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HomeMy WebLinkAbout5. NEW BUSINESS 12/02/2003 illage of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: NOVEMBER 26, 2003 SUBJECT: PZ-35-02: MAP AMENDMENT, RESUBDIVISION, AND DEVELOPMENT CODE EXCEPTION TO ALLOW A 2-LOT SUBDIVISION - 901 EDGEWOOD LANE LARRY MCKONE - APPLICANT The Planning & Zoning Commission transmits their recommendation to approve the following regarding the property located at 901 Edgewood Lane and the adjoining southern portion of the recently vacated Sunset Road right-of-way (the "Subject Property"): 1) Map Amendment rezoning the Subject Property from RX Single-Family Residence to R-1 Single-Family Residence; 2) Resubdivision of the Subject Property to create two buildable single-family lots; and 3) Development Code Exception for the proposed 2-lot subdivision that would allow for a lot depth of approximately 118 feet (minimum lot depth of 120 feet required). The Planning & Zoning Commission heard the Petitioner's request, as described in detail in the attached staff report, at their November 11, 2003 meeting. The P&Z Commission noted that the surrounding neighborhood does not have a consistent feel due to the varying setbacks of the homes on Edgewood Lane. It was noted; however, that homes recently developed in the area have helped to establish a more consistent look. The P&Z Commission also noted that although there are properties on both sides of Edgewood Lane that are currently zoned RX, there is a significant difference in lot size when comparing the existing lots on the east and west sides of the street. Due to these substantial differences in lot size (both lot area and lot depth) the P&Z Commission indicated the proposed rezoning from RX to R1 would be consistent with the character of the existing lots along the east side of Edgewood Lane. The P&Z Commission also clarified that the proposed lot depth of 118.81 feet is an existing physical limitation due to the manner in which the neighborhood was originally developed. They noted that although the Petitioner is requesting relief from the Village's minimum lot depth requirement, the proposed lots would exceed both the minimum lot width and lot area requirements of the R1 District. The Planning & Zoning Commission voted 4-0 to approve the Map Amendment, Resubdivision, and Development Code Exception for the property at 901 Edgewood Lane and adjacent right-of-way. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 2, 2003 meeting. Staff will be present to answer any questions related to this matter. WilliamZJ. Cooney, Jr., ~ICP H:\PLAN~Plannlng & Zoning COMM~&Z 2003hMEJ Memos\PZ-35-02 MEJ (901 Edgewood - rezone resub der code except)Aoc MINUTES OF THE REGULAR MEETING OF TI~ PLANNING & ZONING COMMISSION CASE NO. PZ-35-02 Hearing Date: November 13; 2003 PROPERTY ADDRESS: 901 Edgewood Lane PETITIONER: Larry McKone 493 E. Haven St. Arlington Hts., IL 60005 PUBLICATION DATE: October 29, 2003 PIN #: 08-14-107-001 REQUEST: Map Amendment, Resubdivision, and Development Code Exception MEMBERS PRESENT: Richard Rogers, Chair Joseph Donnelly Leo Floros Keith Youngquist MEMBERS ABSENT: Arlene Juracek Merrill Cotten Matthew Sledz STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, Deputy Director of Community DevelopmenL-_ INTERESTED PART[ES: Chairperson Richard Rogers called the meeting to order at 7:32 p.m. Joseph Donnelly made a motion to approve the minutes of the October 23 meeting, seconded by Leo Floros. The minutes were approved 3-0, with one abstention by Keith Youngquist. At 8:25, Mr. Rogers introduced Case No. PZ-35-02, a request for a Map Amendment, Resubdivision, and Development Code Exception and noted that the requests would be Village Board final. Judy Connolly, Senior Planner, presented the case. She said that the Subject Property is located on the east side of Edgewood Lane between Lonnquist Boulevard and Golf Road and contains a single-family residence with related improvements. The Subject Property is zoned RX Single Family Residence and is bordered by the RX district to the north and west and the R1 Single Family Residence to the south and east. The Petitioner proposes to rezone 901 Edgewood Lane and the vacated Sunset Road right-of-way from RX to RI. The RX district requires a minimum lot size of 17,500 square feet while the R1 district requires 8,125 square feet. The Petitioner would like to demolish the existing residence and resubdivide the Subject Property, including the vacated right-of-way, into a two-lot subdivision. The proposed lots would exceed the R1 minimum lot size requirements, and the homes would meet the applicable zoning regulations. However, due to the manner in which the surrounding lots were developed and the existing shallow lot depth, the proposed lots would not meet the minimum required lot depth of 120 feet and would instead measure slightly less than 119 feet, 118.81 '. · The Village's Comprehensive Plan and Land Use Map designate the Subject Property as Single Family Residence. The Petitioner's proposed Map Amendment and Resubdivision are in keeping with the Village's designation. The Engineering Division had no objections to the rezoning and Development Code exception. They found that the plat was prepared in accordance with Village Codes. In order to approve the requests, the project must meet the standards for each requested action: The standards for Map Amendments, which are listed in the Zoning Ordinance, relate to: compatibility with existing uses and zoning classifications of property within the general area of the property in question; the compatibility of the surrounding lanning & Zoning Commission Arlene Juracek, Chairperson PZ-35-02 Page 2 property with the permitted uses listed in the proposed zoning classification; the suitability of the property in question to the uses permitted under the existing and proposed zoning classifications; consistency with the trend of development in the general area of the property in question, and the objectives of the current Comprehensive Plan for the Village. The plat was prepared in accordance with the Development Code requirements, but the Petitioner is seeking relief from the Development Code regulations for the lot depth. Exceptions to Development Code regulations may be approved in cases of hardship, "caused by conditions uniquely attributable to the land under consideration, would be imposed upon an applicant by compliance with these regulations and upon a finding that there are alternate feasible means of fulfilling the purpose and spirit of the regulations to protect the public health, safety and welfare...".The Subject Property is adjacent to existing single-family residences and the proposed rezoning will be in keeping with the surrounding area. Although the proposed lot depth is less than the minimum code requirements, it is in keeping with the lot depths of the adjacent properties. The proposal meets the standards for a Map Amendment because it is compatible with existing properties within the general area of the Subject Property. While this section of Edgewood Lane is zoned RX and R1 and it has varying front setbacks, the proposal is consistent with recent development trends and meets the Village's Comprehensive Plan requirements. The proposed Subject Properties would exceed the minimum lot size requirements of the R1 zoning district. Due to the manner in which the adjacent properties were subdivided, it is physically impossible for the proposed lots to meet the required 120-foot depth requirement. The proposed lot depths would not have a detrimental impact on the public health, safety or general welfare. The proposed lot depth would not adversely affect the character of the surrounding neighborhood or utility provision and it would be in compliance with the Village's (~omprehensive Plan and Zoning Ordinance. Based on these findings, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board. m_ approve a Map Amendment, Plat of Resubdivision, and Development Code exception for the property located at 901 Edgewood Lane, Case No. PZ-35-02. The Village Board's decision is final for this case. Larry McKone was sworn in and testified he plans to build two homes 3,600 -4,000 sq.ft, that will be sold for $750,000 to $900,000. He said he is president of Gettysburg Homes and built homes 3 lots to the north of these lots about 8-9 yrs ago. He has been building homes for 30 years.. Chairperson Rogers closed the hearing at 8:32pm. Joe Donnelly made a motion to make a recommendation to the Village Board to approve a Map Amendment, Plat of Resubdivision, and Development Code exception for the property located at 901 Edgewood Lane, Case No. PZ-35,02. Leo Floros seconded the motion. UPON ROLL CALL: Motion was approved 4-0. AYES: Floros, Donnelly, Rogers, and Youngquist NAYS: None to adjourn, seconde by Keith Youngquist. The motion was approved by At 9:55 p.m, Joseph Donnelly made motion ~~ ~ voice vote and the meeting was adjourned. Mi Deputy DireCtor, )community Development / Jud~onnotl3~, AICP, Senior Planner] H?a°LA~N~P[anning & Zoning COMM~d?&Z 2003~.Minute.s~PZ-3$-02-901 Edgeweod Lnt.doc Village of Mount prospect Community Development Department CASE SUMMARY - PZ- 35 -02 LOCATION: PETITIONER: PROPERTY OWNER: PARCEL #: LOT SI7~: ZONING: LAND USE: REQUEST: 901 Ed~ewood Lane Larry McKone Larry McKone 08-14-107o001-0000 .52 acres (22,503 square feet) RX Single Family One Single Family Residence Rezone to R1 Single Family and subdivide the lot to create two lots of record (requires Map Amendment, Plat of Resubdivision, and an exception to the Development Code for the minimum required lot depth) LOCATION MAP Lon~ uist Boulevard Robin Lane Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: NOVEMBER 6, 2003 IffEARING DATE: NOVEMBER 13, 2003 SUBJECT: PZ-35-02 -MAP AMENDMENT, RESUBDIVISION, AND DEVELOPMENT CODE EXCEPTION - 901 EDGEWOOD LANE BACKGROUND A public hearing has been scheduled for the November 13 , 2003 Planning & Zoning Commission meeting to review the application by Larry McKone (the "Petitioner") regarding the property located at 901 Edgewood Lane (the "Subject Property"). The Petitioner has requested a Map Amendment, Resubdivision, and Development Code exception for the subject property. The P&Z hearing was properly noticed in the October 29, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written ng_ti~e to property owners within 250-feet and posted a Public Heating sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located On the east side of Edgewood Lane, between Lonnquist Boulevard and Golf Road, and contains a single-family residence with related improvements. The Subject Property is zoned RX Single Family Residence and is bordered by the RX district to the north and west and the R1 Single Family Residence to the south and east. SUM2vIARY OF PROPOSAL The Village recently vacated the adjacent Sunset Road right-of-way and sold it to the Petitioner and neighbor to the north. The Petitioner proposes to rezone 901 Edgewood Lane and the vacated Sunset Road tight-of-way from RX to RI. The RX district requires a minimum lot size of 17,500 square feet while the R1 district requires 8,125 square feet. The Petitioner would like to demolish the existing residence and resubdivide the Subject Property, including the vacated tight-of-way, into a two-lot subdivision. The proposed lots would exceed the R1 minimum lot size requirements, and the homes would meet the applicable zoning regulations. However, due to the manner in which the surrounding lots were developed and the existing shallow lot depth, the proposed lots would not meet the minimum required lot depth of 120 feet and would instead measure slightly less than 119 feet (118.81 ') (Sec. 15.305.B,5). GENERAL ZONING COMPLIANCE As previously noted, the proposed lots would exceed the minimum R1 lot size requirement and the houses would comply with the R1 Bulk Regulations. The table on the next page compares the RX district to the R1 district. PZ-35-02 Planning & Zoning Commission meeting November 13, 2003 Page 3 Petitioner's RX District RI District Proposal Lot I: 11,210+ sq ft Minimum Lot Size 17,500 square feet 8,125 square feet Lot 2:11,210+ sq ft 85-feet 65-feet Lot 1: 95-feet Minimum Lot Width Lot 2: 95-feet Lot 1: ll8.81-feet Minimum Lot Depth 120-feet 120-feet Lot 2:118.37-feet Comprehensive Plan Designation and Zoning The Village's Comprehensive Plan and Land Use Map designate the Subject Property as Single Family Residence. The Petitioner's proposed Map Amendment and Resubdivision are in keeping with the Village's designation. Other Depathnent Comments The Engineering Division had no objections to the rezoning and Development Code exception. They found that the plat was prepared in accordance with Village Codes. bIAP AMENDMENT STANDARDS The standards for Map Amendments are listed in Section 14.203.D.8.a of the Village Zoning Ordinance. When a Map Amendment is proposed, the Planning and Zoning Commission shall make findings based upon the evidence presented to it in each specific case with respect to, but not limited to, the following matters: compatibility with existing uses and zoning classifications of property within the general area of the property in question; the compatibility of the surrounding property with the permitted uses listed in the proposed zoning classification; · the suitability of the property in question to the uses permitted under the existing and proposed zoning classifications; · consistency with the trend of development in the general area of the property in question, and the obi ectives of the current Comprehensive Plan for the Village. The Subject Property is adjacent to existing single-family residences and the proposed rezoning will be in keeping with the surrounding area. Although the proposed lot depth is less than the minimum code requirements, it is in keeping with the lot depths of the adjacent properties. The proposal meets the standards for a Map Amendment because it is compatible with existing properties within the general area of the Subject Property. The proposal is consistent with the general development trend and meets the Village's Comprehensive Plan requirements. PLAT OF RESUBDIVISION The petitioner seeks to create two lots of record by subdividing the Subject Property. The proposed plat is part of PZ-35-02, a Map Amendment request and Development Code Exception request. The plat was prepared in accordance with the Development Code requirements, but the Petitioner is seeking relief from the Development Code regulations for the lot depth. Z-35-02 Planning & Zoning Commission meeting November 13, 2003 Page 4 DEVELOPMENT CODE EXCEPTION STANDARDS Sec. 15.109 permits the Planning & Zoning Commission to recommend approval of exceptions to Development Code regulations in cases of hardship, "caused by conditions uniquely attributable to the land under consideration, would be imposed upon an applicant by compliance with these regulations and upon a finding that there are alternate feasible means of fulfilling the purpose and spirit of the regulations to protect the public health, safety and welfare...". The request must meet the standards for an exception, which are listed in Sec. 16.109 and are summarized as follows: · A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; · Lack of desire to increase financial gain; and · ProtectiOn of the public welfare, other property, and neighborhood character. The proposed Subject Properties would exceed the minimum lot size requirements of the R1 zoning district. Due to the manner in which the adjacent properties were subdivided, it is physically impossible for the proposed lots to meet the required 120-foot depth requirement. The proposed lot depths would not have a detrimental impact on the public health, safety or general welfare. The proposed ll8-foot (approximately) lot depth would not adversely affect the character of the surrounding neighborhood, or utility provision and it would be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. RECOMMENDATION The proposed Map Amendment, Plat of Resubdivision, and Development Code exception meet the standards listed in the Zoning Ordinance and the Development Code. Based on these findings, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to al~prove a Map Amendment, Plat of Resubdivision, and Development Code exception for the property located at 901 Edgewood Lane, Case No. PZ-35-02. The Village Board's decision is final for this case. I concur: VILLAGE OF MOUNT PROSPECT COMB,ffYNITY DEVELOPMENT DEPARTMENT 2 planning Divisi°n IOO S. EmerSOn Street Mount Prospect, Illinois 60056 Phone 847-8 18-5328 FAX 847-818-5329 Plat of Resubdivision Application Ca~ Nnm~r PZ - Date of S~bmission Hearing Date Pe~fioner - Name Telephone (dayi Larry McKone 847-593-9966 Corporation Telephone (evening) Gettysburg Development Corp 847-593-0421 S~eet Add~ Fax 493 E. Haven Street 847-593-9976 City ' ' state ZiP Code ' Pager Arlington Heights IL 60005 interest ia Pro~ay: circle one ,~---...-~ k,.~ ~.) Buyer Property Owner - Name Telephone (day) . Larry McKone 847-593-9966 Corporation ...... Telephone (~ening) Gettysburg Development Corp 847-593-0421 Sueet ^cktr~ F~: 493 E. Haven Street 847-593-9976 City State Zip Code Pager/Mobile Arlington Heights IL 60005 Surveyor/Engineer Name Haecter Enqin~r~,ng Telephone(day) 847-394-6600 Address 1911 A Rohlwing Road Fax 847-394-6608 Rolling Meadows, IL 60008 UBDIVISION NAME REAL ESTATE INDEX NO.: REAL ESTATE INDEX NO.: LOCATION OR ADDRESS: LAND USE: EXISTING ZONING: EXISTING RX Gettysburg on Edgewood 08-14-107-001 -- 901 Ed~ewood Residential PROPOSED: PROPOSED: Residential R-1 TOTAL ACREAGE: 22,503 GROSS 2 TOTAL # OF LOTS: Number of dwelling units: 2 Single Family: x Multifamily. TWNHS If requesting an exception to Development Code requirements, list request and explain why it is necessary: Please note that the application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staff to review the process and so that materials can be reviewed for accuracy and completeness at the time ofsubminal. In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the property grant employees of the Village of Mount Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affirm that all information provided herein and in all materials submitted in association with this application are true and accurate to the best of my knowledge. Applicant ~ '~/~/~, Date ~ /a-/-O~.. If applicant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(sI described in this application and the associated supporting material. Property Owner Date Mount Prospect Department of Community Development 100 South Emerson Street, Mount Prospect Illinois Phone 847.818.5328 Fax 847.818.5329 TDD 847/392-6064 ProposedZom~Chan~ From RX to Ri DeschbetheJu~ific~ ~Pmpo~dM~Amen~t Property is presently zoned RX, it is 157' wide by 118' deep. We are aquiring an additional 33' from the Village of Mt. Prospect by vacation of easement on our nQr~h boundrv, This will enable us to create two (2) new lots of 95' wide by 118' deeD, However to do this we must re-zone to R-1 from RX Describe ~ ~1 the Bull~ and Actihties ~o~sed (attach ad~fim~ sheets ff necess~) Create two (2) new lots and build two (2) new custom homes. Please note that the application will not be reviewed until this petition has been fully completed and all requiredplans and other materials have been satisfactOrilY submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointraent with the appropriate Village staff so that materials can be reviewed for accuracy and completeness at the time of submittal. In consideration of the information corttained in th/s petition as well as all supporting documentation, it is requested that approval be given to this request. Theapplicantistheownerorauthorizedrepresentafiveoftheowneroftheproperty. Thepefitioner andtheownerofthepropeny grant employees of the Village of Mount Prospect and their agents p~a,lssion to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affirm that all information provided herein and in all materials submitted in association with this application are true and accurate to the best of my knowledge. If applicant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the associated supporting material. Property Owner Date Mount Prospect De?a: unent of Commmd~ Development Phone 847.818.5328 100 South Emerson Street. Mount Prosnect Illinois Fax 847.818.5329 Name T¢lephoa¢ (day) Larry McKone 847-593-9966 Corporation Telephone (~/ening) Gettysburg Development Corp 847-593-0421 Street Addre~ Fax 493 E. Haven Street 847-593-9976 CitYAr lington Hts Owner Name Telephone (day) Larry McKoDe . GeEly§burg Development Corp. 84?-593-9966 Corporation Telephone (evening) Street Address Fax: 493 E. Haven St. 847-593-9976 City State ZipCode Pager Arlington Hts IL 6~)005 D~veioper Name Gettysburg DevelopmentCorp Telephone(day) 847-593-9966 Add~e~ 493 E. Haven St. Fax 847-593-9976 Arlington Hts, IL 60005 Attorney Name Robert Moore Telephone(day) 847-215-1433 Ad~ 566 N. Wolf Rd .... Fax 847-215-1432 Wh~lino. IL 60090 Surveyor Name Haeger Engineering Telephone(day) 847-394-6600 Address 1911 A Rohlwinq Rd Fax 847-394-6608 Rolling Meadows, IL 60008 Name ~4~ ~=~r Enc~in~erin~ Telephone(day) 847-394-6600 1911 A Rohlwin~ Rd 847-394-6608 Rolling Meadows~ IL 60006 Architect Name Telephone (day): Address Fax Landscape Architect Name Telephone (day): Address Fax ' ' Mount Prospect Department of Co~'maunity D~velopment Phone 847.818.5328 1OO South Emecscm Street. Mount Prom',eot Illinois Fax 847.818.5329 ~r.~UlV~ tLqRKER AND MOLLO¥, inc. [OF o~ ~otim 14, T~ehip 41 North, ~o 11 ~st o~ the ~rd Pr~ei~l ~srl~lm~ lying ~o~ of See~rs R~d, in Co~ Co~-~ l~ois, I ,50 '/' County of Cook NELSON, NARKER & MOLLOY. INC. h~,eby certify: Document No. 841591 6t6' t ('~ VPd'a $~reet Righ~-of-~fay Vacated b~ Doc. No, , N 89'01'51"E 718.81', ,/,,~ ':": ~ I' ~ ..... ' .,  ~caPed by DOC. No. , I LOT ~"Buit~ing Setback Line Hereby Vacafed 5' Public Uf[[i 'y & Drainage Ease~ ~enf Hereby Grant~."~~N ~ $e-~ton Pip, -- ~20' 8ui~din~ Setl~eck Lzne-.~ 89°01;51" E 118.59' LOT 2 S 89'0 "51" W 118.37' SO' Buitding Setback Line 26 BUSSE :OUNTRY ESTATES (SL 'N & 0.20'E 11 VWL ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING' MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM R-X TO R-1 DISTRICT FOR PROPERTY LOCATED AT 901 EDGEWOOD LANE WHEREAS, Larry McKone is the owner of property commonly known as 901 Edgewood Lane (hereinafter referred to as Subject Property); and WHEREAS, the Subject Property is legally described as follows: Lot 25 in Busse Country Estates, being a subdivision of the West 25 Acres of that part of the West 1/2 of the Northwest 1/4 of Section 14, Township 41 North, Range 11 East of the 3rd Principal Meridian, lying North of Segers Road, in Cook County, IL. Property Index Number: 08-14-107-001-0000 and WHEREAS, Larry McKone, (hereinafter referred to as Petitioner) has filed an application to rezone the Subject Property from R-X (Single Family Residential-17,500 sq. ft. minimum) to R-1 (Single Family Residential- 8,125 sq. ft. minimum) district; and WHEREAS, a Public Hearing was held on the request for rezoning, being the subject of PZ-35-02 before the Planning and Zoning Commission of the Village of Mount Prospect on the 13th day of November, 2003, pursuant to due and proper notice thereof having been published in the Mount Prospect Journal & Topics on the 29th day of October, 2003; and WHEREAS, the Zoning Board of AppealS has SUbmitted its findings and recommendations relative to PZ-35-02 to the President and Board of Trustees of the Village of Mount Prospect; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have considered the request being the subject of PZ-35-02 and have determined that the best interests of the Village of Mount Prospect would be served by granting said request. 