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HomeMy WebLinkAbout2. VB Minutes 08/06/2013MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 6, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:04 p.m, ROLL CALL Present: Mayor Arlene Juracek Trustee John Korn Trustee Paul Hoefert Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel Absent: Trustee John Matuszak PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. MINUTES MINUTES Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held July 16, 2013. Upon roll call: Ayes: Korn, Polit, Rogers, Zadel Nays: None Abstain: Hoefert Motion carried. APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Mayor Juracek began the Mayor's report by acknowledging the attendance of two (2) Boy Scouts from Troop #155, St. Raymond Church. Mayor Juracek welcomed the scouts who were in attendance as part of the requirement to earn their communication badge. PROCLAMATION: A. Proclamation of Appreciation: David C. Lindgren, Economic Development Commission (EDC) DAVID C. Mayor Juracek read the Proclamation recognizing Mr. David C. Lindgren for his many years of LINDGREN service to the Village as a member of the EDC (1996 to 2013); appointed Chairperson in 2000. Mr. Lindgren was recognized for his many accomplishments and distinguished service to the community. Recently retired and relocated, Mr. Lindgren was unable to attend the meeting; the proclamation will be mailed to Mr. Lindgren. APPOINTMENTS Mayor Juracek presented the following appointments /reappointments for Village Board approval: APPOINTMENTS Economic Develo mp,,,,,,,,,,ent�Co,mm Reappointments Thomas (Skip) Robertson Term expires July 2017 1 of 12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Economic Development Commission John Healy Dan Novak Appointment James Peterson Term expires August 2017 Term expires August 2017 Term expires July 2017 Trustee Rogers, seconded by Trustee Polit, moved to approve the appointments /reappointments as listed above: Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Firefighter /Paramedic Jim East stated over the last two (2) years Firefighters Union Local 4119 has sold food /beverages at the Village's Irish Fest as a fundraiser for the Cystic Fibrosis Foundation; all money goes to the Foundation. Mr. East thanked the Village Board, Chamber of Commerce, the Lions Club, Public Works, Police, Capannari's Ice Cream and the Firefighters Union Local 4119 for their contributions in support of this very important fundraiser. Mr. East's young daughter Kylie, who has cystic fibrosis was introduced along with her mother and brother. Mr. East along with union representatives Dale Steward and Steve Slobe presented a check in the amount of $7,846.50 to the Foundation's Director of Development. Mayor Juracek thanked the firefighter's union for their fundraising efforts and generous donation to this important organization. Mayor Juracek welcomed members of the Woodland Trails Pool for recognition of their heroic efforts in saving the life of six year old Daniel. Fire Chief John Malcolm stated six - year -old Daniel was rescued by lifeguards from the Woodland Trails Pool, 1500 E. Euclid in Mount Prospect on July 10th around 1:30 PM. He was unconscious and not breathing when he was rescued from the pool. Lifeguards started CPR and Daniel was breathing by the time the Police and Fire Departments arrived on scene. Fire Chief Malcolm added "The lifeguards did an excellent job and saved this child's life." Plaques and certificates from the Fire and Police Departments were presented to each of the lifeguards: Anne Cerniglia, Chloe Huebner and Connor Mix and pool supervisors: Beau Heller and Jessica Lelito. Daniel and his family were also in attendance and participated in the recognition of the individuals who saved his life. Mayor Juracek thanked the Woodland Trails Pool staff for their life- saving actions, stating there is big difference between being trained in CPR and actually jumping into action when needed. Fire Chief Malcolm also highlighted the importance of CPR and encouraged residents to take advantage of the training offered through the Mount Prospect Fire Department. Mayor Juracek called for a brief recess at 7:25 p.m. The August 6, 2013 meeting was reconvened at 7:30 p.m. Mr. Jeff Weisser 708 Glendale Lane Mr. Weisser stated he was concerned with the number of residential burglaries in the area; the last one involving an elderly couple was especially unsettling. 