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HomeMy WebLinkAbout01/13/2004 COW minutes MINUTES COMMITTEE OF THE WHOLE JAN UARY 13, 2004 I. CALL TO ORDER The meeting was called to order at 7:05 p.m., in the Mt. Prospect Park District Community Center, 1000 West Central Road, by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron and Irvana Wilks. Absent from the meeting was Trustee Michael Zadel. Staff members present included: Assistant Village Manager David Strahl and Village Attorney Everette Hill. II. APPROVAL OF MINUTES Approval of Minutes from December 9, 2003. Mayor Farley requested a modification to the Minutes to include acknowledgment of discussion of removal of driveway pads where garages were converted to living space. Minutes were deferred until this modification could be made. III. CITIZENS TO BE HEARD None. IV. 2004 COMMITTEE OF THE WHOLE DISCUSSION TOPICS Assistant Village Manager David Strahl provided an overview of each topic as submitted by staff and Village Board. The topics that were approved for consideration for 2004 are as follows: 1. Long-Range Financial Plan discussion. Staff intends to put together the balance of the research necessary for this discussion through the month of February for discussion during the month of March with the Village Board. 2. Consideration of a Village of Mount Prospect Foundation for charitable donations for community events as an opportunity for citizens to contribute on a tax-free basis. 3. Discuss the Ordinance regulating running or walking in street areas where sidewalks are available. 4. Village branding policy discussion with the Village Board. This is intended as further follow up and discussion as to uniformity of identification for Village appearance standardization. 5. Consideration of licensing cats to monitor ownership and immunization of cats in a similar manner as dogs. 6. Downtown Redevelopment Ad Hoc Committee report. This is the second phase for the remaining part of the downtown redevelopment discussion within the current TIF area prior to expiration of TIF. 1 7. Jurisdictional transfer discussion. This discussion is for determination of policy regarding roads currently owned by other jurisdictions and their eventual need for repair and assumption of future repair and maintenance. 8. Com Ed tree trimming agreement discussion. This item is intended to obtain Village Board direction regarding the implementation of a tree trimming agreement which has been proposed by ComEdo 9. 2004 Capital Project update and state-of-the-streets discussion. This is an informational meeting to give the Board and the public information on the upcoming street repair and construction season in addition to pending capital projects expected for 2004 and scheduling related to those projects. 10. Storm sewer inventory discussion relating to the national pollutant discharge elimination system. This will be a status report by staff and the possibility of Ordinance changes relating to study findings. 11. Liability insurance discussion. This is to discuss the possibility of alternative funding or self-insurance programs available to the Village Board for liability purposes. 12. J.U.L.I.E. locate discussion. Discussion of control of pavement markings and sidewalk markings for utility locations. 13. Discussion of non-conforming mailboxes and other obstructions in rights-of-way and the possible direction from Village Board relating to possible enforcement. 14. Consideration of utilizing professional advice to assist Village Board in planning and development of policy for placement of public art and recognition plaques throughout the new Village Hall. 15. Refuse hauling contract renewal discussion and commercial refuse hauling opportunities. This will be a discussion of the renewal of the solid waste contract and the possible addition of commercial refuse franchise. 16. Discussion of residential traffic control and speeding and the use of stop/yield signs for traffic calming purposes. 17. Combined Sewer Study final report. This will be a presentation of a study that is currently underway which would be provided to the Village Board for discussion and planning purposes for future funding and possible repairs related to study findings. 18. Police Department law enforcement staffing discussion. This will be a discussion regarding traffic unit and the value of additional of Officers for designated traffic enforcement. 19. Residential driveway widths and parking pads. maximum driveway width and parking pad. This is a discussion regarding the 20. Discussion and consideration of lean management practices to provide direction and evaluation of Village services. It was recommended this likely start off as a workshop session. 2 21. Consideration of licensing all landlords and patterning an enforcement program similar to the Village of Schaumburg's landlord program. 22. Discussion of residential tear down regulations. Discussion of trends and the potential impact on the neighborhood community and consider regulations to maintain community character. 23. Discussion of requiring single-family homes to have garages as part of any new construction or renovation. 24. Consideration of a dedicated gang, crime, drug addiction and suppression unit of the Police Department of Officers dedicated specifically for drug enforcement activities. 25. Sanitary sewer services repair discussion. This discussion would be related to potential assistance to residents for replacement and repair of service line between the sewer main and the dwelling. Staff stated they will take these topics and assign manpower resources for research and investigation as required to bring the topics forward within general timeframes as suggested by the requestors. However, there may be some variation in timing depending on available resources and availability of Trustees. v. MAYOR PRO TEM DISCUSSION Mayor Farley introduced the topic by providing some general background and stating that this topic has been under discussion for a period of time. He stated since the last discussion, Trustees Wilks and Corcoran have put together suggested elements to the selection process of Mayor Pro Tem. He invited each Trustee to provide an overview of their suggestions for discussion among the Board members. Trustee Wilks provided a detailed discussion of her suggestion for selection of Mayor Pro Tem. The suggested selection process includes several nomination rounds with a final round if a consensus cannot be reached in any of the first two rounds. Another component of the process is all discussion and voting is in open session. She also stated that the Mayor is the initiator of the nomination for consideration. Trustee Corcoran provided an overview of his selection process whereby the focus was on the qualifications of the individual to be selected. He also included minimum service requirements and a specific term in the case of the sitting Pro Tem running for higher office. He also felt the discussion regarding the candidates available for consideration should take place in closed session. General comments from Village Board members included the following items: There was extensive discussion regarding both proposals in addition to clarification of when it would be appropriate for the person running for Village Board seat and its impact on the Mayor Pro Tem position. There was also a discussion regarding the use of closed session for discussion of Trustees for ultimate consideration in open session. 3 Village Attorney Hill stated that the Board may use the closed session to discuss the selection but all action votes must take place in open session. General comments from Village Board members included the following items: There was a discussion regarding the mechanism for placing names in nomination. There was also a discussion regarding potential escape clause where there were a majority of Trustees that were either running or new members that did not meet the minimum criteria for selection consideration. It was also mentioned there would be a need to coordinate the selection of Mayor Pro Tem and the possible selection of a permanent Acting Mayor to fill out the remaining term. There was extensive discussion regarding the person making the nominations whether it is the Mayor or Trustees. There was also discussion about the possibility of a nominated individual not obtaining a second for consideration in open discussion. Attorney Hill stated as long as there is no change to how the Acting Mayor is selected for completion of existing term there is no State Statute provision impacting this process. He also stated that random selection is just to consider the actual order. It cannot be used for voting purposes or nomination purposes. All votes must be called with no secret ballots. Consensus of the Village Board was to direct staff and Village Attorney to formulate revised Ordinance provisions to include open nomination process and the use of Closed Session for discussion of potential candidates. Also include ä provision for the term beginning and termination at the point of Petition filing. Also there should be an exclusion for elected officials without appropriate tenure with options to alter eligible Trustees for circumstances where the minimum qualifications excludes a majority of those to be considered. Staff would prepare an additional draft for Board discussion in the near future. VI. VILLAGE MANAGER'S REPORT None. VII. ANY OTHER BUSINESS None. VIII. ADJOURNMENT There being no further business, the meeting adjourned at 8:47 p.m. Respectfully submitted, DS/rcc ::-D hi / -- ~ :5' f;f,J DAVID~HL Assistant Village Manager 4