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HomeMy WebLinkAboutCOW Agenda Packet 03/28/2000 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, March 28, 2000 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Dennis Pdkkel Trustee Paul Hoefert Trustee Michaele Skowron Trustee Richard Lohrstorfer Trustee Irvana Wilks I1. ACCEPTANCE OF MINUTES OF MARCH 14, 2000 III. CITIZENS TO BE HEARD IV. PROSPECT HEIGHTS ARENA Since approximately 1997, the City of Prospect Heights has been working to realize the development of a Sport/Entertainment Arena on the east side of the City. For the past three years, those efforts have included property acquisition, securing financing, site design and development and marketing. Throughout the process, the Village of Mount Prospect has kept in regular contact with Prospect Heights monitoring progress of the development and expressing concerns that we have regarding traffic impact generated by the Arena. Mount Prospect staff reviewed the initial traffic study and offered extensive comment which was then taken under advisement by Prospect Heights. The project has now reached a point where groundbreaking is anticipated in early April. Traffic concerns previously expressed by staff were recently addressed as part of the final draft Parking Study issued by the developers' consultant. The Traffic Study along with information regarding the Arena development will be presented to you for review and consideration. Representatives from the developer as well as Prospect Heights' City Officials will be in attendance to answer questions and facilitate discussion. Additionally, staff has attempted to advise residents at the north end of the Village of the meeting and have invited them to attend. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT t00 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD ~47/392-6064. V. CORRIDOR DESIGN GUIDELINE UPDATE (CONCEPTUAL DESIGN) Wolff Clements and Associates and Graf/x Communications Group have been working with Community Development staff to develop a comprehensive set of guidelines to assist in the revitalization of important commercial corridors within the Village. At a previous Committee of the Whole meeting, pdmary and secondary corridors were identified along with other key focal points. Examples of design concepts from other communities were also presented for illustration purposes. Since that time, the consultants have continued to work with Community Development staff to develop conceptual designs for entry signs, banners and improvements for specific locations within Mount Prospect. Those concepts will be presented at the Committee of the Whole meeting. Like the previous Committee of the Whole meeting, the Plan Commission has been invited to sit in on the presentation and participate in the discussion. Representatives from the consulting firm and Community Development staff will also be in attendance to answer questions and facilitate discussion. VI. VILLAGE MANAGER'S REPORT VII. ANY OTHER BUSINESS VIII. ADJOURNMENT CLOSED SESSION Labor Negotiations 5 ILCS 120/2 (c) (2) -"Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees." MINUTES COMMITTEE OF THE WHOLE MARCH 14, 2000 I. CALL TO ORDER The meeting was called to order at 7:'32 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Dennis Prikkel and Michaele Skowren. Absent from the meeting was Trustee Irvana Wilks. Staff members present included Village Manager Michael E. Janonis, Assistant Village Manager David Strahl and Public Information Officer Maura Jandris. II. APPROVAL OF MINUTES Approval of Minutes from February 22, 2000. Motion made by Trustee Wilks and Seconded by Trustee Lohrstorfer to approve the Minutes. Minutes were approved unanimously. III. CITIZENS TO BE HEARD Richard N. Hendricks, 1537 East Emmerson Lane, spoke. He stated when he was elected in 1993, the Village Board sold some property to Pontarelli Builders instead of Norwood based on the preferred design even though Norwood offered more money for the purchase price. He voted no to sell the property to Pontarelli and has forwarded the materials including the tape of the meeting to the State's Attorney for an investigation. He is also requesting a continuance on the Zoning Case that is scheduled to be heard before the Board on North Yates due to pending travel plans on March 22. He also stated the Village Manager refuses to see him and he was recently arrested for returning phone calls to the Daily Herald. IV. CREATION OF SISTER CITIES COMMISSION Mayor Farley requested a modification to the proposed draft Ordinance whereby there would be 15 members instead of 5 as depicted in the draft Ordinance. Consensus of the Village Board was to increase the number of Commission members from five to '15 and forward the Ordinance to the Village Board for action at its next regularly scheduled Village Board meeting. Barbara Persenaire, Two North Lancaster, spoke. She stated that she has been very excited about participating in the program as a sub-committee of the Special Events Commission and would like to thank the Village Board for considering establishing the Commission as an official Commission. Lil Floros, 111 North Emerson, spoke. She provided an outline of the schedule of events regarding the six visitors that are expected from Sevres, France. They are expected to arrive on May 16 and come to the Village Board meeting that evening and enjoy dinner at a local restaurant. May 17 is Mount Prospect Day, which includes a tour of the town, a visit to a local school and a banquet that evening. May 18 is a Chicago tour throughout the City. May 19, there is a breakfast and a Historical Museum tour and a signing ceremony pdor to their departure from O'Hare. Melanie Karsen, 2005 Kiowa Lane, spoke. She stated that she is excited to participate in the opportunity to exchange culture with people from France and is looking forward to the visit. IV. MANAGER'S REPORT Village Manager Janonis stated the Village recently received correspondence from the Northwest Municipal Conference offering participating members the opportunity to join with other municipalities in pumhasing electrical power in bulk. Assistant Village Manager Strahl provided a general background regarding this proposal and stated the Village needed to formally act by forwarding a letter of intent by March 31 and a follow-up letter by April 21. Consensus of the Village Board was to submit accounts for consideration of bulk purchase that were not included as part of the free service that the Village enjoys as part of the Franchise Agreement with ComEd. Village Manager Janonis requested a short Closed Session for litigation discussion. VI. ANY OTHER BUSINESS Trustee Prikkel urged all citizens to complete their Census form. CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Skowron to move into Closed Session to discuss Litigation. Motion was approved. Meeting moved into Closed Session at 8:03 p.m. Meeting reconvened into Open Session at 8:18 p.m. 2 II. ADJOURNMENT No other business was transacted and the meeting was adjourned at 8:18 p.m. ReSpectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN\Cow\Minutes\031400 COW Minutes.doc 3 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS (~ ~"~ FROM: ASSISTANT VILLAGE MANAGER DATE: MARCH 23, 2000 ~) SUBJECT: PROSPECT HEIGHTS ARENA As you are aware the Prospect Heig ht Arena is scheduled for a groundbreaking on April 11 and representatives from the developer, traffic engineer, and Prospect Heights have been invited to a presentation before the Village Board to highlight the traffic study illustrating the proposed traffic flow into and out of the arena. The arena project is solely within the boundaries of Prospect Heights, so the Village has limited direct influence over any perceived issues with the proposed project. However, the Village has always enjoyed a positive and cooperative relationship with Prospect Heights' officials and has utilized that relationship to suggest possible revisions to the project to minimize the traffic impact upon Mount Prospect residents. Attached to this memorandum is a copy of the revised traffic study dated February 10, 2000. A copy of previous Village staff comments regarding the original traffic study is also attached. It is important to note that a number of significant changes have been made to the traffic flow configurations partly in response the issues identified by staff. Please note the following highlights of the report. Burning Bush is not extended beyond the existing end point. · All traffic in the southern lot of the arena is physically directed north to Palatine Road or east Apple Lane. · Palatine Road is the main entrance and exit point for traffic and additional curb cuts are anticipated to be installed to facilitate traffic movements. · There is no southern entrance to the arena as to discourage traffic through Mount Prospect residential streets. Since all traffic has to from the north from Palatine Road, from the west offWolf Road via Piper Lane, or from the east off Milwaukee via Apple Drive there should be limited traffic through the residential areas cutting over to these entrances due the inconvenience. · Traffic control officers will be stationed at critical traffic points throughout the site to ensure efficient traffic flow. ROSPECT HEIGHTS ARENA March 23, 2000 Page 2 · A physical barrier will be installed along the southern property boundary of the property to further discourage parking in the residential areas and walking to the arena. The barrier will consist of a bream, landscaping and a fence. · All tickets will be sold with a parking pass included to eliminate vehicles cueing up for payment of parking fees and creating bottlenecks at the entrances of the arena. · Majority of the events will be staged after the typical rush hour traffic periods. A site plan and traffic flow summary will be presented by the following individuals. · Brian Bradley, Vice President of Operations, Prospect Development · Rob Olson, Senior Transportation Planner, Barton-Aschman Associates The developer has obviously put in a great deal of thought into the traffic flow pattern and has been responsive to the Mount Prospect issues. Once the arena operation is underway there may be a need to revisit the traffic plan to determine whether the proposed plan is functioning as designed and recommend modifications. The developer has also offered to create an Arena Liaison Committee consisting of Mount Prospect representatives and citizens along with the counterparts from Prospect Heights to continue a dialogue on any issues that may arise and create joint solutions to such issues. Residents who have previously expressed an interest in this topic have been notified by either letter or e-mail along with recent press announcements. DAVID STRAHL H:\GEN\Prospect Heights~Arena Cover Memo.doc o3/20/00 10:55 '~3129171326 BARTON-ASCHI~kN ~002/031 P~ospect. Heights APena Access, Circulation & Pa~king Study P~ospect Heights, Tllinoi$ Conducted for Peospect Development February :~000 Parsons Transportation Group, Xnc. 03/20/00 10:55 ~129171326 BARTON-ASCH.