2of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect He questioned: 1) are the crime trends in the Village up or down and 2) if and what are the Village's plans to address home burglaries. He also encouraged residents be given follow -up data regarding activity related to solving the reported crime; arrest of suspects. Stating community safety is a shared concern, Mayor Juracek thanked Mr. Weisser for his comments and asked Deputy Chief Wagner to respond to the questions. Deputy Chief Wagner provided an update on the recent burglaries. He stated that while the Police Department has instituted additional residential patrols, the eyes and ears of the community are a primary resource for alerting the police to suspicious activity. Deputy Chief Wagner emphasized residents should never hesitate to call 9 -1 -1 to report suspicious activity. He added the Police Department utilizes facebook and twitter in addition to the Village's web site to keep residents informed; residents can also contact Crime Prevention Officer Greg Sill, Crime Prevention Unit with questions. Regarding the occurrence of criminal activity, Deputy Chief Wagner stated the numbers are down; more criminal activity to the east of the Village. Mayor Juracek noted the Village does as much as it can, including regular communication with other law enforcement agencies; these coordinated efforts led to the arrests of those individuals responsible for a string of earlier burglaries. Mayor Juracek also strongly encouraged residents to call 9 -1 -1. Mr. Leonard Zack 1650 Greenbriar Drive Mr. Zack asked if there was a relationship between the burglaries and the pawnshop located at Busse and Central Roads. Trustee Hoefert noted the pawnshop in question is not located in Mount Prospect but Arlington Heights; there are no pawnshops in Mount Prospect. Trustee Rogers stated he was the Chair of the Planning and Zoning (P & Z) Commission when a request to locate a pawnshop in Mount Prospect was brought before the P & Z Commission. He stated the heavy regulations and careful scrutiny by the Village make it almost impossible for a pawnshop to locate in Mount Prospect. Deputy Chief Wagner stated police department detectives make routine visits to pawnshops; maintain a check and balance of inventory and reported stolen goods. Relating the recent break -in at his home Trustee Korn encouraged residents to keep their doors locked at all times - day or night even if you are in your own backyard. Trustee Polit stated the information provided by Deputy Chief Wagner is available under the Police Department in the Village's budget; budget is on the Village's web site. CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Polit , moved to approve the following business items: APPROVE BILLS 1. Bills dated July 11 — July 31, 2013 2. AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY ORD 6088 OWNED BY THE VILLAGE OF MOUNT PROSPECT 3. A RESOLUTION IN SUPPORT OF WHITEWAY SIGNS, 451 KINGSTON COURT RES 15 -13 MOUNT PROSPECT, ILLINOIS MAKING APPLICATION FOR COOK COUNTY 6B TAX ABATEMENT RES 16 -13 4. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CEDA NORTHWEST SELF -HELP CENTER, INC. (Emergency housing — grant award not to exceed $11,000) 3of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect RES 17 -13 5. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GREATER WHEELING AREA YOUTH ORGANIZATION ((1) Summer Adventure North — grant award not to exceed $6,000; (2) Summer Adventure South - grant award not to exceed $6,000) RES 18 -13 6. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO HOPE, INC. (grant award not to exceed $7,500) RES 19 -13 7. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM (grant award not to exceed $6,000) RES 20 -13 8. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER (grant award not to exceed $1,500) RES 21 -13 9. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CASA (grant award not to exceed $4,000) RES 22 -13 10. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH INC. (grant award not to exceed $15,000) STORM SEWER TV 11. Motion to accept bid for Storm Sewer Televising in an amount not to exceed $35,000, 12. Motion to accept proposal for 2013 George Street South Sanitary Relief Station GEORGE STREET, Rehabilitation in an amount not to exceed $34,000. SANITARY RELIEF 13. Request Village Board approval for Facade Rebate Reimbursement in the amount of STATION $25,000 for Subway Restaurant, 30 East Northwest Highway. FAQADE REBATE Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. PZ- 10 -13, 100 North Pine Street PZ- 10 -13, 100 1 St reading of An Ordinance Granting a Variation (Exterior Side Yard Setback) for Property NORTH PINE Located at 100 North Pine Street. STREET Mayor Juracek presented for a first (1 reading an Ordinance Granting a Variation (Exterior Side Yard Setback) for property located at 100 North Pine Street. This ordinance grants a Variation to allow an eight foot (8') rear yard setback for a patio along the west lot line. The Planning and Zoning Commission voted to approve the request by a vote of 6 -0. Community Development Director Bill Cooney provided background information stating the petitioner proposes to build a new patio in the rear yard; the patio would be located along the west side