HomeMy WebLinkAboutTab 8: Information TechnologyVILLAGE OF MOUNT PROSPECT
2014 - 2018 CAPITAL IMPROVEMENTS PLAN
SUMMARY OF PROJECT REQUESTS
Department: IT
(N) = New Project
(E) = Established Project
( *) = Federal Mandate
Project Type Codes:
700 = Water System
701 = Sanitary Sewer
702 = Flood Control Projects
703 = Storm Sewer
704 = Street Construction and Reconstruction
705 = Resurfacing/Curbs and Gutters /Sidewalks
706 = Construction of and Improvements to Public Buildings
707 = Computer Hardware /Software
708 = Vehicles and Automotive Equipment
709 = Non - Automotive Equipment
710 = Miscellaneous
G -1
Page
Project Name
No.
Dept.
2014
2015
2016
2017
2018
Total
Network Switches (E)
G -2
IT
13,500
0
0
0
0
13,500
Hansen Interface (N)
G -3
PW
30,000
0
0
0
0
30,000
DVD Duplication System (N)
G -4
Pol
1,600
0
0
0
0
1,600
Network Attached Storage (N)
G -5
Pol
7,000
0
0
0
0
7,000
Computer Workstations (N)
G -6
Pol
7,000
5,600
5,600
0
0
18,200
Laptop for PIO (N)
G -7
VMO
1,450
0
0
0
0
1,450
Tablets for Trustees (N)
G -8
VMO
3,850
0
0
0
0
3,850
IT Strat Plan & Security Assessmnt (N)
G -9
IT
25,000
25,000
0
0
0
50,000
Network Management Tools (N)
G -10
IT
2,500
0
0
0
0
2,500
Microsoft Licensing (N)
G -1 I
IT
34,500
17,200
14,100
0
0
65,800
Wireless Access Points (N)
G -12
IT
0
6,000
0
0
0
6,000
Desktop Virtualization (N)
G -13
IT
0
95,000
0
0
0
95,000
Security Cameras (N)
G -14
IT
0
23,820
0
0
0
23,820
PW Laptops (E)
G -15
PW
0
5,860
2,930
2,930
0
11,720
VH Door Access (N)
G -16
IT
0
40,000
0
0
0
40,000
Web Server to Cloud (N)
G -17
IT
0
31,300
9,300
9,300
9,300
59,200
Instant Messaging (N)
G -18
IT
0
8,100
7,800
7,800
7,800
31,500
SharePoint Server (N)
G -19
IT
0
0
35,939
29,520
29,520
94,979
Microsoft Office Suite Upgrades (N)
G -20
IT
0
0
85,000
0
0
85,000
GIS Interface (N)
G -21
IT
0
0
30,000
0
0
30,000
Telephone Call Accounting (N)
G -22
IT
0
0
12,000
0
0
12,000
Total
126,400
257,880
202,669
49,550
46,620
683,119
(N) = New Project
(E) = Established Project
( *) = Federal Mandate
Project Type Codes:
700 = Water System
701 = Sanitary Sewer
702 = Flood Control Projects
703 = Storm Sewer
704 = Street Construction and Reconstruction
705 = Resurfacing/Curbs and Gutters /Sidewalks
706 = Construction of and Improvements to Public Buildings
707 = Computer Hardware /Software
708 = Vehicles and Automotive Equipment
709 = Non - Automotive Equipment
710 = Miscellaneous
G -1
VILLAGE OF MOUNT PROSPECT
2014 -2018
Project Name: Network Switches (E) Project Type Code: 707
2014 Dept. Priority: I
Department: Village Manager's Office - IT Division
Description: Replace network switches that have reached the end of support cycle.
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Replace 2 Switches 13,500 0 0 0 0 13,500
Sources of Funds
General Fund - IT
Impact to Annual
Operating Budget.
Existing Payment
Dept - IT
IT
Proposed Payment
Dept - IT
IT
Change
Dept - IT
IT
13,500 0 0 0 0 13,500
2014 2015 2016 2017 2018 Totals
13,500 0 0 0 0 13,500
13,500 0 0 0 0 13,500
2014 2015 2016 2017 2018 Totals
0
0
1,248
0
1,248
0 0
0 0
1,248 1,248
0 0
1,248 1,248
0
0
0
0
0
0
1,248
1,248
6,240
0
0
0
1,248
1,248
6,240
0
rage t of 1
G -2
VILLAGE OF MOUNT PROSPECT
Justification/Comments: Switches have not been replaced in a timely manner because we didn't know how many
would be replaced with the phone system project.
