilitation and/or replacement of 6 manholes 0 Replacement of L412 L.F. oflÖirichsåriftåry sewer along with 12 Qtanholes (HE REIN CALLED THE "PROJECT") GRANT AGREEMENT CONTINUED ON PAGE 2 ~5n;D?a:v. 21811 -, f ,.", ,NT AGREEMENT. PAGE 2 GRA., (Ç(ô)\PY State of Illinois Grant, Pursuant to the Anti.Pollution Bond Act of 1970, Illinois C17 2985 Environmental Protection Agency. PART III ESTIMATED PROJE~T BUDGET '. 1. PROJECT COST CATEGORY ESTIMATED ALLOWABLE PROJECT COST STEP 1 STEP 2 STEP 3 TOTALS ARCHITECTURAL/ENGINEERING FEES 64,155 64,155 Ta~~Ó~~~~~TNc~~~: R 0 JE CT 623,798 623,798 CONTINGENCIES 17,261 17,261 OTHER Desiqn Allowance 42.784 42 784 TOTALS 747.998 747 998 2. ALLOWABLE PROJECT COST BASED ON AVAILABLE GRANT FUNDS 747,998 3. GRANT AMOUNT AT 70% OF LINE 2 523 599 4, COSTS EXCLUDED FROM GRANT PARTICIPATION . Non-cost-effective rehabilitation on the Bob-O-Link contract (Reference January 4, 1989 submittal from Donohue & Associates) $48,962 Difference in the cost of sod versus seed on the Bob-O-Link contract 7,650 Difference in the cost of sod versus seed on the Manhole Rehab. contract 158 Pro-rated engineering fees 5,845 TOTAL $62,615 - PART IV OFFER AND ACCEPTANCE 1. OFFER FOR THE STATE OF ILLINOIS ENVIRONMENTAL PROTECTION AGENCY The Dorector (hereIn called the "Oi"ctor") of the Illinois Environmental Protection Agency (hereIn called the "Agency"" In accordence with the authority given In the Antj,Pollution Bond Act, and in the appropri.tlon by the Gener.1 ASS8tnbly mOde pursu.nt thereto, hereby offers to make a State o! Illinois Granl to Ihe Grantee, uP to and nOt exceedit'l(! the above specified .mount, for the support 01 the efforts cont.ined in th. Protect OelCrjplion above. Thos Grant Ol/er is subieCt 10 all appllceble St.te end Feder.1 StatutOry provision" St. to end Federei Grenl Regu'.lions, e..d tho 5poo;.' Conditions, General CondItIons, Assurances, and the terms specifIed In the Letter of TrensmitteJ, .neched he"to and included herei.. by reference. ~ -6~ j fJ. !uY.i ~ ~. / !h/f Cj DIRECTOR DATE THIS OFFER MUST BE ACCEPTED, fF AT ALL, ON OR BEFORE September 15, 1989 2. ACCEPTANCE ON BEHALF OF THE GRANTEE '. the tinde,,'gned. beIng dti" autho"'.d 10 take Stich actoon. as ovldoncod bv tho a"achod CERTIFlEO COpy OF AUTHORIZA TION BY THE GRANTEE'S GOVERNING BODY. do ho..by accopt this off" and ag'.. to '" te,ms and condItIons oncltidlng Ihe Spec..' Cohoitiono. Go-al Conditions. Assti"ncos. aho tho lo'",s ,peclf,.., in the Letter 01 T,ensmi""I, a""chod h...oto oho incl""ed ho,..n bv 'efe..nce. SfGNATURE OF REPRESENTATIVE DATE . NAME AND TITLE OF REPRESENTATIVE 'Type or P,inll w'PC-173 n ~. Illinois Environmental Protection Agency Project: f"..ount Prospect (Prospect !>1eadows Sanitary Dfstric.t) C172985 SPECIAl CONDITIONS 1. PROJ ECT SCHEl1tJlE (For Contracts Not Started) Any obligation of the State of IlUnois and the Agency to make al\Y payment of Grant funds shaH terminate unless this project wort: is initiated and completed in accordance with the following schedule: TASK Award of construction contract SCHEDULE September. 1989 Providing an Operation and Maintenance f>!.anual and Final Plan of Operation Completion of construction December. 1989 February,. 1990 Start-up of operation 2. FACILITY PLANNING February,. 1990 Agency determination that the applicable facility planning requiremefttsset forth in the State General CenditiOn$ have been met for the project,. is hereby provi <fed. 3.. FUw. EFfLU£ra LIMITATIONS There are no effluent limitations assigned to this project inasmuch as it consists of only the rehab1Utatfon of the sanitary sewer system. ~ M\.'RDGC O.f!are Sewage Treatment Worts has the appropriate effluent lfllritatfons. 4. WAIVER OF CERTAIN WERAL. CONDITIONS In accor9nce with the State General Conditions on Waiver of Conditions. waiver is hereby granted to the following General Conditions for the construction contracts that ha.ve been completed (sewer relining and sewer grout1pg): Section 360.301 General Condit1ons for all Subagreements Section 360.302{a) thru (1) {Construction Contracts by Grantee} Section 360.305 Comp1fance with Procurement Requirements Section 360.501 Access (as pertains to contractor and subcontractor) Section 360.801(g) limitation upon project costs incurred prior to grant award Section 360.803 Use of Grant and Payœent of Non-Al1owable Costs Section 360 Appendix A General Conditions of Construction Contract Document 'I"~ " .....,.F;"~7~t;Ä¡;¿/:, "n,. ¡f tØ.'