of the house and would be setback approximately eight feet (8') from the rear property line. As proposed, the new patio would encroach seven feet (7') into the required fifteen foot (15') rear yard setback. The Petitioner is seeking a Variation to allow an eight foot (8') rear yard patio setback along the rear property line. At the July 25, 2013 Public Hearing the Planning and Zoning Commission recommended approval of the Variation request by a vote of 6 -0 subject to the following conditions: 1) The patio may not extend south of the primary structure's southern foundation line. 2) The patio may not extend west past the garage's eastern foundation line. Mr. Randy Murphy, Petitioner, was in attendance and provided the following in response to questions from the Village Board: • Patio design will help with water drainage. • Smaller shrubs will be planted on southern side; Russel and Henry Streets. 4of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect • Driveway concrete had to be replaced; separate permit for patio. • New patio is an extension of existing patio. Village Board Comments ■ Pet itioner demonstrated hardship; unusual shaped property. -Patio constructed within Village Code would have been more intrusive. -Variance for triangular shaped property makes a lot more sense. Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6084: AN ORDINANCE GRANTING A VARIATION (EXTERIOR SIDE YARD SETBACK) ORD 6084 FOR PROPERTY LOCATED AT 100 NORTH PINE STREET Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. PZ- 12 -13, 208 B. PZ- 12 -13, 208 North Owen Street NORTH OWEN 1" reading of An Ordinance Granting a Variation (Interior Side Yard Setback) for Property STREET Located at 208 North Owen Street. Mayor Juracek presented for a first (1') reading an Ordinance Granting a Variation (Interior Side Yard Setback) for property located at 208 North Owen Street. This ordinance grants a Variation to decrease the required side yard setback from five feet (5') to two (2) feet six and one -half (6.5) inch. The Planning and Zoning Commission voted to approve the request by a vote of 6 -0. Community Development Director Bill Cooney provided background information stating the petitioner proposes to construct an addition that would connect the existing home to the detached garage. The proposed one -story addition would consist of an indoor access ramp and sunroom. Once the principal structure is connected to the garage, the garage is no longer considered an accessory structure. The existing detached garage does not meet the principal structure setback. The accessory structure is set back two feet (2') six and one -half (6.5 ") inches for the residence. The Petitioner is seeking a Variation for the garage to remain in its existing location. At the July 25, 2013 Public Hearing the Planning and Zoning Commission recommended approval of the Variation request by a vote of 6 -0 subject to the following condition: The Variation to permit a two feet (2') six and one -half inch interior side yard setback shall apply only to the existing detached garage's length of twenty -two feet (22') and one -third (3.3) inches. Any future additions, or reconstruction of the existing garage, shall comply with the setback requirements of the underlying zoning district. In response to Trustee Hoefert's question regarding fire separation requirements, Mr. Cooney stated compliance with Village fire codes are required. Trustee Polit stated the Cook County Assessor will move to increase the property tax with the addition; he suggested the Petitioner contact the Cook County Assessor's office to apply for a three (3) year extension before assessment locks in. Mrs. Jane Fojtik, Petitioner, was in attendance and thanked Trustee Polit for the information. 5of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mayor Juracek stated she recognized the need to modify the existing structure and requested a motion to waive the rule requiring two (2) readings of an ordinance. Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6085:; AN ORDINANCE GRANTING A VARIATION (INTERIOR SIDE YARD SETBACK) ORD 6085 FOR PROPERTY LOCATED AT 208 NORTH OWEN STREET Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn commented that his area is ideal for individuals seeking one -level homes to meet their changing life- styles. Mayor Juracek welcomed Mr. and Mrs. Fojtik to the community. PZ - 13 -13, 475 C. PZ- 13 -13, 475 Enterprise Drive, Chicagoland Signs — Colony Apartments ENTERPRISE 1St reading of An Ordinance Granting a Variation (Place Freestanding Sign Within Easement) DRIVE for Property Located at 475 Enterprise Drive. Mayor Juracek presented for a first (1 reading an Ordinance Granting a Variation (Place Freestanding Sign Within Easement) for Property Located at 475 Enterprise Drive. This Ordinance allows the placement of accessory structure (freestanding