90t Edgewood Page 2/2 NOW, TFIEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the recitals set forth hereinabove are incorporated herein as findings of fact by the President and Board of Trustees.of the Village of Mount Prospect. SECTION TWO: The official zoning map of the Village of Mount Prospect, Illinois, as amended, is hereby further amended by reclassifying the property being the subject of this Ordinance from R-X (Single Family Residential - 17,500 sq. ft. minimum) to R~I (Single Family Residential - 8,125 sq. ft. minimum) District as shown on the attached Plat, prepared by Alan V. Eck, revision date September 30, 2003, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A". SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:~CLKO\files/WIN\ORDINANC\REZONE.901 Edgewood,Dec,03 doc ORDINANCE NO. AN ORDINANCE GRANTING AN EXCEPTION FROM CHAPTER 15 (SUBDIVISION, DEVELOPMENT AND SITE IMPROVEMENT PROCEDURES) OF THE MOUNT PROSPECT VILLAGE CODE FOR PROPERTY LOCATED AT 901 EDGEWOOD LANE WHEREAS, Larry McKone (hereinafter referred to as "PetitiOner'') is the owner of the property generally located at 901 Edgewood Lane (hereinafter referred to as "Subject Property") and legally described as follows: Lot 25 in Busse Country Estates, being a subdivision of the West 25 Acres of that part of the West 1/2 of the Northwest 1/4 of Section 14, Township 41 North, Range 11 East of the 3rd Principal Meridian, lying North of Segers Road, in Cook County, IL. Property Index Number: 08-14-107-001-0000 and WHEREAS, the Petitioner is requesting an exception from Section 15.305.B. of Chapter 15 (Subdivision, Development and Site Improvement Procedures) of the Village Code of Mount Prospect to allow a minimum lot depth of no less than one-hundred, eighteen-feet (118') instead of the required one-hundred twenty (120')feet; and WHEREAS, the Planning and Zoning Commission of the Village of Mount Prospect did consider the request for an exception from Section 15.305.B of Chapter 15 for the Subject Property at their regular meeting on November 13, 2003, said request being the subject of PZ-35-02, and, by a vote of 4-0, recommended to the President and Board of Trustees of the.Village to grant the exception from Chapter 15 as requested; and WHEREAS, the Planning and Zoning Commission has forwarded their recommendation being the subject of PZ-35-02 to the President and BOard of Trustees of the Village of Mount Prospect. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporate herein as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. 901 Edgewood Page 2/2 SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant to the Subject Property an exception from Section 15.305.B of Chapter 15 (Subdivision, Development and Site Improvement Procedures) of the Village Code of Mount Prospect to reduce the required one-hundred, twenty-foot (120') lot depth requirement to no less than one-hundred, eighteen-foot (118') lot depth requirement, all as shown on the Plat of Subdivision, a copy of which is attached hereto and hereby made a part hereof as "Exhibit A." SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ., 2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\CLKO\fiies/WIN\ORDINANC\DEV CODE.g01 Edgewood,McKone,De¢,03.do¢ VWL 11/19/03 RESOLUTION NO. A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION FOR PROPERTY LOCATED AT 901 EDGEWOOD LANE WHEREAS, the Petitioner, Larry McKone, has requested approval of a Final Plat of Resubdivision for the purpose of subdividing one lot to create two tots of record at 901 Edgewood Lane; and WHEREAS, the Planning and Zoning Commission has recommended approval of the resubdivision. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the resubdivision of one lot of record into two lots of record is hereby granted for the property at 901 Edgewood Lane Final Plat of Resubdivision attached to thiS as Exhibit "A" is hereby approved for appropriate execution and recording. Such Plat and its legal description are incorporated into, and made a part of, this Resolution. SECTION TWO: That the Village Clerk is hereby authorized and directed to record a certified copy of this Resolution with the Recorder of Deeds of Cook County. SECTION THREE: This Resolution shall be in full force and effect from and after its adoption, approval and publication in pamphlet form as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley, Mayor Velma Lowe, Village Clerk H:\CLKO\fi]es\WIN\RES\Plat Subdiv, 901 EDGEWOOD,Dec,03 doc illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMIvIUNI~ DEVELOPMENT NOVEMEBR 26, 2003 PZ-38-03 CELTIC GLEN SUBDIVISION (1320-1340 RIVER ROAD) CREATE 18 LOTS OF RECORD ART & JIM MCMANUS - APPLICANTS The Planning & Zoning Commission transmits their recommendation to approve a plat of resubdivision as described in detail in the attached staff report. The Planning & Zoning Commission heard the request at their October 23, 2003 meeting. The Planning & Zoning Commission discussed the proposed plat and related site improvements. There was extensive discussion regarding storm water management and the proposed levy to be constructed by the Army Corps of Engineers along the east side of River Road. Village Engineer Jeff Wulbecker explained the Village's storm water detention requirements and updated the P&Z on the status of the levy. He clarified compensatory storage requirements in comparison to the Village's storm water detention requirements. The Planning & Zoning Commission voted 5-0 to approve the plat ofresubdivision for the property located at 1320-1340 River Road. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 2, 2003 meeting. Staff will be present to answer any questions related to this matter. William J. [Cooney, Jr.,I~.ICP HAPLAN~Planning & Zoning COMM~&Z 2003~MEJ Memos~PZ-38~03 MEJ (plat 1320-1340 River)doc GRAPHIC SCALE CEL GLEN SUBDIVISION ' ~'~-~"~ TIC ~. , ~ .' LOT 11 2_ CELTIC GLEN DRIVE LOT 8 LOT ? PiN OAK DRIVE MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-38-03 Hearing Date: October 23, 2003 PETITIONERS: Art & Jim McManus 1320-1340 N. River Road PIN #: 03-25-209-012 REQUEST: Plat of Resubdivision (Celtic Glen Subdivision) MEMBERS PRESENT: Arlene Juracek, Chairperson Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers MEMBERS ABSENT: Matthew Sledz Keith Youngquist STAFF MEMBERS PRESENT: Michael Jacobs, AICP, Deputy Director of Community Development Judy Connolly, AICP, Senior Planner INTERESTED PARTIES: Art McManus Jim & Judy McManus Kevin Lewis Chairperson Arlene Juracek called the meeting to order at 7:33 p.m. Merrill Cotten made a motion to approve the minutes of the September 25 meeting, seconded by Richard Rogers. The September meeting minutes were approved 4-0, with one abstention by Leo Floros. At 9:55 pm, Ms. Juracek introduced Case No PZ-38-03, a Plat of Resubdivision for 1320-1340 N. River Road. Judy Connolly, Senior Planner, presented the case. She said the Petitioner is seeking to resubdivide the site and create an 18-lot subdivision. The plat request was properly noticed by posting a Public Hearing sign on the Subject Properties. In addition, Staff mailed a courtesy notice to the neighbors who abut the Subject Property. She said that the Subject Property is located on the west side of River Road, between Tano Lane and Pin Oak Drive. The property consists of a single lot of record and contains a commercial business with related improvements. The commercial business is a legal non-conforming use and was allowed to remain because it was in existence when the Village annexed the property. However, it is zoned R1 Single Family and the Land Use Map designates this property for Single Family Residence. Ms. Connolly said the plat under review would resubdivide the subject property from one lot of record to 18 lots of record and create a new public street. The proposed redevelopment of the Subject Property as a Single Family subdivision would be consistent with the property's current zoning classification and the development of the surrounding properties. She said that the plat and proposed lots would comply with the Development Code requirements and that the Petitioner is not seeking any type of relief from the Development Code or the Zoning Ordinance. Other Departments have reviewed the plat and found that it was prepared in accordance with Village Codes. Ms. Connolly pointed out that the Subject Property is located in a Floodplain and is required to meet even more stringent storm water detention regulations to ensure that the new development does not create adverse impacts on the surrounding area. She said that the Village's Engineering Division supports development in the floodplain, subject to the project complying with all Village, IDNR, and FEMA regulations. She said that these regulations address protecting the new development, which entails elevating the new structures above the Base Flood Elevation, and protecting the surrounding area, which requires providing compensatory storage so floodwaters are not displaced onto lanning & Zoning Commission PZ-38-03 Arlene Juracek, Chairperson Page 2 neighboring properties. She said that the Village is very involved in managing floodplain areas and that the Village's Codes are actually more strict than either IDNR or FEMA with respect to floodplain building restrictions. Ms. Connolly said that the Petitioner has submitted preliminary engineering calculations to demonstrate how the storm water detention requirements will be met. However, the final engineering plans need to be finalized and meet Village Code before the Village will issue a grading permit, which is later on in the development process. The Petitioner's engineer is in the process of finalizing the design and plans. Also, the Petitioner is preparing Homeowner Association documents that will include regulations that require the detention system to be maintained on an annual basis to ensure its maximum operational capability. Also, the association documents will include provisions that will ensure funds are available to replace the detention system in the foreseeable future. She said that it is important that the future property owners are aware that the detention system is a privately owned system and that it is the association's responsibility to maintain and replace it. Ms. Connolly said that the proposed Plat of Subdivision seeks to create 18 lots of record and that the plat and new lots comply with Village regulations; the Petitioner is not seeking relief from the Development Code or the Zoning Ordinance. The size of the proposed lots meet the minimum Village Code requirements and the homes will be constructed according to Village regulations. Jeff Wulbecker, Village Engineer, spoke about federal and Village flood plain rules and how they affected this proposed subdivision. He clarified that certain lots in the proposed subdivision would not be able to be developed for at least five years, after a levee wall is built, because they are part of the Compensatory Storm Water Storage design. Kevin Lewis, design engineer with IG Consultants, 300 Marquardt Drive, Wheeling, IL, was sworn in. He said that he represents the developer. Mr. Lewis reviewed site drawings and responded to questions from the Commission regarding lot size, curb cuts and cul-de-sac frontage lots. Richard Rogers moved to recommend approval of a Plat of Resubdivision for 1320-1340 N. River Road, PZ-38-03. Joseph Donnelly seconded the motion. UPON ROLL CALL: AYES: Cotten, Donnelly, Floros, Rogers and Juracek Motion was approved 5-0. NAYS: None At 10:30 p.m., Richard Rogers made motion to adjourn, seconded by Leo Floros. The motion was approved by a voice vote and the meeting was adjourned. Michael Jacob~/,tA~ICP Deputy Director Community Development J)~d~ Conr~I~,L/AICP, senior Platl~ner H:\PLAN\Plannlng & Zoning COMM~p&Z 2003\Miautcs\PZ-38*03 1320-1340 N River Rd.doc Village of Mount Prospect Community Development Department CASE SUMMARY - PZ- 38-03 LOCATION: PETITIONERS: OWNERS: PARCEL #: LOT SIZE: ZONING: LAND USE: REQUEST: 1320-1340 N. River Road Art & Jim McManus Art & Jim McManus 03-25-209-012-0000 4.92 acres R1 Single Family Residential Landscaping / Garden Nursery Commercial Business Plat of Resubdivision - Resubdivide one lot to create 18 lots of record LOCATION MAP 1411 1412 1409 1410 1407 1408 Rurr Oak Lane Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: OCTOBER 16, 2003 m~ARING DATE: OCTOBER 23, 2003 SUBJECT: PZ-38-03 - CELTIC GLEN SUBDIVISION (18-LOT SUBDIVISION) 1320-1340 N. RIVER ROAD BACKGROUND A public hearing has been scheduled for the October 23, 2003 Planning & Zoning Commission meeting to review the application by Art & Jim McManus (the "Petitioner") regarding the property located at 1320-1340 N. River Road (the "Subject Property"). The Petitioner is seeking to resubdivide the site and create an 18-lot subdivision. The plat request was properly noticed by posting a Public Heating sign on the Subject Properties. In addition, staff mailed a courtesy notice.to_the neighbors that abut the Subject Property. PROPERTY DESCRIPTION The Subject Property, zoned R1 .Single Family, is located on the west side of River Road, between Tano Lane and Pin Oak Drive. The property consists of a single lot of record and contains a commercial business (Otto Damgaard, Inc.) with related improvements. The Subject Property was annexed into the Village of Mount Prospect in September 1971. At that time, the property contained a commercial business (former garden nursery), which was allowed to continue as a legal nonconforming use. The attached aerial photo documents the current conditions (the existing building and vehicles used in conjunction with the landscaping business), and helps depict the scope of the commercial business currently being operated on the Subject Property. SUMMARY OF PROPOSAL The plat under review would resubdivide the subject property from one lot of record to 18 lots of record and create a new public street. The proposed redevelopment of the Subject Property as a Single Family subdivision would be consistent with the property's current zoning classification and the development of the surrounding properties. The plat and proposed lots would comply with the Development Code requirements and the Petitioner is not seeking any type of relief from the Development Code or the Zoning Ordinance. Other Depmhnents have reviewed the plat and found that it was prepared in accordance with Village Codes. The Subject Property is located in a Floodplain and is required to meet even more stringent storm water detention regulations to ensure that the new development does not create adverse impacts on the surrounding area. As required by Village regulations, the Petitioner has submitted preliminary engineering calculations to demonstrate how the storm water detention requirements will be met. However, the final engineering plans need to be finalized and meet Village Code before the Village will issue a grading permit. The Petitioner's engineer is in the process of finalizing the design and plans. Z-38-03 Planning & Zoning Commission meeting October 23, 2003 Page 3 In addition, the Petitioner is preparing Homeowner Association documents. The association documents will include regulations that will require the detention system to be maintained on an annual basis to ensure its maximum operational capability. Also, the association documents will include provisions that will ensure funds are available to replace the detention system in the foreseeable future. It is important that the furore property owners are aware that the detention system is a privately owned system and that it is the association's responsibility to maintain and replace it. RECOMMENDATION The proposed Plat of Subdivision seeks to create 18 lots of record. The plat and new lots comply with Village regulations and the Petitioner is not seeking relief from the Development Code or the Zoning Ordinance. The size of the proposed lots meet the minimum Village Code requirements and the homes will be constructed according to Village regulations. Based on these findings, Staff recommends that the Planning & Zoning Commission recommend the Village Board approve the Celtic Glen Subdivision, Case No. PZ-38-03. The Village Board's decision is final for this case. I concur: w~?~ooney,~Ai P,kl21rector of Community Development VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPME~ DEPARTME~ - P~g Division 100 $. Emerson Street Mount Prospect, lllinois 60056 Phone 847-818-5328 FAX 847-818-5329 plat of Resubdivision Application Petitioner - Name T¢lephon~ (day) ~ M~l~:nnus 847-297-5252 Corporation Telephone Celtic 7. L.L.C, S~xeet Address Fax 1337 N. Lama Lane 847-297-5258-- City State Zip Code Pager Mt. Prospect IL 60056 Intere'~t in Propclty: circle one~O. 3~wner~ Buyer . Property Owner - Name "~ ~ Telephone (day) Jim & Art McManus 847-297-5252 Corporation Telephone (evening) ('~lt"~r' 7. T, T, C. Street kddre$'s Fax: 1337 N. Lama Lane 847-297-5858 City Stat~ Zip Code Pager/Mobile ~t. Prospect IL 60056 Surveyor/Engineer Name IG Consulting, Inc. Telephone (day) 847-215-1133 Address 300 Marquardt Drive Suite 101 Fax ' 847-215-1177 UBDMSION NAME REAL ESTATE INDEX NO.: ~) 5 REAL ESTATE INDEX NO.: LOCATION OR ADDRESS: LAND USE: EXISTING Nursery ZONING: EXISTING R-1 TOTAL ACREAGE: q.q'l TOTAL # OF LOTS: 18 Number ofdwellingunits: 17 5 acre parcel, River Road and Pin Oak Drive N~E of River Road and Pin Oak Drive - Mt. Prospect, IL PROPOSED: SF PROPOSED: R-1 GROSS Single Family: 17 Multifamily. 0 TWNHS 0 If requesting an exception to Development Code requirements, list request and explain why it is necessary: Please note that the application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staff to review the process and so that materials can be reviewed for accuracy and completeness at the time of submittal. In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the property grant employees of the Village of Mount Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affm-n that all information provided herein and in all materials submitted in association with this application are tree and accurate to the b t of my knowle~;. If appl!cant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the associated supporting material. Mount Prospect Department of Community Development 100 South Emerson Street, Mount Prospect Illinois Phone 847.81~.5328 Fax 847.818.5329 TDD 847/392-6064 VWL 11120/03 RESOLUTION NO. A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 1320-1340 RIVER ROAD WHEREAS, the Petitioners, Art and Jim McManus, have requested approval of a Plat of Subdivision for the purpose of creating eighteen (18) lots of record, by subdividing one existing lot; WHEREAS, the Planning and Zoning COmmission has recommended approval of the subdivision. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The resubdivision of one lot of record to create eighteen (18) lots of record is hereby granted for the property at 1320-1340 River Road, and the Final Plat of Subdivision attached to this Resolution as Exhibit "A" is hereby approved for appropriate execution and recording. Such Plat and its legal description are incorporated into, and made a part of, this Resolution. SECTION TWO: This Resolution shall be in full force and effect from, and after, its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley, Mayor Velma W. Lowe, Village Clerk H:~CLKO\files\WIN\RES\Plat of Resubdlv,1320-40 RiverRd. McManus,Dec.03~doc illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT NOVEMBER 26, 2003 PZ-42-03 - 1550 S. ELMHURST ROAD CONDITIONAL USE - TRUCK RENTAL ENTERPRISE RENT A CAR - APPLICANT The Planning & Zoning Commission transmits their recommendation to approve the requested Conditional Use and amend the Planned Unit Development approval for the commercial/retail center at 1550 S. Elmhurst Road to permit on-site truck rentals, as outlined in detail in the attached staff report. The Planning & Zoning Commission heard the request at their November 11, 2003 meeting. The Planning & Zoning Commission reviewed the Petitioner's request and found that additional landscaping was needed to minimize the impact of the tracks on the surrounding properties. In addition, the P&Z Commission suggested parking the smaller tracks closer to the existing berm along Dempster Street to help make the vehicles less visible to passersby. The Petitioner addressed the P&Z and stated their reluctance to install additional landscaping along the northwest corner of the shopping center since the area in question was adjacent to the ComEd right-of-way. Acting Chair Rogers reminded the Commission that neighboring residents previously attended the zoning hearings for the Hobby Lobby project and stated their concerns regarding trash accumulation in this area. The P&Z noted that landscaping would enhance the area and minimize garbage originating from the shopping center. The Planning & Zoning Commission voted 4-0 to approve the Conditional Use request to amend the Planned Unit Development approval and permit on-site truck rentals subject to the following conditions: 1) Submit a landscape plan for Staff review and approval that provides year-round landscape screening for the parking areas that will include truck rental parking; 2) Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3) Park all rental vehicles in the parking space~ indicated on the Petitioner's Site Plan received November 4, 2003; 4) The maximum number of rental trucks stored on-site cannot exceed 14; 5) The maximum total number of rental vehicles stored on-site cannot exceed 30; 6) The lighting scheme will direct lights away from residential units; 7) On-site vehicle repairs are prohibited; 8) Locate trucks parked on Dempster Street behind the berm; 9) Install landscaping along the northern property line. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 2, 2003 meeting. Staff will be present to answer any questions related to this matter. William $. Cooney, ~., AICP H:\PLAN*XPlannlng & Zoning COMM~P&Z 2003hMEJ McmoshnZ-42-03 MEJ (Enterprise).clo¢ MINUTES OF THE REGULAR MEETING OF TItE PLANNING & ZONING COMMISSION CASE NO. PZ-42-03 Hearing Date: November 13, 2003 PROPERTY ADDRESS: 1550 S. Elmhurst Road PETITIONER: Sandra Sassano Enterprise Rent-A-Car 1050 Lombard Lombard, IL 60148 PUBLICATION DATE: October 29, 2003 PIN #: 08-14-403-027 REQUEST: Conditional Use -amend a PUD to permit on-site truck rental MEMBERS PRESENT: Richard Rogers, Acting Chair Joseph Donnelly Leo Floros Keith Youngquist MEMBERS ABSENT: Arlene Juracek, Chairperson Merrill Cotten Matthew Sledz STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior PLanner Michael Jacobs, Deputy Director of Community Development INTERESTED PARTIES: Chairperson Richard Rogers called the meeting to order at 7:32 p.m. Joseph Donnelly made a motion to approve the minutes of the October 23 meeting, seconded by Leo Floros. The minutes were approved 3-0, with one abstention by Keith Youngquist. At 8:38, Mr. Rogers introduced Case No. PZ-42-03, a request for a Conditional Use to amend a PUD to permit on-site truck rental and noted that the request would be Village Board final. Judy Connolly, Senior Planner, presented the case. She said that the Subject Property is located on the west side of Elmhurst Road between Golf Road and Dempster Street and contains a retail/commercial shopping center with related improvements. The Subject Property is zoned B4* Corridor Commercial Planned Unit Development and is bordered by the Conservation Recreation district to the west, Rec Plex, RX Single Family, which is the ComEd easement, and B4 Corridor Commercial to the north, R4* Multi-Family Residence Planned Unit Development to the south, and a residential development in Des Plaines to the east. The Petitioner currently operates a car rental facility within the existing shopping center. In conjunction with the recent improvements to the center, which include the opening of Kohl's within the former K-Mart store, the property owner is looking to introduce a new tenant in the Petitioner's existing space and relocate the Petitioner's use to the south end of the building, facing Dempster. The Zoning Ordinance lists truck sales, rental, and repair as a Conditional Use in the B4 District. The Petitioner's existing car rental agency is permitted as part of the Subject Property's overall Planned Unit Development. Therefore the Petitioner is seeking to amend the original Planned Unit Development, which requires Conditional Use approval, to permit on-site truck rentals. The Petitioner's rental agency office would be relocated to the Dempster Street frontage and their lease limits the total number of rental vehicles to no more than 30 vehicles at one time, including both cars and trucks. In addition, the Petitioner's lease allows a maximum of seven 14-foot trucks to be parked along the Dempster Street frontage and requires all 24-foot trucks to be parked at the northwest coruer of the site. The maximum number of trucks parked on- Planning & Zoning Commission PZ-42-03 Arlene Juracek, Chairperson Page 2 site would not exceed 14 trucks and the maximum size of the trucks parked on-site would not exceed 24'. The standards for Conditional Uses are listed in the Zoning Ordinance and relate to: the Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; the Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. Staff conducted a site inspection as part of the zoning review and found that some of the existing landscaping would not adequately screen trucks parked along the Dempster Street frontage. Also, the proposed truck rental use would not be in keeping with the recent site renovations unless the trucks are parked along the north lot line and additional landscape screening is provided along the Dempster Street frontage. However, Staff found that parking the rental trucks in the proposed locations shown on the Petitioner's site plan would reduce the rental agency's impact on the shopping center because the preferred parking spaces, in front of the stores, would remain available to shoppers. In addition, limiting the maximum number of rental vehicles to no more than the proposed 30, including a maximum of 14 trucks, would have minimal impact on the center and would not create a parking deficiency. Therefore, the proposed truck rental operation would not adversely affect the character of the surrounding neighborhood, utility provision or public streets and the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. However, it is important that the Petitioner parks the vehicles as indicated on the site plan and that additional landscaping and security lighting is installed to maintain the level of improvements recently undertaken at the shopping center as well as to ensure the safety and security of the shopping center. The proposed truck rental agency meets the Conditional Use standards listed in the Zoning Ordinance subject to complying with the following conditions: 1. Submit a landscape plan for Staff review and approval that provides year-round landscape screening for the parking areas that will include truck rental parking; 2. Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3. Park all rental vehicles in the parking spaces indicated on the Petitioner's Site Plan received November 4, 2003; 4. The maximum number of rental trucks stored on-site cannot exceed 14; 5. The maximum total number of rental vehicles stored on-site cannot exceed 30. Based on this analysis and compliance with the above conditions, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to approve a Conditional Use to permit truck rentals at the property located at 1550 S. Elmhurst Road, Case No. PZ-42-03. The Village Board's decision is final for this case. Chairperson Rogers swore in Petitioners. A representative of Enterprise noted that their Waukegan facility served as the current return location for many customers from the Mount Prospect area. After reviewing the issue further they elected to pursue the required steps to include track leasing at their existing South Elmhurst Road location. They plan to have no more than 14 trucks, with just 5-10 trucks generally parked on the lot at one time. It was noted that the proposed facility is for commercial customers only, and that truck rental to the general public is not available. Due to the nature of the business the truck rental business accounts for approximately 5 transactions a day. Greg Toste, 708 Arlington Avenue, Naperville, IL, testified that several months ago their landlord, Kimco, approached them regarding their plans to redevelop the shopping center at which they currently operate a car rental facility. They determined that due to their established clientele they did not need to maintain an Elmhurst Road frontage for their business. He noted that the 24' trucks are a small part of the rental fleet and cannot be seen when driving south on Elmhurst. He also indicated that the cargo vans, smaller trucks and other vehicles would be parked along the lanning & Zoning Commission PZ-42-03 Arlene Juracek, Chairperson Page 3 Dempster Street frontage. Sandy Sassano, 6812 Joliet Road, Indian Head Park, pointed out where Enterprise would be located in relation to Kohl's on the site drawing. She pointed out the two bays and where the other tenants would be. Mr. Toste said the stucco and other materials were designed to match the Kohl's colors and materials. Joe Donnelly asked about the lighting scheme and would the lighting be kept toward the facility for security reasons and not away from the building. Mr. Toste agreed it would. Mr. Donnelly said it would be best to keep the trucks behind the berm adjacent to their facility. Mr. Toste agreed. Mr. Floros asked if all their signage would be on Dempster and not on Elmhurst Road. Mr. Toste said yes, Enterprise would only he on the monument sign on Elmhurst Road. Mike Jacobs noted that the Village received a letter from the homeowners association of a nearby residential development indicating opposition to the requested Conditional Use. The letter did not contain any specific information as to why they opposed the proposed car and truck rental facility. Chairperson Rogers closed the hearing at 8:57pm. Keith Youngquist made a motion to recommend the Village Board approve a Conditional Use to permit truck rentals at the property located at 1550 S. Elmhurst Road, Case No. PZ-42-03 with the five conditions listed in the Staff report and the following additional conditions: 1) lighting scheme directs lights away from residents; 2) them will be no vehicle repairs done on-site; 3) to better screen the vehicle parking area along Dempster Street, the proposed storage area should be adjusted as necessary to fall directly behind the highest point of the existing berm; and 4) landscaping shall be added at the northern corner of the lot. Joe Donnelly seconded the motion. UPON ROLL CALL: AYES: Floros, Donnelly, Rogers, and Youngquist NAYS: None Motion was approved 4-0. At 9:55 p.m, Joseph Donnelly made motion to adjourn, seconded by Keith Youngquist. The motion was approved by a voice vote and the meeting was adjourned. Michael Jacobs,/t'~CP '- J Deputy Dimctgf, Community Development Jucl~ 'on 'dll3;;Otd'e, Senior Planner H:XPLAN~3Planning & Zoning COMM~P&Z 2003%Minutes~PZ-42-03 1550 S Blmhurst Rd Enterprise.doc Village of Mount Prospect Community Development Department CASE SUMMARY - PZ-42-03 LOCATION: PETITIONER: OWNER: PARCEL #: LOT SI?~: ZONING: LAND USE:. REQUEST: 1550 S. Elmhurst Road Enterprise Rent A Car KIMCO Realty 08-14-403-027-0000 " 15 acres (entire site) B4* Corridor Commercial Planned Unit Development Retail/Commercial Shopping Center Conditional Use - Amend Planned Unit Development approval to include truck rentals LOCATION MAP Dempster Street 140~ Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: NOVEMBER 6, 2003 'tEARING DATE: NOVEMBER 13, 2003 SUBJECT: PZ-42-03 - CONDITIONAL USE (AMEND PUD TO ALLOW TRUCK RENTAL) 1550 S. ELMI-IURST ROAD (ENTERPRISE RENT-A-CAR) BACKGROUND A public hearing has been scheduled for the November 13, 2003 Planning & Zoning Commission meeting to review the application by Enterprise Rent-A-Car (the "Petitioner") regarding the property located at 1550 S. Elmhurst ROad (the "Subject Property"). The Petitioner has requested Conditional Use approval to amend the existing Planned Unit Development (PUD) to allow on-site track rentals. The PUD currently allows car rentals, however; the PUD must be amended to include on-site truck mnm_ !~s. The P&Z hearing was properly noticed in the October 29, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250-feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located on the west side of Elmhurst Road, between Golf Road and Dempster Street, and contains a retail/commercial shopping center with related improvements. The Subject Property is zoned B4* Corridor Commercial Planned Unit Development and is bordered by the CR Conservation Recreation district to the west (Rec Plex), RX Single Family (ComEd easement) and B4 Corridor Commercial to the north, R4* Multi- Family Residence Planned Unit Development to the south, and a residential development in Des Plaines to the east. The Petitioner currently operates a car rental facility within the existing shopping center. In conjunction with the recent improvements to the center (including the opening of Kohl's within the former K-Mart store), the property owner is looking to introduce a new tenant in the Petitioner's existing space and relocate the Petitioner's use to the south end of the building (facing Dempster). SUMMARY OF PROPOSAL The Zoning Ordinance lists truck sales, rental, and repair as a Conditional Use in tl~e B4 District. The Petitioner's existing car rental agency is permitted as part of the Subject Property's overall Planned Unit Development. Therefore the Petitioner is seeking to amend the original Planned Unit Development, which requires Conditional Use approval, to permit on-site truck rentals. The attached exhibits and application detail the Petitioner's plans for the proposed use. As noted previously, the Petitioner's rental agency office would be relocated to the Dempster Street fi'ontage. The Petitioner's lease limits the total number of rental vehicles (including cars and trucks) to be stored on the site to no more than 30 at one PZ-42-03 Planning & Zoning Commission meeting November 13, 2003 Page 3 time. In addition, the Petitioner's lease allows a maximum of seven (7) 14-foot tracks to be parked along the Dempster Street frontage and requires all 24-foot tracks to be parked at the northwest comer of the site (behind Hobby Lobby). The maximum number of tracks parked on-site would not exceed 14 macks and the maximum size of the macks parked on-site would not exceed 24 feet. For purposes of clarification Staff has marked up the attached site plan to clarify the number and location of each vehicle parking area. CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Conditional Use. The following list is a summary of these findings: · The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; · The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. · Staff conducted a site inspection as part of the zoning review and found that some of the existing landscaping .... ~vould not adequately screen macks parked along the Dempster Street frontage. Also, the proposed mack rental use would not be in keeping with the recent site renovations unless the macks are parked along the north lot line and additional landscape screening is provided along the Dempster Street frontage. However, Staff found that parking the rental macks in the proposed locations shown on the Petitioner's site plan would reduce the rental agency's impact on the shopping center because the preferred parking spaces, in front of the stores, would remain available to shoppers. In addition, limiting the maximum number of rental vehicles to no more than the proposed 30 (including a maximum of 14 macks) would have minimal impact on the center and would not create a parking deficiency. Therefore, the proposed truck rental operation would not adversely affect the character of the surrounding neighborhood, utility provision or public streets and the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. However, it is important that the Petitioner parks the vehicles as indicated on the site plan and that additional landscaping and security lighting is installed to maintain the level of improvements recently undertaken at the shopping center as well as to ensure the safety and security of the shopping center. RECOMMENDATION The proposed truck rental agency meets the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance subject to complying with the following conditions: 1) Submit a landscape plan for Staff review and approval that provides year-round landscape screening for the parking areas that will include mack rental parking; 2) Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3) Park all rental vehicles in the parking spaces indicated on the Petitioner's Site Plan received November 4, 2O03; 4) The maximum number of rental macks stored on-site cannot exceed 14; 5) The maximum total number of rental vehicles stored on-site cannot exceed 30. Z-42-03 Planning & Zoning Commission meeting November 13, 2003 Page 4 Based on the above analysis and compliance with the above conditions, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to apt~rove a Conditional Use to permit truck rentals at the property located at 1550 S. Elmhurst Road, Case No. PZ-42-03. The Village Board's decision is final for this case. I concur: William J. Co{~ney, AICP, l~il'ector of Community Development VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division 100 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Application for Conditional Use Approval Case Number P&Z Development Name/Address Date of Submission Hearing Date Addrgss~es) (Street_Number,~q.treet) Site Area (Acres) Property Zo.ning Total Building Sq. Ft. (Site) r-.~.5 , _ .-~-~, , ,~-. ."'.--~ ~-,. Setbacks: ~ Front Rear Side Side Z [- Building Height Lot Coverage (%) Number of Parking Spaces ~ Adjacent Land Uses: -- North South .- ~t~, '"' ~' '^ East West ~'~ Ia5 I.D. Number or County Assigned Pin Numb'er(s) - -' m Legal Description (attach additional sheets if necessary) Name Telephone (day) Co~oration ~, Telephone (evening) S~eet Address Fax Ci~ State Zip Code Pager Name~ Telephone (day) Corporation Telephone (evening) Street Address Fax: City State Zip Code Pager Developer Name (' o t< ~ x. ! ? ~,/ Telephone (day) Address Fax Attorney Name Telephone (day) Address Fax Surveyor Name Telephone (day) Address Fax Engineer Name Telephone (day) Address Fax Architect l,~nds¢~pe Archite~t Name Telephone (day): Address Fax Mount Prospect Department of Community Development 100 South Emerson Street, Mount Prospect Illinois www.mountprospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 0/0~/0~ FRI lZ:~9 FAX S4T Z~ 1157 "I%IHUU K~AL'I'X uuKr. ~00Z OCI'-O~-ZO09 12:tBPI/i FROI,'F-ERAC OPE~TIONS E,~O?O~14:~O T-l'~l~ P.OOZ/OOZ F-912 - Pmpos :d Cond.i~on~l Descri]r~ ~ De~il ~e BaU~ ~d Ac~n~ Propese~ ~d How ~e Proposed Use ~ee~ ~ho Amched S~& for C,ndi~ 9~ Usc Approval Hou~ of Opem~n 0 = Fro~ ~ " '~ide Si~e ~ ' ~dingHeight LotCovemg~(%)' :'....~ ~u~berOfP~ngSpac~ ~w~-~ ;~ d~w~ L Please note th~ the application will no; be reviewed until ;tlb petition has been .~l!y ;omplete~ and all requiree~ plans and o~her matcria!s have been sa~Bfac~orily aubmlt-~ed to ~e Planning DMsion';"'~e'omPlete submi~!~ ~lnot be accepted. It ~ s~ngly suggested th~ petitioner sched~e ~ appo~ent ~ ~he appropria~ VlHage ~affao ~s~ mac.isis ~be re~ed ~r acc~cy and comple~ne~ at In c~ns[der~tio~ of the ~o~fion con'ben ~ · ~ pefifi0~ ~ ~e~ ~ all supporting doc~ta~n, k ~ requested ~ ~ppm~[ he ~ven to ~ m~e~. The app~ is ~e o~er or a~fi~d ~sen~fiw ~f ~e o~er ~e pwpe~. The petitioner ~d ~e owner prope~ ~nt employees o~e Vi]l~ of Mop, Prospect ~d the~ age~ pe~is~io~ m ~ter on fl~e prope~ ~g ~on~b]e h~s vi~a[ ~spection ~e subjec~pmp~. I~ appllc~ is n~ prope~ o~er: . ~. ..... I he. by des[~ ~e applic~ to act ~ my ~em for ~e ~ose of s~e~ng ~e Va~ation(s} described [~ ;his agpl[cation ~d the Phone 847.[t I It.5328 F~ 847.818.5329 TDD $47,392,6064 Frequently asked questions: · Will you be doing any heavy repairs on the trucks on the premises? 0 No, all trucks will be taken to local vendors for repairs. · What is your daily volume of businesS? How much traffic does your business generate? o We complete 5-6 transactions per day with 80% of our business being deliveries to our customer's place of business. · How many trucks will you have on site? What is the maximum number of trucks you will have on the lot at one time? o We will average between 3-7 trucks on the lot at one time. The most we would have at one time would be 12-14 trucks for 1 or 2 weeks per year when we have new trucks coming in and old ones coming out or'our fleet. * What are your hours of operation? o Our hours will remain the same as our 15 year old Rent-A-Car location: · M-F 7:30am-6:00pm, Sat 9:00am-12:00pm, Sun dosed How many employees will you have? o We will have about 5-6 total employees. What sort of materials do you use to clean the cars and trucks? o We only use standard soap and window cleaner. What types of trucks will you have? Will you have any tractor-trailers? o We carry no tractor-trailers at ail. o We only carry standard size rental trucks, such as... · 24t~ box trucks ---- · 16fi box trucks · 12t~ box trucks · Cargo vans · What type of parking lot management will you employ7 o Our trucks will only be driven by qualified C-Class licensed truck drivers. o We will only utilize designated track parking spots. · What is the image of your business? c) Enterprise prides itself on our professional "white shirt and tie" image. o Our trucks are clean, white and well maintained newer model trucks in order to be consistent with our brand image. We will not cany any older model or raggedy looking vehicles. Enterprise proposal for Mount Prospect, Illinois: Proposed re-location f0r.! 5-year-old Enterprise location from east side of building Interior View of site View of the North parking lot from the Northeast corner of the building Opposite view of the North lot at 12:30pm on a Friday, September 26, 2003 · .,~: %' ':" .i~ ..~-'' "' . ..... Our 16-foot trucks fit perfectly into the parking spaces ' .?.'"' '.',', .~ .'. :;' , ':' i '5 . "..'...::" E?~..:""~"."~'"' '~--,,~..- 3 ,,~- .~ , ' ', .... ' . ' ' ' ~ff' ' ~. Our 24-foot trucks fit perfect !,n two spaces in the middle row or... ... ,.: ...... .,,..... ::,;...\, · . ...... ; .. ,'..v~ ~',. '., ~" 'a ~' '~ ' :? .;:' ~" ':~ , ,...~¢:?-.?,...:'... ~.?:] ~ ~~:,.: ........ ....: ..... ., backed up against the hr curb. VWL ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO AMEND A PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 1550 SOUTH ELMHURST ROAD (ENTERPRISE) WHEREAS, Sandra Sassano, agent for Enterprise Rent-A-Car (hereinafter referred to as "Petitione['~ has filed a petition for an amendment to the Planned Unit Development being the subject of Ordinance No. 2416, as previously amended by Ordinance No. 5031, for a Conditional Use permit with respect to property at 1550 South Elmhurst Road (hereinafter referred to as the "Subject Property'S, and legally described as follows: Lot 2 in Kenroy's EImhurst-Dempster Subdivision, being a subdivision of the East ½ of Section 14, Township 41 North, Range 11, East of the Third Principal Meridian, according to the plat thereOf recorded May 16, 1973 as Document No. 22327173, in Cook County, Illinois; and WHEREAS, Petitioner seeks an amendment to the Planned Unit Development being the subject of Ordinance No. 2416 to permit on-site truck rentals; and WHEREAS, Ordinance No. 2416 was most recently amended with the passage of Ordinance No. 5031, approved by the Mount Prospect Village Board on July 6, 1999; and WHEREAS, a Public Hearing was held on the requests being the subject of PZ-42-03 before the Planning and Zoning Commission of the Village of Mount Prospect on the 13th day of November, 2003, pursuant to proper legal notice having been published in the · tl~ Journal and Top/c.s newspaper on the 29 day of October, 2003; and . WHEREAS, the Planning and Zoning Commission has submitted its findings on the propOsed amendment to a Planned Unit Development to the President and Board of Trustees; and WHEREAS, the President and Board of Trustees of the Village of Mount Pr°spect have determined that the best interests of the Village of Mount Prospect would be attained by granting the requests in PZ-42-03. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: ,S~EC.,ZJDJ~LOJ:L~ The recitals set forth hereinabove are incorporated herein as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. Enterprise Page 2/2~. .~EC.,.TJO~: That Ordinance No. 5031, amending a Conditional Use permit, passed and approved on July 6, 1999, is hereby amended by granting a Conditional Use permit to allow for on-site truck rentals, as shown on the attached Site Plan, dated November 4, 2003, a copy of which is attached hereto and hereby made a part hereof as "Exhibit A". ~7,ZJ.Q.i~!._~: This amendment being the subject of this Ordinance is subject to the following conditions: 1 ) Submit a landscape plan for Staff review and approval that provides year-round landscape screening for all parking areas that will include truck rental parking; 2) Submit a photometric plan for review and approval by the Mount Prospect Police Department that indiCates the location and light levels of the proposed security lighting; 3) Park all rental vehicles in the parking spaces indicated on the Petitioner's Site Plan received November 4, 2003; 4) The maximum number of rental trucks stored on-site cannot exceed 14; 5) The maximum total number of rental vehicles stored on-site cannot exceed 30; 6) The lighting scheme will direct lights away from residential units; 7) On-site vehicle repairs are prohibited; 8) Locate trucks parked on Dempster Street behind the berm; 9) Install landscaping along the northern property line. ~.¢~: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ., 2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk H:\CLKO\files\WIN\OR DINANC~Anler~d Con Use, PUD,ENTERPRISE,Dec, 2003 doc Village of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT NOVEMBER 26, 2003 PZ-43-03 - 709 N. MAIN STREET CONDITIONAL USE - AUTO REPAIR FACILITY HENRY ELIZAR - APPLICANT The Planning & Zoning Commission transmits their recommendation to approve a Conditional Use that would grant permission to operate an auto repair facility within the existing building located at 709 N. Main Street (currently occupied by 303 Taxi). The Planning & Zoning Commission heard the request at their November 11, 2003 meeting. The Planning & Zoning Commission discussed the Petitioner's request (as described in detail in the attached staff report), the proposed site improvements, and the conditions of approval recommended by staff. The Petitioner agreed to either improve the property as indicated on the proposed site plan or if he had a perspective buyer and the Petitioner did not yet make the improvements, that he would inform the buyer that the site had to be improved as approved by the Conditional Use permit. The Planning & Zoning Commission voted 4-0 to approve the Conditional Use request to operate an auto repair facility with the following conditions: 1) Development of the site in accordance with the site plan prepared by Sergei Safonov, Architect, date stamped November 4, 2003 but revised to reflect one, 24-foot wide driveway designed as recommended by the Village's Engineering Division; 2) Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3) Vehicles may only be parked in the parking spaces indicated on the Petitioner's Site Plan date stamped November 4, 2003. 4) The maximum number of vehicles stored on-site/to be repaired cannot exceed 15 vehicles; 5) Develop the site in accordance with all applicable Village Codes and requirements, including, but not limited to, Fire Prevention Code regulations, lighting regulations, Sign Code regulations, and building regulations; 6) Obtain permits from MWRD, IDOT, and any other applicable agency as may be required to develop the site as proposed; and 7) Should the Subject Property be placed under contract for sale as an auto repair facility, prior to the prospective buyer obtaining a Real Estate Transfer Stamp, the Petitioner shall provide documentation to Z-43-03 709 N. Main Street Page 2 of 2 the prospective buyer stating that all terms and conditions of the Conditional Use permit have been met and/or a notarized affidavit from the prospective buyer stating that they understand they are responsible for improving the site to operate an auto repair facility as approved by the Village of Mount Prospect. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 2, 2003 meeting. Staff will be present to answer any questions related to this matter. ~!!iia~m J~ ~r!~ICP H:hOLANhnlanning & Zoning COMMXP&Z 2003 klvlEJ MemoshOZ.43-03 MFJ (709 N. Main Street).doc MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-43-03 Hearing Date: November 13, 2003 PROPERTY ADDRESS: 709 N. Main St. PETITIONER: Henry Elizar PUBLICATION DATE: October 29, 2003 PIN #: 03-34-200-051 REQUEST: MEMBERS PRESENT: Conditional Use to operate an auto repair facility Richard Rogers, Chair Joseph Donnelly Leo Floros Keith Youngquist MEMBERS ABSENT: Arlene Juracek Merrill Cotten Matthew $1edz STAFF MEMBERS PRESENT: INTERESTED PARTIES: Judy Connolly, AICP, Senior Planner Michael Jacobs, Deputy Director of Community Development Chairperson Richard Rogers called the meeting to order at 7:32 p.m. Joseph Donnelly made a motion to approve the minutes of the October 23 meeting, seconded by. Leo Floros. The minutes were approved 3-0, with one abstention by Keith Youngquist. At 9:01, Mr. Rogers introduced Case No. PZ-43-03, a request for a Conditional Use to operate an auto repair facility and noted that the request would be Village Board final. Judy Connolly, Senior Planner, presented the case. She said that the Subject Property is located on the east side of Main Street between Kensington Road and Highland Street and contains a commercial building with related improvements. The Subject Property is zoned B3 Community Shopping and is bordered by the B3 district to the north, south, and east and by the R1 Single Family Residence to the west. The building Was an auto repair shop at one time, but was converted to an office use, 303 Taxi. The Petitioner owns the Subject Property as well as the existing 303 Taxi business. The Petitioner is in the process of relocating the taxi business to another location and would like to convert the existing building into an auto repair facility. The Zoning Ordinance lists auto repair and service stations as Conditional Uses in the B3 Zoning District. It should be noted that, although the Subject Property previously contained an auto repair shop, the Petitioner's proposal to convert the building from an office use to an auto repair facility requires Conditional Use approval. The Petitioner's exhibits illustrate the proposed site improvements. In addition to closing one of the driveways and installing additional landscaping along the Main Street frontage, the Petitioner proposes minor fagade improvements. As part of the project, the Petitioner proposes to install another bay door, for a total of three service bays, all of which would be accessible fi.om Main Street. In an effort to improve the agsthetics of the property and comply with the Village's Corridor Design Guidelines, the Petitioner proposes to install additional landscaping along the Main Street elevation. In doing so, the Petitioner will eliminate parking spaces in front of the building. The Zoning Ordinance requires 1 parking space per employee, plus 5 parking spaces per service bay. The Petitioner's site plan indicates 16 parking spaces would be provided Planning & Zoning Commission Arlene Juracek, Chairperson PZ-43-03 Page 2 plus 3 spaces inside the building, the service bays, that could be used for parking. The proposal would meet zoning regulations for the minimum number of required parking spaces if the service bays were included in the parking count. In addition, the Petitioner's application states that no more than two employees would work at the facility and that the operator would not accept more vehicles than the site could park. The Petitioner stated in the application that approximately 10 vehicles would exit/enter the site on a daily basis. The Engineering Division found that the proposed traffic volume does not warrant a 36-foot wide driveway as shown on the site plan and requires the driveway width to be narrowed to 24'. Also, the Police Department found that the proposed layout and use might create a "target rich environment" for auto burglars. Therefore, they require the installation of adequate lighting, especially for the rear parking area. In addition, the building must be improved so it meets current Building and Fire Code requirements because it is a change in use and occupancy classification. This will require the installation of automatic sprinklers and a fire alarm system. Furthermore, vehicles not in working order may not be stored outside, visible to the Main Street frontage. The standards for approving a Conditional Use request are listed in the Zoning Ordinance and relate to: the Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; the Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The Petitioner does not propose significant modifications to the building. However, the proposed site improvements would be an asset to the Rt. 83 commercial corridor and an improvement to the Subject Property's current conditions. In addition, limiting the number of vehicles that may be serviced at one time will ensure the site would not be over parked and create unsafe access to/from the site or adversely impact the neighborhood. Therefore, the proposed auto repair facility would not adversely affect the character of the surrounding neighborhood, utility provision or public streets and the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. However, it is important that the Petitioner park the vehicles as indicated on the site plan, that additional landscaping and security lighting is installed, and that the building meet all Building and Fire Code requirements, The proposed auto repair facility meets the Conditional Use standards listed in the Zoning Ordinance subject to complying with the following conditions: 1. Development of the site in accordance with the site plan prepared by Sergei Safonov, Architect, date stamped November 4, 2003 but revised to reflect one, 24-foot wide driveway designed as recommended by the Village's Engineering Division; 2. Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3. Vehicles may only be parked in the parking spaces indicated on the Petitioner's Site Plan date stamped November 4, 2003. 4. The maximum number of vehicles stored on-site/to be repaired cannot exceed 15 vehicles; 5. Develop the site in accordance with all applicable Village Codes and requirements, including, but not limited to, Fire Prevention Code regulations, lighting regulations, Sign Code regulations; and building regulations; 6. Obtain permits from MWRD, IDOT, and any other applicable agency as may be required to develop the site as proposed; and 7. Should the Subject Property be placed under contract for sale as an auto repair facility, prior to the prospective buyer obtaining a Real Estate Transfer Stamp, the Petitioner shall provide documentation to the prospective buyer stating that all terms and conditions of the Conditional Use permit have been met lanning & Zoning Commission Arlene Juracek, Chairperson PZ-43-03 Page 3 and/or a notarized affidavit from the prospective buyer stating that they understand they are responsible for improving the site to operate an auto repair facility as approved by the Village of Mount Prospect. Based on this analysis and compliance with the above conditions, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to approve a Conditional Use to permit an auto repair facility at the property located at 709 N. Main Street, Case No. PZ-43-03. The Village Board's decision is final for this case. Henry Elizar, 4315 Lindenwood Lane, Northbrook, IL, and Sergio Safonov, Architect, 661 Hampshire Lane, Buffalo Grove, IL, were sworn in. Mr. Elizar said he has attempted to sell the property for 3 years and thinks he will be able to sell it if he can return it to its original auto repair use. He said they would move the taxi business when they sell the present location. Autos will not be sold at this location. Chairperson Rogers closed the hearing at 9:15 pm. Joe Donnelly made a motion to recommend to the Village Board to approve a Conditional Use to permit an auto repair ~facility at the property located at 709 N. Main Street, Case No. PZ-43-03, with the seven Conditions listed in Staff's repost. Keith Youngquist seconded the motion. UPON ROLL CALL: AYES: Floros, Donnelly, Rogers, and Youngquist NAYS: None Motion was approved 4-0. At 9:55 p.m, Joseph Donnelly made motion to adjourn, seconded by Keith Youngquist. The motion was approved by a voice vote and the meeting was adjourned. Deputy Directo//Community Development "~J~y~on'n~l yff3/CP, Seriior Plant~ H:~PLAN~lannlng & Zoning COMMt~&Z 2003hMinutes~PZ43-03 709 lq Main St. Henry Elizar.do¢ Village of Mount Prospect Community Development Department CASE SUMMARY - PZ-43-03 LOCATION: PETITIONER: OWNER: PARCEL #: LOT SIZE: ZONING: LAND USE: REQUEST: 709 N. Main Street Henry Elizar Henry Elizar 03-34-200-051-0000 .48 acres (21,000 square feet) B3 Community Shopping Commercial - (office / 303 Taxi) Conditional Use - Auto Repah' Facility LOCATION MAP Kensington Road Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: NOVEMBER 6, 2003 HEARING DATE: NOVEMBER 13, 2003 SUBJECT: PZ-43-03 - CONDITIONAL USE (AUTO REPAIR FACILI~) 709 N. MAIN STREET (HENRY ELIZAR) BACKGROUND A public hearing has been scheduled for the November 13, 2003 Planning & Zoning Commission meeting to review the application by Henry Elizar (the "Petitioner") regarding the property located at 709 N. Main Street (the "Subject Property"). The Petitioner has requested Conditional Use approval to operate an auto repair facility. The P&Z hearing was properly noticed in the October 29, 2003 edition of the joUrnal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250zfeet and posted a Public Hearing sign on the Subject Property. - PROPERTY DESCRIPTION The Subject Property is located on the east side of Main Street (Elmhurst Road), between Kensington Road and Highland Street, and contains a commercial building with related improvements. The Subject Property is zoned B3 Community Shopping and is bordered by the B3 district to the north, south, and east and by the R1 Single Family Residence to the west. The building was an auto repair shop at one time, but was converted to an office use (303 Taxi). SUMMARY OFPROPOSAL The Petitioner owns the Subject Property as well as the existing 303 Taxi business. The Petitioner is in the process of relocating the taxi business to another location and would like to convert the existing building into an auto repair facility. The Zoning Ordinance lists auto repair and service stations as Conditional Uses in the B3 Zoning District. It should be noted that although the Subject Property previously contained an auto repair shop, the Petitioner's proposal to convert the building from an office use to an auto repair facility requires Conditional Use approval. The attached exhibits illustrate the proposed site improvements. In addition to closing one of the driveways and installing additional landscaping along the Main Street frontage, the Petitioner proposes minor facade improvements. As part of the project, the Petitioner proposes to install another baY door, for a total of three service bays, all of which would be accessible from Main Street. In an effort to improve the aesthetics of the property and comply with the Village's Corridor Design Guidelines, the Petitioner proposes to install additional landscaping along the Main Street elevation. In doing so, the Petitioner will eliminate parking spaces in front of the building. The Zoning Ordinance requires one parking PZ-43-03 Planning & Zoning Commission meeting November 13, 2003 Page 3 space per employee, plus five (5) parking spaces per service bay. The Petitioner's site plan indicates 16 parking spaces would be provided plus 3 spaces inside the building (the service bays) that could be used for parking. The proposal would meet zoning regulations for the minimum number of required parking spaces if the service bays were included in the parking count. In addition, the Petitioner's application states that no more than two employees would work at the facility and that the operator would not accept more vehicles than the site could park, i.e. 15 vehicles total. ADDITIONAL STAFF COMMENTS The Petitioner stated in the application that approximately ten (10) vehicles would exit/enter the site on a daily basis. The Engineering Division found that the proposed traffic volume does not warrant a 36-foot wide driveway and they require the driveway width to be narrowed to 24-feet. They recommend that the Petitioner move the south edge of the driveway north, which would reduce conflicts with traffic from the American Chartered Bank. Also, the Police Department found that the proposed layout and use might create a 'target rich environment for auto burglars'. Therefore, they require the installation of adequate lighting, especially for the rear parking area. In addition, the building must be improved so it meets current Building and Fire Code requirements because it is a change in use/occupancy classification. This will require the installation of automatic sprinklers and a fire alarm system. Furthermore, vehicles not in working order may not be stored outside, visible to the Main Street frontage. CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Conditional Use. The following list is a summary of these findings: · The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and · Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The Petitioner does not propose significant modifications to the building. However, the proposed site improvements would be an asset to the Rt. 83 commercial corridor and ~ improvement to the Subject Property's current conditions. In addition, limiting the number of vehicles that may be serviced at one time will ensure the site would not be over parked and create unsafe access to/from the site or adversely impact the neighborhood. Therefore, the proposed auto repair facility would not adversely affect the character of the surrounding neighborhood, utility provision or public streets and the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. However, it is important that the Petitioner park the vehicles as indicated on the site plan, that additional landscaping and security lighting is installed, and that the building meet all Building and Fire Code requirements, RECOMMENDATION The proposed auto repair facility meets the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance subject to complying with the following conditions: Z-43-03 Planning & Zoning Commission meeting November 13, 2003 Page 4 1) Development of the site in accordance with the site plan prepared by Sergei Safonov, Architect, date stamped November 4, 2003 but revised to reflect one, 24-foot wide driveway designed as recommended by the Village's Engineering Division; 2) Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3) Vehicles may only be parked in the parking spaces indicated on the Petitioner's Site Plan date stamped November 4, 2003. 4) The maximum number of vehicles stored on-site/to be repaired cannot exceed 15 vehicles; 5) Develop the site in accordance with all applicable Village Codes and requirements, including, but not limited to, Fire Prevention Code regulations, lighting regulations, Sign Code regulations; and building regulations; 6) Obtain permits from MWRD, IDOT, and any other applicable agency as may be required to develop the site as proposed; and 7) Should the Subject Property be placed under contract for sale as an auto repair facility, prior to the prospective buyer obtaining a Real Estate Transfer Stamp, the Petitioner shall provide documentation to the prospective buyer stating that all terms and conditions of the Conditional Use permit have been met and/or a notarized affidavit from the prospective buyer stating that they understand they are responsible for improving the site to operate an auto repair facility as approved by the Village of Mount Prospect. Based on the above analysis and compliance with the above conditions, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to approve a Conditional Use to permit an auto repair facility at the property located at 709 N. Main Street, Case No. PZ-43-03~ The Village Board's decision is final for this case. I concur: Willi~famSCoo~n'ey,~r of community Development VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division 100 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Application for Conditional Use Approval Date of Submission . Hearing Date' · .: .'. Site Area (Acres) Property Zoning Total Building Sq. Ft. (Site) Setbacks: Front Rear Side Side Building Height Lot Coverage (%) Number of Parking Spaces Adjacent Land Uses: North South East West I.D. Number or County Assigned Pin Number(s) 0~. 5z~, zoo. 051 Legal Description (attach additional sheets if necessary) Co~omfion Tel~hone (ekemg) Fax ~ ~ S~eetAd*ess t~ Ci~ ~ ~ State ZipCode Pager Interest ~ ProPe~ Name Telephone (day) Corporation Telephone (evening) Street Address Fax: City State Zip Code Pager Developer Name Telephone (day) Address Fax Attorney Name Telephone (day) Address Fax Surveyor Name Telephone (day) ~ ~ Engineer Name Telephone (day) Address Fax Name ~ ~. Telephone (day): Address (.?-.I t-tor's ' ctd Cn Landscape Architect N~e Telephone (day): Ad.ess F~x Mount Prospect Department of Community Development 100 South Emerson Street, Mount Prospect Illinois www.mountprospect, org Phone 847.818.5328 Fax847.818.5329 TDD 847.392.6064 roposed Conditional Use (as listed in the zoning districi) Describe in Detail the Buildings and Acti~,ities Proposed and How the Proposed Use Meets the Attached Standards for Conditional Use Approval (attach additional sheets if necessary) Hours of Operation Or · {~ '~ ~'% . Address(es) (Street Number, Street). Setbacks: : ~- Front Rear Side Side Building Height Lot'Coverage (%) Nmnber of Parking Spaces Please note that the application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Planning Division~ InComplete Submittals will not be aCcepte& It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staffso that materials can be reviewed for accuracy and completeness at the time of submittal. In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of/he owner of the property. The petitioner and the owner of the property grant employees of the Village of Mount Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affm-n that all information provided herein and in all materials submitted in association with th/s application are true and accurate to the best of my knowledge. _ Applicant Date I~, - '~) __ ~) ~ If applicant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the associated supporting material. Mount Prospect Departmen~-of~o~unity Development 100 South Emerson Street, Mount Prospect Illinois www.mountprospect, org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 SUMMARY OF ACTIONS REQUESTED S itc Te following improvement will be done on the site: · Front parking lot will be renovated, one driveway will be removed · New grass lawn will be planted in place of the driveway · New shrubs, of the same type as existing shrubs wilI be added to the front edge of the lot facing residential properties across the Ma'm Street · New layout for the rear parking lot and necessary existing asphalt repairs · Additional green area at the rear of the building · Existing brick planters will be repaired Building Exterior Renovation The existing structure located at 709 N Main Street will remain; no exterior walls will be added. We will renovate existing facade as shown on elevations and install one overhead garage door in existing opening. Building Interior Renovations We will demolish existing office partitions and provide spaces required for Auto/Repair Shop Use as shown on plans. We understand that'granting ora special use will depend on the completion of the proposed site improvements and any additional improvements requested by the Zoning Board. Hours of operation for the auto-repair shop will be from 8:00am to 8:00pm Monday through Saturday. The space will be used for automotive repairs and scheduled maintenance. Traffic load to and from the property shall correspond to the normal auto-repair shop use. Main Street Investments October 8, 2003 The Village of Mount Prospect 100 S Emerson St Mt Prospect, IL 60056 Dear Zoning Commissioner of the Vilhge of Mount Prospect At this time we would Eke to propose a change to our property at 709 N Main St in Mount Prospect. The changes will entail renovation of the grounds to accommodate the operation of a repair shop to provide major engine and transmission repa/rs on vehicles. The parking will be limited to the rear of the building and will not exceed 15 cars. Of the outside spaces 2 will be considered employee parking, leaving i3 Pius one handicap for inquiring customers; three inside stalls that will be used as overnight parking. In and outgoing traffic w/Il be at or less than 10 cars a day during hours of operation which will be 8:00am to 8:00pm Monday through Saturday. Green improvements will be intact dosing the "North Entrance" to the property and improving the landscape. There will be absolutely no street parking, the changes proposed will provide ample space to support the business volume expected with a repair shop of this capacity. Sincerely, Henry Eli~ar Managing Pax h~er ng ~est of ~e cm~er linq o~ Rind I~ oi ~e:ri~ ~4. To~hip 42 ~r~., Rmg~ II East a! ~ne ~rd Principat M~ridic~. in Go~ ~un~j, tlllneis. Z 0 / ~ / ~ 0'ld~Z '096 'Z~9 '-1::1/ 31 'J_O~]dSO~d £NI-IO~ 'J_~3~/S NIVI~I N 60Z 69009 SIONI'I-II ':~AO~I9 01¥"4._4fl8 'N'I a"I:aI::ISdVH 1,99 N¥'ld O3SOdOMd 10311HO~IV AONO--IVS I':qgM3S ~31A-U,~ 9NINOZ .0'ZC O~'Z '086 'Z'~8 '-F::I I ql 'J.O~]d$O~d .LNrlOI~I '.L::I::I~ I S NI¥1,N N 60Z 68009 SIONI-I-II 'N-I a"F:llaSdVH ~,99 NV'ld ON I/SlXZl J.O]J. IHO~JV AONO.-JVS 1::19~1]S MBIA::IJ:I 9NINOZ g z 0t:'t'/_ '086 'ZPG '-]31 ']1 '/O,3dSO~d/NI'~OI~ '±33~J.L$ NI¥I~ N 60Z 69009 SIONI-I'II ':lAOS90'I¥_-I-I~G 'N~ ~,~s~, ~99 SNOI/VA3'F:I 8 z VVVL 11/19/03 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE pERMIT FOR PROPER'rY LOCATED AT 709 NORTH ~MAIN'STREET WHEREAS, Henry Elizar (hereinafter referred to as Petitioner) has filed a petition for a Conditional Use permit with respect to property located at 709 North Main Street (hereinafter referred to as the Subject Property) and legally described as follows: The West 140.0 feet of Lot 2 in N. Funk's Subdivision of the South 150;0 feet of the North 511.60 feet of that part of the Northwest 1/4 of the Northeast 1/4 lying West of the center line of Rand Road of Section 34, Township 42 North, Range 11 East of the 3rd Principal Meridian, in Cook County, IL Property Index Number: 03-34-200-051 and WHEREAS, the Petitioner seeks a Conditional Use permit for the operation of an auto repair business in the B-3 (Community Shopping) zoning district; and WHEREAS, a Public Hearing was held on the request for Conditional Use being the subject of PZ- 43-03 before the Planning and Zoning Commission of the Village 0f M0unt prospect on the i 3th day of November, 2003, pursuant to proper legal notice having been published in the Mount Prospect Journal & Topics on the 29th day of October, 2003; and WHEREAS, the Planning and Zoning Commission has submitted its findings and recommendations to the President and Board of Trustees in support of the request being the subject of PZ-43-03; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the same meets the standards of the Village and that the granting of the proposed Conditional Use permit would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit, as provided for in Section 14.203.F.7 of the Village Code, to allow the operation of an auto repair business in the B-3 Community Shopping zoning district, as shOwn on the Site Plan, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A." 709 N. Main Street Page 2/2 SECTION THREE: Prior to the issuance of a building permit relative to the Conditional Use permit, the following conditions and/or written documentation shall be fulfilled: 1) Development of the site in accordance with the site plan prepared by Sergei Safonov, Architect, date stamped November 4, 2003 but revised to reflect one, 24-foot wide driveway designed as recommended by the Village's Engineering Division; 2) Submit a photometric plan for review and approval by the Police Department that indicates the location and light levels of the proposed security lighting; 3) Vehicles may only be parked in the parking spaces indicated on the Petitioner's Site Plan date stamped November 4, 2003. 