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HomeMy WebLinkAbout06/04/2013 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 4, 2013 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel Absent: Trustee Hoefert (arrived at 7:25 p.m.) Trustee John Matuszak PLEDGE PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Rogers gave the Invocation. MINUTES MINUTES Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held May 21, 2013. Upon roll call: Ayes: Nays: Motion carried. Korn, Polit, Richards, Zadel None APPROVE BILLS APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was the only item listed under the consent agenda. She stated unless there was a request to remove a bill for separate discussion the bills would be approved at this time. Trustee Polit, seconded by Trustee Zadel, moved for approval of bills dated May 16 -May 29, 2013. Upon roll call: Ayes: Korn, Polit, Rogers, Zadel Nays: None Motion carried. MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: "National Garden Week," June 2 -8, 2013 Mayor Juracek read the proclamation for National Garden Week, June 2 -8, 2013. Mayor Juracek recognized members of the Garden Club for their commitment to community beautification efforts and thanked them for the beautiful bouquets of flowers picked from the gardens and presented to the Village and Mount Prospect Public Library. (Garden Club members Mary Lange and Ms. Arlene Prchal arrived later in the meeting and presented a bouquet of flowers to Mayor Juracek and the Village Board.) APPOINTMENTS APPOINTMENTS Mayor Juracek presented the following appointments for Village Board approval: Special Events Commission Lizzet Stone Term expires June 2017 1 of 8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Planning and Zoning Commission Appointment: Sharon Otteman (associate to full member) Term expires December 2014 Trustee Korn, seconded by Trustee Zadel, moved to approve the appointments as listed above: Upon roll call: Ayes: Nays: Motion carried. Korn, Polit, Rogers, Zadel None CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Lions Club Mr. Tom Laws, President Elect and 75 Annual Lions Fair Festival Chair Mr. Tom Laws requested the Village Board waive the fees for the 2013 Lions 4 th of July Festival at Melas Park. Mr. Laws stated the Lions Club added another community service this year to the programs the organization supports to benefit the community. At this year's festival the Lions Club will sponsor twenty (20) families for one (1) night of unlimited rides at no cost. Trustee Korn stated he was a member of the Lions Club Festival Committee and in accordance with the ethical standards of elected official he would recuse from voting. Trustee Zadel, seconded by Trustee Polit, moved to approve request for the waiver of fees for the Lions Club 2013 4 th of July Festival. Upon roll call: Ayes: Juracek, Polit, Rogers, Zadel Nays: None Abstain: Korn Motion carried. Mr. Fred Steinmiller provided an overview of this year's Farmers' Market which begins Sunday, June 9 continues every Sunday from 8 am to 1 pm until October 20, 2013. He noted there are 4 -5 new vendors participating. CONSENT AGENDA CONSENT AGENDA No additional items; bills approved under Agenda Item VI. Approve Bills. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS MANAGER'S A. PZ- 03 -13, 475 Enterprise Drive, SPACECO REPORT 1 St reading of An Ordinance Amending Ordinance No. 2424, Relative to Conditional Use permit (Planned Unit Development) and Variations for Property Located at 475 Enterprise Drive OTHER BUSINESS Mayor Juracek presented for a first (1 reading an Ordinance Amending Ordinance No.2424 ADJOURN Relative to Conditional Use permit (Planned Unit Development) and Variations for property located at 475 Enterprise Drive. This ordinance amends the Planned Unit Development being the subject of Ordinance No. 2424, by granting variations for lot coverage, open space and fence area. Community Development Director Bill Cooney provided background information stating the Petitioner is proposing to replace the two (2) tennis courts with a new parking lot, and add a fenced -in dog run just north of the parking lot; thirty -two new parking spaces would be added. A Conditional Use to amend the Planned Unit (PUD) is required for the proposed improvements. 2of8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect The fenced -in dog run would take up approximately two- tenths of a percent (.2 %) of the overall fenceable area and requires a Variation; Variations to the overall lot coverage and required open space are also required. The proposed improvements would reduce the overall lot coverage by approximately 1,555 square feet bringing it down to 752,500 square feet. The Zoning Code requires a minimum of fifty (50 %) of the total lot coverage to be devoted to open space. The removal of the tennis courts would reduce the open space down to thirty -nine percent (39 %) of the total lot coverage. Mr. Cooney stated the Planning and Zoning Commission considered the Petitioner's request to approve the Conditional Use to Amend the Planned Unit Development (ORD No. 2424) and Variations to the lot