sign) within a dedicated twenty foot (20') wide Metropolitan Sanitary District of Greater Chicago easement located along Oakton Street. The Planning and Zoning Commission voted to approve the request by a vote of 6 -0. Community Development Director Bill Cooney provided background information stating the petitioner would like to replace an existing freestanding sign located along Oakton Street. The existing freestanding sign encroaches into a twenty foot (20') wide Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) easement. Per the Petitioner's site plan, the new sign would also be located within the easement. The Zoning Ordinance prohibits structures from being placed on any dedicated easement; the Petitioner is seeking a Variation to place the new freestanding sign within the dedicated easement. The proposed sign will be setback five feet (6) from the property line; in compliance with Village Code. The new modern sign at this location will look like natural stone but will be made of lighter building materials to insure there is no damage to the existing utilities at this location. Both Public Works and the MWRDGC have approved location of the sign. Mr. Dan Dusenbery, Colony Apartments and Ms. Pamela Lohman, Chicagoland Signs were in attendance to provide additional information and respond to questions from the Village Board. In response to concerns regarding the weight of the sign and potential for easy movement, Ms. Lohman stated the sign weighs approximately 350 -400 pounds; not easily moved. Sign looks like stone structure. Village Board Comments ■ Pleased developer is willing to invest in property. -Appreciate improved signage and addition of dog run; asset to south side of community.. -Noted that complexes are putting in tennis courts not removing. 6of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6086: ORD 6086 AN ORDINANCE GRANTING A VARIATION (PLACE FREESTANDING SIGN WITHIN EASEMENT) FOR PROPERTY LOCATED AT 475 ENTERPRISE DRIVE Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. D. PZ- 08 -13, 730 AND 740 East Rand Road, Menards, Inc. PZ- 08 -13, 730 AND 1St reading of An Ordinance Amending Ordinance No. 6025 Granting a Conditional Use Permit 740 EAST RAND and Variations (Parking and Lighting) for Property Located at 730 and 740 East Rand Road ROAD Mayor Juracek presented for a first (1 reading an Ordinance Amending Ordinance No. 6025 Granting a Conditional Use Permit and Variations (Parking and Lighting) for Property Located at 730 and 740 East Rand Road. The Planning and Zoning Commission voted to approve the request by a vote of 6 -0. Community Development Director Bill Cooney provided background information stating the Petitioner is seeking approval for 1) an amendment to Ordinance No. 6025 which granted a Conditional Use to amend the Planned Unit Development to allow the expansion of the garden center, warehouse and outdoor yard; 2) a Variation to reduce the required off - street parking to 293 parking spaces; 3) a Variation to increase the illumination levels at the property lines form .5 foot - candles up to .7 foot - candles at the north property line, up to 1.2 foot - candles at the west property line and up to 2.4 foot - candles at the south property line; 4) a Variation to increase the parking lot uniformity levels from 3:1 (ave. /min) and 12:1 (max. /min.) to 9.7:1 (ave. /min) and 37.7:1 (max. /min); and 5) a Variation request to increase the parking lot maximum average illumination level from 2.4 foot - candles to 2.9 foot - candles. Mr. Mike Simonds, Menards, was in attendance to provide additional information and respond to questions from the Village Board. Mayor Juracek stated the first item to be discussed would be the request for parking Variation. Mr. Simonds provided the following in response to questions from the Village Board regarding the request to reduce the number of parking spaces. -Currently 489 parking spaces; includes Aldi parking. -Conducted parking studies at comparable Menards locations; parking demand never reached 200. Menards is comfortable with 200 parking spaces but designated 293 spaces. -if Menards leaves and additional parking is needed — the garden center and lumber yard would come down; 600 additional parking spaces. -Designated parking for employees would probably be near garden center; perimeter of property. -If Menards doesn't provide adequate parking will lose customers. Village Board Comments - Parking -Concern there will not be enough parking — if this Menards is off the charts will need additional parking; need to think about availability of additional parking. -Concern with further reduction of parking; currently 339 parking spaces. 