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HomeMy WebLinkAbout07/16/2013 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 16, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel Absent: Trustee Paul Hoefert PLEDGE PLEDGE OF ALLEGIANCE Trustee Rogers led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Polit gave the Invocation. MINUTES MINUTES Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held June 18, 2013. Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. FINANCIAL REPORT FINANCIAL REPORT AND APPROVE BILLS & APPROVE BILLS Mayor Juracek stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. 1 St reading of an Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code AMEND CHAPTER 13 (ALCOHOLIC Mayor Juracek presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic LIQUORS) OF THE Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by VILLAGE CODE increasing the number of Class "P -1" liquor licenses by one (1) for Vedant Group, Inc. d /b /a White Eagle, 1723 Golf Road. Village Manager Michael Janonis provided background information stating this ordinance would create a new liquor license for the applicant; in the process of purchasing Gold Eagle Liquors, 1723 Golf Road, If approved the liquor license issued to the current owner will be deleted at the next Village Board meeting; Village Code authorizes issuance of five (5) packaged goods liquor licenses. Ms. Hetal Patel, applicant and her husband, Mr. Bavesh Patel were in attendance and responded to questions from the Village Board. Mr. Bavesh stated the sale of the business is contingent upon the Village Board's issuance of the new liquor license; will then sign contract agreement with current owner for sale of business. Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: 1 of 7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None ORD 6081 APPOINTMENTS CITIZENS TO BE HEARD Motion carried, Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6081: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS Mayor Juracek presented the following appointments /reappointments for Village Board approval: Audit Committee Appointments Timothy McDermott Term expires July 2017 Arlene Juracek Reappointments Vincent Grochocinski John Matuszak Safety and Transportation Commission Reappointment Carol Tortorello Term expires March 2016 Term expires November 2016 Term expires November 2016 Term expires July 2017 Trustee Zadel, seconded by Trustee Polit, moved to approve the appointments /reappointments as listed above: Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried,. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD Mr. Lloyd Levin 1777 Crystal Towers Mr. Levin addressed the Village Board regarding redevelopment of downtown Mount Prospect. In referencing the downtown revitalization proposal he made to the Village Board several years ago, Mr. Levin encouraged the Village Board to consider his "Great World" concept for redeveloping the downtown area. He believes the innovative development will make Mount Prospect a vital community; nationally and internationally. The "Great World" concept would consist of building a large edifice over the railroad tracks for showcasing commercial products /projects for businesses. Stating the overall cost to the Village would be minimal, Mr. Levin suggested potential funding; investors. Mayor Juracek thanked Mr. Levin for his vision and enthusiasm; thinking outside of the box is part of the Village's overall approach to successful redevelopment of the downtown area. Village Manager Janonis stated he will provide copies of Mr. Levin's drawings of the "Great World" development on file with the Village to the Village Board. 2of7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items: FINANCIAL REPORT 1. Monthly Financial Report dated June 2013 & BILLS 2. Bills dated June 13 -June 26, 2013 3. Bills dated June 27 -July 10, 2013 ORD 6083 4. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED "TRAFFIC" OF THE VILLAGE CODE RES 13 -13 5. A RESOLUTION AUTHORIZING THE INTERGOVERNMENTAL TRANSFER OF PROPERTY FROM THE VILLAGE OF MOUNT PROSPECT TO THE MT. PROSPECT PARK DISTRICT RES 14 -13 6. A RESOLUTION APPROVING A PLAT OF DEDICATION FOR PROPERTY LOCATED AT 34 SOUTH MAIN STREET 2014 -2018 CIP 7. Motion to accept 2014 -2018 Capital Improvements Plan (CIP) 8. Motion to accept bid for 2013 Exterior Painting Services in an amount not to exceed EXTERIOR $40,000. PAINTING SERVICES Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. PZ- 07 -13, 2008 Hopi Lane, Timothy Malz PZ- 07 -13, 2008 HOPI 1 reading of An Ordinance Granting a Variation (Accessory Structure within Easement) for LANE Property Located at 2008 Hope Lane. Mayor Juracek presented for a first (1 reading an Ordinance Granting a Variation (Accessory Structure within Easement) for property located at 2008 Hope Lane. This ordinance grants a Variation to install a ninety six square foot (96') shed within the ten foot (10') public utilities and drainage easement. The Planning and Zoning Commission voted to approve the request by a vote of 7 -0. Community Development Director Bill Cooney provided background information stating the petitioner proposes to install a ninety six square foot (96') shed in the rear yard. The Zoning Ordinance requires a minimum five foot (5') side and rear yard setback for the shed. However, the Subject Property consists of a ten foot (1') public utilities and drainage easement along the rear property line which further restricts the placement of the shed. The Petitioner's site plan indicates the shed would be setback five feet (5') away from the side and rear lot lines, which would be within the existing ten foot (10') wide public utilities