coverage, open space and fence area and by a vote of 4 -1 recommended approval. Mayor Juracek asked for a brief suspension of the discussion of PZ -03 -13 to allow her to present the Garden Club Proclamation to the members of the Garden Club who are now in attendance. Ms. Mary Lange and Ms. Arlene Prchal accepted the proclamation and presented a bouquet of flowers grown by Garden Club members to Mayor Juracek and the Village Board. Mayor Juracek thanked Ms. Lange and Ms. Arlene Prchal and all members of the Garden Club for the flowers and community beautification efforts. Mayor Juracek resumed discussion of PZ- 03 -13. Mr. Cooney stated the Petitioner as well as a representative from the Colony Apartments were in attendance to provide additional information and respond to questions. Mr. William Zalewski — SpaceCo 9575 West Higgins, Rosemont Mr. Dan Duesenberg — Colony Apartments 475 Enterprise Drive, Mount Prospect In response to questions from the Village Board Mr. Zalewski and Mr. Duesenberg provided the following: -Tennis court is underutilized. -Additional parking closer to building for tenants considered an amenity. -Addition of dog run considered an amenity; currently do not allow dogs but if dog run approved will have a list of acceptable breeds. Market research indicate people are seeking rental properties that allow dogs. ■Dog run — owner /responsible party must remain with dog and responsible for picking up animal waste. Colony staff will also monitor run on regular basis to ensure sanitary conditions. ■Addition of dog run and parking will enhance residents' quality of life. After recently visiting the property Trustee Hoefert noted the Colony Apartments was a well - maintained property that attracted families. He noted several of his concerns related to the Petitioner's request to eliminate a recreational area in the large complex. While at the subject property he noted the gate to the tennis courts were closed; interaction with tenants indicated the tennis courts would be used with greater frequency if they weren't locked. In addition, there appeared to be adequate parking in the existing lot; approximately 8:15 p.m. Trustee Hoefert stated he did not support a reduction in recreational amenities; questioned a dog run as an amenity. Mr. Duesenberg responded, parking at the property is at a premium after 9:30 or 10:00 p.m. Available parking near living unit is considered an amenity to residents arriving home late at night. Key to the tennis court is available upon request. 3 of 8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Village Board Comments -Village Code parking requirements have changed since this development was built. Proposed additional parking more consistent with current parking space requirements. -Additional parking for tenants appears to be better use of space. -Dog run — a number of apartment dwellers want to have a dog. Availability of properly maintained and managed dog run a good use; many would consider an amenity. ■Colony Country — Shining Star recipient; community living. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Korn, Polit, Rogers, Zadel Hoefert Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6075: AN ORDINANCE AMENDING ORDINANCE AMENDING ORDINANCE 2424, RELATIVE TO CONDITIONAL USE PERMIT (PLANNED UNIT DEVELOPMENT) AND VARIATIONS FOR PROPERTY LOCATED AT 475 ENTERPRISE Upon roll call: Ayes: Nays: Motion carried. Korn, Polit, Rogers, Zadel Hoefert B. PZ- 05 -13, 900 Business Center Drive, Bladeroom USA 1 St reading of An Ordinance Granting Variations for (Setback, Height, Roof Pitch) of Accessory Structure for Property Located at 900 Business Center Drive Mayor Juracek presented for a first (1 reading An Ordinance Granting Variations for (Setback, Height, Roof Pitch) of Accessory Structure for property located at 900 Business Center Drive Community Development Director Bill Cooney presented background information stating the Petitioner proposes to occupy the west portion of the existing building to serve as a regional headquarters for Bladeroom; a company specializing in the manufacturing and sales of modular data centers. The Petitioner plans to construct an accessory structure that would function as an accessory to the primary use: will be a visual demonstration of the product that Bladeroom offers for sale. The Petitioner is requesting 1) a Variation to reduce the required setback of an accessory structure that will be incidental to the proposed tenant from six feet (6') to five feet (6) along the north property line; 2) a Variation to increase the height of an accessory structure that will be incidental to the proposed tenant from ten feet (10') to thirteen feet (13'); and 3) a Variation to reduce the roof pitch of an accessory structure that will be incidental to the proposed tenant from three to twelve (3:12) to flat. Mr. Cooney provided the following in response to questions from the Village Board: -Five foot (5) easement setback — no Village utilities in easement; private utilities did not indicate they have utilities in easement. Easements in commercial areas vary; between five (5) to ten (10) feet. JULIE notification is required before digging. -Not aware of any lighting requirements between buildings; as a matter of safety though, lighting would make sense. Mr. Cooney stated the Petitioners were in attendance to provide additional information and respond to questions. 