~AN ~003/031 A. Inlirp~iuCtion: A traffic access and circulation study was conducted for the arena to evaluate the impact on the surrounding transportation system and determined what roadway and operations improvements and modifications would be necessary to accommodate the traffic generated by the arena during the roadway system's evening peak hour and the arena's peak hours of ingress and egress. Based on the analyses, it is our conclusion that with the implementation of the roadway and operations improvements listed below, the roadway system and adjoining intersections can accommodate arena-generated traffic volumes and still maintain an acceptable level service during the peak hours. In addition to the development of the arena, the Illin0is Department of Transportation (IDOT) has proposed modifications to the frontage roads along Palatine Road on the north side of the arena including on and off-ramp modifications and the replacement of the Wolf Road interchange. These will have a significant impact on the arena access plan. Because the full package of proposed IDOT improvements would likely not be in place by the proposed opening date of the arena, the recommended improvement program has been developed in a phased format. Phase One is those improvements that would be required beyond the existing street system to open the arena and maintain an acceptable level of operation. Phase Two would be the complete future improvement program required to accommodate the arena traffic with the full IDOT program in place. B. E ist' n ii ns: The arena site is currently served by Palatine Road and Burning Bush Lane to the north; Milwaukee Avenue to the east; Wolf Road and Piper Lane to the west; and Apple Drive to the east, Piper Lane curly,asses through the middle of the site. The primary roadway system, shown in ~, is described below: 1. Existing Roadway Network Palatine Road is an east-west major arterial that is under the jurisdiction of IDOT, The roadway, which is classified by IDOT as a Strategic Regional Arterial (SRA), is a limited- access facility in the arena vicinity, where it is grade-separated at Milwaukee Avenue and Wolf Road, with a signalized diamond interchange provided at each location. Palatine Road, which has two through lanes in each direction, is served by a pair of one- way frontage roads, with slip ramps provided for traffic traveling between Palatine and Milwaukee Avenue or Palatine and Wolf Road. IDOT is in the final design stages of a proposed modification to the Palatine Road access system. Those modifications would improve operating conditions between Wolf Road and Milwaukee Avenue by lengthening the weaving area between the on and off-ramps in that section and would replace the existing diamond interchange at Wolf Road with a new single-point urban interchange. Other improvements are also proposed to the west of Wolf Road. IDOT projects that construction of those improvements could begin sometime in year 2002. Prospect Heights Arena DRIIFTFORIIEVIEW February 10, 2000 Prospect Development Corp. / Persons Transpor;ation Group, Inc. Page I 03/20/00 10:55 ~312g171326 BARTON-ASCItMAN ~004/031 Milwaukee Avenue (IL 21) is a north-south diagonal roadway that is under the jurisdiction of IDOT and is also classified~as an SRA. Near the arena, the roadway has throe southbound through lanes and two northbound through lanes with a 16-foot median. South of Des Plaines River Road, the roadway has a four-lane undivided cross section. The intersections of Milwaukee Avenue with the Palatine Road ramps, Apple Drive, and Des Plaines River Road are signalized. Left-turn lanes are provided on Milwaukee Avenue at these intersections, except on the south approach of Milwaukee at Des Plaines River Road, where northbound left-turn movements are prohibited. North of Palatine Road, Milwaukee Avenue has a five-lane cross section with left-turn channelization at driveways and intersecting streets, De$ Plaines River Road (U,$, Route 45) is a north-south roadway that extends south from Milwaukee Avenue through several communities. AS it approaches Milwaukee Avenue it has a two-lane cross section. Some streets, such as Seminole, and Camp McDonald Roads, extend between Des Plaines River Road and Wolf Road through the City of Prospect Heights. The land uses along Des Plaines River Road are residential to the west and forest preserve on the east. Wolf Road is a north-south major arterial with a two-lane undivided cross section widening at its signalized intersections With the Palatine Road frontage roads to provide two through lanes in each direction, An improvement plan to widen Wolf Road is currently being programmed. That plan includes widening Wolf Road between Palatine Road and Euclid Avenue. Apple Drive is an east-west roadway that extends between Milwaukee Avenue and Burning Bush Parkway. Apple Drive is approximately 30 feet-wide, The roadway provides Palwaukee Plaza with signalized access to Milwaukee Avenue and access to the residences along its frontage. Recent development plans have included a new hotel to be located on the south side of Apple Drive near Milwaukee Avenue. Piper Lane is an east-west twoqane roadway providing the industrial area west of the arena site with access to Wolf Road. At Wolf Road, Piper Lane is under stop-sign control. Pinecrest Lane is a north-south two-lane roadway providing the land-uses at the west side of the arena site with access to the frontage road. Pinecrest Lane is under stop-sign control at its intersections with both the frontage road and Piper Lane. It should be noted that in addition to Apple Drive and Piper Lane, which provide the current uses within the arena site,boundaries with access to the roadway system, direct access driveways to the eastbound Palatine Road frontage road are also currently provided for the existing land-uses. ~ illustrates the existing roadways, traffic controls and lane configurations, and the locations of the existing land-uses in the arena vicinity. 2. Transit Service The site is currently served by Pace transit service (Route 221) along Piper Lane between Wolf Road and Milwaukee Avenue. This service operates on weekdays Prospect Heights Arena DRAFT FOR REVIEW February 10, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 2 03/20/00 10:$6 '~5129171325 BARTON-ASCIt~AN ~005/031 uJ DRIVE ~L~ ROAD o3/20/0o i0:56 83129171326 BARTON-ASCH~AN ~006/031 between approximately 5:15 AM and 7:00 PM. To the southwest of the site, Matra North Central service is provided. While Metre runs a limited schedule at this time, plans are to expand service in the future, which could' generate more use by arena-related people. 3. Off-Arena Site and Neighborhood Considerations The arena will be located adjacent to several residential complexes, The arena access system will be using streets, Apple Drive and Piper Lane, that provide the sole access for several of these developments. To the south, the arena site is bordered by residential development. The proposed arena access system has been designed to minimize the impact on these developments and to minimize the potential for significant vehicles queuing on the external street system that would block the access drives for these developments. Also the system is designed to minimize the potential of using private streets to gain access to the arena. The arena parking system has been sized ~o accommodate the arena traffic for nearly all arena events. The proposed parking system will have about 3,300 spaces for patrons and employees. For the few instances that the arena parking demand would exceed the capacity of the on-site system, off-site employee parking will be available at the Metre commuter parking lot, the Palwaukee Plaza, as well as other facilities if additional parking is deemed to be necessary. The Metre end Palwaukee plaza lots can accommodate up to about 500 vehicles if necessary. A new Wingate Hotel is proposed for the southwest corner of the Milwaukee Avenue and Apple Drive intersection. Based on traffic gen. eration estimates using rates published by the Institute of Transportation Engineers, the hotel would likely generate about 50 to 60 vehicles in total during the peak arena ingress period. During the busiest hour of the evening, it could generate up to 70 vehicles during the busiest hour. This relatively limited amount of traffic to and from the hotel should not significantly impact traffic operations for the arena, 4. Existing Traffic Volumes Parson Transportation Group, Inc., conducted manual traffic counts at the following intersections: Milwaukee Avenue and Apple Drive · Milwaukee Avenue and Palwaukee Plaza Driveway · Eastbound frontage road and Plaza Drive · Eastbound frontage road and apartment complex driveway · Eastbound Frontage Road and Burning Bush · Wolf Road and Palatine Road frontage roads · Wolf Road and Piper Lane The intersection traffic counts were conducted during September through January over the past several years. The counts were conducted on Fridays from 4:00 to 10;00 P.M. Prospect Heights Arena DRAFT FOR REVlEW February 10, 2000 Prospec[ Development Corp. / Parsons Transportation Group, Inc. Page 3 03/20/00 10:57 ~'3129171325 BARTON-ASCH~AN ~007/031 Additional =ount data for the intersections of Milwaukee Avenue and the frontage read/ramps were also obtained from IDOT and utilized. Discussions with City and IDOT staffs indicated that traffic volumes have not changed significantly since the counts were conducted, especially during the late evening hours. From summaries of the count data, three peak hours were selected for the analyses presented in this study. These were: · 5:00 to 6:00 P.M. = Street system evening peak hour · 6:00 to 7:00 P,M. = Arena-generated inbound traffic peak hour · 9:00 to 10:00 P.M. = Arena-generated outbound traffic peak hour ~ illustrates the existing weekday peak-hour traffic volumes for the three time periods indicated above. C. Arena Charac~e¢istics: In order to evaluate future traffic conditions at the proposed access drives for the dev~el- opment, it was necessary tO determine what the characteristics of the development would be. These characteristics included 1). The configuration of the site; 2). The directional distribution of traffic approaching and departing the site; and 3). The volumes of traffic that would be generated by the proposed development during the peak street, ingress, and egress hours. 1. Arena Site Plan ~ illuStrates the proposed arena site plan. The arena will be located in southeasterly portion of the site with parking on three sides and service on the fourth. Piper Lane traverses the site in an east-west direction. During arena events, Piper Lane will be open only to transit and emergency vehicles. During non-event times, the street will operate as a public street, Up to three acCess drives between the north parking ares and the Palatine Road frontage road will be provided. The drives will be gated and used only for emergency vehicle access and during arena egress one drive will be used for north lot egress. In the west central portion of the site is a fire protection district station. The station will house two units. One ambulance and one fire truck. Access to the station will be provided at all times. The transportation system improvements have been developed to have one lane open in each direction for emergency vehicle use and traffic and parking control people stationed st key Iooations to maintain access across any traffic queues. Other elements of the site will be discussed in the relevant sections following. 