7of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect -Need parking for 50 employees reduces customer parking to 250 spaces; will employees start parking in neighborhoods. Impact on surrounding neighborhoods. -Why build bigger store and then reduce parking; impact on sales tax. -Make a condition to prohibit outdoor sales. -Not as concerned about parking; need to look at nature of use when comparing square footage of stores with different uses; variations in density, parking requirements and product layout. -Yet to see Menards parking lot full — doesn't see a parking issue with reduced spaces. -Storm water management — two (2) ponds and underground storage. Conducted study of storm water on -site; engineers confident Menards meets Village Code. ■72 " -96" pipes for underground storage. As there were no further comments regarding the request for parking variation, Mayor Juracek opened discussion of the variations to increase the lighting at the property. Mr. Simonds reviewed the Photometric Site plan — identified the hot spots including those in front of the main entrance and formula used for uniformity ratios. He stated Menards has hired two (2) consultants to attain compliance with Village lighting code. Consultants have indicated there is no way to meet Village requirements. Menards put best foot forward to try and meet code. Added and relocated poles to address lighting issues; not intended to be cost - savings measure. Village Board Comments — Lighting -Light spillage onto streets makes sense; problem with lighting near Kohls and Hobby Lobby. -Mount Prospect — moving to dark sky community; move from bright lighting to cut -off lighting. -Hot spot lighting acceptable but not comfortable with entire parking lot. -Targeted lighting ■Fixtures /lamination go hand in hand. -Consistency with parking lot light requirements; maintain standards for all developers. -Staff is considering having brighter lights at intersections; but Village has rules. -There are companies that can design lighting to meet Village Code; consult with surrounding businesses. -Issues with uniformity and illumination levels. Mr. Cooney stated the maximum and minimum levels impact uniformity. He also indicated he was unaware Menards consultants could not meet Village lighting code. Village Board Comments - Concerns -Outstanding concerns regarding proposed parking — need assurance of on -site employee parking. -Removed parking to put above ground retention; parking still a major issue. Reduce retention ponds and add more underground retention to get parking back. -May need to reconsider landscaping plan to get more parking. -Village Board has shown support for development; need commitment from Menards that back area between Menards and residential properties will be maintained. -Maintenance of underground retention area; spills into Harvest Heights detention area. Assistant Village Manager Dave Strahl stated in a recent on -site visit the property looked maintained; could have been better, brush needed to be picked up. Need to confirm responsibility of fence between Menards and homeowners. (Mr. Simonds indicated Menards installed the fence on residents property with an agreement that resident's would maintain.) Mayor Juracek stated the ordinance would be held for a second (2nd) reading at the August 20, 2013 meeting. At that time there will be discussion of the following items: 1) Lighting - Mr. Simonds to work with Community Development to provide more information. 2) Parking — additional assurance that proposed parking is adequate. 3) Commitment from Menards to maintain rear property. 4) Storm water detention - Mr. Cooney to make sure Menards assumption regarding adequacy for storm water management is consistent with Public Works. 8of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect 5) Parking lot — consideration of adding condition to ordinance prohibiting further removal of parking spaces for outdoor sales. AMEND CHAPTER E. 1 St reading of An Ordinance Amending Chapter 18 (Traffic) of the Village Code of Mount 18 (TRAFFIC) Prospect Mayor Juracek presented for a first (1 reading an Ordinance Amending Chapter 18 (Traffic) of the Village Code. This ordinance amends Section 18.2009A, "Schedule IX — Parking During School Hours," Chapter 18 (Traffic) of the Village Code, to prohibit stopping, standing, parking along the eastside of Burning Bush Lane between Cree Lane and Burr Oak Drive on school days from 8:00 a.m. — 4:00 p.m. The Transportation Safety Commission recommended approval of the request by a vote of 5 -4. Public Works Traffic Engineer Matt Lawrie provide background information and the recommendation of the Transportation Safety Commission. St. Thomas Becket Church contacted the Village with concerns of cut through traffic in their parking lot by school related vehicles. Church officials also stated it is difficult for parishioners to exit their driveways with vehicles parked on the east side of Burning Bush Lane during the school day. The Engineering Division observed traffic during multiple school days and noted