4) The maximum number of vehicles stored on-site/to be repaired cannot exceed 15 vehicles; 5) Develop the site in accordance with all applicable Village Codes and requirements, including, but not limited to, Fire Prevention Code regulations, lighting regulations, Sign Code regulations; and building regulations; 6) Obtain permits from MWRD, IDOT, and any other applicable agency as may be required to develop the site as proposed; and 7) Should the Subject Property be placed under contract for sale as an auto repair facility, prior to the prospective buyer obtaining a Real Estate Transfer Stamp, the Petitioner shall provide documentation to the prospective buyer stating that all terms and conditions of the Conditional Use permit have been met and/or a notarized affidavit from the prospective buyer stating that they understand they are responsible for improving the site to operate an auto repair facility as approved by the Village of Mount Prospect. SECTION FOUR: The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION FIVE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVEDthis day of ,2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk H:\CLKO~files~W~N\ORDINANC\Con Use,709 Main.AutoRepair,2003,doc ovember 18, 2003 Bill Cooney, Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 Dear Bill, I am writing to request that the Village Board of Mount Prospect waive the 2nd reading of case PZ-45-03, Conditional Use (Lighted Field) and Variation (Light Pole Height) scheduled for December 16, 2003. Would it be possible for the Village Board take final action at the December 2, 2003 meeting? Thank You for your consideration. Sincerely, Robinson Superintendent of Recreation 410 North Arlington Heights Road / Arlington Heights, Illinois 60004 1-847-577-3000 / Fax: 1-847-577-3050 / www. ahpd.org Three-Time Gold Medal Award Winner 1983 1992 2001 illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT NOVEMBER 26, 2003 PZ-45-03 - 1500 W. CENTRAL ROAD CONDITIONAL USE & VARIATION - LIGHTED FIELD AND POLE HEIGHT ARLINGTON HEIGHTS PARK DISTRICT - APPLICANT o'5 The Planning & Zoning Commission transmits their recommendation to approve the requested Conditional Use and Variation that would allow a lighted soccer field with light poles that exceed the 30-foot height limitation at Melas Park. The Planning & Zoning Commission heard the request (as outlined in detail in the attached staff report) at their November 11, 2003 meeting. During the hearing the Petitioner responded to specific concerns raised by nearby residents (see attached copies of the letters that were submitted to the Planning & Zoning Commission). The Petitioner confirmed their agreement with the conditions of approval listed in the staff report and clarified that the lighted soccer field would be used only for Arlington Heights Park District scheduled games. In addition, the Petitioner noted that the proposed 60- foot light poles (which exceed the Village's 30-foot height limit) would allow the light fixtures tobe directed downward, thus requiring fewer light fixtures and minimizing the potential impacts on adjacent properties. The proposed pole height is consistent with the height of the existing baseball field lights. The Planning & Zoning Commission voted 4-0 to approve the Conditional Use request to create a lighted ball field subject to the conditions listed in the staff report and a Variation to allow four (4) 60-foot tall light standards. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 2, 2003 meeting. Staffwill be present to answer any questions related to this matter. William J. Coon6y, Jr., AICP H:~PLAN~Planning & Zoning COMM~&Z 2003~IK1 Mcrc~PZ45-03 MI~J (M¢Ias - Lighted hall field and light pole height) doc MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-45-03 Hearing Date: November 13, 2003 PROPERTY ADDRESS: 1500 Central Road (Melas Park) PETITIONER: John Robinson for Arlington Heights Park District 410 N. Arlington Heights Road Arlington Hats., IL. 60004 PUBLICATION DATE: October 29, 2003 PIN.#: 03-33-300-076 REQUEST: Variation & Conditional Use to construct a lighted ball field and install light standards that exceed the 30' height limitation MEMBERS PRESENT: Richard Rogers, Chair Joseph Donnelly Leo Floros Keith Youngquist MEMBERS ABSENT: Arlene Juracek Merrill Cotten Matthew Sledz STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, Deputy Director of Community Development INTERESTED PARTIES: Chairperson Richard Rogers called the meeting to order at 7:32 p.m. Joseph Donnelly made a motion to approve the minutes of the October 23 meeting, seconded by Leo Floros. The minutes were approved 3-0, with one abstention by Keith Youngquist. At 9:33, Mr. Rogers introduced Case No. PZ-45-03, a request for a Variation & Conditional Use to construct a lighted ball field and install light standards that exceed the 30' height limitation and noted that the request would be Village Board final. Judy Connolly, Senior Planner, presented the case. She said that the Subject Property is located on the north side of Central Road between Busse Road and Kenilworth Avenue and contains a park with related improvements. The specific project area is located north of the existing softball fields, west of the North Parking Lot, and approximately 40-feet from the Skil BOSCH property. The Subject Property is zoned CR Conservation Recreation and is bordered by the RA Single Family Residential district to the east, I1 Limited Industrial to the west and south, and industrial uses in another municipality to the north. The Subject Property is owned by the Metropolitan Water Reclamation District but is leased to the Village of Mount Prospect and the Mount Prospect and Arlington Heights Park Districts. The Petitioner is the Arlington Heights Park District, who proposes to remove and relocate the two existing sand volleyball courts and install a formal soccer field that would be illuminated by four (4) 60' tall lights. Although this area of the park is currently used as a soccer field,'the Zoning Ordinance lists lighted ball fields as a Conditional Use. Also, the Petitioner is required to obtain a Variation to install light poles that exceed the 30' maximum height permitted by the Zoning Ordinance. Planning & Zoning Commission Arlene Juracek, Chairperson PZ-45-03 Page 2 Ms. Connolly explained that the Petitioner's exhibits indicate the area the Petitioner would like to create the formal soccer field: the red line identifies the Project Area under review, the dashed blue line indicates the area of the existing field, m~d the dashed orange line indicates the proposed lighted soccer field area. The Petitioner does not propose any other changes to the Arlington Heights Park District area of Melas Park at this time. She said the proposed soccer field meets the required setbacks. While the Village's Zoning Ordinance does not include parking requirements for open field parks, the Petitioner's application lists the anticipated use for this portion of the park. The table in the Staff Report summarizes the Petitioner's information and demonstrates that there will be more parking available than they require. According to the Petitioner's application, only sanctioned Arlington Heights Park District league teams will use the softball and soccer fields. The Park District includes parking information with the league packets and the Petitioner states in the attached application that the lighted soccer field usage would generate more drop-off and pick-up activity because the field would be used primarily for children's leagues. Also, the lighted soccer field would not be used during peak softball season. Controlling the scheduling of the league teams provides the Petitioner with the ability to minimize parking conflicts. The Police Department reviewed the proposal and had several concerns regarding the unofficial use of the proposed soccer field. After meeting with Village Staff, the Petitioner modified their application to address issues identified by the Police Department. For example, the Petitioner identified steps such as posting bi- lingual signs and hiring bi-lingual staff and/or a security firm to minimize unauthorized use of the soccer field. Also, the restrooms will be open when the fields are in use for league/sanctioned use, etc. The Police felt that the lighted soccer field would have minimal impact on the neighborhood and community if the Petitioner's steps were implemented and would offset potential problems. In order to approve the lighted field, the request has to meet the standards for a Conditional Use, which are listed in the Zoning Ordinance. The standards relate to: the Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; the Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. In order to approve the 60-foot light poles, the request has to meet the standards for a Variation, which are listed in the Zoning Ordinance. These standards relate to: a hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; lack of desire to increase financial gain; and protection of the public welfare, other property, and neighborhood character. The Petitioner' proposal and additional information demonstrate that a lighted ball field would not adversely impact the adjacent properties. The proposed location of the lighted soccer field is north of the existing lighted softball fields and the height of the proposed lights would be the same height as the existing softball field lights. Although taller light standards does not meet the definition of a hardship as defined by the Zoning Ordinance, the taller poles would minimize the impact on the adjacent properties by requiring fewer poles and allow the light fixtures to be directed downward. The design would be in keeping with the character of the park's existing facilities. Therefore, the proposed lighted soccer field and taller light standards would not adversely affect the character of the surrounding neighborhood, utility provision or public streets and the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. However, it is important that the Petitioner implement the steps identified in their application to ensure the lighted field does not have an adverse impact on the adjacent properties. Planning & Zoning Commission PZ-45-03 Arlene Juracek, Chairperson Page 3 The proposed lighted ball field meets the Conditional Use and Variation standards listed in the Village's Zoning Ordinance subject to complying with the following conditions: 1) 2 3 4 5 6 7) 8) The Petitioner shall schedule games according to the seasons and participation level listed in the letter to the Planning & Zoning Committee dated October 29, 2003; The Petitioner shall posts bi-lingual signs stating appropriate field usage; Should the Police Department determine a problem exists from unauthorized field usage, the Petitioner shall lock the goals together and hire a security firm to keep non-permitted teams from using the fields; The Petitioner shall turn the lights off no more than 15 minutes after the completion of all scheduled games and practices; The Petitioner shall unlock the restrooms during authorized use of the fields and supplement with portable facilities if Village Staff determines there is a need for additional facilities; Should Village Staff determine that a parking deficiency is created as a result of the lighted soccer field, the Petitioner shall explore the possibility of entering into a shared parking agreement with the property owner west of the Project Area (1800 W. Central Road) and make the appropriate modifications to allow access to/from the adjacent parking lot; The Petitioner shall Provide additional photometric information to verify that illumination levels at the property lines comply with Village regulations; and The Petitioner shall shield the lights to minimize glare and spillage on to adjacent properties. Based on this analysis and compliance with the above conditions, Staff recommends the Planning & Zoning Commission make a recommendation to the Village Board to approve a Conditional Use and Variation to permit a lighted soccer field with 4-60' light standards for the project area identified on the attached exhibits for Melas Park, 1500 W. Central Road, Case No. PZ-45-03. The Village Board's decision is final for this case. Chairperson Rogers swore in all speakers for the Arlington Heights Park District. John Robinson, 410 N. Arlington Heights Road, Arlington Heights, IL spoke first. He thanked Ms. Connolly and said she was very thorough in presenting the case and reiterated the basic points of the case. Mr. Rogers asked if they could comply with all the conditions imposed by staff. Mr. Robinson said yes. Joe Donnelly asked the relationship between Mount Prospect Park District and Arlington Heights Park District ' for Melas Park. Mr. Robinson said basically the right side of Melas Park is Mount Prospect Park District and the left side is Arlington Heights Park District and all located in Mount Prospect. Michael Jacobs noted that in completing the required written notice staff viewed the entire Melas Park property as a single property and thus mailed notice to all property owners within 250 feet of the park. Mr. Rogers indicated that 2 letters were received from residents who were not opposed to the request but asked for clarification on a number of issues. The letters questioned if this proposal would bring in additional people to the park, how many other lighted ballparks there were and if the request was not approved would earlier games be played? There were some concerns about rowdy activity and Mr. Robinson said the proposed soccer field is for youth, not adults. Mr. Robinson also outlined the typical hours for both night soccer and baseball/softball games, and noted that the existing softball/baseball leagues end later at night than the scheduled use of the proposed soccer field. Jim Salazar, 10 N. Kenilworth, was sworn in and said he received a letter but was unsure of what exactly was being proposed. He indicated that after hearing the presentation he did not have any specific concerns with the request. Chairperson Rogers closed the hearing at 9:53 pm. Joe Donnelly made a motion to make a recommendation to the Village Board to approve a Conditional Use and Variation to permit a lighted soccer field with four (4) 60' light standards for the project area identified on the attached exhibits for Melas Park, 1500 W. Central Road, Case No. PZ-45-03 with the eight conditions imposed by staff. Keith Youngquist seconded the motion. lanning & Zoning Commission PZ-45-03 Arlene Juracek, Chairperson Page 4 UPON ROLL CALL: AYES: Floros, Donnelly, Rogers, and Youngquist NAYS: None Motion was approved 4-0. At 9:55 p.m, Joseph Donnelly made motion to adjourn, seconded by Keith Youngquist. The motion was approved by a voice vote and the meeting was adjourned. Michfiel Jacobs.~CP Deputy Direcfi6~, Community Development Ju~ly Conno~l~, XlCP,3[r;ior Planner H:\PLAN~Plannlng & Zoning COMIM~&Z 2003~vlinutes~PZ-45-03 Afl Ht~ Park Dist Melas Park Lights,doe Village of Mount Prospect Community Development Department CASE SUMMARY - PZ-45-03 LOCATION: PETITIONER: OWNER: PARCEL It: LOT SIZE: ZONING: LAND USE: REQUEST: 1500 W. Central Road (Melas Park) John Robinson, Arlington Heights Park District Metropolitan Water Reclamation District 03-33-300-076/004/077/056 & 03-35-406-009-0000 35 acres CR Conservation Recreation Park (Melas Park) Conditional Use (Lighted Ball Field) & Variation (light standard height) LOCATIONMAP Central Road Village of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: HEARING DATE: SUBJECT: MOUNT PROSPECT PLANNING & ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON JUDY CONNOLLY, AICP, SENIOR PLANNER NOVEMBER 6, 2003 NOVEMBER 13, 2003 PZ-45-03 - CONDITIONAL USE (LIGHTED BALL FIELD) & VARIATION (~0' LIGHT POLES) - 1500 W. CENTRAL ROAD (MELAS PARK) BACKGROUND A public hearing has been scheduled for the November 13, 2003 Planning & Zoning Commission meeting to review the application by the Arlington Heights Park District (the "Petitioner") regarding the property located at 1500 W. Central Road, commonly known as Melas Park, (the "Subject Property"). The Petitioner has requested Conditional Use approval to create a lighted soccer field and a Variation to install light standards that exceed the 30' height limitation. The P&Z hearing was properly noticed in the October 29, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250- feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located on the north side of Central Road, between Busse Road and Kenilworth Avenue, and contains a park with related improvements. The specific project area is located north of the ball fields, west of the North Parking Lot, and approximately 40-feet from the Skil BOSCH property. The Subject Property is zoned CR Conservation Recreation and is bordered by the RA Single Family Residential district to the east, I1 Limited Industrial to the west and south, and industrial uses in another municipality to the north. The Subject Property is owned by the Metropolitan Water Reclamation District (MWRD), but is leased to the Village of Mount Prospect, and the Mount Prospect and Arlington Heights Park Districts. SUMMARY OF PROPOSAL The Petitioner proposes to remove/relocate the two existing sand volleyball courts and install a formal soccer field that would be illuminated by four (4) 60' tall lights. Although this area of the park is currently used as a soccer field, the Zoning Ordinance lists lighted ball fields as a Conditional Use. Also, the Petitioner is required to obtain a Variation to install light poles that exceed the maximum height permitted by the Zoning Ordinance. According to the Petitioner, 60' is the standard pole height for soccer field lighting, which exceeds the 30-foot height limitation listed in the Zoning Ordinance. The attached exhibits indicate the area the Petitioner would like to create the formal soccer field: the red line identifies the Project Area under review, the dashed blue line indicates the area of the existing field, and the dashed orange line indicates the lighted soccer field area. The Petitioner does not propose any other changes to the Arlington Heights Park District area of Melas Park at this time. GENERAL ZONING COMPLIANCE Setbacks - The proposed soccer field would be located more than 40-feet from the west lot line. The Zoning Ordinance requires a 10-fo6t interior side yard setback. PZ-45-03 Planning & Zoning Commission meeting November 13, 2003 Page 3 Parking - The Village's Zoning Ordinance does not include parking requirements for open field parks. However, the Petitioner's application lists the anticipated use for this quadrant of the Subject Property. The following table summarizes the Petitioner's information. Proposed Use Park District Parking Requirement (spaces) On-Site Parking Softball 120 Volleyball 64 Total Spaces Provided North Lot: 204 Soccer 50 Total Spaces Provided South Lot: 204 Tot~lRe, q,mred:,,, 234 ~ ~-~,~'~¥~! ~i ~;,~ i~!!~ ~i!~,,,~ ~,~, ,, ~, · · ~ ~ ~,,, "'~'~, ~i~serallTot/il~/~de~:i~408 ~paces ~ ~'~"~ According to the Petitioner's application, only sanctioned Arlington Heights Park District league teams will use the softball and soccer fields. The Park District includes parking information with the league packets 'and the Petitioner states in the attached application that the lighted soccer field usage would generate more drop-off and pickzup activity because the field would be used primarily for children's leagues. Also, the lighted soccer field would not be used during peak softball season. Controlling the scheduling of the league teams provides the Petitioner with the ability to minimize parking conflicts. ADDITIONAL STAFF COMMENTS The Police Department reviewed the proposal and had several concerns regarding the unofficial use of the proposed soccer field. After meeting with Village Staff, the Petitioner modified their application to address issues identified by the Police Department and they incorporated additional information into their Conditional Use application. For example, the Petitioner identified steps such as posting bi-lingual signs and hiring bi-lingual staff ao~or a security firm to minimize unauthorized use of the soccer field. Also, the restrooms will be open when the fields are in use for league/sanctioned use, etc. The Police felt that the lighted soccer field would have minimal impact on the neighborhood and community if the Petitioner's steps were implemented and would off-set potential problems. CONDITIONAL USE STANDARDS The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a Conditional Use. The following list is a summary of these findings: · The Conditional Use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; The Conditional Use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities, drainage, and design of access and egress to minimize congestion on Village streets; and · Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. VARIATION STANDARDS The standards for a Variation are listed in Section 14.203.C.9 of the Village Zonir/g Ordinance and include seven specific findings that must be made in order to approve a Variation. The following list is a summary of these findings: A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; Z-45-03 Planning & Zoning Commission meeting November 13, 2003 Page 4 · Lack of desire to increase financial gain; and · Protection of the public welfare, other property, and neighborhood character. The Petitioner's' proposal and additional information demonstrate that a lighted ball field would not adversely impact the adjacent properties. The proposed location of the lighted soccer field is north (behind when viewing from Central Road) of existing lighted softball fields and the height of the proposed lights would be the same height as the existing softball field lights. Although taller light standards does not meet the definition of a hardship as defined by the Zoning Ordinance, the taller poles would minimize the impact on the adjacent properties (by requiring fewer poles and allowing the light fixtures to be directed downward) and be in keeping with the character of the park's existing facilities. Therefore, the proposed lighted soccer field and taller light standards would not adversely affect the character of the surrounding neighborhood, utility provision or public streets and the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance. However, it is important that the Petitioner implement the steps identified in their application to ensure the lighted field does not have an adverse impact on the adjacent properties. RECOMMENDATION The proposed lighted ball field meets the Conditional Use and Variation standards listed in the Village's Zoning Ordinance subject to complying with the following conditions: 1) The Petitioner shall schedule games according to the seasons and participation level listed in the letter to the Planning & Zoning Committee dated October 29, 2003; 2) The Petitioner _s.h~a~ll posts bi-lingual signs stating appropriate field usage; 3) Should the Police Department determine a problem exists from unauthorized field usage, the Petitioner shall lock the goals together and hire a security firm to keep non-permitted teams