2. Directional Distribution The directional distribution of Arena-generated trips is a function of several variables, including the distribution of population within the development's area of influence, the Prospect Heights Arena DR,4FTFOR REVIEW February 10, 2000 Prospect Development Corp. / ParSons Transportation Group, Inc. Page 4 03/20/00 10:57 ~'~3129171326 BARTON-ASCHI~Mfi' ~008/031 pLAZA DRIVE zo(~o)[~o]< uJ IBURNIR(~ ~ 03/20/00 10:57 ~g~3129171326 BARTON-ASCI:II~,N ~009/031 o~/lo/oo lo:B8 ~'012~171~lo BARTON-ASCH~AN ~ OlO/O31 operational characteristics of the street system, and the ease with which drivers can travel over various sections of the road system without encountering congestion. The directional distribution of future Arena-generated traffic was based on an analysis of population distribution within the market area developed for the project by others. This primary market area extends from IL 176 on the north to Dempster Street on the south and from the Lake County/McHenry County border on the west to Lake Michigan on the east. Based on the population analysis, the=~;,.,.,~dir?,ctions of approach~a~d departure were determined; the resu ts are, ustrated in ~ and sted n .~.~. Table 1 ESTIMATED DIRECTIONAL DISTRIBUTION Direction Percentage To and from the north on Milwaukee Avenue 10% To and from the east on Palatine Road 32 To and from the south on Milwaukee Avenue' 20 To and from the south on Wolf Road To and from the west on Palatine Road 22 To and from the north on Wolf Road Total 100% * Includes traffic from south on River Road. Primary access routes were identified based on the likely directions of approach. These p~mary routes near the site include Palatine Road, Milwaukee Avenue, Des Plaines River Road, Wolf Road. Farther from the arena access routes would include 1-294, Elmhurst Road, and Euclid Avenue. As you move geographically away from the arena site the number of roadways that will carry some arena traffic becomes very large. However, the major impact will be most felt on the primary streets adjacent to the site. The directional split, of traffic will also change from event to event. Because the management group 'has such a diver~;e program of events, the demographic range of viewers is large. This means that the people who will attend one type of show will be different than for another type of show and will likely approach from different directions. The key element in the ultimate assignment of traffic is can improvements or management strategies be developed to accommodate those fluctuations? Some concern has been raised regarding the uae of local residential streets for arena access. Because the arena has no vehicles access from the south and the site will be well fenced, the amount of parking in the surrounding residential areas should be minimal. It is likely that some people will try it to avoid paying for parking. However, the circuitous access path to the arena should discourage most patrons. Alternatives are presented in the recommendations to address those people that do park off site. Arena Traffic Generation Prospsct Heights Arena DRAI='I' FOR REVIEW February 10, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 5 03/20/00 10:58 83129171326 BARTON-ASCH.~.AN ~011/031 03/20/00 10:$9 '~3129171326 BARTON-A$CI~II~AN ~012/031 Arena access and off-site street improvement requirements for the proposed facility were based on an analysis of a combined assignment of arena-generated and through (non-arena) traffic movements on the adjacent streets for the three traffic periods discussed previously. The estimate of future arena-generated traffic was based on the size and character of the proposed facility and on the traffic generation characteristics of other facilities in the region that hos~ similar types of events. The fol)owing are the parameters of the analysis: Mode Use: a. Transit and other captive markets (walking, etc.): 10 percent of patrons. b. Transit use: average bus occupancy approximately 30 persona per bus. c. Auto use: 90 percent of patrons, with average auto occupancy varying between :2.75 and 3.2_5 depending on the type of event. Traffic Distribution; a. The bulk of traffic arrives or departs within the hour before and after the event. b. Arrival rates are lower than departure rates, i.e. arrivals are more uniformly spread out with 75 to 80 percent arriving in the 45 to 60 minutes before the event, while 75 percent of the people depart in the first 30 minutes after the event. Arena Attendance: a. While the arena will have a seating capacity of approximately 12_,000, few, if any, events will likely exceed 11,500. b. The average (mean) event will have an attendance of approximately 6,000 people with the 95th percentile event hosting about 11,000 patrons. c. The arena will host approximately 170 events annually with a projected total annual attendance of about 1.1 million people. d. Approximately 200 to 300 employees will be needed for larger events. This will generate an employee and player parking demand of about 150 spaces at an average event and about ,200 spaces at a full-house event. Based on These characteristics, the arena-generated traffic volumes were estimated for the street system peak hour (5:00 to 6:00 P.M.); for the arena's inbound peak hour (6:00 to 7:00 P.M.); and the arena's outbound peak hour (9:00 to 10:00 P.M.). These traffic Volumes are shown in The analysis considered conditions at both a full-house event (11,500 patrons) and average attendance event (6,000 patrons). The analysis assumed a 7:00 P.M. start for events at The arena, though under most conditions events would probably start at 7:30, a peak arrival rate of 75 percent during the hour before the start of the event, and a egress discharge 'rate of 75 percent during the first half-half hour after the end of the event and a 100 percent discharge rate for the hour after the event. This departure rate is the equivalent of 150 percent of the actual volume exiting the arena during the hour. However. This assumption is necessary To account for the surge effect That will be experienced after most events. Therefore, the volume of traffic shown in the Prospect Heights Arena DRAFT FOR REVIEW February la, 2e$~ Prospect Development Corp. / Parsons Transportation Group, Inc. Page 6 03/20/00 i0:~9 ~3i29171326 BARTON-ASCItMAN ~013/031 assignments and figures may reflect more traffic than the arena would actually generate, but it would be the equivalent impact as if the arena continued to discharge traffic for and entire hour. Table 2 ARENA-GENERATED TRAFFIC VOLUMES (WEEKDAY P.M.) Street System Arena Inbound · Arena Outbound Peak Hour{~ Peak Hour{bi Peak HourI=~ 6:00-7:00 P,M. 9:00-10:00 P,M, 5:00~6:00 P.M. In Out In Out In Out Full House - 970 25 2,940 50 25 5,860 11,500{d) Avg. House - 460 10 1,400 25 10 2,790 5,000~"~ So~rce: Parsons Transportation Group,/nc. a - Assumes ;~5% arrive during the hour. b - Assumes 75% arrive during the hour, c - Assumes 75% exit during the first half-hour, Equivalent of 150% during the hour. d - Assumes 10% non-auto, and an avg. auto occupancy of 2.90 persons per vehicle, 40 buses, and 300 non-patron vehicles. e - Assumes 10% non-auto, and an avg. auto occupancy of 2.75 persons per vehicle, 20 buses, and 200 non-pat~on vehicles, 3. Auto Occupancy Surveys To verify the auto occupancies used in the traffic generation calculations, surveys were conducted at several of the area arenas and theaters for events similar to those proposed for the Prospect Heights venue. The following summarizes the facility surveyed, the type of event, and the average auto occupancy obtained: Rosemont Horizon Chicago Wolves Hockey 3.12 Rosemont Theater Music Concert 2,79 UIC Pavilion Ameritech WTA Tennis 2,73 United Center Chicago Bulls Basketball 3.13 United Center Chicago Blackhawks Hockey 3.23 Prospect Heights Arena DRAFT FOR REVIEW February 10, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 7 03/20/00 10:59 8312917132§ BARTON-ASCH~AN ~014/031 D. Arena Inaress and Earess~ 1. Inbound and Outbound Travel Paths Auto ingress to the arena will be provided off Milwaukee Avenue via Apple Drive, off Wolf Road via Piper Lane, and on the eastbound frontage road via Plaza Drive and Burning Bush Lane to Apple Drive as i ustrated in ~, For traffic traveling to the arena from the east on Palatine Road, two alternative paths are available. For eastbound traffic, Palatine Road can be accessed from either Wolf Road or from Milwaukee Avenue. The first would be to exit at Milwaukee Avenue, then travel south to Apple Drive and then turn right and follow Apple Drive to Burning Bush Lane to the arena. The second route would be to continue on Palatine Road past Milwaukee Avenue and exit at. Wolf Road. At Wolf Road, traffic would turn left to travel south and then either turn left onto the westbound frontage road to the site or continue south on Wolf Road to Piper Lane, then turn left to access the site. For traffic from the west, patrons can either exit at Wolf Road to travel south to Piper Lane, or they can continue east an use the Milwaukee Avenue exit to the frontage road to either Plaza Drive or to Milwaukee Avenue. Northbound and southbound traffic can use either Wolf Road or Milwaukee Avenue. To facilitate faster ingress into the site, Piper Lane will be closed to general public through traffic during 'arena events. Barricades will be placed across Piper Lane near the front of the arena to prohibit non-authorized through traffic. This will also minimize conflicts between through vehicle traffic and pedestrian traffic passing between the arena and the north parking lot. Parking attendants will be stationed near the front of the fire station make sure that the entrance to the station driveway is not blocked with queuing traffic. Shuttl'e and charter buses needing to enter the site will be able to do so from either the eas~ or the west sides via Apple Drive or Piper Lane. Buses will drop off passengers along the drive along the north side of the arena or along the turn-around loop at the northeast corner of the building. During busy events, charter buses will then continue through the site and to an off-site staging location, Shuttle buses will continue on there prescribed routes. An alternative drop-off for charter bus' passengers is also being evaluated where passengers would be dropped off et Harper College near the southwest corner of the site and would walk to the arena. As previously mentioned, the site is also serviced by the Pace #221 bus during the morning and early evening hours. The last bus currently passes through the site about 7:00 P.M. along Piper Lane to Apple Drive. These buses will be allowed to continue through the site at all times. There may be the potential for extending Pace service if it appears to be useful for arena patrons. At least one lane through the site will be maintained at all times for emergency vehicle access and through movement. Entrance/exits for emergency vehicles only will be provided along the frontage road from the north parking lot. In addition, turning radiuses along the path through the site from Piper Lane to Apple Drive are being modified to accommodate large emergency vehicles. Capacity is being provided at the ticket Prospect Heights Arena DP..