%"fili"o;s Env;r~nm'ntal ProtocHonÂ.gericý P. O. Box 19276, SpriIT~fï;eld, IL 62794-9276 Page 2 Section 360.406 Operation and ~il1tenaoce The Agency SY¡il1'I not ~Y more than 90$ of the State share of any Step 3 proj~ct unless the applicant has cèrtified that tt~ following training and documents have been provided for the operation ðnd më1flltefUltice of the equipn:ef'.t and/or process units inCluded 'in the project. &. Training pertaining to the proper operation and maintenance of the equipment and/or process uni ts 111(:1 tided in the Pl"O,jECt. b. An opel-ati Oil and mal ntenðr>.ce reference Hbrary wnk.h i nc1/Jrles. but i $ tiot limited to, the following: 2. Approved shop drJ1\jifgs~ manufacturerJs 1fterature~ and warrantfes as \ten as d maintenance schedule for the equipment ê'Uid/or process units inciuded in the project. A'!> J)¡.¡i}t drawings with valve indices for the equipment ami/or precess units inc1uded in the project. Fer mech.u'tiçêt'f sewage treatment plant! the vahe index shGll include a lhUng otyahe positioos for each possible a1ternate flow co*,figura.tion tnc1uding by-passing of individual treatment processeS a.nd/or uÐitsandreCOl!l!letlded coflfig.urath~ns f~r emergefICY conditions that could~asonably be expected to ocellI". 1. 3. 5. SCHEDULE Of PAYf<ŒtnS PaYD!e'nt requests før project worl:. win be proc;e$sed 11'1 ,accordance with the renewing schedltl¡:: of payments, subject to appropriation of funds by the IHinois General Assembly dnd subsequent sale (If bonds. tiionth/Year Amount September, 1989 October. 1969 November, 1989 December. 1989 JanUðfj' ~ 199C Febrwtry~ 1990 ffnal TOTAL $336...581 32~ 168 32.168 32.168 32~ 161 32.167 26~180 ~.1,bÝ9 Environmental Protection Agency ": "Påge 3 &. WILD IllIlv'OIS GAANT This Build 11110015 grant may not ~xceed 1M (}f the eligib1è project costs including the design al1owance. 7. BUILD IllINOIS PROJECT SIGR The Agency has made arrangements to pay fur the production and shipping of the construction site sign for your Build I1Unois Project. The grantee AI~ use any resources at fts disposal for insÙll1at1oJt of the sign. Thesisn for your project wi 11 be ordered at thi s time. 8. DESIGN AlLOWAnCE The design allowance is based upon the eHgible construction costs calcuhted in accordance \'lith Ap. pend1x B. of the Fe,bruary 11. 1984~e:i~,l~,e~s, ~,r. The design allowance final adjustment (increase or decrease sa on actual bids reçei'led... , 9. COMPLIANCE WITH ACT Am) fŒGUl.ATIOffS The Agenq sua Hoot make af\Y payments under ttlh Graøt Offer if the eonstruçtion (Step 3) proj~t has beeft completed andtbe faci11ty is being operated in violation of any of the provisions of the Environmental Protection Agency (Ill. Rev.. Stat. 1985. Ch. H1 112. par. 1001 et sec¡.) or Water Pol1utl0n Regu1atfons of Ill1nøfs(Title 35:Chpter 1: Pollution Control Board) adopted tbereutlder.. ROY løl s/2455k/2.7 -2.9 ~ ~- "'Illinoiscllvironmental Protection Agency 217/782-2027 P. O. Box 19276. Springfield. [L 62794-9276 CERTIFIED MAIL Village of Mount Prospect (Prospect Meadows Sanitary District) C172985 AUG 0 7 1989 Mr. John Fulton Dixon Manager, Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056-3266 Dear Mr. Dixon: It is a pleasure to advise that your Step 3 wastewater treatment works grant application for Build Illinois funds to be administered pursuant to the procedures and rules of the Anti-Pollution Bond Act, has been approved in the amount of $523,599. Please be advised that the Grant Amount cannot exceed 70% of the estimated eligible project cost including the design allowance. The grant is 70 percent of the estimated costs for the eligible project scope, all as defined in the Grant Agreement enclosed in triplicate. After the Agreement is reviewed, the original and one copy should be signed by 'the appropriate official and returned to the Grant Administration Section, Division of Water Pollution Control, by September 15,1989. The second copy is for your records. Receipt of a written refusal or failure to return the properly executed documents within the specified time will subject the Grant Agreement to cancellation consideration. Your attention is invited to the Special Conditions of the Grant Agreement including the grant p~ment schedule. Your compliance with the grant conditions will facilitate our processing and your receipt of grant payments. The construction contract and Change Order 1 for sanitary sewer relining work with Insituform Midwest is eligible in the amount totaling $434,573. The construction contract and Change Order 1 for chemical grouting work with Visu Sewer Clean and Seal is eligible in the amount totaling $16,620. The consulting engineering agreement for Step 3 is approved in accordance with the requirements as contained in the State