from using the fields; 4) The Petitioner shall turn the lights off no more than 15 minutes after the completion of all scheduled games and practices; 5) The Petitioner shall unlock the restrooms during authorized use of the fields and supplement with portable facilities if Village Staff determines there is a need for additional facilities; - 6) Should Village Staff determine that a parking deficiency is created as a result of the lighted soccer field, the Petitioner shall explore the possibility of entering into a shared parking agreement with the property owner west of the Project Area (I 800 W. Central Road) and make the appropriate modifications to allow access to/from the adjacent parking lot; 7) Provide additional photometric information to verify that illumination levels at the property lines comply with Village regulations; and 8) Shield the lights to minimize glare and spillage on to adjacent properties. Based on the above analysis and compliance with the above conditions, Staff recommends the Planning & Zoning Commission make a recommendation to the Village Board to approve a Conditional Use and Variation to permit a lighted soccer field with four (4) 60' light standards for the project area identified on the attached exhibits for Melas Park, 1500 W. Central Road, Case No. PZ-45-03. The Village Board's decision is final for this case. ~'illiam J. CootieS, AICP, Director of Community Development onnoll}/, Jud}/ From: Sent: To: Subject: Janice Serafini [jserafln@dist214.k12.il.us] Wednesday, November 12, 2003 12:15 PM Connolly, Judy Case # PZ-45-03 This message is regarding the Planning and Zoning meeting at the CCC MP Park District this evening, cast # PZ-45-03. My first concern would be parking. Will the commission address that this evening? My children have played softball on the fields on both Friday and Sunday evening. Sometime it gets very crowded in the northern most parking lot. What is going to happen when there is both softball and soccer? I live at 123 N. Kenilworth and certainly don't want the soccer and 'softball players parking on the street so my guest do not have a place to park because the field lots are crowded. I know some of my neighbors that live on Henry and Kenilworth presently have this problem, even though there are signs that say resident parking only. As an observation, in walking at Melas Park I find some of the soccer leagues have people who do not use the rest room facilities as they should nor the parking lot. On Sundays sometimes there are cars parking on the grass and not in the lot. My neighbors have stated the police are slow to respond to these calls. Is there a reason for this? I bring my grandchildren to the playground and am also worried about this. Thank you for your time. Janice Serafini 117 North Kenilworth Mount Prospect, IL 60056 November 10, 2003 Arlene Juracek Chairperson Planning & Zoning Commission 100 South Emerson Street Mount Prospect, IL 60056 Re: Mount Prospect Department of Community Development Lighted Ball Field Dear Ms. Juracek: Thank you for your recent notice of hearing regarding the petition to install a lighted ball field at Melas Park, as the lkont of our home faces Melas Park, and this could be a very important decision. Our street is quiet at night. I like it that way and would not support a hobby sports activity that changes the nature of our neighborhood. Independence Day weekend gives us enough of the taste of car and foot traffic and is tolerable. Hearing loud voices, and navigating through the increased car traffic very early on Sunday morning fxom spring to fall gives us enough reminder of the sports fields nearby. I have three areas of concern regarding the addition of a lighted ball field at Melas Park: 1. The possibility that tall and bright lights may shine into our home and change the nature of our Street after dark. 2. That after-dark group activities could attract additional area traffic into our neighborhood, and negative elements into our street. 3. Is this investment truly necessary at this time? Tall / Bright Lights Would the lights be tall and bright enough to shine into our home? Would there be a reasonable cutoffofthe activity, such as 9 pm? · Would the overall lighting of the area cause bright lighting onto our street? · Would the lights shine into the homes whose backs face Melas Park, therefore, reducing their property values, and the property values of our homes? Will the lights automatically turn on and off on a timer, or only on days when there is a game and only for the duration of the game? For example, I like the tennis courts in River Trails Sycamore Park. Someone has to actively renew the light source to keep it on. After Dark Activities · Who will be playing at night? Only baseball? Only adults? Only men? What increased police staffwould be put in place to monitor these nighttime activities to be sure there is no alcohol consumption? · Could games be played anyday of the week? · Would increased police staff be put in place to be sure that people clear out after the sports activity is completed? More than just clearing out the ball field, will additional foot or bike patrol be conducted to be sure that people are not wandering on the bike paths and into our street at night? Melas Park is very large, with bicycle paths, playground etc. Obviously, a person can loiter in these places in the dark today, but the lights will encourage people into the area late at night, where they may be more likely to stay. · Will restaurants stay open later to attract the hungry ball players? Does this have a cascade effect then? Necessity · Are there other lighted ball fields available in Mount Prospect? · Why has this need presented itself now? What commitments are there that people will want to play ball at night? Is there, perhaps, a temporary zealousness, or a significant change in the citizenry? · Is the plan to start games in the dark, or to be available in case an evening game extends into the night? · If the park district does not get approval, what is their backup plan? Will they simply schedule games earlier in the day? · How much will this investment.cost? Will the ballplayers be covering the cost? If not, will this investment be paid for by the citizens? I understand budgets are tight right now. Can this expense be postponed for consideration at a later time? I would appreciate it if you would take these factors into consideration before you approve the permit. ctober 9, 2003 Village of Mount Prospect Community Development Director William Cooney 100 S. Emerson Street Mount Prospect, IL 60056 Dear Bill, Enclosed you will find an application filled out as well as photo metrics and an area map for the Melas Park lighting project at the Arlington Heights Park District's soccer field on the northwest end of Melas Park. Arlington Heights Park District leases the property from Metropolitan Water---and Reclamation District. The project in which we are looking to do is putting 4 light poles (60') in height at the soccer area. 2 poles Would go on the west end, while 2 poles would go on the east end. Per our conversation on August 25 you mentioned that the Village of M0unt Prospect has a requirement that poles do not exceed 30', but due to the fact that the light poles on the four baseball fields are already 60' that the pole height should not be a problem. It is my understanding that a planning and zoning meeting is scheduled for November 13 if there are enough items on the agenda. I will contact you in a few days to verify this. If you are in need of any additional information, please let me know. I can be reached at (847) 506-7131 or johnr~ahpd.org. Thank you for your help in this matter. Sincerely, ! ~//~o~°~Robinson Superintendent of Recreation 410 North Arlington Heights Road / Arlington Heights, Illinois 60004 1-847-577-3000 / Fax: 1-847-577-3050 / www.ahpd.org Three-Time Gold Medal Award Winner 1983 1992 2001 VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division 100 S. Ememon Street Mount Prospect. Illinois 60056 Phone 847.818.5328 FAX' 847.818.5329 Application for Conditional Use Approval Case Number PaZ Development Name/Address Date of Submission Hearing Date Address(es) (Street Number, Street) Site Area (Acres) Property Zoning Total Building Sq. Ft. (Site) Setback: /7 Front Rear Side Side Building Height Lot Coverage (%) Number of Parking Spaces. Adjacent Land Uses: North South East West Tax I.D. Number or County Assigned Pin Number(s) Legal Description (attach additional sheets if necessary) Name Telephone (day) C{~rpomtion Telephone (evening) Ci~ State Zi~ Code pager Interest ~ Pmpe~ Name Telephone (day) Corporation Telephone(evening) S~eet Ad.ess F~: Ci~ State Zip Code Pager Developer~ ARorne~ Su~eyor Enginee~ · i Architect Landscape ~rchitect Mount Prospect Dep~utment of Community Development I00 South Emerson Sweet, Mount Prospect Illinois www.mountprospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 roposed Conditional Use (as listed in the zoning district) Describe in Detail the Building and Activities Proposed and How the Proposed Use Meets the Attached Standards for Conditional Use Approval (attach ?dditional sheets if necessary) Hours of Operation 'v~ t t k ~ a ¥ $ ~' : .z u ?,,, - t o ; .t o ?,,., Address(es) (Street NUmber, Street) Site*,e (^cres> Proper, Zo g uilding Sq. Ft. {Site> Sq. Ft. evoted to Proposed Use Setbacks: Front Rear Side Side Building Height Lot Coverage (%) NUmber of Parking Spaces Please note that the application will not be reviewed until this petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the Planning Division. Incomplete submittals will not be accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staffso that materials can be reviewed for accuracy and completeness at the time o f submittal. In consideration or'the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of'the owner of the property. The petitioner and the owner of the property grant employees of'the Village of Mount Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of'the subject property. I hereby afl'rrm that all information provided herein and in all materials submitted in association with this application are true and accurate to the lest of my knowledge. ~ It applka~t/is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the Variation(s) described in this application and the associated supporting material. Property Owner Date Mount Prospect Department of Community Development 100 South Emerson Street, Mount Prospect Illinois www.mountprospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 Date: To: From: Re: October 29, 2003 Mount Prospect Village Planning and Zoning Committee John Robinson, Superintendent of Recreation Melas Park Soccer Field Lights Request The Arlington Heights Park District is seeking approval to install 4 light poles on the Northwest comer of the park to light the already existing soccer field. The Park Districts Soccer Advisory panel made up of residents with children participating in our soccer program has asked us to find a location where the children can have a lighted field for primarily fall practice and games. The plan would call for 4 light poles at a height of 60 feet installed on the field that we have been using at Melas since 1997. By installing the lights we would be moving the field slightly east and eliminating 2 of the sand volleyball courts that cun'ently exist there. Power is already available, due to when we first built this complex it was our intention to light the four sand volleyball courts that are there. We anticipate some questions you might have regarding adding lights to the existing field and will attempt to answer what we think you may want to know. Parking: When the facility was originally designed, the plan called for four lighted softball fields and four lighted sand volleyball courts. Parking needs at full capacity of the softball fields and volleyball courts were anticipated to be about 190 during peak play which for both sports would have been the summer season. Parking in both lots numbers 370 spaces. Budget constraints caused us to eliminate lights fi.om the volleyball courts. Adding the lighted soccer field adds the need, on the high side, for 50 parking spaces, fourteen less than what was anticipated for the volleyball courts. Since the intended use of the field is for the fall season this parking load does not occur at the peak time for the use of the softball fields. It should also be noted that when the field 410 North Arlington Heights Road / Arlington Heights, Illinois 60004 1-847-577-3000 / Fax: 1-847-577-3050 / www.ahpd.org Three-Time Gold Medal Award Winner 1983 1992 2001 is being used for practice, most of the children will be dropped off and cars will not be staying in the lot during this type of use. Parking use: Softball 120 spaces needed Volleyball 64 spaces needed Soccer 50 spaces needed We never programmed the volleyball courts as intended so the 64 spaces we made available for that activity have not been needed. At full capacity we would need 170 spaces to accommodate both soccer and softball going on and there are 370 spots available. We have held many youth and adult softball tournaments at the park at the same time that Mt. Prospect was holding soccer on their side of the park and we have never filled the lots past capacity. We believe both the Mount Prospect Police Department and Mount Prospect Public Works would confirm this. During the summer, which is during our peak usage, the Mount Prospect Public Works Department has allowed contractors to store equipment in the south lot taking up to 50 spaces and we have never had a parking concern during our events. We currently include in our player / captains packet information regarding parking at some of our different facilities, this information is site specific and gives participants information on where they can or can't park. We will continue to do this. Use of Field: The users of the soccer field will remain who they are now; our Arlingt.o_n~Aces soccer teams. During the fall season we try and accommodate these teams with some night games and especially a lighted area for them to practice. We anticipate the field being used from Labor day through about the first week in November. We would anticipate the field to lay dormant during the spring and summer - this would be the time we top dress and get the field ready for it's fall use. When not in use, the field would not be lined and their would be no goals at the site. Like all of our fields, this field would be for the Aces program use and would not be available to rent. We will post the field as requested by the Mount Prospect Police Department with bilingual signage stating this. At times we have had groups in Arlington Heights come on to our fields without permission. If this becomes a problem we are prepared to lock our goals together and if necessary hire private security to keep non-pemdtted teams off the field. Height of Light Poles: As stated earlier, we are requesting the height of the four poles at 60 feet, this is a standard height for soccer field lighting. The 60 foot height will allow the light to shine directly down onto the field and reduce the spill that could occur if the poles were lower. The higher the pole, the better the light is on the field for the players and spectators. If you would like to see the type of fixtures that we would plan to use we have just recently installed these fixtures at our Major League Baseball Complex, Recreation Park (500 E. Miner). We will include cut sheets of the fixtures for you to look at. Bathrooms: The facility has indoor bathrooms available at the softball field location. If necessary, we would supplement with portable facilities. If you would like any additional information, I can be reached at (847) 506-7131. C- SportsLiter® Solutions Designed for; ' Arlington Heights Park District Melas Park Soccer Submitted by; Barry Kies, S2Ci PH 630-721-0041 Fax 630-894-3227 October 19, 2003 This information is provided by Hubbell Lighting, Inc., Sportsliter Solutions exclusively for the above mentioned job. Reproduction or distribution of the enclosed documents or information without the written permission of Hubbell Lighting, Inc., Sportsliter Solutions is prohibited. HUBBELL LIGHTING INC., 2000 ELECTRIC WAY, CHRISTIANSBURG, VA. 24073-2500 PH (540)382-6111 FAX (540) 382-1526 web site: http://www.sportslighting.com or http://www.hubbell-ltg, com SPORTSLITER® SOLUTION Integral Ballasted ( Spill Control Optics IJob Melas Park Soccer SLS MediumI tType Integral Ballasted Spill Control Optics A B C D E 22.87" 35.75" 20.13" 8.75" 5.5" 579 mm 907 mm 511 mm 223 mm 140 mm Note: Aimed 40' be]ow horizontal ® NRTL Housing Die cast aluminum housing. Isolated die cast aluminum socket housing. Isolated ballast compartment. Isolated capacitor · compartment. Isolated wiring chamber (maximum 90' input cord,) Ve~cal aiming/reposifioning memory. Horizontal aiming indicator (for FAST AIM technology.) Lektrocote~ polyester powder paint finish (gray.) Optics internal faceted louvers. Horizontal mounted lamp. Uses standard BT-56 lamps. Anoda~ finished parabolic reflector. Four point latching. Stainless steel lens ring. Stainless steel door hinge. Silicone gasketing, Tempered clear glass lens. Filtered optics. Front lamp support standard. 22 7/8" diameter maximum. Installation Pre-wired wi~ 16/3 STOW-A cord and plug. One captive mounting bolt (3/4" dia.) installed in fixture. Aiming sight included. FAST AIM system. Shipped assembled from factory. Single ballast cover plate -rot easy access. Special Features lg, 100,000 cycle vibration tested. Wind tunnel tested to 120 mph. Captive hardware. Hubbell GardTM treated external hardware. UL 1572 listed and CSA NRTL certified for 40°C ambient operation. Extemal fusing access. Mogul socket, 4kv pulse rated, 600v rated. 100% factory electrically tested. Designed as a system. Manufactured in an ISO-9002 facility. series watt lamp type ballast beam dist. voltage spill control sol cord lamp options options SLS 1500 H I M 5 SG SS L SERIES I~EAM DISTRIBUTION SPILL CONTROL SLS JSportsliter System N Narrow beam SG JSpilllGlare Louvers M Medium b~am WATF W Wide beam SOLUTIONS CORD 10{30 1000W SS I Pre-wired cord and plug 1500 1500W VOLTAGE 5 480V LAMP LAMP TYPE 8 Quad '[apg (120. 208. 240. 277¥') L ILamp (shipped separately) H IMetal Halide 6 Tri-Tap (120, 277, 347~ OPTIONS E BALLAST TYPE F1 1 IHPF regulated PLA pH2 Prot~cti~,e Hull Comments ~ Outdoor Submitted by: Barry Kies (SL-¢~ Floodlighting Hubbell Lighting, Inc., 2000 Etectrlc Way, ChristiansPurg, Virginia 24073, (540)382-8111 · Fax (540)382-1526 \~"~ SLS 6- ?-/98 SPORTSLITER® SOLUTIONS Integral Ballasted Spill Control OPtics SLS PHOTOMETRIC TEST REPORTS: Wattage Narrow-SG Medium-SG Wide-SG 1000W HP-O6698A HP-O6765A HP-06771A 1500W HP-06667A HP-06653A HP.O6669A NEMA Beam Weight Weight T~pe 'Spread 1000 Watt 1500 Watt H° x V° lbs kg lbs kg N-SG 39 x 22 51.5 23.5 54.5 24.9 M-SG 51 x 54 51.5 23.5 54,5 24.9 W-SG 63 x 74 51.5 23.5 54.5 24.9 FAST AIM Factory Assisted Sighting Technology* greatly reduces instatiation time by altowing precise degree (preset) aiming before the poles are raised and set in place. Simply position the vertical aiming/ repositioning memory stop and the horizontal aiming indicator to the factory-supplied angles, tighten down, raise and set pole. Reduces installation costs! Lighting, Inc. Hubbell Lighting, Inc., 2(}00 Electric Way, Christiansburg, Virginia 24073, (540} 382-6111 · Fax (540)382-1526 · http:/hvww.hubbell-lt~j.com! Hubbell Canada, Inc., 870 Brock Road South, Picketing, Ontario LIWIZS, (905) 839-1138 · Fax(905) 839-9108- http://www.h~Jbbell-canada.com/ Lighting, Inc. Christiansburg, Virginia Photometric Report 1-31-2003 CAT NO.: SLS1500HXMXSGV TEST NUMBER: HP09212 LIGHT CENTER LENGTH: BASE: SOCKET SPACER: 9.5 INCHES MOGUL SCREW NONE * * * * PERFORMANCE * * * * TYPE: 4 H X 4 V MAXIMUM CANDELA: 351574 LOCUS OF MAX. CD 4.2H x -0.4V AVERAGE OF 10 HIGHEST: 269584 BEAM SPREAD (AT 50% MAX. CD) DEG. HORIZONTAL: 29.3 DEG. VERTICAL: 15.2 BEAM LUMENS: 28683 BEAM EFFICIENCY: 18.7% FIELD SPREAD (AT 10% MAX. CD) DEG. HORIZONTAL: DEG. VERTICAL: FIELD LUMENS: FIELD EFFICIENCY: TOTAL LUMENS: · TOTAL EFFICIENCY: TEST DISTANCE: 53.5 48.5 62867 41.1% 85033 55.6% 60.0 COVER GLASS: CLEAR, PLAIN, FLAT REFLECTOR SHAPE FRONT: MEDIUM PARABOLIC REAR: MEDIUM PARABOLIC MATERIAL: ALUMINUM ALLOY: 3002 FINISH: BRIGHT DIP REFLECTANCE TOTAL: 76.~% SPECULAR: N/A * * * * LAMP DATA * * * * DESIGNATION: M1500/BU-HOR SOURCE: HALIDE ARC LUMEN REFERENCE: 153000.' BUL~: BT56,CLEAR VOLTAGE: 255. volts POWER: 1500. watts AXIAL CANDELA TRACES ,,,,J III I III I~111 II IIII I ..,,J I I I I I I I I/1~11111 t I I I _J I I I I I I I I~1~1~ I t t IIIII ,.,,J I I I I I I I/l/Il il III I I I I ...J III Itl Ill I~1tl III I III ,,,.J t I I I I VI,~ I I lt~ I I I I I I I .,,,~ I I I I IA/I I 11 N\I I I I I I I ~IItlMIIIIIII~IIIIII ,~ 1 I"Pi"ll I I I I I I t I~1~111 I LEF'T/DDWN DEI~REIE~ ' UP/R 16HT SPECIAL CONDITIONS: OSI LAMP, INTERNAL GLA/~.E CONTROL LOUVER, EXTERNAL VISOR Tested ~ . ./ Approved ~ _. ,.~,, j . PaRe SPORTSLITER® SOLUTIOI~"~,. Integral Ballasted System [/-' CS \ :'" Crossarms (Steel Poles) Job Melas Park, Arlington Hts. park District Type Steel Integral Ballasted Steel Pole Crossarm A 30.0" 762 mm Typical Junction Box Dimensions A B C 19.37' 13.5' 3.95" 491 mm 342 mm 100 mm Note~: Vetch! spac~r~ of multlpJe crossarms is 32" (813mm) Croesarm Silicone gasketed end caps. Junction box sealed with EPDM geskefing, stainless steel latches and galvanized steel hinges. Cressarm rectangular steel 4" x 2" x 1/8" tubing, FTY - 46 KSI, ASTM A500 grade B. Crossarm and junction box are hot-dip galvanized after fabrication to ASTM ^123 spedfications. Installation Pre-wired with all crossarm wiring enclosed within cmssarm assembly. Ground lug. Factory wired (208/277/347/480V) three phase for7 though 18 luminaires, 6 and below and 240V systems wired single phase. Vertical mounting shaft 6" square galvanized steel. Junction box includes power distribution blocks standard and pre-wired to accept input voltage leads. Labeled for easy installation. Strain relief support grip. Removable pole top cap. +11 ° AdJustable steel base plate mounting to pole top. Special Features Factory wired with 14 gauge, 600V 90°C wire from two pole three conductor 13A 600vac UL listed plug. VVind tunnel tested to 120 mph. All welds are fillet type. UL and CSA NRTL/C listed as system and as individual components. Manufactured in an ISO-9002 facility. Seven light system and above wired for three phase operation. SERIES/POLE MATERIAL CS J Steel HOUSING STYLE J Integral OPTICS A Axial H Hor zonta series housing optics luminaire qty. voltage LUMINAIRE QTY. 02 Two 03 Three 04 Four 05 Five 06 Six 07 Seven 08 Eight 09 Nine 10 Ten 11 Eleven 12 Twelve t3 Thirteen LUMINAIRE QTY. CONT. 14 Fourteen '15 Fifteen 16 Sixteen 17 Seventeen '18 E ghteen VOLTAGE 2 208V 3 240V 4 277V 5 480V 6 347V Comments Ul Outdoor Submitted by: Barry Kies ~ =~._.~,:-~.,:-~ SPORTSLITER® SOLUTIONS ? Integral Ballasted System / · Crossarms (Steel Poles) '000 0000 ~00000 O0000O 2 0000 O00O 000 OOO0 3 4 - 5 6 OOOO00 OOOO00 OOOOO0 OOOOOO OOO OOOO OOOOO 9 10 11 12 000000 .~c r'c~n wOOD~C. OOO00O OOOOOO OOOO00 ~C O()OOO 000000 OOO000 O00OO0 O00OO0 OOO00O O0 OO OOO OOOO OOOO0 OOO00O 13 14 15 16 17 18 NOTE: Crossarm configuration above is shown as viewed from the playing field. Steel Pole, Integral Ballasted Fixtures Crossarm Wt. Total WL Fixt. Count lbs. Ihs, * 2 104.8 229.8 3 128.6 308.6 4 128.6 363.6 5 152.3 442.3 6 152.3 497.3 7 217.4 622.4 8 217.4 677.4 9 241.1 756.1 Steel Pole, Integral Ballasted Fixtures CrossarmWt. To~IWC Fixt. Count lbs. lbs.* 11 264.9 889.9 12 264.9 944.9 13 329.8 1069.8 14 329.8 1124.8 15 353.6 1203.6 16 353.6 1258.6 17 377.3 1337.3 18 377.3 1392.3 10 241.1 - 811.1 Note: ' V~h ~du~es a~d disl. r~utio~ box Lighting, Inc. Melas Park, Arlington Heights Bid Specification A. Lighting Performance The manufacturer shall supply equipment to meet or exceed the minimum performance criteria as dcscn'bed below. 