~FT FOR REVIEW February 10, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 8 03/20/00 11:00 '~3129171326 BARTON-ASCIt~AN ~ o15/o31 03/20/00 11:00 83129171326 BARTON-ASCI:I~AN ~ 016/051 collection gates to the parking lots to minimize the length of the queues of standing traffic. As an alternative to passing through the site, eastbound emergency vehicles could circumvent the site by using Pinecrest Drive to the frontage road to Burning Bush or Plaza to Apple. For westbound vehicles, wider lanes are being provided on Apple Drive and police point control will be positioned to minimize any delay that emergency vehicles may encounter, During arena ingress, Pinecrest Drive will be controlled to minimize the volume of arena traffic using it. This will be accomplished by not allowing southbound to eastbound left turns from Pinecrest Drive onto Piper Lane. If arena traffic does enter Pinecrest Drive from the frontage road, it will be required to continue south and then proceed west on Piper lane back to Wolf Road. Also, westbound to northbound right-turns will also not be permitted until the end of events. These restrictions should minimize the impact of arena traffic to land-uses along Pinecrest Drive. Egress from the site for the general public will be controlled to minimize any cut-through traffic on the adjacent residential streets. Vehicles exiting the north parking lot will exit via Piper Lane, Pinecrest Drive, or an exit gate located east of the on-ramp to Palatine Road directly onto the frontage road, As was previously mentioned, only one of the three proposed access drives can be used for egress at one time. This is because of capacity considerations on the frontage road and its intersection with Milwaukee Avenue. Traffic exiting vis Pinecrest Lane will be able to either proceed east on the frontage road to Milwaukee Avenue or use the on-ramp to Palatine Road. The amount of traffic going each location will need to be monitored to be sure the capacity of one of these locations is not exceeded. Patrons from the south lot will exit either via Piper Lane or Apple Drive. These routes are illustrated in ~.'~.~. Police point-control personnel will control the rate that traffic exits the lots to minimize queuing on the external streets. 2. Parking Collections Parking collection booths will be located on both the east and west sides of the site. For peak events, up to 13 collection lanes for general, club, and suite parking will be used. Four single-sided booth3 (four lanes) for general parking will be located on the east side of the site and will be served by dedicated lanes from Piper Lane- Three single-sided booths (three lanes) will be used on the west side and will be located just west of the fire station. Four collection booths will be available for club and suite parking on the east side of the arena. Two single-sided booth (two lanes) will be located on the west side of the arena. The number of collection lanes was determined by dividing the projected peak access demand by the average service rate of a manual ticket taking operation. For manual ticket lanes where money is taken in exchange for a ticket, the average service rate can vary between 275 and 325 vehicles per hour. For a peak arrival rate of 2,940 vehicles and an average service rate of 275 vehicles per hour 11 collection lanes would be required. Additional lanes were added in the suite and club area parking to help minimize the lengths of the queues entering the site. Not all of these will be used at one time, however, the extra lanes are necessary to accommodate potential load shifts from one Prospect Heights Arena DRAP'TFOR REVIEW February 10, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 9 03/20/00 11:01 83129171326 BARTON-ASCHMAN ~ o17/o31 PLA?..A DR. 03/20/00 11;01 '~3129171526 BARTON-ASCH~LN ~018/o31 parking area to another and minimize the amount of inbound vehicle queuing outside of the site. Projections are that inbound arena traffic should not queue beyond Piper Lane on both the east and west sides of the site (See ~.). Because the number of parking spaces is more heavily oriented to the north than the south, more collection booths are located to serve to serve other areas. In addition, the suite and club seat patrons will have a prepaid parking placard so that no money needs to be collected at those booths. E. Traffic Assionment.' The estimated weekday 'peak-hour equivalent' traffic volumes that would be generated by the full-house and average-house arena events were assigned to the area roadways servi.ng, the arena in accordance with the previously described directional distribution (~'e .F'~g~te~..B'ia~]~"~). The =,ddition of arena-generated traffic to background traffic, as shown in FigtJr~'s~ 1 ~i ae.,-f ~I. was analyzed to determine the impact of the development on the adjacent roadways and to evaluate the arena access drives. Traffic from the exJsting land-uses on the site was not subtracted from the bacJ~round traffic volumes. Because the traffic generated by these uses is normally generated outside of the arana's peak traffic generation hours, deducting the existing traffic would not have a significant impact on traffic operations in the area. F. Traffic ImoactAnalvsis: The traffic impacts generated by a development are typically assessed in terms of the ability of the area roadway system to accommodate site-generated traffic, particularly at adjacent critical intersections. This ability of the intersections to accommodate the new traffic is expressed in terms of level of service. However, because some of the arena events will require point control at several key intersections during the peak ingress and egress periods, standard level of service performance analysis cannot be used for those peak events. Fo~ ial~r-m~..._~ns where an acceptable level of service cannot be achieved under ~ {;o~t~ol eltly, ~ if the resui.t'.m.g queue length would be too long, then manual point will be necessary, To evaluate the perf.0[mance of those locations, an average lane Capacity II assumed arid the intersection ia evaluated with respect as to whether the pro!acted volumes would exceed those lane capacities, For a standard level of serve,ce analysis, there are six levels of service (A through F), which relate to driving conditions ~r0m' be~'to~ ~st', r~$p~Cti~ly. Levels of service for signalized intersections are defined in term~ of 'd'~la~/'~ Which'is a measure of driver discomfort and lost travel time. The level of Servi~e'Crit~ri~'~; d~flned in the Highway Capacity Manual is shown in ~~. Capacity analyses were conducted for critical intersections in the vicinity of the arena. The following combinations of street networks and land-uses were evaluated: · Existing conditions. · Existing conditions plus arena traffic for a full and average event with the minimum amount of roadway improvements necessary :to open the arena. P~oi~oS Helel~e &rer~ DIi~iI~'7'~OR REVI.~14~ Feb~u~ 10, 2000 Proepeot Bsvslellme~t eerp, I Imsreone ?ftfllpeF~lllep ~fol~e, II,e, Plill t e 0~/2o/o0 11:02 ~3129~7~326 BARTON-ASCH~,N ~019/o31 PLAZA DP,, BUSH ~ 5(5)L1OSs~ WOLF 03/20/00 11:02 ~'3129171326 BARTON-ASCHMAN ~ogu/031 PLAZA H 03/20/00 11:02 ~i29171316 BARToN-ASCHII~ ~021/031 pLAZA DR. 03/20/00 11:03 ~/~3129171326 BARTON-ASCHMAN ~022/031 03/20/00 11:03 '~3129171328 BARTON-ASCH.¥.AN ~o23/o31 · Existing conditions plus arena traffic for a full and average event with the roadway improvements proposed in IDOT's Palatine Road Improvement Program. Table 3 LEVEL OF SERVICE CRITERIA FOR SIGNALIZED INTERSECTIONS Level of Interpretation Delay per Vehicle Service (seconds) A Very short delay, with extremely favorable progression. Most ~5.0 vehicles arrive during the green phase and do not stop at all. B Good progression, with more vehicles stopping than for Level 5.1-15.0 of Service A, causing higher levels of average delay. C Light congestion, with individual cycle failures beginning to ap- 15.1-25.0 pear. Number of vehicles stopping is significant at this level. D Congestion is more noticeable, with longer delays resulting 25.1-40.0 from combinations of unfavorable progression, long cycle lengths, or high V/C ratios. Many vehicles stop, and the proportion of vehicles not stopping declines. E Limit of acceptable delay. High delays result from poor progres- 40.1-60.0 sion, high cycle lengths, and high VIC ratios. F Unacceptable delays occurring,, with oversaturation. ~ 60.0 Source: Highway Capacity Manual, 1994. Table a, LEVEL OF SERVICE CRITERIA FOR UNSIGNALIZED INTERSECTIONS Level of Service Average Total Delay (seconds per vehicle) A B 5.1-10.0 C 10,1-20.0 D 20.1-30.0 E 30.1 -a~5.0 F Source: Highway Capacity Manual, 1994. Prospect Heights Arena J~iL4FTFOR REVIEW February 10, 2000 Prospect Development Corp, / Parsons Transportation Group, Inc. Page 11 03/20/00 11:03 ~3129171326 BARTON-ASCItMAN ~024/031 03/20/00 11:04 83129171326 BARTON-ASCH~AN ~025/031 TABLE - 6 INTERSECTION IMPROVEMENT NEEDS INTERSECTION EXt"lNG PHASE PHASE ONE TWO MILWAUKEE / PALATINE MILWAU~ I ~P~ ~ ~ "tt ~ ~ ~tt wo~ ~ .~T~.E WOLF / P~TINE SOUTH ~MP ~ ~ INTERGH~GE PINEC~ST DRI~ ..... LEG~ ~ ~E ~Y BE OPEneD ~ A S~D THROUG~ ~E DU~ P~ ~HDITIONS. ~ ~ NO RIG~ ~R~ DU~NG ~ ~S. Pa~s Tm~p~afion ~up J 03/20/00 11:o4 '~3129171326 BARTON-ASCH~AN ~026/031 ~,~ summarizes the levels of service and delays for the intersections analyzed under the above-mentioned scenarios. ~ illustrates the lane configurations for the intersections ana- lyzed. 1. Intersection Improvements As indicated by the analysis results listed in the tables, the following minimum improvements will be needed.to accommodate the arena: a. Milwaukee Avenue and Palatine Road North Ramp Phase One Improvements: Widen the westbound off-ramp to provide a second left-turn lane. Phase Two improvements: Widen the westbound off-ramp to provide an exclusive right-turn lane. b. Milwaukee Avenue and Palatine Road South Ramp Phase One Improvements; Provide an exclusive eastbound left-turn lane and eastbound right-rum lane and a northbound fight-turn lane. Phase Two Improvements: None. c. Milwaukee Avenue and Apple Drive Phase One Improvements: Provide a southbound right-turn lane and a second eastbound left-turn lane. Phase Two Improvements; None. d. Wolf Road and Palatine Road Ramps Phase One Improvements: At the intersection with the westbound frontage road (north intersection), a westbound right-tam lane should be added. At the intersection with the eastbound frontage road (south intersection), an eastbound right-turn lane and a nor[hbound right-tum lane should be provided. Phase Two Improvements: The IDOT improvement program for the Palatine Road corridor indicates that the existing diamond interchange is proposed to be replaced with a single point urban design that would provide one through lane, one leff-tum, and one right-turn lane on the frontage road approaches and two through lanes, and two leff-tum lanes on the Wolf Road approaches with the two existing traffic signals being replaced with a single traffic signal. In addition, a northbound right-turn lane would be provided. Prospect Heights Arena .ORAFI' FOR REVIEW February 1 O, 2000 Prospect Development Corp./ Parsons Transportation Group. Inc. Page 12 03/20/00 11:05 '~3129171326 BARTON-ASCItMAN ~027/031 e. Wolf Road and Piper Lane Phase One Improvements: Widen Wolf Road to provide two through lanes in each direction plus one northbound and one southbound left-turn lane. In addition, a northbound exclusive right-turn lane should also be provided. Piper Lane should be widened to provide two through lanes in each direction with one right-turn lane. one through lane, and one left-turn lane at the ~ntersecticn. Phase Two Improvements: Provide a second northbound through lane if not done already and provide a traffic signal that is interconnected with the traffic signal(s) at Palatine Road. f. Pinecrest Drive and Palatine Frontage Road Phase One Improvements: Provide right-in/right-out channelization on Pinecrost Drive with a northbound to eastbound lane at least ~. feet wide to accommodate t~= outbound lanes during arena egress periods. ~' on~ Phase Two Improvements: None. It should be noted that all of the existing signals would have to be modified and/or upgraded to accommodate these improvements. While some sections of Palatine Road east and west of the study area are currently experiencing some congestion problems during the evening peak hour, the proposed improvements to Palatine Road and the arena-related improvements identified here should minimize any additional impa¢t in those locations from arena traffic. 