other traffic related issues. The Engineering Division and Police Department then discussed all issues with the principal of Indian Grove Elementary School. To enhance traffic and pedestrian safety at the school, the school formally requested parking be prohibited during school hours along the east side of Burning Bush Lane between Cree Lane and the church's north driveway; eight (8) on- street parking spaces. In addition to improving pedestrian /traffic, Engineering staff believe the parking prohibition will reduce the cut - through traffic in the church parking lot. St. Thomas Becket also supported the proposed parking restrictions on Burning Bush. The traffic /parking issue and staff recommendation were presented at the July 8, 2013 Transportation Safety Commission meeting. All Commission members supported the school's request and the Engineering Division's recommendation to prohibit parking during school hours along the east side of Burning Bush Lane. However, some of the Commission members believed the entire block should have signs that prohibit parking during school hours. Those members contend it may be difficult for some neighborhood motorists to maneuver around the line of vehicles waiting on the street at the school parking lot and then move back into the travel lane before reaching the four (4) parked vehicles near Burr Oak Drive. There was also concern that students may still not cross the street at the Burr Oak crosswalk should the four (4) on- street parking spaces remain. By a vote of 5 -4, the Transportation Safety Commission recommended the following: prohibit stopping, standing, parking along the east side of Burning Bush Lane between Cree Lane and Burr Oak Drive on school days from 8:00 a.m. — 4:00 p.m. Mr. Lawrie stated the Indian Grove principal was unable to attend the meeting but had submitted a letter in support of staff's recommendation to prohibit parking during school hours along the east side of Burning Bush Lane; limiting the restriction to eight (8) parking spaces between Cree and the church's parking lot not extending the prohibition to Burr Oak. Mr. Lawrie provided the following in response to questions from the Village Board: -Staff opinion — 100 feet is sufficient distance to get back into traffic lane. -Student safety — active participation of crossing guards. -Percentage of students riding the bus is down due to change in bussing policy; more parents dropping off. -Technically Burning Bush is not wide enough for two travel lanes; double yellow that runs length of center lane works well without stripping. Village Board Comments -Including the prohibition on the four (4) additional parking spaces; a safety measure. 9of12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect -Support staff recommendation; incumbent on school and crossing guards to have students /parents cross at walk. -Support extending to Burr Oak — monitor /re- evaluate. -If you leave the parking spaces open- people will still go around. -Parents will park, stand or stop in through lane. ■ Drop- off /pick -up is problematic at all schools — schools trying to do best. -Traffic issues at schools — result of change in school district's bussing policies. More parents driving — creating dangerous situation. -School Districts need to address issue; how to manage more students arriving in cars -Interim approach will relieve current issue — whether regulations are for eight (8) or twelve (12) parking spaces. -Village Board not going to create universal answer. In response to questions from the Village Board, Village Manager Janonis provided the following: -Traffic safety issues near school created by parent's behavior; traffic issues drop -off and pick- up. -School opens August 21 — if Village Board does not act tonight — Village Manager could use emergency powers to put restrictions in place to address safety. -School District Superintendent is fine with recommendations of the Transportation Safety Commission. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Rogers, seconded by Trustee Hoefert, moved for approval of: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE ORD 6087 VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. 10 of 12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect F. An Ordinance Authorizing the Sale of Certain Personal Property Owned by the Village of Mount Prospect Approved under the Consent Agenda G. A Resolution in Support of Whiteway Signs, 451 Kingston Court, Mount Prospect, Illinois Making Application for Cook County 6B Tax Abatement Approved under the Consent Agenda H. — N. Resolutions authorizing execution of agreements between CDBG sub- recipients and the Village of Mount Prospect. Approved under the Consent Agenda MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Motion to accept bid for Golfview Estates Drainage Improvements in an amount not to exceed $119,870. GOLFVIEW ESTATES Public Works Director Sean Dorsey provided background information including the bid process DRAINAGE and staff recommendation. IMPROVEMENTS Mr. Dorsey stated the Golfview Estates Subdivision does not have storm sewers; relies on ditches for storm water drainage. 