and drainage easement. As the Zoning Ordinance prohibits accessory structures from being placed on any dedicated easement, the Petitioner is seeking approval of a Variation to place the shed within the dedicated easement. Mr. Cooney stated the Petitioner received written approval from the utility companies to install the shed in the easement but the Petitioner is responsible for the shed should the utilities need access. At the June 27, 2013 Public Hearing the Planning and Zoning Commission recommended approval of the Variation request by a vote of 7 -0. Mr. Timothy Malz, Petitioner, was in attendance to respond to questions from the Village Board. In response to Trustee Roger's question, Mr. Malz stated he is aware that if the shed hinders maintenance operations /access by a utility company, he is responsible for removal /relocation.. Mr. Malz indicated, to date, he is unaware of any utility needing access to the easement. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. 3 of 7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried, Trustee Matuszak, seconded by Trustee Korn, moved for approval of Ordinance No. 6082: AN ORDINANCE GRANTING A VARIATION (ACCESSORY STRUCTURE WITHIN ORD 6082 EASEMENT) FOR PROPERTY LOCATED AT 2008 HOPI LANE Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B.1 St reading of An Ordinance Amending Chapter 18 Entitled "Traffic" of the Village Code Approved under the Consent Agenda PREVAILING WAGE C. 1 St reading of An Ordinance Pertaining to a Determination of the Prevailing Wage Rates Mayor Juracek presented for a first (1 reading an Ordinance Pertaining to a Determination of the Prevailing Wage Rates This ordinance required by the State of Illinois, adopts the prevailing wages established by the State of Illinois for public works projects provided by contractors. Village Manager Janonis stated this is a housekeeping ordinance the Village approves every year as a matter of record. He further stated there is no penalty for not adopting the ordinance per the state statute; municipality must comply with the prevailing wage regulations. Village Manager Janonis and Public Works Director Sean Dorsey responded to questions from the Village Board regarding the state requiring prevailing wage for service contracts. -State is expanding the required prevailing wage to landscape contracts. -Interpretation of state requirement remains unsettled; municipal foresters are working with IDOL and contractors to come to an agreement. Village Board Comments -The prevailing wage rates set by the state takes away competitive edge. -The prevailing wage ordinance; "price fixing." -Illinois Department of Labor (IDOL) has construed state law more liberally; applying prevailing wage to service contracts in addition to construction contracts. -Believes IDOL is off base in applying prevailing wage to service contracts. -Davis Bacon Act — federal law regulating prevailing wage for public construction projects; not service contracts. No state service classification at the federal level. -Referencing the prevailing wage for landscapers and heavy equipment operators; an operator of a landscape trimmer and a heavy equipment operator (crane) are not parallel. -Suggested the Village add language to the ordinance that would limit prevailing wage to construction contracts. -Engage the Northwest Municipal Conference in bringing concerns to Springfield. -Prevailing wage — not for Village employees; for subcontractors. Village Manager Janonis stated there are other municipalities that do not approve the prevailing wage ordinance but comply with prevailing wage requirements. Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 4of7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Polit, seconded by Trustee Zadel, moved for approval of: AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATES Upon roll call: Ayes: Zadel Nays: Juracek, Korn, Matuszak, Polit, Rogers Motion failed. D. A Resolution Authorizing the Intergovernmental Transfer of Property from the Village of Mount Prospect to the Mt. Prospect Park District Approved under the Consent Agenda E. A Resolution Approving a Plat of Dedication for Property Located at 34 South Main Street Approved under the Consent Agenda F. Motion to 2014 -2018 Capital Improvements Plan (CIP) Approved under the Consent Agenda VILLAGE MANAGER'S REPORT MANAGER'S A. Motion to accept bid for 2013 Backyard Drainage Program in an amount not to exceed REPORT $100,000. Public Works Director Sean Dorsey provided background information including the bid process 2013 BACKYARD and staff recommendation. DRAINAGE PROGRAM Mr. Dorsey stated that in 2008 the Village Board authorized staff to proceed with the Backyard Drainage Program to assist residents in reducing backyard flooding. Since that time staff have received requests for assistance for over 200 residential properties. Mr. Dorsey provided a brief overview of the program which includes; identifying properties with the worst flooding; survey of existing conditions and design of plans to better drain each of the properties. Each design includes 1) an inlet in the backyard; 2) a restrictor to protect the Village sewer system and 3) a rain garden. Following construction the property owners are responsible for maintenance of the storm sewer and rain gardens on their private properties; the Village maintains the new storm sewer in the public right of way. Mr. Dorsey stated the Backyard Drainage Program is not a flood relief solution but a mechanism for the water to get out. This is the third (3 d ) year of the Bac Drainage Program; 2009 (1st year) — completed installation at eleven (11) sites; 2011 (2" year) completed installation at seven (7) sites. Funding