2. Roadway Improvements The following roadway widening projects will be required to accommodate the arena traffic demand and to match future roadway projects proposed for the area: a. Piper Lane Piper Lane should be widened to provide two through lanes in each direction. b. Eastbound Palatine Frontage Road IDOT future plans are to modify the frontage road and access system along the site frontage. This proposed modification would reduce the frontage road to one lane from its current two lanes between the on and off ramps (approximately Pinecrest to Burning Bush). The single frontage Road lane will mean that only one direct connection to the frontage road could be used at one time. Discussions with IDOT indicated that they are considering modifying the frontage road design based on comments and plans they have seen to date. if the design should change, then some minor change to the egress plan will be needed. However, no maior changes would be required. Prospect Heights Arena DR.~FT FOR REV/EW February 1 O, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 13 03/20/00 11:05 83129171326 BARTON-A$CItMAN ~028/031 c. Pinecrest Drive Pinecrest Drive should be modified to accommodate one lane of traffic in each direction during non-event days end emergency vehicle access and two-lane egress during arena events. d. Apple Drive Apple Drive should be widened to accommodate three moving lanes of traffic .with one dedicated through lane in each direction and a reversible lane in the center. During peak arena ingress, Apple Drive will operate with two westbound lanes and one eastbound lane, During peak egress, the roadway will have two eastbound lanes and one westbound lane. During non-event times, the center lane will operate as a continuous left-turn lane. Purchase by the City an~ improve the street surface. 3. Intersection Traffic Point Control During arena event ingress and egress, traffic point control will be required or in some cases preferred at some intersections in the area. The number of locations that will require point control will vary by event size, day of week, and. type of traffic that is expected to be attracted, Events with a larger peak attendance will have a greater impact on local intersections than smaller events and will require more traffic control. Events on weekdays will have a different impact than Saturday and Sunday events because of the different characteristics of the' background, or non-arena, traffic in the area and may require more traffic control. Also, events that attract more first time users versus repast users, such as sporting events with season ticket holders, may need additional guidance and control for traffic accessing the arena. The specific locations and duties of traffic point control personnel will be identified in the final Arena Traffic Operations Plan. That plan will identify the processes and procedures for each traffic control location and will develop the arena access signing plan. Discussions with the City of Prospect Heights Police Department ha~e identified the following locations as probable traffic point control locations for many of the events: · Milwaukee Avenue and Apple Drive · Milwaukee Avenue and Palatine Road Ramps (2 locations) · Milwaukee Avenue and Des Piaines River Road · Wolf Road and Piper Lane Wolf Road and Palatine Frontage Roads (2 locations) · Eastbound Palatine Frontage Road and Pinecrest Drive · Eastbound Palatine Frontage Road and north parking lot gates Eastbound Palatine Frontage Road and Burning Bush Parkway · Eastbound Palatine Frontage Road and Plaza Drive · Apple Drive and Plaza Drive - Burning Bush Parkway and Piper Lane Burning Bush Parkway and Apple Drive Prospect Heights Arena DR. AJ=T FOR REVIEF~f February 1 O, 2000 Prospect Development Corp. ! Parsons Transpo~.ation Group, Inc. Page 14 03/20/00 11:05 'g~3129171325 BARTON~ASCHMAN ~029/031 Parking for the arena will be provided primarily on site. The proposed plan will accommodate approximately 3,300 vehicles on-site. In addition, off-site parking for approximately 500 additional vehicles has been coordinated with the City and local businesses. The arena's on-site parking will be divided into distinct sections. The first is the general parking area (north lot) which will also accommodate most of the employee parking. The second is suite and club ticket holder parking (south lot), and the third is off-site and bus parking. Based on a peak attendance of 11,500 people, an average auto occupancy of 3 people per car, 10 percent non-auto users, and 300 spaces for employee parking, the peak parking demand at the site should be about 3,750 spaces (3,450 patron and 300 employee). Table 7 lists the projected parking demand for a series of events proposed for the arena. With the proposed off-site parking, the total supply of spaces would be about 3,800 spaces. As was previously mentioned, if additional parking is deemed necessary at a later date other commercial facilities in the area should be available for overflow parking. Based on current information, the site should accommodate parking for over 95 percent of the projected events on site. 1. General Parking General parking will be located along the north side of the arena and will accommodate both the general ticket patrons and parking for the some part-time employees. The parking lot will contain approximately 2,450 parking spaces, The general parking area will be access via two driveways, The first will be located on the east side of the site and the second will be located on the west side of the site next to the fire station, The eastern drive will have for four ticket collection booths. The western drive will have thre'e ticket collection booths. Up to three access drives are proposed from the north lot onto the Palatine Road frontage road. These drives would only be used for emergency vehicle access and one drive could be used for post event egress. 2. Suite and Club Parking Suite and club seat parking will be provided along the south and east sides of the arena. This parking will be reserved initially for suite and club ticket patrons but could be made available to general ticket patrons as additional parking if the general parking fills and suite and club attendance was Iow, or offered at a premium cost as an upgrade alternative to general parking. This reserved parking area will contain approximately 850 parking spaces and will be accessible by two access drives. The first will be located on eastern side of the site opposite the entrance to the general parking area. The second will be located on the western end of the site adjacent to the service area drive. Parking for disabled patrons will also be available in this reserved lot. Two additional parking lots will also be provided on site. The first is a 15-space private parking lot adjacent to the fire station. The seconds is a parking Jot located at the northwest comer of the arena. This lot will be used for player, referee, and VIP parking. In addition, the lot can also be used as a drop-off area and for patrons not parking on the site. Prospect Heights Arena DRAFT FOR REVIEW February 10, 2000 Prospect Development Corp. / Parsons Transportation Group, Inc. Page 15 03/20/00 11:06 '~'3129~71326 BARTON-ASCH~L~ ~o3o/o31 03/20/00 11:06 '~3129171326 BARTON-ASCItMAN ~031/o31 3. Off-Site and Bus Parking During peak arena events some employees will be shuttled in from off-site employee parking. This parking is proposed for the existing city Metre parking lot located at Camp McDonald and Wolf Roads. The lot holds over 350 vehicles and has very Iow usage during the evening. In addition, off-site parking arrangements have also been discussed with the owners of Palwaukee Plaza, That parking facility is within walking distance of ~he arena. Buses will generally be loaded and unloaded along Piper Lane near the arena but will be parked during many events at a remote local:ion. Several sites are available for bus parking during events depending on the day of the week. For events where parking demand is expected to be less than capacity, buses can be parked at the outer edge of the either on-site parking lot. During many events, buses will travel off*site for other services rather than park and wait for returning patrons. 4. Parking Control Parking lot attendants who will direct patrons into the marked parking areas will staff the arena parking lots. Some off-site parking enforcement may be required, especially in the residential neighborhoods along Apple Drive. Because the arena does not have any direct access to and from the south connecting to the residential neighborhoods the amount of patron parking in those neighborhoods should be small. However, it would not be unexpected for some patrons to try and parked in those areas and walk to the arena. To minimize the frequency of this occurring, some off-site surveillance before and during arena events may be necessary from time to time. Prospect Heights Arena DR/iFTFORR£VlEVIf February 10, 2000 Prospect Development Corp. I Parsons Transportation Group, Inc. Page 16 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDLJM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER MICHAEL E. JANONIS DATE: APRIL 9, 1999 SUBJECT: PROSPECT HEIGHTS ARENA UPDATE At Tuesday evening's Village Board meeting, concerns were raised regarding the potential impact of the Prospect Heights Arena on residential neighborhoods at the northern end of the Village. Several Board members requested that the Mayor and Village Manager contact our counterparts in Prospect Heights to request updated information regarding any traffic studies or operational plans developed in conjunction with this project as well as to request an informational meeting with the Prospect Heights City Council and the developers of the Arena. On Wednesday morning, April 7, Mayor Farley relayed this request to Mayor Rotchford at the Northwest Municipal Conference Executive Committee meeting. According to Mayor Farley, Mayor Rotchford was amenable to the idea of an informational meeting. However, he said that a meeting could probably not be arranged until sometime in June. I will be following up with City Administrator Ken Bonder regarding the logistics of such a meeting. As a refresher, I am also enclosing all of the correspondence and staff reviews, which have taken place since 1997 when the concept for the Arena really got off the ground. As you can see, I believe the Village has been very diligent in making its concerns about potential impacts from the Arena known to the City of Prospect Heights. You will note that the most recent correspondence between Mr. Bonder and me includes his transmittal of a draft traffic study. This is the