2014 - replacing 2 switches with 10/13/2014 end of support date.
Is this part of the dept.'s Yes, it is included in the Technology Plan
5 yr technology plan as
provided to the Tillage
Technology Advisory
Group? If so, how?
Implementation
schedule: First quarter annually.
Personnel utilizing: IT Staff
Page 2 of 2
File Name: 2014 -3 Network Switches -rls
'(E) = Established Project
G -3
VILLAGE OF MOUNT PROSPECT
MardwarelSoftware Costs:
Interface Development
Sources of Funds.
Water Fund
General Fund
Refuse Fund
Impact to Annual
Lease Payment:
Existing Payment
Dept (name)
IT
Proposed Payment
Dept (name)
IT
Change
Dept (name)
IT
2014 2015 2016 2017 2018 Totals
30,000 0 0 0 0 30,000
30,000
0
0
0
0
30,000
2014
2015
2016
2017
2018
Totals
10,000
0
0
0
0
10,000
15,000
0
0
0
0
15,000
5,000
0
0
0
0
5,000
30,000 0 0 0 0 30,000
2014 2015 2016 2017 2018 Totals
0 0
0
0
0
0
0 0
0
0
0
0
0 0
0
0
0
0
0 0
0
0
0
0
0 0
0
0
0
0
0 0
0
0
0
0
Page i of 1
G -4
VILLAGE OF MOUNT PROSPECT
Is this part of the dept.'s Yes
5 yr technology plan as
provided to Technical
Focus Group?
If so, how? Public Works 2013 Computer Vision
Implementation 1st and 2nd quarter of 2014
schedule:
Personnel utilizing: Entire Department
Page l of 1.
File Name: Hansen Laserfiche Interface CIP 2014
(N) = New
G -5
VILLAGE OF MOUNT PROSPECT
Sources of Funds.
Police
Impact to Annual
Lease Payment:
Existing Payment
Dept (name)
IT
Proposed Payment
Dept (name)
IT
Change
Dept (name)
IT
1,600 0 0 0 0 1,600
2014 2015 2016 2017 2018 Totals
1,600 0 0 0 0 1,600
1,600 0 0 0 0 1,600
2014 2015 2016 2017 2018 Totals
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
314
314
314
314
314
1,570
0
0
0
0
0
0
314
314
314
314
314
1,570
rage 1 of L
L�
707
3
Justification /Comments: Mobile traffic stop video and video obtained from complainants /victims serve an
evidentiary purpose in court proceedings. Duplication of these videos are
required to meet subpoena and discovery demands. The department is
currently using a DVD duplication system forfeited to the department as part of
an asset seizure from 2009 and will be in need of replacement. (2014)
Is this part of the dept.'s
5 yr technology plan as Yes, the department will seek replacement and enhancement of its current duplication
provided to the Village systems.
Technology Advisory
Group? If so, how?
Implementation
schedule: 2014
Personnel utilizing: Administration, Technical Services, Investigations, Patrol Supervisors, Patrol Officers.
Page 2 of 2
File Name: 2014 DVD Duplication System.zlsx
(N) = New Project
G -7
VILLAGE OF MOUNT PROSPECT
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
NAS Back -Up Systems 7,000 0 0 0 0 7,000
Sources of Funds:
Police
Impact to Annual
Lease Payment:
Existing Payment
Dept (name)
IT
Proposed Payment
Dept (name)
IT
Change
Dept (name)
IT
7,000 0 0 0 0 7,000
2014 2015 2016 2017 2018 Totals
7,000 0 0 0 0 7,000
7,000 0 0 0 0 7,000
2014 2015 2016 2017 2018 Totals
0 0
0 0
0 0
1 ,372 1,372
0 0
1,372 1,372
0
0
0
0
0
0
0
0
0
0
0
0
1,372
1,372
1,372
6,860
0
0
0
0
1,372
1,372
1,372
6,860
rage 1 of L
G -8
Justification /Comments: The Police Department maintains several mission critical information servers pursuant to
the core operations of the department. Due to the important nature of these systems,
the data needs to be backed -up to a reliable data back -up system. While the current
hard disk backup systems are functioning properly, the units require replacement at
regular intervals to ensure reliability of the data back -up protection process.
