HomeMy WebLinkAbout05/08/2013 SCC French Visit Planning Committee MinutesMount Prospect Sister Cities Commission
French Visit 2013 Planning Committee Minutes
May 8, 2013
Attendance: Paula Randant, John Sibrava, Skip Farley, Janice Farley, Barbara VanArsdale, Stephen
VanArsdale, Judy Thorne, Denise Rano, Arlene Juracek, Judy McGinnis, Lorie Huber, John Korn, Diana
Sahakian and Mary Ann Sibrava.
I. Meeting called to order at 5:35 PM by Chair Paula Randant
II. Citizens to be heard: No one
III. Discussions
a. Housing- Judy Thorne Host families have been chosen. Our guests arrive at 1:30 at
O'Hare; they will be picked up on Village Bus and come to Village Hall for welcoming
reception and to meet their host families.
b. Bosch Tour -Paula Randant Paula met with Georgia Mitchel the manager of PR at
Bosch in MP. There may be a change in lunch so everyone can be included. Will follow
up.
c. Daily Herald Tour- Janice Farley Transportation will be Village bus and cars. The Daily
Herald visit will be Monday around 10AM and will be at two sites and lunch at Pilot
Pete's. Pilot Pete's is at the Schaumburg Airport. Timing approximately 10 to 130. Will
need transportation. Need count of attendees.
d. Randhurst Tour and visit — Irvana Wilks and John Korn John will follow up with
Randhurst management to plan visit and it will end with dinner probably at Black Finn.
Need count of attendees.
e. Trip to Chicago -Gary and Paula Randant Need count of attendees to make
reservations and purchase tickets. 9/18/13 Train to Chicago approx. 815, water taxi to
Michigan Ave. to pick up Wendella at 10:15. It is a 90 minute tour. After tour walk to
Hancock Building for lunch at the Signature room at about 12:15. Plan to meet walking
tour guide at 2 PM at Hancock for approx. Walking tour will end around 3pm and we
will head to water taxi and train station. 7pm Cocktails at Victoria on the Lake in MP.
f. French Market general discussion: Judy has been taking over planning and working with
Mariantha on plans.
g. Picnic after market -John Sibrava -Lions Park will be the location and we will use the
Band shell for dancers. John has full hour by hour schedule. Mark Thorne, Rafi Sahakian,
and John Korn will assist with barbecues and cooking. Gas grills will be provided by
Lions Club. Need count to order food. Paula will call Dan Serio about meat. There is a
$50 trash clean up fee.
h. Western dancing- Denise Rano Western square dancing entertainers have been
confirmed at $100. for the caller. They requested a letter of confirmation and Denise
has provided them a letter. They are very committed to the event and
demonstrating /teaching the French visitors to dance. Total time about an hour with
dance demonstration and teaching lesson for 20 -30 minutes.
i. School visit no contact has been made yet. Paula will call River Trails and Michael
Davey about school visits.
j. Visit to Villas at Sevres -Skip Farley Suggested Tuesday afternoon after Bosch. Plans
are in place.
k. Library/ Community Center on South side of MP. Mary Ann is working on particulars to
decide on numbers of visitors and program. She will report back.
I. Reception at Library-Mary Ann Sibrava Reception Monday at 730 PM open to
community to meet our quests. May have speaker. Plans being worked on.
m. Welcome and departure events: Village bus and van will pick up guests and their
luggage and bring them to the Village Hall for welcome reception with host families and
commission members. Guests will go home to dinner with their host families.
Departure is late in the evening on 9/19 so we will work on plan or have day be free day
ending with dinner at Village Hall before taking them to the airport. Details to follow.
n. Materials, welcome packets and translations, Denise Rano and Judy Thorne short
discussion, no decisions yet.
o. Gifts for guests, Janice Farley - an imprinted portfolio was shown by Janice with 15 to 20
required. Widely admired and estimated cost $25. Some discussion of gift between
Village and Sevres.
p. Chicago walking tour will be at 2pm with French speaking tour guide. It will be an hour
then we will head to water taxi and train.
q. Meals and time with Host families. Discussed. Tuesday dinner will be at Village Hall
maybe Mexican will contact El Sombrero. Need count.
r. Community Dinner at Victoria on the Lake 9/18 71 cocktails begin. Plans in process
with Paula and Doreen. Date reserved with Victoria. Plans to follow.
IV. Transportation: Village Bus and commission member cars for local visits. Train and water
taxi for trip to Chicago. Need count.
V. Community involvement- so far Sunday at French Market around 11 to chat with French
Market participants. Monday evening Library reception 7:30 open to Public. Wednesday
evening Dinner with Community invited at Victoria on the Lake. Presentation of gifts
/awards etc.
VI. Miscellaneous: need counts for all events to proceed with finalization or reservations and
cost.
VII. Plan next meeting date chosen 6/11/13 at 5:30 in Village Hall.
VIII. Meeting adjourned at 7:001
Respectfully Submitted,
Paula Randant