same traffic study which we received in June of 1997, which has already been reviewed by staff and questions forwarded back to Prospect Heights. s we have done throughout, staff will continue to monitor activities related to the development of the Arena and seek additional information, especially about potential traffic impacts as it becomes available. MEJ/rcc c: Community Development Director William ~;oon~ Village Engineer Jeff Wulbecker Public Works Director Glen Andler Police Chief Ronald Pavlock Fire Chief Michael Figolah Assistant Village Manager David Strahl Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JULY 24, 1997 SUBJECT: PROSPECT HEIGHTS' ARENA The attached information package is provided in an effort to keep you up to date on the status of the proposed Prospect Heights' Arena and our efforts to minimize any negative impacts that that facility might have on adjacent Mount Prospect neighborhoods. The package is arranged chronologically from most recent communication back to our eadiest official contacts. You will note that we have regularly made inquiry regarding the status of the project and have expressed special interest in potential traffic impacts to Mount Prospect residential neighborhoods which border Old Seminole/Willow Road. Also included in the package is the draft Traffic Study and our staff comments including questions and concerns about what is and is not included in the Study. On June 30, Mayor Fadey and I met with Mayor Rotchford and City Administrator Ken Bonder to specifically discuss this topic. We were pleased with their receptiveness and they committed to passing our comments and concerns along to their Traffic Consultant so that they could be considered as part of the final report. It is our intention to contact the Traffic Consultant directly to make sure that our comments are being considered and addressed. Dudng the June 30 meeting, Messrs. Rotchford and Bonder expressed optimism that the project would eventually move forward. However, they admitted that there were numerous hurdles to be overcome as well as some strenuous opposition from a few City Council members. Under their most optimistic scenario, a ground breaking was tentatively scheduled for sometime this fall. However, that time line is in considerable jeopardy due to the fact that the properties necessary to provide parking for the facility have not yet been acquired. This constitutes the latest information that I have. If you have any questions or comments, please do not hesitate to contact me. ME J/fcc c: Public Works Director Glen Andler Community Development Director William Cooney Police Chief Ronald Pavlock Assistant Village Manager David Strahl Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: COMMUNITY DEVELOPMENT DIRECTOR WILLIAM COONEY PUBLIC WORKS DIRECTOR GLEN ANDLER POLICE CHIEF RONALD PAVLOCK ASSISTANT VILLAGE MANAGER DAVID STRAHL FROM: VILLAGE MANAGER DATE: JUNE 4, 1997 SUBJECT: PROSPECT HEIGHTS' SPORTS ARENA PRELIMINARY TRAFFIC STUDY As you may be aware, the City of Prospect Heights is contemplating the construction of a 12,000 seat Sports and Entertainment Arena in the area immediately north of Seminole/Old Willow Road, bounded by Piper Lane and Palatine Road. We have previously expressed our concerns regarding the potential for adverse traffic impact on our residential neighborhoods which border Seminole/Old Willow Road. In response to our concerns, the City of Prospect Heights has forwarded to us their preliminary traffic study for the arena. I would ask that each of your Departments review this document and provide me with your comments no later than Monday, June 23. Please copy each other with your comments and, if necessary, we will schedule a meeting for final discussion during the week of June 23. Thank you for your attention to this item. MI~IS MEJ/rcc c: Mayor Gerald L. Farley INTEROFFICE MEMORANDUM TREE CIT~' USA TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF PUBLIC WORKS DATE: JUNE 24, 1997 SUBJECT: PROSPECT HEIGHTS ARENA The Public Works Department has reviewed the referenced study and offers the following comments: · The report concedes that the identified road system improvements will not be completed all at once and therefore, offers a phased improvement plan. In addition, the report notes that the arena opening will probably not be postponed until after all the needed road improvements are complete. However, the plan does not examine the impact on area side streets during the time period that the arena is open but road improvements are incomplete. Where are the likely short-cuts? What is the time frame of the phased road improvement program? When will the arena open? · The study suggests that only 29% of the arena traffic will come from the south. This seems unrealistic. It also suggests that only 7% will come from the south on Wolf Road. That really seems unrealistic. What are these figures based on? · Besides intersection improvements, the study does not talk about the need to improve Wolf Road. We think they should go on record and tie Wolf Road improvements and cross section expansion to their arena. · Seminole Lane (Old Willow Road) will experience additional traffic due to this arena development. As traffic backs up waiting to enter the arena's parking lot or as the parking lot is emptying, motorists will see Seminole Lane as a traffic free route. The impacts to Seminole Lane and the intersections of Wolf Road/Seminole Lane and River Road/Seminole Lane should be included in the report. The level of service, queue lengths and delays should be determined for the existing condition and the proposed improvements. age 2. Prospect Heights Arena June 24; 1997 · The report only looks at traffic impacts immediately adjacent to the arena site. Impacts to Wolf Road and the Wolf Road/Camp McDonald Road intersection should also be analyzed and any necessary improvements recommended. · The traffic volumes for River Road and Milwaukee Avenue were combined into one number. Projected impacts should be shown separately for Milwaukee Avenue and for River Road. · The report states that "The arena parking system has been sized to accommodate the arena traffic for nearly all arena events; For the rare instances that the arena parking demand would exceed the capacity of the on-site system, offsite employee parking will be available at a designated location". The parking lot for the arena should be designed to handle all demand for all occasions. The employee parking demand is estimated at 300 cars for full house events. Based on approximately 3 persons per car, that leaves room for only an additional 900 event attendees. That is less than 1% of the full house attendance and leaves a rather small margin of error in unanticipated crowd size estimates. Also if off-site parking is to be utilized the location should be specified and the traffic impacts should be analyzed. · We would like to see the data used to develop the Directional Distribution. Only percentages were provided in the report. · The report is inconsistent is its estimation of average event attendance. The report states on page 10 that the average event attendance will be approximately 5,000 people. It also states that the arena will host approximately 170 events annually (that is one every other day) with an annual attendance of 1.1 million people. That results in an average attendance of approximately 6,500. GRA/eh x: files\frontoffkadmin\pharena Village of Mount Prospect Mount Prospect, Illinois COMMUNITY DEVELOPMENT DEPARTMENT INTEROFFICE MEMORANDUM TO: Michael E. Janonis, Village Manager FROM: William J. Cooney Jr., Director of Community Development ~'~ DATE: June 9, 1997 SUBJECT: Prospect Heights Sports Arena Traffic Study I have reviewed the traffic study for the above-mentioned project in Prospect Heights and offer the following comments: 1. There is a mention of off-site parking for overflow events in the study. I would request that they provide further detail where this off-site parking will be located. 2. The traffic study references a market study that indicates the southern boundary of the arena's market to be Dempster Street. The traffic study goes on to further state that they anticipate the south leg of Wolf Road to provide 9% of the overall traffic to the arena. My gut feeling is that this figure may be Iow and the market for the arena is likely to be further south than Dempster Street. It is my feeling that depending on how well the Palatine/Wolf and the Palatine/Milwaukee intersections function during events, that the south leg of Wolf Road could be a conduit to much greater than 9% of the overall traffic. 3. The study indicates a widening of Wolf Road to three lanes at Piper Lane. If Wolf Road will be widened in this location, it should also be widened from Euclid to Camp MacDonald Road. 4. There is no mention of River Road in the study. The study states that 20% of all traffic will come from the south leg of Milwaukee Avenue. However, it does not indicate how much of that traffic will come from River Road. It is likely that River Road will become a fairly significant north/south roadway that will serve this arena. Page Two June 9, 1997 5. I believe that the greatest impact on Mount Prospect will be the result of the "water theory." The only access points to the facility are located off of Wolf, Palatine and Milwaukee Roads. However, if major arterials become congested, it is likely that patrons of the arena will utilize the side streets (i.e, Mohawk, Alderman, Seminole, etc.) to avoid congested intersections. From the Village's standpoint, we will have to monitor this activity and take methods to mitigate any problems. It may be appropriate to barricade some of these streets during the peak exiting times for the arena. These are my initial comments based on my review of the arena traffic study. If you have any questions, please contact me directly at X5307. WJC:sz c: All Department Heads Carol Fields Village of Mount Proapect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: CHIEF OF POLICE SUBJECT: PROSPECT HEIGHTS' SPORTS ARENA PRELIMiNARY TRAFFIC STUDY DATE: JUNE 24, 1997 At your request, Crime Prevention staff reviewed the potential impact on the Village of Mount Prospect relative to a new Sports Arena located in Prospect Heights. My staffagrees with Director Cooney's report expressing concerns with customers and attendees at the Arena who will be traveling and/or parking in our community. In checking with Des Plaines Police staff, it was found they have a tremendous resoume problem when dealing with the Rosemont Horizon in that people will park in Des Plaines, one to two miles away from the Horizon, rather than pay parking fees at the stadium. This has led to the infamous permit parking in Des Plaines, adjacent to the Rosemont Horizon. Consequently, even though the Arena is some distance from Mount Prospect, there could be an adverse impact on our neighborhoods as alluded to in Director Cooney's memo. I suggest that we have Traffic Engineering and Conununity Development staff work closely with our Crime Prevention Officers as the plans evolve for this type of facility. RWP:jd ~~ c: All Department Heads Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Village Manager Michael E. Janonis FROM: Assistant Village Manager DATE: June 26, 1997 SUBJECT: Prospect Heights Arena Traffic Study Comments I have reviewed the draft report provided and have a number of comments. Below is a summary of those comments. 