4of8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Mr. Tim Hill Architect for Bladeroom Mr. Mike Palmed, CFO Bladeroom In response to questions from the Village Board Mr. Hill and Mr. Palmed provided the following: ■Lighting is a great idea; will install. -Will build module unit; model for customers. -Model is accessory; so customer could buy model. -Modules for computer data storage. ■ Flat roof — industrial design that works well; special material on roof. Water runs off. ■Building designed to be outside, slab foundation — demonstrate that it is a standalone structure. -Building is designed to withstand environment it will be located. -Will not occupy entire building; Bladeroom headquarters with some warehouse space; remainder of building vacant. Village Board Comments ■May want to consider chain link fence as well as lighting. -Businesses want data to be near them. -Similar to "cloud" computing. -Exciting — technology of the future. Trustee Rogers, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hofert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Korn, moved for approval of Ordinance No. 6076: AN ORDINANCE GRANTING VARIATIONS FOR (SETBACK, HEIGHT, ROOF PITCH) OF ACCESSORY STRUCTURE FOR PROPERTY LOCATED AT 900 BUSINESS CENTER DRIVE Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. Mayor Juracek welcomed Bladeroom to Mount Prospect. C. PZ- 38 -07, 309 -317 West Prospect Avenue 1St reading of An Ordinance Amending Ordinance No. 5692 Granting a Conditional Use Permit and Variations for Property Located at 309 -317 West Prospect Avenue, to Approve an Extension of the Effective Date of the Conditional Use Permit. Mayor Juracek presented for a first (1 reading an Ordinance Amending Ordinance No. 5692 Granting a Conditional Use Permit and Variations for Property Located at 309 -317 West Prospect Avenue, to Approve an Extension of the Effective Date of the Conditional Use Permit. This ordinance amends Ordinance No. 5692 by extending the Conditional Use permit for an additional two (2) years from the date of adoption of the amending ordinance. Community Development Director Bill Cooney provided background information stating the Petitioner has requested a third (3 extension of the zoning approvals granted by the Village in 2008 for Conditional Use Permit and Variations to construct a three -unit rowhome development. The Village most recently extended the approvals on May 17, 2011. However, the Petitioner has yet to construct the development due to the current economic downturn. 5 of 8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect The Petitioner is seeking approval to renew the requests for an additional tow (2) years in hopes the residential market will improve. Mr. Cooney stated the Petitioner was in attendance to respond to questions from the Village Board. Mr. Paul Swanson 401 Prospect Avenue Mr. Swanson stated the real estate market has improved. However, it remains difficult for new construction to compete with foreclosures. He said the sale of single family homes are greater than townhomes but sale of townhomes is stronger than condominiums. In response to questions from the Village Board Mr. Swanson provided the following: -Has shared a few different designs with Mr. Cooney; no decision on whether there will be any design modifications. ■Banks feel market has improved. -May seek sign permit to initiate marketing of development. Village Board Comments ■Thanked Mr. Swanson for sticking with development of property. ■Very difficult lot- good job at getting three (3) units on it; maybe difficult to modify design, ■Believe housing market is coming back. Trustee Zadel, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hofert, Korn, Polit, Rogers, Zadel Nays: None Motion carried,. Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 6077: AN ORDINANCE AMENDING ORDINANCE NO 5692 GRANTING A CONDITIONAL USE PERMIT AND VARIATIONS FOR PROPERTY LOCATED AT 309 -317 WEST PROSPECT AVENUE, TO APPROVE AN EXTENSION OF THE EFFECTIVE DATE OF THE CONDITIONAL USE PERMIT Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT A. Request Village Board approval to reject bid received for the purchase of one (1) new walk -in step van. Public Works Director Sean Dorsey provided background information and staff recommendation. Mr. Dorsey stated eighteen (18) invitational bids were distributed for a new walk -in step van which would replace a 1995 Chevrolet step van used by the Public Works water /sewer division; primarily used as a first (1 response vehicle for water main break repairs and water /sewer utility maintenance. The only bidder, Badger Truck Center, Inc. complied with the majority of the bid specifications and properly submitted all necessary bid documents. However, there are insufficient funds in the current budget to consider the bid; the Badger Truck Center bid exceeded allocated funding by $9,690. 