Is this part of the dept.'s
S yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation
schedule:
Personnel utilizing:
The two units will be utilized by the police department and will replace units currently in
service at the police department and the police department's remote back -up location at
Northwest Central Dispatch.
Part of the
Attached Storage systems.
2014
Technical Services Unit
Page 2 of 2
Fife Name: 2014 Network Attached Storage Back -Up systems.xlsx
(N) = New Project
G -9
n iI
Hardware/Software Costs:
2014
2015
2016
2017 2018 Totals
Computer Workstations
5,250
4,200
4,200
0 0 13,650
Microsoft Office
1,750
1,400
1,400
0 0 4,550
7,000 5,600 5,600 0 0 18,200
Sources of Funds: 2014
2015
2016
2017 2018 Totals
Police 7,000
5,600
5,600
0 0 18,200
7,000
5,600
5,600
0 0 18,200
Impact to Annual
Lease Payment:
Existing Payment
Dept (name)
IT
Proposed Payment
Dept (name)
IT
Change
Dept (name)
IT
2014 2015 2016 2017 2018 Totals
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,295
2,331
3,367
3,367
3,367
13,727
0
0
0
0
0
0
1,295
2,331
3,367
3,367
3,367
13,727
Yage 1 of 2
G -10
VILLAGE OF MOUNT PROSPECT
JustiJication/Com men ts: The department needs to provide computer workstations capable to meet the need for
police department personnel to query informational databases to obtain information for
current and ongoing investigations, crime scene technician work related to digital
photography, training, computerized accident reconstruction software, and report writing.
Due to this increased operational need to perform routine tasks, the police department is
requesting these computer workstations to be added to the replacement schedule.
Locations for replacement:
2014: Patrol Report Writing (4), Range Report Writing (1)
2015: Booking (2), Investigations (2)
2016: Front Desk (3), Range (1)
Is this part of the dept.'s
S yr technology plan as Yes, the department will continue to enhance its computer workstation inventory to
provided to the Village meet operational needs. The department will continue to repurpose workstations
Technology Advisory wherever possible and extend the life of those computers through memory upgrades
Group? If so, how? whenever possible.
Implementation
schedule: 2014, 2015, 2016
Personnel utilizing: Administration, Investigations, Patrol Supervisors, Patrol, Records, Technical Services.
Page 2 of 2.
File Name: 2014 additional computersystems.xlsx
(N) = New Project
G -11
2014-2018
Project Name: Laptop for PIO (N) Project Type Code:
2014 Dept. Priority:
Department: Manager's Office
Description: Provide a laptop for the Public Information Officer.
Hardware /Software Costs: 2014 2015
Laptop 1,450 0
707 I 6
2016 2017 2018 Totals
0 0 0 1,450
1,450 0 0 0 0 1,450
Sources of Funds: 2014 2015 2016 2017 2018 Totals
Village Manager's Office 1,450 0 0 0 0 1,450
rage 1 or t,
G -12
1,450
0
0
0
0
1,450
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
357
357
357
357
1,428
Change
Dept (name)
0
0
0
0
0
0
IT
0
357
357
357
357
1,428
rage 1 or t,
G -12
707
6
Justification/Comments: The laptop would be used for the Public Information Officer to use in the EOC
and to remote into the Village network.
Is this part of the dept.'s Yes, this is listed as a 2014 item.
S yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation Q1
schedule:
Personnel utilizing: PIO
Page 2 of 2
File Name: 2014 PIO Gaptop.xlsr
(N) = New
G -13
Project Name:
Department:
Description:
Hardware /Software Costs:
7 Tablets w/ apps
Sources of Funds:
Village Manager's Office
Impact to Annual
Operating Budget:
Existing Payment
Dept - [HMO
IT
Proposed Payment
Dept - VMO
IT
Change
Dept - [HMO
IT
Provide iPads or other tablets for Trustees to eliminate paper copies of agenda packets
2014 2015
3,850 0
2016 2017
0 0
2018 Totals
0 3,850
3,850 0 0 0 0 3,850
2014 2015 2016 2017 2018 Totals
3,850 0 0 0 0 3,850
3,850 0 0 0 0 3,850
2014 2015 2016 2017 2018 Totals
0 0
0
0
0
0
0 0
0
0
0
0
0 0
0
0
0
0
0 1,156
1,156
1,156
1,156
4,624
0 0
0
0
0
0
0 1,156
1,156
1,156
1,156
4,624
rage i of z
G -14
707
Justification /Comments: The use of tablets would reduce the time needed to prepare agenda packets. It
would also provide a "greener" method of distributing the packets while reducing
paper and copying costs.
Is this part of the dept.'s Yes, it is included in the Technology Plan
5 yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation First or Second Quarter
schedule:
Personnel utilizing: Trustees
Page 2 of 2
File Name: 2014 Tablets for Trusteesxls
(N) = New Project
G -15
VILLAGE OF MOUNT PROSPECT
Description: Have an outside company perform a vulnerability assessment on the Village network
Hardware /Software Costs: 2014 2015
Services 25,000 25,000
2016 2017
0 0
2018 Totals
0 50,000
25,000 25,000 0 0 0 50,000
Sources of Funds: 2014 2015 2016 2017 2018 Totals
General Fund - IT 25,000 25,000 0 0 0 50,000
rage t of L
G -16
25,000
25,000
0
0
0
50,000
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage t of L
G -16
VILLAGE OF MOUNT PROSPECT
2014 -2018
Project Name: IT Strategic Plan and Security Assessment Project Type Code:
(N) 2014 Dept Priority:
Department: Village Manager's Office - IT Division
Justification/Comments: The Village Board showed interest in having a network security assessment done
in the past, but the project was canceled for budgetary reasons. This is
still an important project and should be reinstated.
Assessment includes 1) external vulnerability, 2) internal vulnerability, 3) firewall,
4) passwords, 5) wireless, 6) security policies, 7) backup procedures,
8) anti - virus /malware /intrusion protection
As a follow -up to the security assessment, it would be beneficial to have a
professionally created strategic plan to verify the Village is on track for the future.
Is this part of the dept.'s Yes, it is included in the Technology Plan
S yr technology plan as
provided to the Tillage
Technology Advisory
Group? If so, how?
Implementation
schedule: 2014 Q2
Personnel utilizing: IT Staff
707
8
Page 2 of 2
File Name: 2014 Security Assessment
(N) = New Project
G -17
VILLAGE OF MOUNT PROSPECT
2,500 0 0 0 0 2,500
Sources of Funds: 2014 2015 2016 2017 2018 Totals
General Fund - IT 2,500 0 0 0 0 2,500
rage 1 of l
G -18
2,500
0
0
0
0
2,500
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage 1 of l
G -18
707
9
Justification/Comments: Staff is currently using a Network Assistant, a free tool from Cisco, to manage the
network infrastructure. Network Assistant only manages up to 40 Cisco devices.
It does not provide the ability to send alerts, to export network maps, or to effectively
manage all Village switches and routers. Solar Winds has nice tools to fulfill this
void.
Is this part of the dept.'s Yes, it is included in the Technology Plan
5 yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation Q2
schedule:
Personnel utilizing: IT Staff
Page 2 of "2
File Name: 2015 Network Management Tools.xlsx
(N) = New Project
G -19
707
10
Justification/Com m ents:
2014 - Upgrade GIS, Hansen, Firehouse to Server 2008, SQL 2008
Already own Server 2008 licenses
Purchase 3 SQL Server licenses, 200 SQL client license
2015 - Upgrade Exchange - Windows Server, Exchange Server, 300 users, training
2016 - Upgrade Logos.Net to Windows Server 2012
6 Windows Server 2012 licenses
300 user licenses
5 SQL Server 2012 licenses
Is this part of the dept.'s Yes, it is included in the Technology Plan
S yr technology plan as
provided to the Pillage
Technology Advisory
Group? If so, how?