General Conditions. Receipt of a written refusal to comply with any applicable access to records requirements in accordance with the State General Conditions or failure to return the properly executed documents within the specified time will be cause for. termination of this grant offer. '" r-'1, ~ 'Illinois environmental Protection Agency Page 2 p, 0, Box 19276. Springfield. IL 62794-9276 The Agency has made arrangements to pay for the production and shipping of the construction site sign for your Build Illinois project. The community may use any resources at its disposal for installation of the sign. The sign for your project will be ordered at this time. It will be shipped to the Mount Prospeçt Public Works Department, 1700 West Central Road within 45-60 days. Any inquiries regarding delivery of your sign should be addressed to Marla Gregory of our Administrative Support Unit at 217/782-2027. Also enclosed with this letter is a sample Resolution of Authorization. This resolution must be completed by your governing body and returned with the accepted grant. The grant must be signed by the person authorized by the resolution. For your convenience, we are forwarding a copy of this letter and the Grant Agreement to your consulting engineer. Your cooperation in promptly submitting the items identified in the attachment to this letter on a timely basis will not only facilitate our administrative handling of this project, but most importantly~ will ensure your prompt receipt of grant payments. If you have any questions regarding this project, please contact Roger Vollbracht, the project manager, Grant Administration Section, at the above telephone number, ' Congratulations on the receipt of this Grant Agreement and we look forward to working with you duri~g the project, Si)J5ere ly , P ¡;~,~ Bernard P. KilTian Director BPK:RDV/mls/2455k/25-26 Attachments cc: Village of Mount Prospect, Clerk WO/A Donohue & Associates, Cons. Engr, Maywood Regional Office Project Manager Step 3 Project File Marla Gregory Glen Andler - Mount Prospect ~ ~ 8-15-89 Sanitary Sewer Rehabilitation MWRD - ICAP Repairs Construction Cost Summary Village System Contract Contract "B" - Sewer Lining Contract "C" - Sewer Grouting New Contract "B" - Manhole Repairs and spot relays Construction Engineering Total Prospect Meadows System Contract "A" - Manhole Repairs Contrad "B" - Sewer Lining l:::Ontract "C" - Sewer Grouting. New Contract "C" - Bob-O-Link Relay Construction Engineering Total Amount Sta.tus $ 287,677 Completed - January 1989 30.407 In progress - 20"A. completed 144.250 Pending board approval 33.000 In progress - 42% completed $ -495.33-4 $12,200 Pending board approval 434,573 Completed - December 1988 16.620 Completed - November 1988 370.105 Pending board approval 70.000 In progress - 19% complete $ 903.498 ~ 8-15-89 Prospect Meadows Sanitary District Total Cost Estimate/IEPA Grant Amlount Current Actual Grant Grant Amounts Eliaible Amount 70% SSES Report $ 32,000 Row Monitoring 5,000 Attorney Fees (Dissolution) 1.625 Design Engineering 47,250 $ 42}84 * $ 29,949 Rehab Construction Costs Sewer Uning $ 434,573 $ 434,573 $ 304.201 Sewer Grouting 16,620 16,620 11.634 Manhole Repairs/Bob-O-Unk Relay 382,305 ** 286,729 120,824 Construction Engineering 70,000 64.155 44.908 Contingencies --Í: 17.261 12.083 Total $ 989,373 $862.122 $ 523,599 Current Approved Grant - $ 747,998 Requested Grant Amendment - $ 862,122 70% $ 523,599 70% $ 603.486 [ *] The design allowance is a percentage of final construct costs. Amount currently approved is based on a combination of actual costs (contracts already completed) and engineers estimates {contracts pending} and are subject to change after all contracts are complete. [ ** ] A request for a grant amendment will be submitted for an increase to the grant based on actual bid amounts that are grant eligible. An additional $ 114,124 (70% 79,887) will be requested. ~\ Prospect Meadows Sanitary District Projected Share Cost Revisions Original Projected Cost Distribution Revised Projected Cost Distribution Total Project Cost Less Grant Amount Village Contribution (50%) District User Share (50%) Villaae $ 330.000 220.021 $ 989.373 603.486 $ 385.887 District User Share District Funds Available District User Fees District Funds Needed One Time Payment Companson Estimate Commercial (37.5%) Residential (62.5%) $103.000 -10 62.060 - 10 $172.000 -169 103.433 -169 8-15-89 Residents I E P A TotaJ $ 275.000 $ ---=== $ 605.000 165.493 603.486 989.000 $ 192.944 192.943 $ 385.887 $192.943 (16.950) (10.500) $165.493 Oriainal Revised $10.300 $ 6206 $1.018 $ 612 (4œ{'less)