6 of 8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Research related to the lack of bidders found; 1) two (2) vendors had unexpected delays in securing the required bid security bond and 2) other bidders had difficulty compiling complete component pricing; typically production of this vehicle type involves three (3) vendors. To submit a bid, one (1) vendor needs commitment from the other two (2). To accommodate these unusually complex relationships, staff propose to rebid the purchase and extend the bidding period to forty -five (45) days. In addition, staff propose restructuring of the bid document, making some fabricated features optional, with the intent of securing a base bid within the allocated budget. Staff recommend the Village Board reject the sole bid for the proposed purchase of one (1) new current model walk -in step van by Badger Truck Center, Inc. as being over budget and lacking competitive bids. In response to questions from the Village Board Mr. Dorsey provided the following: -The bid specifications will be modified; fabricated components will be reduced or removed within base budget. -Current unit eighteen (18) years old; a lot of hours on vehicle. Trustee Rogers stated he had recently toured the Public Works facility and operations; confident Public Works will get it right. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to reject bid received for the purchase of one (1) new walk -in step van. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. B. Request Village Board approval of agreement between the Mount Prospect Firefighters Union Local 4119 International Association of Firefighters and the Village of Mount Prospect for the period of January 1, 2013 to December 31, 2015. Assistant Village Manager Dave Strahl stated the agreement covers fifty -three (53) firefighters /paramedics and nine (9) lieutenants. The agreement is effective from January 1, 2013 and expires December 31, 2015. Under the terms of the agreement, firefighters /paramedics and lieutenants will receive wage increases over three (3) years and employee monthly insurance contributions during the three (3) year contract period will increase by an annual 10% rate; closely tracking the annual Village insurance cost increase. This contract is similar to the Public Works contract. Mr. Strahl noted the Village continues to be diligently serviced by this dedicated group of public safety professionals; recognized for their leadership and innovation in the metropolitan area. Trustee Zadel, seconded by Trustee Rogers, moved for approval of agreement between the Mount Prospect Firefighters Union Local 4119 International Association of Firefighters and the Village of Mount Prospect for the period of January 1, 2013 to December 31, 2015. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. B.Request Village Board approval of agreement between Metropolitan Alliance of Police, Chapter 85, Mount Prospect Police Sergeants and the Village of Mount Prospect for the period of May 1, 2012 to December 31, 2016. 7 of 8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect Assistant Village Manager Dave Strahl stated the agreement covers twelve (12) police sergeants; is retroactive to May 1, 2012 and will expire December 31, 2016. Under the terms of the agreement, police sergeants will receive a wage increases over four (4) years and employee monthly insurance contributions during the four (4) year contract period will increase by an annual 10% rate; closely tracking the annual Village insurance cost increase. Mr. Strahl noted the Village continues to be diligently serviced by a dedicated police force; recognized for its leadership in the metropolitan area. Trustee Zadel, seconded by Trustee Polit, moved for approval of agreement between Metropolitan Alliance of Police, Chapter 85, Mount Prospect Police Sergeants and the Village of Mount Prospect for the period of May 1, 2012 to December 31, 2016. Upon roll call: Ayes: Hoefert, Korn, Polit, Rogers, Zadel Nays: None Motion carried. C. Status Village Manager Janonis made the following announcement for community events /meetings: ■ Coffee with Council- Saturday, June 8 9 am to 11 am Village Hall Community Center Stating there was nothing of substance for discussion at the June 11, 2013 Committee Meeting, Village Manager Janonis asked if the Village Board wanted to cancel the meeting. Trustee Rogers, seconded by Trustee Zadel, moved to approve cancellation of the June 11, 2013 Committee of the Whole meeting. Upon roll call: Ayes: Korn, Polit, Rogers, Zadel Nays: Hoefert Motion carried OTHER BUSINESS Trustee Polit encouraged residents to check out the Saturday night car shows at metra station and the Lions Club Farmers' that opens Sunday, June 9 th at the metra station. ADJOURN There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Rogers, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Korn, Rogers, Polit, Zadel Nays: None Motion carried. The June 4, 2013 Village Board meeting adjourned at 8:28 p.m. M. Lisa Angell Village Clerk 8of8 Minutes of the Regular Meeting of the June 4, 2013 Mayor and Board of Trustees of the Village of Mount Prospect