Implementation
schedule: See Justification/Comments
Personnel utilizing: Village -wide
rage z of L
File Name: 2014 -2016 Microsoft Server Licenses. rlsx
(N) = New Project
G -20
Project Name:
Department:
Description:
Hardware /Software Costs:
MS SQL Server 2012
MS SQL 2012 CALs
MS Windows Server 2012
MS Windows 2012 CALs
MS Exchange Server 2013
MS Exchange 2013 CALs
Training
707
10
2014 2015 2016 2017 2018 Totals
1,800
2,400
3,000
0
0
7,200
13,600
13,600
0
0
0
27,200
0
1,200
3,600
0
0
4,800
0
0
7,500
0
0
7,500
500
0
0
0
0
500
15,600
0
0
0
0
15,600
3,000
0
0
0
0
3,000
34,500
17,200
14,100
0
0
65,800
Sources of Funds:
2014
2015
2016
2017 2018 Totals
Information Technology
34,500
17,200
14,100
0 0 65,800
Impact to Annual
Lease Payment:
Existing Payment
Dept (name)
IT
Proposed Payment
Dept (name)
IT
Change
Dept (name)
IT
34,500 17,200 14,100 0 0 65,800 I
2014 2015 2016 2017 2018 Totals '
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
i
0
0
0
0
0
0
0
0
0
0
0
0
?age I of 6
G -21
Project Name:
Department:
Description:
Hardware /Software Costs:
(5) Wireless Access Points
Sources of Funds:
General Fund - IT
Impact to Annual
Operating Budget:
Existing Payment
Dept - IT
IT
Proposed Payment
Dept - IT
IT
Change
Dept - IT
IT
Expand the number of wireless access points for Police video uploads and general network
access.
2014 2015 2016
0 6,000 0
2017 2018
0 0
Totals
6,000
0 6,000 0 0 0 6,000
2014 2015 2016 2017 2018 Totals
0 6,000 0 0 0 6,000
0 6,000 0 0 0 6,000
2014 2015 2016 2017 2018 Totals
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
rage t or L
G -22
2014 -2018
Project Name: Additional Wireless Access Points (N) Project Type Code: 707
2014 Dept. Priority: N/A
Department: Village Manager's Office - IT Division
Justification /Comments: Improve upload time for videos and other date from police squad cars to network.
Expand number of locations where staff can connect to internal network.
Is this part of the dept.'s Yes, it is included in the multi -year plan.
S yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation As needed
schedule:
Personnel utilizing: IT Staff
Page 2 of L
File Name: 2014 Additional Wireless Access Points.xls
'(N) = Established Project
G -23
Page 1 of 2
G -24
VILLAGE OF MOUNT PROSPECT
2- .
NORM
2014 -2018
Project Name:
Desktop Virtualization Hardware /Software (N Project Type Code:
707
2014 Dept. Priority:
N/A
Department:
Village Manager's Office - IT Division
Description:
Desktop Virtualization will provide users with improved remote access to network
applications from a variety of different device types, as well as replace workstations
with less expensive terminals.
Hardware /Software Costs:
2014 2015 2016 2017 2018
Totals
Hardware
0 35,000 0 0 0
35,000
Licenses
0 45,000 0 0 0
45,000
Implementation Services
0 15,000 0 0 0
15,000
0 95,000 0 0 0
95,000
Sources of Funds:
2014 2015 2016 2017 2018
Totals
Capital Improvement Fund
0 95,000 0 0 0
95,000
0 95,000 0 0 0
95,000
Impact to Annual
2014 2015 2016 2017 2018
Totals
Operating Budget:
Existing Payment
Dept - IT
0 0 0 0 0
0
IT
0 0 0 0 0
0
Proposed Payment
Dept - IT
0 0 0 0 0
0
IT
0 0 16,000 16,000 16,000
48,000
Change
Dept - IT
0 0 0 0 0
0
IT
0 0 16,000 16,000 16,000
48,000
Page 1 of 2
G -24
VILLAGE OF MOUNT PROSPECT
2014 -2018
Project Name: Desktop Virtualization Hardware /Software Project Type Code: 707
(N) 2014 Dept. Priority: N/A
Department: Village Manager's Office - IT Division
Justification /Comments: Field employees need remote network access via WiFi/WiMax from a variety of devices.