1) The projected traffic volumes appear to light. Also, the arena location near major roadways which require the use of some residential streets would seem to cause the patrons to look for shortcuts to avoid the major roadways. This would be most severely pronounced for the streets which would feed into the access streets into the arena. While much of the traffic can be directed to the specific arena feeder streets through signage it would be unrealistic to assume that traffic volumes would not increase on the residential streets. 2) Since the arena would be charging a fee for parking some plan should be considered for persons who park on the residential streets and walk to the arena to avoid the parking fee. This pedestrian traffic could increase the possibility of cdminal activity and most certainly traffic volumes of patrons attempting to find their way through the residential areas to a major street during the night time hours. 3) The extension of any streets in Mount Prospect into streets in Prospect Heights would obviously make the possibility of cut through traffic more likely. This is not an exhaustive list by any means, but it represents an overview of the possible issues gleaned from the traffic study. DAVID STRAHL X:~U S E RS\DAVES\W~ N\OFFIC E~PH HTSTA F.WPD MAYOR ~~ VILLAGE MANAGER Gerald L. Fadey ~ Michael E, Janonis TRUSTEES VILLAGE CLERK George A. Clowes Carol A. Fields Timothy J. Corcoran Richard N. Hendricks Paul Wm. Hoefert Phone: 847/392-6000 Adene A. Juracek Fax: 847/392-6022 Irvana K. Wilks TDD:'847/392-6064 Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 March 4, 1997 Mr. Kenneth M. Bonder City Administrator City of Prospect Heights 1 N. Elmhurst Road Prospect Heights, IL 60070-1592 Dear Mr. Bonder: Thank you for providing the Prospect Heights Arena plans for my review. Although the plans are preliminary, they do provide a general indication of how the development will be designed. While I believe this development will have a positive impact on the entire region, there are some issues that I would appreciate further clarification on prior to the development of final plans. These issues include the following: 1. Traffic Impact - You indicated that a traffic impact study had not been completed to date. I would appreciate a copy of this document when it is finalized. The Village's primary concern relates to the potential extension of Burning Bush Lane south to Seminole Lane. As you are aware, this roadway does not currently exist and would likely create a significant traffic impact on the residential neighborhoods to the south of the proposed development. In addition, Mount Prospect is very interested in how the traffic flow will be directed around the area roadways for large events at the arena. 2. Public Transportation - What level of public transportation is proposed for the arena? Are there, plans to interface with the newly established Metre station on Wolf Road or other public transportation nodes? This development may be the impetus to further discuss an overall bus network with PACE. I would welcome the opportunity to sit down jointly with representatives from the City of Prospect Heights, Metra and PACE to design a public transportation network that would serve our two communities. age Two Mamh 4, 1997 3. Arena Events - What types of events are proposed for the arena? It would appear that a basketball court and hockey rink are illustrated on the floor plans for the arena. I would appreciate information on the proposed type and number of events and the hours of operation for the arena. 4. Security - What types of security measures are being proposed for the arena? Will there be private security for the arena or will additional police be required to patrol the arena? 5. Palatine Road Reconstruction Project - How does the proposed construction schedule for the arena coincide with the proposed Palatine Road improvements? If there is a conflict, what types of temporary measures will be utilized to address traffic issues during this time period. After you have had the opportunity to obtain additional information regarding this project, I would welcome the opportunity to s. it down with you and your staff to discuss these issues further. If you have any questions regarding these issues, please do not hesitate to contact me directly at 818- 5307. Sincerely, Director of Community Development WJC:sz c: Michael E. Janonis, Village Manager X:\USERS\COMDEV~B ILL~BONDER.WPD Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL JA~qONIS, VILLAGE MANAGER DA~: ~CH 24, 2000 CO DO DES a O.ID L .PD T Representatives of Wolff Clements ~d Associates ~d ~af/x Communications Group will be at ~e M~ch 2g, 2000 Village Bo~d meethg to present concep~al designs for en~ signs, b~e~, ~d improvemems for specific focus ~e~. Like the previous COW meethg, ~e PI~ Commission has been invited to sit h on the presen~tion ~d p~icipate in ~e discussion. Prel~in~ eoncep~al desi~s were presented to ~e PI~ Commission and Village s~ e~lier this mon~. ~e consulting te~ has since revised the desi~s per PI~ Commission and staff commems. ~e M~ch 28* presentation will reflect ~ese ch~ges. For yo~ convenience, a copy of the March 1, 2000 PI~ Commission minutes and a file memo ~at summarizes ~e meethg wi~ ~ff ~e aRached. ARer reviewing ~e concep~al designs ~d receiving feedback from ~e Village Bo~d ~d PI~ Commission, the consulting te~ will present final desi~s at ~ upcoming Village Bo~d COW meeting. Instead of focusing improvements on only ~e No,west Hi,way Co~idor, ~e designs will detail improvements for specific focus ~e~. ~ese focus ~eas were selected because of ~eir location h relation to en~/exit into ~e Village, ~o~t of space available for e~cement, ~d its potemial to se~e as a model improvement ~ea. Please fo~d ~is memo ~d aRac~ents to ~e Village Bo~d for ~eir review ~d consideration at their M~ch 28~ meeting Pl~hg st~ will be at ~e meeting to p~icipate in the discussion and help answer any questions ~e Village Bo~d has reg~ding the process. Willim Cooney, Jr. mb MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT PLAN COMMISSION March 1, 2000 CALL TO ORDER: The regular meeting of the Mount Prospect Plan Commission was called to order by Chairman Michael Zadel at 7:32 p.m. at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Present upon Roll Call: Michael Zadel, Chairman Antoinette Astreides Gary Orouwinkel (7:45 p.m.) Edwin Janus William Reddy Carol Tortorello Absent: Frank Boege Louis Velas¢o Village Staff Present: Michael Blue, AICP, Deputy Director of Community Development Judy Connolly, AICP, Planner Misty Das, Planner Others in Attendance: Robert Bush Ed Dowling Craig Famsworth Tom George Mike Hildebrant Mark Lattner Don McLean Janice Stone Gerry Stone Ben Trapani Nancy Uxa APPROVAL OF MINUTES: Chairman Zadel opened the meeting and asked for comments on minutes from November 17, 1999 and December 1, 1999. As there were none, Bill Keddy moved to approve the minutes from November 17 and Carol Tortorello seconded the motion. The motioned carried 4-0 with Michael Zadel abstaining. Tonie Asterieds moved to approve the minutes from December 1, 1999 and Ed Janus seconded the motion. The motioned carried 4-0 with Bill Keddy abstaining. SUBDMSIONS: NONE OLD BUSINESS: NONE MOUNT PROSPECT PLAN COMMISSION Minutes of March 1, 2000 Meeting Page 2 NEW BUSINESS: Development Code Exceptions - St. Ragmond's Parish/301 S, I-Oka Chairman Zadel introduced the first item of business and asked Judy Coanolly to present an overview of the case, PC-01o2000. Ms. Connolly said that St. Raymond's Parish is in the process of expanding its facility and is subject to current code requirements. She said the petitioner is in the initial stages of applying for a building permit and is seeking relief from Development Code requirements for storm water detention and stre. etlight installation. Ms. Coanolly reviewed the storm water detention exception first. She said that the Development Code recognizes St. Raymond's proposed addition as a new development and requires detention for the whole site. The petitioner proposes to provide storm water detention for the new structures only. The petitioner would like to modify the parking lot along Elmhurst Road/Route 83 so the parking lot will store water on-site and not increase the amount of discharge into the combined sewers. She said that the project also presents the Village with an opportunity to incorporate corridor improvements along Elmhurst Road/Rt. 83. The improvements could be a combination of landscaping and new fencing to screen the parking lot and enhance the Rt. 83 corridor. She said a landscape easement along the east side of the parking lot was not required for approval of the storm water detention exception request but that the request would be in keeping with the proposed Corridor Guidelines. She said that providing detention for the new impervious surface only would be consistent with previous projects that included expansion of an existing facility. Therefore, staff recommends approval of the petitioner's request for an exception to the Development Code's storm water detention requirements. Ms. Connolly discussed the second part of the case, the petitioner's request to not install streetlights, as is required by the Development Code. She said that the petitioner feels that there is sufficient lighting at the site now and does not want to install new lights. Ms. Connolly said that although the existing lighting is consistent with the amount of lighting in the neighborhood, the source does not meet Development Code standards. She said that the existing streetlights are on CornEd poles and on the petitioner's property. According to the Development Code, the existing CornEd lights would be replaced with aluminum standard poles and would be placed at the intersections and mid-block where necessary. Ms. Connolly said that the current lighting sources were on private property or owned by CornEd and that the Village could not guarantee that the light source would always be available. She said that the petitioners request does not meet the standards for a hardship and that granting the exception would be inconsistent with previous Village policy when other petitioner's sought relief from this requirement. Therefore, staff recommends denial of the petitioner's request for an exception to Development Code requirements for streetlights. At a minimum, the petitioner could record a covenant agreeing to pay for the installation and fmtures if the Village determines that streetllghts are necessary. Ms. Connolly said that representatives from St. Raymond's were in the audience to answer Plan Commission's questions and that Chuck Lindelof of the Village Engineering Division was also in attendance if the Plan Commission had questions about the storm water detention design. The Plan Commission asked for clarification on the storm water detention design. Mr. Lindelof reviewed the Development Code regulations relevant to the project. He said that increasing the amount of discharge to the Elmhurst Avenue sewer, decreasing the rate of discharge to the sewer from the parking lot, and storing water in the parking lot, would not impact the overall sewer system. Mr. Lindelof said that no more than eight inches of water would be stored in the "pooling-area" of the parking lot and that the proposed design meets code. He said that the parking lofs current