10 of 12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Inconsistencies in the flow line of several of the ditches has created local summits that reduce the capacity of the ditches and low areas that collect and hold water long after the rain has ended. The Golfview Estates Drainage Project reestablishes a consistent flow line to both improve the drainage of the ditches and to eliminate the water ponding in the ditches. The Engineer's estimate for the project was $150,880.00 Eight (8) contractors submitted bids for this project. The low bid of $104,235.00 was submitted by LIFCO Contractors, Inc. LIFCO has previously completed work within the Village; all work has been satisfactory. Staff recommend the contract be awarded to the low bidder, LIFCO Contractors, Inc. in an amount not to exceed $119,870.00; this amount includes a 15% contingency. In response to a question from Trustee Polit, Mr. Dorsey stated the water from the golf course is a different issue; will not be addressed with this project. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept bid for Golfview Estates Drainage Project from LIFCO Contractors, Inc. in an amount not to exceed $119,870; includes 15% contingency. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. 2013 BRICK PAVER- B.Motion to accept bid for 2013 Brick Paver Sealing in an amount not to exceed $75,000.00. SEALING Public Works Director Sean Dorsey provided background information including the bid process and staff recommendation The brick paver contract is for the sealing of brick pavers in the downtown streetscape area. Sealing of the bricks extends the life expectancy of the brick walk and facilitates cleaning. The life expectancy of the sealant is five (5) to seven (7) years and currently all brick walks are scheduled to be sealed on a six (6) year cycle. Four (4) bids were received; the low bid of $54,500.00 was submitted by Midwest Brickpaving, Inc. Midwest Brickpaving, Inc. has previously completed work within the Village; all work has been satisfactory. The Village budget for this project is $75,000.00. As this year's bid unit prices are less than anticipated and the low bid is less than the budgeted amount, staff recommend the Village take advantage of the lower than anticipated unit prices and include additional work up to the budgeted amount of $75,000.00. (Allows Village to have catch -up work completed; when funding was not available.) Staff recommend acceptance of the lowest qualified bid submitted by Midwest Brickpaving, Inc. in an amount not to exceed $75,000.00. Village Board Comments -Sealant is water repellent. •J.U.L.I.E. contractors are typically good about removing paint markings from brick pavers; no cost to Village. -If J.U.L.I.E. locate markings are still active- Village contractor will wait to seal until markings no longer needed. Trustee Polit, seconded by Trustee Rogers, moved for approval to accept the bid from Midwest Brickpaving, Inc. for the 2013 Brick Paver Sealing up to the budgeted amount of $75,000.00 11 of 12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. C.Motion to accept bid for Storm Sewer Televising in an amount not to exceed $35,000. Approved under the Consent Agenda D.Motion to accept proposal for 2013 George Street South Sanitary Relief Station Rehabilitation in an amount not to exceed $34,000.00. Approved under the Consent Agenda E, Request Village Board approval for Fagade Rebate Reimbursement in the amount of $25,000.00 for SUBWAY Restaurant, 30 East Northwest Highway. F. Status Village Manager Janonis made the following announcement for community events /meetings: • Coffee with Council, August 10 9 — 11 a.m. Village Hall Community Center • Susan G. Komen — 3 -Day Walk August 10 — walkers at Sunset Park between 7/8 a.m. and noon walkers at Weiss Community Center (Euclid Avenue) between 3 and 4 p.m. Trustee Polit stated this will be the last year for the walk in the Chicago area; at least for the foreseeable future. OTHER BUSINESS OTHER BUSINESS Mayor Juracek stated Village Manager Michael Janonis was recently honored by the Rotary Club of Mount Prospect/Prospect Heights. Village Manager Janonis was recognized as a Paul Harris Fellow and designated an honorary member of the Rotary organization. ADJOURN ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Korn, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. The August 6, 2013 Village Board meeting adjourned at 9:50 p.m. M. Lisa Angell Village Clerk 12 of 12 Minutes of the Regular Meeting of the August 6, 2013 Mayor and Board of Trustees of the Village of Mount Prospect