Desktop virtualization, in conjunction with a VPN connection, creates a secure and
functional environment that can be accessed from many different hardware devices.
Cost is based on 100 users, 50 concurrent.
A pilot project which began in 2012 has been successful. There is a desire to expand
virtual desktops to other areas, initially for remote access. A second pilot project will be
undertaken to potentially replace shared desktops for operations with less expensive
terminals.
Is this part of the dept.'s Yes, it is included in the Technology Plan
5 yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation 2015
schedule:
Personnel utilizing: Village -wide use
Page 2 of 2
File Name. 2014 Desktop Virtualization -ds
(N) = New Project
G -25
VILLAGE OF MOUNT PROSPECT
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Cameras - Parking Garage (7)
0
9,650
0
0
0
9,650
Labor - Parking Garage
0
2,100
0
0
0
2,100
Cameras - Finance (3)
0
2,910
0
0
0
2,910
Labor - Finance
0
1,000
0
0
0
1,000
Cameras - CD (4)
0
3,880
0
0
0
3,880
Wiring (includes labor)
0
500
0
0
0
500
Labor - CD
0
1,400
0
0
0
1,400
Software Upgrade
0
2,380
0
0
0
2,380
0 23,820 0 0 0 23,820
Sources of Funds: 2014 2015 2016 2017 2018 Totals
Capital Improvement Fund 0 23,820 0 0 0 23,820
0 23,820 0 0 0 23,820
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT - Software Subscription
0
0
912
912
912
2,736
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
912
912
912
2,736
rage i of
G -26
VILLAGE OF MOUNT PROSPECT
Justification /Comments: Currently, there are security cameras in and outside Village Hall. Some new cameras will
be installed in the Finance and Community Development customer service areas to provide
security at the point of sale (i.e. cash registers). The rest of the cameras will be installed
in the parking garage stairwells to address security concerns and vandalism issues.
Is this part of the dept.'s
S yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation
schedule:
Personnel utilizing:
Yes. Additional security at point of sale registers in Finance and Community
Development, as well as in the parking garage.
2015
N/A
Page 2 of Z
File Name. 2014 Security Cameras
(E) = Existing Project
G -27
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Laptop Computers 0 5,860 2,930 2,930 0 11,720
Sources of Funds:
Water & Sewer Fund
General Fund - PW
Impact to Annual
Operating Budget:
Existing Payment
Dept -Public Works
IT
Proposed Payment
Dept -Public Works
IT
Change
Dept -Public Works
IT
0 5,860 2,930 2,930 0 11,720
2014 2015 2016 2017 2018 Totals
0 2,930 2,930 0 0 5,860
0 2,930 0 2,930 0 5,860
0 5,860
2,930
2,930
0 11,720
2014 2015
2016
2017
2018 Totals
1
1
1
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,880
2,561
3,501
0
7,942
0
0
0
0
0
1,880
2,561
3,501
0
7,942
rage 1 of 2
G -28
VILLAGE OF MOUNT PROSPECT
Justiftcation/Com men ts: Access to mobile computing will allow key field- oriented personnel to improve decision
making by reducing record retrieval rates and reducing the incidence of double -data
entry.
2015 two new semi - rugged laptops for Meter Services and Forestry Technicians
2016 one new semi - rugged laptop for Service Call Technician
2017 One new semi- rugged laptop to be mounted in vehicle for Street Program Engineer
Is this part of the dept.'s Yes
S yr technology plan as
provided to Technical
Focus Group?
If so, how? Via the Public Works' Department 2013 Computer Vision
Implementation
schedule: Annually through 2017. Typically in May /June.
Personnel utilizing: Public Works foremen, pump man, service call rep and engineers.
Page "l of 2
File Name: PWLAPTOPS 20/4- 2018.xls (E) = Established Project
G -29
VILLAGE OF MOUNT PROSPECT
2014 -2018
Project Name: VH Door Access Project Type Code: 707
2014 Dept. Priority: N/A
Department: Information Technology
Description: Investigate the feasibility of centralizing building access control.