elevi~tion changes appear minimal because the changes are spread over the MOUNT PROSPECT PLAN COMMISSION Minutes of March 1, 2000 Meeting Page 3 length of the parking lot and that the existing topography is conducive to the petitioner's proposal. Plan Commission asked about the additional mn-off that would result from increased impervious surface at the church site. in relation to a reduction of green space. Mr. Lindelof said that there would be sufficient storage in the parking lot to off-set the additional mn-off created by the new impervious surfaces. Plan Commission asked about the impacts on the adjacent neighbors and said they were concerned that the existing capacity of the I-Oka sewer, the sewer in closest proximity to the addition, may not adequately handle the additional mn-off. They said they were concerned that the neighbors would get water on their property if the sewer backed up. Mr. Lindelof said that past experience has shown that IDOTs sewer (in Route 83) which the I-Oka sewer empties into, has occasion to back-up. However, the petitioner's design would not aggravate the situation. The Plan Commission said they were not comfortable making a decision on the storm water detention exception without knowing the I-Oka Avenue sewer capacity and impacts on the neighboring properties from the additional mn-off in the church area. As the petitioner's engineering representative did not have this information, there was discussion about researching the Plan Commission's question and continuing the case to the next meeting. Ben Trapani explained the petitioner's tight timetable and asked that, since the design was reviewed and approved by the Village's Engineering Division, that the Plan Commission make a decision tonight. The Plan Commission said that they needed more information about the sewer capacity to make a decision about the Development Code exception request and Bill Reddy moved to end the discussion at this time and to continue further discussion of PC-01-2000 at the March 15, 2000 Plan Commission meeting. Tonic Asteriedes seconded the motion and the motion carried 6- 0. Mike Blue asked the Plan Commission if there were other questions or issues for the petitioner to research for the next meeting. Chairman Zadel polled the Plan Commission. The capacity issue was the only issue that had to be researched for the next meeting, and the Plan Commission would be supportive of the petitioner recording a covenant to pay for the strcetlights at a later date if the Village determined that the lights were necessary. Corridor Design Guidelines - preliminary designs Chairman Zadel introduced the next item of business and asked Judy Connolly to summarize the status of the project. Ms. Connolly said that the Plan Commission toured the corridors with the consulting group, Wolff Clements & Associates and GraffX in early December. Based on that tour and their own research, the consultants presented preliminary findings and corridor conditions at the January 25* Committee of the Whole meeting, Mike Blue said the purpose of tonight's presentation was to give the consultants feedback on their preliminary conceptual designs. He said the consultants would revise the concepts according to tonight's discussion. Mr. Blue said that the Plan Commission was invited to the March 28t~ Committee of the Whole meeting and that the consultants would present concept designs for Village Board and Plan Commission review. Frank Clements introduced his associates, Craig Farnsworth and Don McLean, of Graf/X Corporation. Mr. McLean presented preliminary sign and banner concepts. He explained the thought process behind the designs and said that colors in the sign could be modified. He said that the revised sign would have a greater emphasis on "Mount" to distinguish Mount Prospect from neighboring communities. The Plan Commission said that they agreed with the direction of the concepts. There was discussion that the "picture" banners would be unique and help differemiate the village from other communities while Promoting loeai activities and reflect the seasons or other events. MOUNT PROSPECT PLAN COMMISSION Minutes of March 1, 2000 Meeting Page 4 Mr. Famsworth presented information about the focus areas. He said that the site in relation to entry/exit to the Village and the amount of space available determines the level of improvement. In some areas there was more space available and allowed for a more elaborate sign or gateway feature. Mr. Farnsworth presented several locations for new signs and explained how existing sign locations could be modified. His presentation included examples of possible low-lying wall designs, landscaped areas, and improvements in the median. The main idea was that the signs, enhancement features, and landscape would be different throughout the Village, depending upon the amount of land available, the topography, of the area and the relationship to entry into the Village. The improvements would be constructed of similar materials or incorporate elements of the sign presented by Mr. McLean. Therefore, the Village had flexibility in making corridor improvements as budget constraints, redevelopment, or new businesses oppormnitles were presented, while still implementing unified corridor improvements. The Plan Commission agreed with the consultants' designs with minor changes and ideas for improvement to particular sites. Sub-recipient Monitoring Plan (CDBG) Chairman Zadel asked Misty Des, Planner, to begin the discussion of the CDBG subrecipient Monitoring Plan. Ms. Des explained that the new monitoring plan entailed four different procedures. The first was a monthly status report from each public service sub-recipient, that detailed program expenditures, number of participants and accomplishments for that month. Ms. Des stated that all subreeipients had submitted their status reports for January 2000. The second monitoring procedure would be a semi-annual site visit from staff. Ms. Das said that the first of the semi-annual staff site visits was scheduled for June, 2000. At that time, staff woutd compile a formal report for the Plan commission, detailing findings from the visit as well as a form summarizing the subrecipients monthly status reports from the previous six months. The third monitoring visit was a site visit from the Plan Commission CDBG sub-committee, made up of Tonic Asterides, Carol Tortorello, Bill Reddy and Gary Grouwinkel. Ms. Des asked that, after each site visit, 'sub-committeee members report the visit to staff in order to keep a log of the visits. Tonic Asterides verified she would monitor Camp Fire, Club RecPlex and Boy Scouts and Carol Tortorello verified she would monitor Cia?ground and the Mentor Program. Ed Janus asked to be relieved of monitoring Access to Care and Bill Reddy volunteered to take his place. Gary Grouwinkel volunteered to monitor Resources for Community Living and the Resource Center for the Elderly. Ms. Das explained to Plan Commission members that the fourth monitoring procedure was a questionnaire for the recipients of public service funding. This questionnaire would be completed anonymously during staff's site visit. Bill Reddy and Carol Tortorello asked that all applications and monthly status reports from each public service program also be sent to the appropriate CDBG sub-committee member. COMMENTS AND OTHER BUSINESS: Michael Blue explained that HUD has just recently visited the Village for a monitoring Visit duc to the fact that the Viltage had not been monitored by HUD in ten years. The monitoring visit was successful and HUD representatives reported no negative findings, only suggestions about record keeping and file management. Mr, Blue stated that HUD representatives had inquired about attending a Plan Commission meeting in order to give CDBG allocation suggestions. Chairman Zadel stated that Plan Commission would be interested in inviting HUD representatives OUNT PROSPECT PLAN COMMISSION Minutes of March 1, 2000 Meeting Page 5 to a future Plan Commission meeting and the matter would need to be discussed at a future meeting. Mr. Blue also distributed information and registration materials for Plan Commission training being conducted by the local professional planners association. Ed Janus moved to adjourn the meeting and Bill Reddy seconded the motion. The motion carried 6-0 and the meeting was adjourned at 9:57 p.m. Deputy Director of Community Development Ju~th M. ~2~'n1(oI~, .~ICP, Planner Misty l~a~, Planne~J - Village of Mount Prospect Community Development Department MEMORANDUM TO: FILE FROM: JUDY CONNOLLY, AICP, PLANNER'~_,~ DATE: MARCH 2, 2000 SUBJECT: CONCEPTUAL DESIGN WORKSHOP (MARCH I MEETING) Frank Clements and Craig Farnsworth of Wolff Clements & Associates and Don McLean of Graf/x Communications met with Village staff (Glen Andler, Bill Cooney, Mike Blue, Sandy Clark, Judy Connolly and Jeff Wulbecker) yesterday and presented preliminary conceptual designs. Don McLean presented a sign/banner concept. The shape of the sign was a keystone and the sign face incorporated elements that were intended to describe the Village. It included the Village eagle, tree canopied streets, single family homes, "hands" that represented community involvement, with the large picture taking on the form of the water tower and a "Mount Prospect label" in a reflective blue color, tying the sign together. The background colors ranged from gradients of yellow to orange to black. Mr. McLean presented examples of possible banners. He scanned pictures from the History of Mount Prospect book and said that the final set of banners could be different for each season, but that the idea was to use actual pictures of the Village, and community events for each season. Mr. McLean said that banners should be double sided, approximately 3' xS' and included the blue-reflective Mount Prospect label from the sign. Staff comments included increasing the size of "Mount" in the Mount Prospect label to distinguish the Village from its neighbor, Prospect Heights. There was discussion about toning down the background colors, slightly modifying the tree canopies (more outward to be more like a tree). The consensus was that Mr. McLean captured the basic essence of the Village but the final design needed to be modified. Mr. Farnsworth presented sketches of certain focus areas that showed the general enhancement idea for each site. The designs were based upon factors specific to each site such as amount of available space, the site in relation to an entry point into the Village, the adjacent land uses, and utility (overhead power lines) constraints. The designs included a combination of Iow-level walls (varying shapes, sizes and materials subject to previous listed constraints), landscaping, signs, or elements of the sign, in addition to hard-scape elements. Mr. Clements asked staff questions about IDOT's proposed improvements for the intersection of Rand/Kensington and Rt. 83, Rand, Mount Prospect and Central Roads and the Village's proposed Loop Road designs. As the intersection improvements and the loop road concepts were not finalized, staff said to omit that aspect from the presentation to the Plan Commission. They answered Mr. Clements questions about the proposals and discussed how much land would be needed to implement the changes. Staffs comments about Mr. Farnsworth's sketches were generally very positive and that the designs were appropriate for the Village. /b$