for this program was not available in 2010 or 2012; no construction was performed. Staff estimate the 2013 program will allow for installation at four (4) sites. The Village received four (4) bids for the 2013 Backyard Drainage Program. The low bid, of $85,348.50 was submitted by Concrete Etc., Inc. Concrete Etc. Inc. has successfully completed work on several Village projects, including the 2011 Backyard Drainage Program. Based on the estimated quantities and capability to extend the program, if the opportunity presents itself, Staff recommend the contract for the 2013 Backyard Drainage Program be awarded, up to the budgeted amount of $100,000, to the low bidder Concrete, Etc, Inc In response to from questions from the Village Board Mr. Dorsey and Village Manager Janonis provided the following: -Village does require residents to obtain permit to re -grade property; however difficult to enforce compliance. ■Residents unaware regarding may create water issues for neighbors; unintentional. -Re-grading is a solution for some homes; grading requires creating swale. -Look for area with multiple properties; one (1) solution. 5of7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect -Mid-block properties; water getting caught in middle of block. -Criteria for properties selected to participate in drainage program; 1) number of properties involved; 2) depth of water; 3) how long water stays on property and 4) threat to structure; threat to structure is highest priority. -Rain garden size varies; 4 -5 feet deep; up to 15 feet wide and 20 feet long. Approximate cost is $25,000. -Village does offer plans for rain gardens at no cost to residents. Village Board Comments -Enhance community education; how regrading /gardening /natural movement of soil alters flow of water runoff; impact to neighborhood. -Rain gardens not just a hole in the ground; provide significant relief to neighborhoods with water issues. -Highlighted need /benefit of program; 200 homes on waiting list; 4 sites to be completed in 2013. -Evaluate funding of background drainage program; structure as cost/share. -Assess properties for improvements; assess neighbor who created problem. -Developer fees are being used quid pro quo; hard to charge property owner. -Recommend on -going discussion of funding options and program. Trustee Zadel, seconded by Trustee Matuszak, moved for approval of request to accept the bid from Concrete Etc, Inc. for the 2013 Backyard Drainage Program up to the budgeted amount of $100,000. Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried, UPGRADE VILLAGE PHONE SYSTEM B. Motion to accept municipal pricing proposal and purchase phone system upgrade in an amount not to exceed $92,090.57 IT Director, Joan Middleton provided background information, an overview of the proposal and staff recommendation. The Village implemented a new phone system, Cisco CaIlManager Version 6.1, in 2008. In September of this year Cisco's support for this version of CaIlManager ends; the system must be upgraded for continued support. Cisco is currently running a promotion, available to municipal customers only, that provides incentives for bundling UC Manager support with the initial purchase. Sound, Inc., installed the current phone system and is contracted to provide ongoing system support. The Village is pleased with Sound Inc. services and recommends they perform the necessary upgrade. Sound Inc. has provided quotes of promotional pricing with three (3) years of support, promotional pricing with one (1) year of support and post - promotion pricing; the three (3) year pricing model provides the greatest savings. Ms. Middleton stated the only "new" cost to the existing system is for the upgrade and installation. Trustee Polit stated of the approximate $92,000 only about one -third (1/3) of that amount was a new cost; software and installation. No new equipment needed to be purchased. Trustee Zadel, seconded by Trustee Matuszak, moved for approval to accept Sound Inc.'s proposal to upgrade the Village phone system in an amount not to exceed $92,090.57 Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 6of7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect In response to Mayor Juracek's question regarding the Village emergency phone management system for the weekends, Ms. Middleton stated the option to press 1 for emergency is already plugged into the system. However, she did say the same prompt may not be available with the Public Works phone system but was confident it could be plugged into their system as well. OTHER BUSINESS ADJOURN C.Motion to accept bid for the 2013 Exterior Painting Services in an amount not to exceed $40,000. Approved under the Consent Agenda G. Status Village Manager Janonis made the following announcement for community events /meetings: ■ Coffee with Council, July 13 9 — 11 a.m. Village Hall Community Center OTHER BUSINESS In relating the recent burglary in his home, Trustee Korn expressed his deep appreciation to the Mount Prospect Police Department and 9 -1 -1 dispatch. He recognized all involved for their professionalism and guidance. Trustee Polit announced the DMA Saturday night car show broke their record for the number of cars at the July 13 show; He thanked the residents and families for their attendance at this unique downtown event. ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Rogers, moved to adjourn the meeting. Upon roll call: Ayes: Korn, Matuszak, Rogers, Polit, Zadel Nays: None Motion carried. The July 16, 2013 Village Board meeting adjourned at 8:15 p.m. M. Lisa Angell Village Clerk 7of7 Minutes of the Regular Meeting of the July 16, 2013 Mayor and Board of Trustees of the Village of Mount Prospect