Project only may include updating Village Hall door access controllers, or may
systems from different buildings.
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Hardware 0 40,000 0 0 0 40,000
0 40,000 0 0 0 40,000
Sources of Funds: 2014 2015 2016 2017 2018 Totals
Capital Improvement Fund 0 40,000 0 0 0 40,000
rage 1 of 1
G -30
0
40,000
0
0
0
40,000
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage 1 of 1
G -30
VILLAGE OF MOUNT PROSPECT
Is this part of the dept.'s Yes, this is included in the 5 -year technology plan.
5 yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation
schedule: 2015
Personnel utilizing: Village -wide
rage L or
File Name: 2015 Building Access Control
(M =
G -31
707 I N/A
Hardware /Software Costs: 2014 2015 2016 2017
Upgrade 0 22,000 0 0
Hosting & Maintenance 0 9,300 9,300 9,300
2018
0
9,300
Totals
22,000
37,200
0 31,300
9,300
9,300
9,300
59,200
Sources of Funds: 2014 2015
PIO 0 31,300
2016
9,300
2017
9,300
2018
9,300
Totals
59,200
rage i or z
G -32
0
31,300
9,300
9,300
9,300
59,200
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage i or z
G -32
Justiftcation/Comments: The Village has been hosting the web site in -house to save money. However, since
at least one other municipality's network was hacked via their online web content
management system (CMS), it may be desirable to rethink this strategy.
Costs include an upgrade to the current CMS version.
Is this part of the dept.'s Yes, this is included in the multi -year technology plan.
S yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation 2015
schedule:
Personnel utilizing: Village -wide
Yage L of L
File Name: 2015 Move Web Server to Cloud
(N) = New
G -33
4v. �
2014-2
Project Name:
Department:
Instant Messaging
Human Services, possibly Village -wide
Project Type Code:
2014 Dept. Priority:
707
N/A
Description:
Provide instant messaging to Village staff.
Information Technology
0 8,100
Hardware /Software Costs:
2014 2015 2016
2017 2018
Totals
Annual Fee
0 7,800 7,800
7,800 7,800
31,200
Setup
0 300 0
0 0
300
0 8,100 7,800 7,800 7,800 31,500 I
Sources of Funds:
2014 2015
2016
2017
2018
Totals
Information Technology
0 8,100
7,800
7,800
7,800
31,500
0 8,100 7,800 7,800 7,800 31,500 I
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage i of
G -34
VILLAGE OF MOUNT PROSPECT
Justiftcation/Comments: The Mount Prospect Library has provided licenses to some members of the Human
Services staff to improve communication, particularly at the Community Connections
Center. Human Services has found this functionality to be useful for quick messages,
sometimes to inform other staff of a potential security situation.
This function could initially be provided to Human Services staff, and eventually
to other departments. Price is based on 339 users
Is this part of the dept.'s Yes, it is included in the Technology Plan
S yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation 2015
schedule:
Personnel utilizing: Human Services, possibly Village -wide
rage z of L
File Name: 2015 Instant Messaging.xlsx
(N) =New
G-35
Description: Sharepoint Server to facilitate collaboration on cross - department iniatives.
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Subscription 0 0 29,520 29,520 29,520 88,560
Setup 0 0 3,419 0 0 3,419
Training 0 0 3,000 0 0 3,000
0 0 35,939
29,520
29,520
94,979
Sources of Funds: 2014 2015 2016
IT - General Fund 0 0 35,939
2017
29,520
2018
29,520
Totals
94,979
rage i of [,
G -36
0
0
35,939
29,520
29,520
94,979
Impact to Annual
2014
2015
2016
2017
2018
Totals
Operating Budget:
Existing Payment
Dept - IT
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept - IT
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept - IT
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage i of [,
G -36
Justification /Comments: Sharepoint provides a means for departments to collaborate easily. Features include the
ability to publish Access databases, share calendars, view dashboards, implement
document versioning, and setup blogs. It can be used to document business processes
and to provide access to other information that is essential to organizational goals
and processes.
Other solutions will be considered such as cloud -based Sharepoint services or Google
Apps.
Is this part of the dept.'s Yes, it is included in the Technology Plan
5 yr technology plan as
provided to the Village
Technology Advisory
Group? If so, how?
Implementation
schedule: 2016
Personnel utilizing: Village -wide
rage z or
File Name: 2014 SharePoint Server.xls
(N) = New Project
G -37
Project Name: Microsoft Office Suite Project Type Code:
2014 Dept. Priority:
Department: Information Technology
Description: Upgrade Microsoft Office to the current version.
707 I N/A
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Software 0 0 85,000 0 0 85,000
0 0 0 0 0 0
0 0 85,000 0 0 85,000 I
Sources of Funds: 2014 2015 2016 2017 2018 Totals
Capital Improvement Fund 0 0 85,000 0 0 85,000
0 0 85,000 0 0 85,000 I
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment.
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rrige 1 UI L
G -38
VILLAGE OF MOUNT PROSPECT
Justifcation /Com men ts: The Village purchased Microsoft Office 2010 in the year 2010. By 2016 it will
be time to upgrade again or move this function to the cloud.
Is this part of the dept.'s Yes, this is included in the multi -year technology plan.
S yr technology plan as
provided to Village
Technology Advisory Group?
If so, how?
Implementation
schedule: 2016
Personnel utilizing: Village -wide
Page 2 of 2
File Name: 2016 Microsoft Office.xlsr
(I) = New
G -39
Description: Develop interface between Village wide intranet GIS application (GeoCortex) and
LaserFiche document management application to improve access to records
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Interface Development 0 0 30,000 0 0 30,000
0 0 30,000 0 0 30,000
Impact to Annual
0
0
30,000
0
0
30,000
Sources of Funds:
2014
2015
2016
2017
2018
Totals
Water Fund
0
0
10,000
0
0
10,000
General Fund
0
0
15,000
0
0
15,000
Refuse Fund
0
0
5,000
0
0
5,000
0 0 30,000 0 0 30,000
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage i or t
G -40
VILLAGE OF MOUNT PROSPECT
2014 -2018
Project Name: Interface between GeoCortex intranet GIS Project Type Code: 707
application and LaserFiche (N) 2014 Dept. Priority: N/A
Department: Public Works
Justification/Comments. Develop an interface that will link LaserFiche images with parcels and/or spatial assets
they pertain to. Establish link between GeoCortex Essentials web based GIS and
LaserFiche. This interface will enable end users to search for documents stored in
LaserFiche spatially from the Village's web based GIS mapping software. Application will
improve documentation, improve retrieval time, improve employees' access to documents,
and improve staff efficiencies.
Is this part of the dept.'s Yes
S yr technology plan as
provided to Technical
Focus Group?
If so, how? Public Works 2013 Computer Vision
Implementation 1st and 2nd quarter of 2016
schedule:
Personnel utilizing: Entire Village
Page 2 of 2
File Name:GeoCortex Laserfiche Interface CIP 2014
(N) = New
G -41
I07
N/A
Hardware /Software Costs: 2014 2015 2016 2017 2018 Totals
Call Accounting System 0 0 12,000 0 0 12,000
0 0 0 0 0 0
0 0 12,000 0 0 12,000
Sources of Funds: 2014 2015 2016 2017 2018 Totals
Capital Improvement Fund 0 0 12,000 0 0 12,000
rage t or
G -42
0
0
12,000
0
0
12,000
Impact to Annual
2014
2015
2016
2017
2018
Totals
Lease Payment:
Existing Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Proposed Payment
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
Change
Dept (name)
0
0
0
0
0
0
IT
0
0
0
0
0
0
rage t or
G -42
VILLAGE OF MOUNT PROSPECT
Justification /Comments: Syn -Apps, the vendor who makes the Village's Call Accounting software is dropping
their Call Accounting product. They will continue their product lines for Paging and
Panic Buttons.
The existing Call Accounting system will continue to be supported for a
couple of years, although no upgrades will be available. Eventually the
Village will need to replace this system.
Is this part of the dept.'s Yes, it is included in the Technology Plan
S yr technology plan as
provided to the Village
Technology Advisory
Group? Ifso, how?
Implementation 2016
schedule:
Personnel utilizing: Information Technology
Page L of 1
File Name: 2016 Telephone Call Accounting System
N) = New
G -43