1.0 Lighting Levels a. The performance criteria for the playing field(s) require lighting equipment which will provide average maintained illumination in footcandles (lc) utilizing Metal Halide fixtures as follows: Average Average Initial (100 hrs.) Maintained (LLF = .72) Field 20.0 27.8 b. Bidders shall supply computer generated point-by-point light scans based on 1500 watts and 155000 lumens per lamp showing maintained fe levels. Tilt factors as published by lamp manufacturer shah be determined for each lum~naire at ks particular aiming angle and included in all calculations. Initial lumen output of the lamp shall be based upon lamp manufacturers initial lumen value after 100 hours of lamp operation per ANSI standards. A ll~jmum light loss factor of.95 must be used for initial calculations. Average maintained illumination Shall be determined by using a light loss factor of .72 per the Illuminating Engineering Society's RP-6-8§ sports lighting practices (LLF = LLD x BF x LDD x LTF). 2. 0 Uniformity a. Maximum / minimum ratio: The maximum to minimum ratio shall not exceed 1.39:1 on the playing field. b. Coefficient of Variation: The coefficient of Varia__tion (CV) (Ref. RP-6-88 IES) shall not exceed 0.17 on the playing field. · c. Mounting Heights: For proper design, luminaire mounting heights shall be 60 feet above the playing surface. $. 0 Field Verification a. All testing and computer analysis shall generate values based upon the following grid size and number of target points per LM-5, the IESNA guide or photometric testing of area and sports lighting installations. 1. CJrid Sizes 30x30 2. Test Points The minimum number of test Points shall be 77 on the playing field. 3. Field Measurements, Horizontal fc The light meter shall be in a horizontal position 36" above the playing surface. To evaluate the actual perfom~mce of the installation, illumination measuremems should be made in the field on the grids and number of tests points as descn'bed in Section 3.0.a.t. and 3.0.b.. These readings should be taken with the owner or their representative present. b. For final approval, the manufacturer's representative shall provide a final report t~om the test remits that Shall provide the following items: · Identification of number and location of the test grid. · Actual horizontal footcandle readings taken at each test grid. · Number of hours ofoperation~ · Maximum to minimum ratios. ___ · Coefficient of Variatio~ Sports Lighting System 1.0 General Description The lighting system shall be Hubbell Lighting, Inc., Sportsliter® Solutions System or approved eqUal meeting the perfmmance requirements herein. For safety, the entire system shall be UL listed as a system as well as each individual component having its own UL list;nE or classification. The system consists of integral ballasted luminaires, junction box, galwaniTed steel cross,u-ms, optical reflectors, pole and all internal wiring. This listing shall be UL 1572 wet location with 40°C ambient rating on all eleclrical components. 2. 0 Luminaire Assembly a. Luminaire Construction To ensure adequate heat dissipation, each ballast shall be mounted within its own enclosure. The kwninaire housing ~all provide individnat isolated chemhei's for ballast, capacitor and supply wiring. The housing material ~hall be die-cast aluminum ~ coated with LEKTROCOTETM polyester powder paint. It shall have a formed aluminum cover so the unit may be serviced without disturbing the aiming. Lumlnaires shall be attachable to a factory supplied crossarm and electrically connected by a factory pre-wired !6/3 STOW-A UL listed cord set. The luminaire supply wiring chamber.s]?~ll be isolated and require a maximum 90° C cord set. The luminaire shall include an aiming system so pre-aiming can be accomplished at the job site. Lens shall be f. rhe~u~l shock and h.pact resist~ut, clear t~.,:,ereA glass sealed to refl~or ~ ~gh te~ture s~one g~ket~g. Le~ ~g sb~ll ~ ~less st~ sec~ed ~ a ~m fo~ po~t latc~g ~d a ~ess steel ~ge. A ch~ ~ge ~ ~not ~ ~eepted. Socket ~1 ~ E-39 mo~l b~e ~ g~d ~r~lain ~, ~ckel p~ ~ ~ ~H ~ In~ ~s. In ~ 1o /,. Optics The optical assembly shall consist.of.a one,piece.parabolic .span alurnknnm Anodal~ finished reflector. Each optic shall be filtered for optimum perfom~ance fia, oughout the life ol'the ltaninaire. Photometric testh~g must be performed by a National Institute of Standards and Technology (N!ST) ~ceredited .hborato. ry. A lining Requirements Each }um'mai~ shall hav~ a removable aitning sight. Lm~mlre aiming shall be performed by marking the field (per RP-6-88 sports fighting l~Cticcs) and aiming each lumlnalre at its ,h'ldivkhml computer generar?d aimlt~ poinL ~ ' 1~ ~mmtffactrtrea- shall provide target aknlng bharts so aiming can be performed. Pre-airtfing-of the lmnirmims at the job s~te can ~ provided, however each fmure ai~:~ '~g location shall be verLr~l as clescvit~ abovein memo~ posit'toning &vice [:or ~ottmlc reposltionittg after re- 'larruping. d Lamp Specification TI~ ~np ~l~dl he 151)0 ~v'all M~ H~ m~ ~1 n~l ANSI ~s~m!km M48GH ~d ~ m~ufactured to c~ent ~dus~ st~d~ds. ~e Imps u~d m~s[ ~ o~nm~hlly, available through Io~1 el~tdcal distribution. Approv~ 1~ ~ffa~r's me Gen~ El~ttic, ~ / Sy~ P~ or telephone nm~ of~e bc~ lmnp supplie~ ~th the su~ttal package, U.L. L_ i*~ing co~l~ ~m ~ch ~d-al com~n~t of~ ~t~g ~ must Uq, listed or meogn~d as ~eTl ~ CeA NRTIJC certified or ~cogn~& shM1 hclude ~ pole, integrM b~last~ l~aire, junction ~X, ~oa~m assembly, and optical reflectors. This sy~.em shall ~ approved trader 3.0 Crossurrn dssembly a. Construction Material The lmnhmir~ cross,sm assembly ~ ~ hot ~ g~v~d ~er fab~catien shall ~ manaf~d of 4"x T'~ !/8" r~angli]ar aec] .~lbi~ ~6 ~SI, ASTM ~ G~E B) ~, ;~ ~aa ~ ~}kane ~k~ed ~d caps. St~ ~Umh~g ~4w~e s~l ~ galv~ize& ~ assembly sM.Il: M .~utlt~dio ' - ' ' ' ' ground lug M)a!l ~ provided. b. Wiring ~ 14 ga 600v Md~ 90~C ~,,Dtio~ ~ ~s ~1 ~ t~d ~ot ~ fixture ~catbn w~fl~ a ~" t 3A t~ t~e thv~ conc~tor ph~. Ter~))~t)~io,~ of pm-wire&to. ~str~utkm bk~cks fo~ e~ power ~nnec6ons. £~tnb~ir~ ~ ttachrncnt ma~lffach-~' an(t shall be.:t~eaied wi4.h 14~bbell Gaud® or ~l~ml to pre~ent. galvanic com)sh)n. Each. cmssana~ shall. 1~ labele-d fi)r. easy identi ficalion; '4.0 Junction Box ~. Cor,~?, uction Material The ju._~.tion N~x slmt! be hot dip-galvanized alter ~cafion s~ifi~tk~ ~l ~- mam~f~ from 1~ ga. siee}, ~e N)x-s~ll ha~ a hot The door shall ~ sealed wilh EPDM gaskefing. Power dislr]bulkm shs]l ~ prov~ed a~ pre-wired !o accepl incoming power leads, The junction tx~× shall be ~:actc,'y wired with 14 ga. wi~ having 90°C h~suNtion. For ~sim~ r~ug'ing 208w277v/347v or 480v m~d have 7 or o~raiio~ For all oi~, sing~ pha~ wiring shall ~ pro,klm. ~mlr¢ s~',~ sh~ b~ U~ ~t~ ~ CS.*. ~TRTL~ ~¢~1 as a and a.~ .Jndlv]d~]_comj)onenl:.~ C. Environmental Lighting Issues Melas Park, ArL Hts. 1.0 Environmental/Trespass Light Control: To minimize light Irespass and objectionable glare, the upper limit of the defined beam should be no more than 80° above nadir (10° or more downward fi.om the horizontal plane of the luminaire). No more than 5% of the quantity of luminaires used shall violate this rule. In addition to above, Horizontal Fontcandle(s) and Maximum Spill light levels shall be measured 36" above grade at the designated distances bom the boundary (side line(s), md zone(s), foul .line(s), and outfield radius) o.fthe playing field(s) 50 feet in any direction. These levels shall be tested as initial footcandle levels. Per lamp manufacturer standards, initial is aRer a 100 hour bum in period. a. Distance fi.om boundary and spacing of test points: see below Boundary Reference Distance fi.om boundaxy (any Spacing of test Points direction) Sidelines and End Zones 50 feet 57 Maximum Spill Light: Maximum spill shall be calculated at each point by a computer generated scan of each luminaire. Maximum Spill is defined as having the light meter eye positioned in the vertical plane and aiming the meter at each luminaire or group of luminaires and recording the highest footcandie level indicated at the metering stations located on the boundary line.. Maximum Spill Average Footcandles 1.0 ~Maximum Footcandle 1.3 c. Horizontal Footcandles: Footcandle readings are to be taken and recorded with the light meter eye in the horizontal position at the same test points as the Maximum Spill. Horizontal Footcandles Average Footcandles 0.2 Maximum Footcandle 0.3 Glare Objectionable glare shall be conlxolled by internal faceted louvers. Louvers shall not interfere with re-lamping. No portion of the lamp arc tube shall be directly vis~le beyond 13° above and 35° to either side measured from the center axis line of the ]umlnaire optical opening. No external louvers will be considered for spill/glare control. 2.0.' Testing and Measuring Spill Light a. Ambient light levels must be measured at the designated test points as provided on the manufacturer's computer analysis and recorded as defined in paragraph C.1.0a. These ambient levels must be subtracted from each spill light reading ai~er they are recorded to obtain spill levels for the lighting system being analyzed. b. Spill light measurements shall be taken at test points described in the above paragraph. These measurements shall be taken in accordance to section C. 1.0.~ c. Testing equipment for measuring footcandle levels shall be Minolta Model T-1 illuminanee meter or equal. Meter must show proof of calibration as requked by its manufacturer and be able to display to the hundredth ora point. ck After all footcandle tests are completed, a final report shall be provided to the owner of the project. This report should indicate footcandle levels taken on the playing field and spill locations ('including and deducting ambient light lc'vels at spill locations), who performed and witncss~ the test, ambimt conditions, electrical operating conditions a~ex one hour operatior~, total number of hours on system; average initial (100 hrs) illumination as tested and ~m.i. ,fortuity ratios pex s~ion A 2.0.a. and b. D. Pole Requirements (Direct Embedded - Galvanized Steel) LO Scope This specification addresses design, materials and fabrication of galvanized steel sports lighting poles. a. All material used in the fabrication of the poles for this project shall be of United States origin and material certifications on all steel used must be made available to the consultant upon request. b. Design, fabrication, allowable stresses, processes, tolerances and inspection shall conform to codes and standards as follows: · SpOrts lighting poles shall be galvanized to meet all requirements of ASTM A123, A385 andA143. · All welding shall be performed by American Welding Society C~rtified Welders. 2.0 Design Wind Loading Poles shall be designed to conform to the wind loading eriteda of the American Association of State Highway and TransPortation Officials (AASHTO) publication Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals. The geographically appropriate wind speed shall be chosen from the 50 year Mean Recurrence Interval Isotach Chart. Structural Design The ultimate smactural design shall consider the applicati6n of both dead and gusted wind load, and shall satisfy shears, actual loads and all other impositions on the Structure. All wind loads on published EPA dete~ mined by wind tunnel te~th~g for those fixtures. A set of engineering calculations sowing point of maximum calculatinn% information on the wind pressure, area, centroid, coefficient of height, coefficient of drag and force. The pole, whoa loaded with the fixture quantity specified, shall be rated for 80 mph winds with gusts to 104 3.0 Materials Steel The shaf~ shall be 8, 12 or i6 sided and manufactured from ASTM A570 mild steel having a minimum yield of 50,000 psi. Taper on the shat~ will not exceed .14 taper and no single section shall exceed 40 feet in length. Cold working the steel to attain the 50,000 psi required yield is not acceptable. 4.0 Fabrication Poles The poles shall be of three section design, joined together by telescoping a distance of approximately I-1/2 times the diameter at the point of connection. The sha~ shall be pre- assembled by the manufacturer to assure perfect alignment and proper slip distance. Then it will be match-marked with a permanent marking for correct field assembly. Also, each pole shall include a pole catalog number with manufacturer label. No intermediate horizontal welds will be pea'mitted. All sections shall be pre-tested at the factory before shipment to insure proper fit and alignment. No single section of pole shall weigh more than 1060 pounds for ease of handling on job site. Handhole Each pole shall have a 5" x 8" handhole with reinforcing flame designed to replace the removed section. A detachable cover shall also be provided with each handhole. The embedded section of the pole shall have two below grade service entrances located 180 degrees ~rom each other, 90 degrees from the point of pole orientation. d Finish The pole shall be galvanized to meet all requirements of ASTM A123, A385. Certifications of galvanizing must be made available upon request. Prime painted finish is available upon request. The portion to be located below grade shall be galvanized to the above standards and be coated with a two component, hydrocarbon extended polyurethane coating, "Corrocote II Classic" as manufactured by Madison Chemical Industries Company. Pole structures shall be shipped by truck and shall be fh'mly secured and packed to assure protection to the structures and finish. Erection and Handling Transportation and handling on job site shall be performed by qualified personnel, utiliz'mg equipment that is designed for handling and erection procedures of this nature. Poles shall be lifted and suppa'ted during unloading, transportihg and erection shall be lifted once assembled by proper pick-up-points. $.0 Foundation a. Soil Conditions A soil conditions report shall be provided to the lighting manufacturer with the following information: 1. Soil boring, to 25' depth, unless rock is encountered at each pole location: · Soil types, USCS groups · Standard penetration test · Unconfined compression tests · Soil density · Rock quality designation, if rock Rock classification ' · Sulphate concentration · Ground water elevation · Plastic limit and plastic index 2. Site map showing grade change across parcel and any close structures to propOsed poles. 3. One soil boring at each pole location is recommended. Base Design The based design shall be a poured in place foundation that has been design by a certified structural engineer. The poured in place foundation shall utilize a direct ~mbedded steel pole' that is covered with Corrocote H to prevent corrosion. No pre-cast concrete bases, or cenlrifugally spun pre~slressed concrete bases will be allowed. Lighting manufacturer will provide a signed structural design drawing by a reg/stered professional engineer from the same state as the project site. E, Pre-approval / Submittal Requirements Mehs Park, Arlington H~. 1.0 Scope All mamffactures that want to present their procl,et for submittal o~ this project must complete and provide all thc ii,as li~ted below in a dear, concise, and professional manner. This infm'mation must be present for review 10 days prior to the bid opening to the end user or designated representative ofthcend user such as thc specifying engineer. The material must be ¢Igarly labeled and organiz~ in the following order. Failure to provide any ortho, below inf~rm~ttion will be grounds for rejection. Point x Point Computer Layouts Ma~uf~.turet will provide computer gen~-ated lighting layout(s) that includes all &the information specified in Section A "Lighting Performance" and Section C "Environmental Lighting Issues". A/ming Point Computer Layouts reflector types a.n.d qtm3fit~ per po!e, mounting height, and kilowatt consumption. Footcandle Leagr of Guarantee Manufacturer will provide a written letter guarantying the foot.nd!0 !¢v,l ota the playing field. The letter must contain the steps in which the manufacturer will take if the lighting levels are not met Bill of Materlal Provide a complete and detailed bill of material for the lighting system being used. Brochure Provide a color brochure that explains and defines ff~e fighting systom being used' Lumlnaire Cut Sheet Provide a mt sheet for each type ofluminaire/,dlector used on ~e sports fighting proje~. Crossarm Cut Sheet Provide a cut sheet for each crossarm configuration used on the sports lighting project. System Configuration Drawings Provide drawings shoMag the complete pole assembly for each pole, ~is./s to includ~ luminaires, crossarms, and poles. If remote ballasted system is used then provide the foB.owing information in the drawings: wiring harness, ballast enclosure(s), and ]ocatien of ballast, inclosure(s) on pole Lumina[re Photom~hlc Report Provide a p£mted and a usable IES formatted (ccanputer file) p~hotomev/ric r-'q~ort for evaluation. 10. Ballast Data Sheet Prod& a valtten copy of the balla~ data / cut sheet firom the ballast manufi~cturer 11. Lamp Data Sheet Provide the most current copy of the lamp data cut sheet and most current lamp tilt.factor curves as published by the lamp manufacturer. ISO 90002 Certificati.on. Provide printed copy of the ISO Certificate 15om the submitting lighting manufacture~. 14. LTL & CSA R°lx)rt Pzovide p,~-ted copy afboth the LIL & CSA Reports for the SpartsLi~dng Sym~n being subm~ed. NIST Laboratory Accreditation Provid~ print~cl copy of the NIST Laboratc~ Accreditation Certificate of the laboratory that pre['~ reed flae photometric testing of the luminaires / reflectors b~h~g used on hhe sports lighting project. Warranty Melas Park, Arlington Heights Lighting fixt~c manufaclurer shall warrant thc Stmrt~ Lighting ~xtem to b~ fi'~ ~om defects (~xcbdi~ fmcs a~l l~gs).i~ ?t~-,-bl r~om tl~ d~ta o£shipment The vmr~n~y Two y~ars labor. Lighting fixture manufacturer agrees to provide labor and materials for a period o£two (2) 3~-~rs Io r~TI.ced~fectivs: para ~r r.~.ir ~ in ~,orkm..~Mp m,.al its ¢l~:tion, to pay the reasonable cost of labor for such repairs. The following five (5) years rq~lacement parts will be furnished at no cost to the Owner for installation at the Owner's exp~ by qu,,lit~l_Contmc, tors_ kt addition, th_e ftmre manufacturer shall ~m:~u,,t the aiming and alignment for a period of s~vco (7) years, provided the luminaires are properly ins~led unrl the aiming and alignmmt ~ not aff~c.t~ by ~luipment m?plled by sources other ltmu lhe lighting tlxmrre nmpatfa .ct3,rer. L-amps are watTantcxl mX to f=il f~ thctwo (2) ymr~ fxem th~ a~)~ of ~ipm~t 1 ~m.r~ whieh fail during the first year of the warranty period will be r~placed.and installed at no cost to the owner_.. Lat!lp, whi~_._fail, during the .second year will be replaced by the manufacturer but' in~llalion will be the owner'stesponsibility. Lamps damaged by physical Irauma or elec2rical su~ffes ~re not.coveredby t.his wa_n_'__anty. T~¢ fo!t~wiug items ar~ not .covered by this wan-anty:~. · Fu.s~ · Unm,thc~'iT~:l repair~ or alterations · Wmthercondition :vents ~,,ch as lighming o~ l~iJ:4as~ge Thc ow~ mm provide on request and ~,F. thout cost to · S~ trot d~t. ~ r~umt~ · .It mu~ ~mons~ m ~e ~isf~fion ofl.ighfi~ ~ ~Ot?rg~ ~]~ p~fi~ and op~g ~ndifions ~e ~N publish~ ~u~ ~ifi~fions of said ligh~g 11'20/03 11/24,'03 11/25/o3 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LOCATED AT 1500 WEST CENTRAL ROAD WHEREAS, John Robinson, agent for Arlington Heights Park District (hereinafter referred to as "Petitioner") has filed a petition for a Conditional Use permit and Variation with respect to property located at 1500 West Central Road, (hereinafter referred to as the "Subject Property") and legally described as follows: A resubdivision of part of Lot "D' in Kirchhoff's Subdivision in Section 33, in Township 42 North, Range 11, East of the Third Principal meridian, Cook County, Illinois, according to the plat thereof recorded May 22, 1917, as Document No. 6117296. Property Index Numbers: 03-33-300-004,056,076,077 03-35-406-009-0000 and WHEREAS, the Petitioner seeks a Conditional Use permit to create a lighted soccer field, as provided in Section 14.203.F.7; and WHEREAS, the Petitioner seeks a Variation from Section 14.2219.A.1, as provided in Section 14.203.C.7 of the Village Code, to allow the installation of four (4) sixty-foot (60') light standards; and WHEREAS, a Public Hearing was held on the request for a Conditional Use and Variation being the subject of PZ-45-03 before the Planning and Zoning Commission of the Village of Mount Prospect on the 13th day of November, 2003, pursuant to proper legal notice having been published in the Mount Prospect Journal&Topics on the 29th day of October, 2003; and WHEREAS, the Planning and Zoning CommissiOn has submitted its findings and recommendation to the President and Board of Trustees in support of the request being the subject of PZ-45-03; and Melas Park Page 2/3 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given consideration to the requests herein and have determined that the same meets the standards of the Village and that the granting of the proposed Conditional Use permit and Variation would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit to allow development of a lighted soccer field; and SECTION THREE: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Variation, as provided in Section 14.203.C.7 of the Village Code, to allow the installation of four (4) sixty-foot (60')light standards, as shown on the Site Plan, a copy of which is attached hereto and hereby made a part hereof. SECTION FOUR: Prior to the issuance of a building permit relative to the Conditional Use permit and Variations, t he following c onditions a nd/or written documentation s hall b e fulfilled: 1) The Petitioner shall schedule games according to the seasons and participation level listed in the letter to the Planning & Zoning Committee dated October 29, 2003; 2) The Petitioner shall posts bi-lingual signs stating appropriate field usage; 3) Should the Police Department determine a problem exists from unauthorized field usage, the Petitioner shall lock the goals together and hire a security firm to keep non-permitted teams from using the fields; 4) The Petitioner shall turn the lights off no more than 15 minutes after the completion of all scheduled games and practices; 5) The Petitioner shall unlock the restrooms during authorized use of the fields and supplement with portable facilities if Village Staff determines there is a need for additional facilities; 6) Should Village Staff determine that a parking deficiency is created as a result of the lighted soccer field, the Petitioner shall explore the possibility of entering into a shared parking agreement with the property owner west of the Project Area (1800 West Central Road) and make the appropriate modifications to allow access to/from the adjacent parking lot; 7) Provide additional photometric information to verify that illumination levels at the property lines comply with Village regulations; and 8) Shield the lights to minimize glare and spillage on to adjacent properties. Melas Park Page 3/3 SECTION FIVE: The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION SIX: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley Village President Velma W. Lowe Village Clerk H:\CLKO\files~,WIN\ORDINANC\C USE,Va~ MELAS PK, Dec,2003vb.doc illage of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT NOVEMBER 26, 2003 PZ-27-03 - 999 N. ELMHURST ROAD (RANDHURST SHOPPING MALL) CONDITIONAL USE - JEWEL EXPRESS ALBERTSON'S - APPLICANT The Planning & Zoning Commission transmits their recommendation to approve the requested Conditional Use and related amendment to the existing Planned Unit Development for the Randhurst Shopping Mall to allow a Jewel Express facility (consisting of a fuel center, convenience store and gas station). The proposed Jewel Express would be developed on the vacant parcel located on the south side of Euclid Avenue, directly west of Jewel's existing parking lot. The Planning & Zoning Commission heard the request at their November 11, 2003 meeting. The Planning & Zoning Commission reviewed the Petitioner's request (as outlined in detail in the attached staff report) and found that the use was in keeping with the recently approved Costco warehouse and fuel center project to be developed near the southwest comer of the mall property. The P&Z Commission discussed the Jewel Express project in detail and noted how the proposed site plan addressed Staff's concerns regarding ingress and egress to/from the Jewel Express facility. The P&Z Commission indicated the use was appropriate for this location, particularly given the apparent lack of interest to develop the site as either a restaurant or a retail use. The P&Z noted that the proposed landscaping and building materials would enhance the site and be in keeping with the existing Jewel store. The Planning & Zoning Commission voted 4-0 to approve the Conditional Use and related amendment to the mall's existing Planned Unit Development to allow a Jewel Express subject to the conditions of approval listed in the staff report. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 2, 2003 meeting. Staff will be present to answer any questions related to this matter. H:~PLAN~Plmming & Zoning COMM~&Z 2003~IF.J Memo*\PZ-27-03 MEJ (Jewel Expre~).do¢ MINUTES OF TFIE REGULAR MEETING OF TIYE PLANNING & ZONING COMMISSION CASE NO. PZ-27-03 Hearing Date: November 13, 2003 PETITIONER: Robert Stack, 1955 W. North Ave., Bldg. F. Mekose Park, IL 60160 Jewel Food Services, Inc. (c/o Albertson's Inc.) PUBLICATION DATE: October 29, 2003 PIN #: 03-27-401-266 REQUEST: Conditional Use -amend a PUD to construct a gas Station and convenience center MEMBERS PRESENT: Richard Rogers, Chair Joseph Dormelly Leo Floros Keith Youngquist MEMBERS ABSENT: Arlene Juracek Merrill Cotten Matthew Sledz STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Jacobs, Deputy Director of Community Development INTERESTED PARTIES: Chair Richard Rogers called the meeting to order at 7:32 p.m. Joseph Donnelly made a motion to approve the minutes of the October 23 meeting, seconded by Leo Floros. The minutes were approved 3-0, with one abstention by Keith Youngquist. At 7:38, Mr. Rogers introduced Case No. PZ-27-03, a request for a Conditional Use to amend a PUD to construct a gas station and convenience center and noted that the request would be Village Board final. Judy Connolly, Senior Planner, presented the case. She said that the Petitioner has requested an amendment to the Planned Unit Development for Randhurst Mall, which requires Conditional Use approval. The proposed amendment would allow the development of a Jewel Express facility, consisting of a convenience store, fuel station, and car wash, on an existing mall outlot. The P&Z hearing was properly noticed in the October 29, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250-feet and posted a Public Hearing sign on the Subject Property. The Subject Property, Randhurst Mall, is located at the northeast comer of Rand and Elmhurst Roads and contains a regional shopping mall with multiple outlots. The Subject Property is zoned B3 Community Shopping PUD and is bordered by residential and commercial Districts. The Petitioner's proposal specifically involves the outlot located near the comer of the mall's northern vehicular · entzance/exit from Euclid Avenue, between the existing Steak & Shake restaurant and the Jewel grocery store. The outlot, located just south of the existing detention basin, contains some parking while the remaining portion of the lot is vacant. The Petitioner is seeking to construct a Jewel Express facility consisting of a fuel center, mini-mart convenience store and a car wash, on the outlot that is located just west of the existing Randhurst Jewel grocery store. The facility is not limited to just Jewel customers. The Jewel Express building materials were designed to match the existing Jewel Osco Store. The facility would include a freestanding building consisting of a 1,989 square-foot mini-mart convenience store and an attached 852 Planning & Zoning Commission Arlene Juracek, Chairperson PZ-27-03 Page 2 square-foot drive thru car wash. The fuel pump canopy includes brick columns that would also match the Jewel Osco and Jewel Express materials. The site design is not pedestrian-friendly as its intended user is a consumer in a vehicle. The Petitioner has revised the site plan multiple times in an effort to address Staff's concerns regarding accessing the site safely, minimizing traffic conflicts, and having the Jewel Express 'fit' within the context of the existing uses. The Petitioner submitted a photometric plan that indicates lighting levels for the Jewel Express area. The plan indicates that the maximum lighting level for the canopy would not exceed 28 foot- candles, which is in keeping with the recently adopted lighting regulations. However, the Petitioner needs to recalculate the lighting levels and exclude the canopy lights to demonstrate that the new parking lot lights comply with Village regulations. The proposed development includes access from Shopping Center Drive, which is south of Euclid Avenue, and the existing Jewel Osco parking lot. Per the Petitioner's Traffic Planning Study, 65% of the fuel center trips may be from 'pass-by' traffic, which would include Jewel shoppers who pass-by the site on their way home from w6rk. The Petitioner proposes to provide 15 parking stalls for the Jewel Express facility. As part of the project, a parking area physically connected to the Jewel Express site, but used by mall employees, would be improved in conjunction with the Jewel Express project. Ms. Connolly pointed out that the Petitioner's exhibit indicates that a total of 415 spaces will be provided for Jewel Osco shoppers and Jewel Express consumers. The overall parking ratio of 6.2 parking spaces/I,000 square-feet complies with Village's parking regulations. The Petitioner proposes to install wall signs on the front elevation of the mini-mart convenience store and the rear elevation of the car wash. In addition, the canopy over the fuel pumps would include signage on all four elevations. The size of the wall signs complies with the Village's Sign Code regulations. It should be noted that the proposed facility is also subject to the mall's own signage regulations, which would require review and approval by the property owner. The size and location of the proposed monument sign complies with Vill~ge regulations as well. The Petitioner's landscape plan indicates that the Jewel Express area will include a variety of plants, trees, and shrubs. The plan indicates that additional landscaping will be planted along the north elevation Of the existing Jewel Food Store. Minimal landscaping has been indicated for the detention area, however; including landscaping within the detention area could adversely impact the storm water management system.. The Village's Comprehensive Plan designates the Randhurst Shopping Center for community commercial uses. Mall management is currently implementing site and structural changes to improve the appearance of the mall and attract additional shoppers to Randhurst. However, the Jewel Express facility includes elements such as a car wash that are not appropriate uses within a regional mall and may detract from existing and future uses within the mall and surrounding outlots. Ms. Connolly said Staff feels that, as one of the last remaining outlots within the shopping center as well as the close proximity to the single-family residential neighborhoods, the site would be more appropriate for a restaurant or retail use. The standards for conditional uses are listed in the Zoning Ordinance and relate to: the conditional use will not have a detrimental effect on the public health, safety, morals, comfort or general welfare; the conditional use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; adequate provision of utilities and drainage and design of access and egress to minimize congestion on Village streets; and compliance of the conditional use with the provisions of the Comprehensive · Plan, Zoning Code, and other Village Ordinances. The Petitioner proposes to use one of the last remaining outlots to construct a Jewel Express facility that includes a mini-mart, car wash, and fuel pumps. While the proposed development was designed to provide a safe and cohesive means of accessing the site, the use conflicts with the expectation of a regional mall. Based on the above analysis, the proposed Jewel Express is not an appropriate use for a regional mall. Therefore, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to deny Planning & Zoning Commission Arlene Juracek, Chairperson PZ-27-03 Page 3 an amendment to the Planned Unit Development approval for the Randhurst Shopping Mall to allow the construction of a Jewel Express. However, if the P&Z does recommend approval, Staff suggests including the following list of conditions of approval: 1. Development of the site in conformance with the site plan and landscape plan prepared by CT Architecture & Engineering revised October 23, 2003; 2. Development of the site in conformance with the elevations prepared by CT Architecture & Engineering dated January 20, 2003; 3. Submittal of final building plans meeting all applicable Building and Fire Code requirements; and approval of appropriate perm/ts by I.D.O.T. and M.W.R.D. Mr. Floros asked why staff had recommended approval of a gas facility for Costco at Randhurst and not for the Jewel Express. Ms. Connolly responded that the Costco facility would have been exclusively for members, would not have included a car wash, and this is the last remaining outlot and would have a negative impact on the overall redevelopment. Mike Jacobs noted that the Costco gas facility will be located on the former Wards' automotive site, thus it will be replacing a similar use, while in contrast the proposed Jewel Express facility would be located near recently developed and successful commercial uses including the movie theater and Steak & Shake. Rick Skrodzki, Attorney for Albertson's, Inc. presented the Commission with a list of witnesses who would be available to speak at the hearing and copies of renderings and exhibits to be presented and responses to the conditions imposed by staff. He gave an overview of what they were requesting to do and said they had originally asked to have the fuel center closer to Euclid but Staff had asked to have the facility further away from residential use and into the center. He stated this will not be a typical gas station but a more low-key and subtly lit facility designed for Jewel and shopping center customers. He stated he feels this facility fills a community commercial use. He then introduced the project architect, Peter Theodore. Mr. Rogers swore in all speakers at this time. Mr. Theodore said Jewel is making this multi-million dollar investment not to compete with Costco and Dominick's but to provide convenience and savings to their customers. He said it also takes traffic off the roads when customers buy gas where they buy groceries. He pointed out they have no photometric or noise effect on the neighbors and have an all masonry building and have increased the landscaping around the roadway system. Mr. Skrodzki came to the podium again and explained his packet of exhibits more fully to the Commission and asked for questions. Mr. Rogers asked about the appropriateness of the car wash. Mr. Theodore said the car wash is a necessity. It is usually a "freebie" and where they have not included one in other projects, customers have asked for it. Hours of operation have not been established for the car wash. Mr. Rogers complimented them on architectural design and landscaping. Mr. Donnelly asked about the other stores who offer gas sales to food customers. Mr. Scrodzki said all the food chains and Wal-Mart, Target, Meiers, etc. are offering gas facilities and quoted an article in Southtown newspaper as saying food stores who don't offer customers service stations will lose 12% business in 2004 and by 2010 will be losing 35% business. He pointed out the car wash entrance is well screened and the wash cycle will only take 5 minutes. Ben Bussman, 207 S. Naperville, Wheaton, IL, Landscape Architect, clarified that the berm in front of the car wash would be 3 feet in height to screen the headlights and the area will be heavily landscaped with year-round materials. Chairperson Rogers closed the hearing at 8:15 pm. Mr. Floros complimented Jewel on their excellent presentation and said he thought it would be unfair to withhold permission for a gasoline station to Je~vel after giving permission to Costco, a newcomer to the area. The other Commission members also made favorable comments about the project. Joe Donnelly made a motion to recommend approval of the requested Conditional Use to allow amendment to the Planned Unit Development to allow the construction of a Jewel Express. gas station and convenience center for lanning & Zoning Commission PZ-27-03 Arlene Juracek, Chairperson Page 4 Case No. PZ-27-03, 999 Elmhurst Road with the four conditions imposed by Staff. Leo Floros seconded the motion. UPON ROLL CALL: AYES: Floros, Donnelly, Rogers, and Youngquist NAYS: None Motion was approved 4-0. At 9:55 p.m, Joseph Donnelly made motion to adjourn, seconded by Keith Youngquist. The motion was approved by a voice vote and the meeting was adjourned. Michael Jace Deputy Dir{ :or, Community Development ~dy C~nol y~ CP, Senior Plann~,/ Village of Mount Prospect Community Development Department CASE SUMMARY - PZ- 27-03 LOCATION: PETITIONER: OWNER: PARCEL #s: LOT SIZE: ZONING: LAND USE: REQUEST: 999 N. Elmhurst Road - Randhurst Shopping Center Jewel Food Services, Inc. (c/o Albertson's Inc.) Rouse-Randhurst Shopping Center, LLC 03-27-401-261/262/264/265/266/040 100 acres (approximately) B3 Community Shopping- Planned Unit Development (PUD) Regional Mall Conditional Use (Amend Planned Unit Development approval - Jewel Express) LOCATION MAP Euclid Avenue Randhurst Mall Shopping Center Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING AND ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: NOVEMBER 6, 2003 HEARING DATE: NOVEMBER 13, 2003 SUBJECT: PZ-27-03 - CONDITIONAL USE (AMEND PLANNED UNIT DEVELOPMENT) 999 N. ELMHURST ROAD (RANDHURST - JEWEL EXPRESS) BACKGROUND A public hearing has been scheduled for the November 13, 2003 Planning & Zoning Commission meeting to review the application by Jewel Food Stores, Inc. (the "Petitioner") regarding the property located at 999 N. Elmhurst Road (the "Subject Property"). The Petitioner has requested an amendment to the Planned Unit Development for Randhurst Mall, which requires Conditional Use approval. The proposed amendment would allow the development of a Jewel Express facility, consisting of a convenience store, fuel station, and car wash, on an existing mall outlot. The P&Z hearing was_p$operly noticed in the October 29, 2003 edition of the Journal Topics Newspaper. In addition, Staff has completed the required written notice to property owners within 250- feet and posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property (Randhurst Mall) is located at the northeast comer of Rand and Elmhurst Roads, between Kensington Road and Euclid Avenue, and contains a regional shopping mall with multiple outlots. The Subject Property is zoned B3 Community Shopping PUD and is bordered to the north by single-family residential (Prospect Heights), to the east by the RX Single Family District, to the west by the RX & R1 Single-Family Districts and the B4 Corridor Commercial District, and to the south by the B3 & B4 Commemial Districts and the RX Single Family District. The Petitioner's proposal specifically involves the outlot located near the comer of the mall's northern vehicular entrance/exit from Euclid Avenue (between the existing Steak & Shake restaurant and the Jewel grocery store). The outlot, located just south of the existing detention basin, contains some parking while the remaining portion of the lot is vacant. APPROVAL PROCESS The Subject Property is a Planned Unit Development (PUD) in the B-3 Community Shopping District. The Petitioner's proposal requires amending the existing PUD approval, which requires a public hearing and recommendation by the Planning & Zoning Commission and review and final a6tion~_by the Village's Board of Trustees. SUMMARY OF PROPOSAL The Petitioner is seeking to construct a Jewel Express facility, consisting of a fuel center, mini-mart convenience store and a car wash, on th~ outlot that is located just west of the existing Randhurst Jewel grocery store (located at the far northeast corner of the mall property). The proposed facility would be open to anyone, not just Jewel PZ-27-03 Planning & Zoning Commission meeting November 13, 2003 Page 3 customers, and the Petitioner is in the process of opening Jewel Express facilities at other Jewel grocery store locations. Building Design & Elevations - The proposed facility would include a freestanding building consisting of a 1,989 square-foot mini-mart convenience store and an attached 852 square-foot drive thru car wash. The building would be constructed from a combination of materials including precast face brick, rock face block, and EIFS (to be used only under the entrance canopy). The Jewel Express building materials were designed to match the existing Jewel Osco Store. The fuel pump canopy includes brick columns that would also match the Jewel Osco and Jewel Express materials. Site Plan - The Petitioner's submittal illustrates the overall site layout and the method in which vehicles would access the site. The design is not pedestrian-friendly as its intended user is a consumer in a vehicle. The Petitioner has revised the site plan multiple times in an effort to address Staff's concerns regarding accessing the site safely, minimizing traffic conflicts, and having the Jewel Express 'fit' within the context of the existing uses. Lighting - The Petitioner submitted a photometric plan that indicates lighting levels for the Jewel Express area. The plan indicates that the maximum lighting level for the canopy would not exceed 28 foot- candles, which is in keeping with the recently adopted lighting regulations. However, the Petitioner needs to recalculate the lighting levels and exclude the canopy lights to demonstrate that the new parking lot lights comply with Village regulations. Traffic & Parking Impacts - The proposed development includes access from Shopping Center Drive, which is south of Euclid Avenue, and the existing Jewel Osco parking lot. Per the Petitioner's Traffic Planning Study, 65% of the fuel center trips may be from 'pass-by' traffic, which would i~'i't]de Jewel shoppers who pass-by the site on their way home from work. The Petitioner proposes to provide 15 parking stalls for the Jewel Express facility. As part of the project, a parking area physically connected to the Jewel Express site, but used by mall employees, would be improved in conjunction with the Jewel Express project. Sheet C-1 indicates that a total of 415 spaces will be provided for Jewel Osco shoppers and Jewel Express consumers. The overall parking ratio of 6.2 parking spaces/I,000 square-feet complies with Village's parking regulations. Signage ~ The Petitioner proposes to install wall signs on the front elevation of the mini-mart convenience store (south side of building) and the rear elevation of the car wash (north side of building). In addition, the canopy over the fuel pumps would include signage on all four elevations. The size of the wall signs complies with the Village's Sign Code regulations. It should be noted that the proposed facility is also subject to the mall's own signage regulations, which would require review and approval by the property owner. The size and location of the proposed monument sign complies with Village regulations as well. Landscape Plan - The Petitioner's landscape plan indicates that the Jewel Express area will include a variety of plants, trees, and shrubs. The plan indicates that additional landscaping will be planted along the north elevation of the existing Jewel Food Store. Minimal landscaping has been indicated for the detention area, however; including landscaping within the detention area could adversely impact the stormwater management system. CO1VIPREHENSIVE PLAN DESIGNATION The Village's Comprehensive Plan designates the Randhurst Shopping Center for community commercial uses. Mall management is currently implementing site and structural changes to improve the appearance of the mall and attract additional shoppers to Randhurst. The proposed Jewel Express facility; however, includes elements such as a car wash that are not appropriate uses within a regional mall and may detract from existing and future uses Z-27-03 Planning & Zoning Commission meeting November 13, 2003 Page 4 within the mall and surrounding outlots. Staff believes that as one of the last remaining outlots within the shopping center (as well as the close proximity to the single-family residential neighborhoods), the site would be more appropriate for a restaurant or retail use. STAFF REVIEW COM3fENTS The Petitioner worked extensively with Staffto revise the site plan so the proposal would meet Village Codes. As a result, the only remaining Staff comments are that the project is required to meet applicable Building and Fire Code requirements and that the project include detention as required by Village Codes, which may include MWRD approval. REQUIRED FINDINGS Conditional Use Standards - The standards for conditional uses are listed in Section 14.203.F.7 of the yillage Zoning Ordinance. The section contains seven specific findings that must be made in order to approve a conditional use. These standards relate to: ·The conditional use will not have a detrimental effect on the public health, safety, morals, comfort or general welfare; · The conditional use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities and drainage and design of access and egress to minimize congestion on Village streets; and · Compliance of the conditional use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The proposed conditional use would be located within the Randhurst Shopping Center, which is an existing PUD in the B-3 Community Shopping District. The Petitioner proposes to use one of the last remaining outlots to construct a Jewel Express facility that includes a mini-mart, car wash, and fuel pumps. While the proposed development was designed to provide a safe and cohesive means of accessing the site, the use conflicts with the expectation of a regional mall. RECOMMENDATION Based on the above analysis, the proposed Jewel Express (an outlot mini-mart convenience store, fuel station, and car wash) is not an appropriate use for a regional malt. Therefore, Staff recommends that the Planning & Zoning Commission make a recommendation to the Village Board to deny an amendment to the Planned Unit Development approval for the Randhurst Shopping Mall to allow the construction of a Jewel Express. However, if the P&Z does recommend approval, Staff suggests including the following list of conditions of approval: I. Development of the site in conformance with the site plan and landscape plan prepared by CT Architecture & Engineering revised October 23, 2003; 2. Development of the site in conformance with the elevations prepared by CT Architecture & Engineering dated January 20, 2003; 3. Submittal of final building plans meeting all applicable Building and Fire Code requirements; and 4. Approval of appropriate permits by I.D.O.T. and M.W.R.D. I concur: William l. Cooney, ~,ICP, Director of Community Development VILLAGE OF MGJNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division 100 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Application for Conditional Use Approval Development Name/Address ' ' .......... ' .............. "' ......... · · Address(es) (Street Number, Street) S±ta Vacant - Jewel/Osco Address: 333 East Euclid Avenue, Mount: Prospect, IL 60058 Site Area (Acres) Prope ~rty Zoning Total Building Sq. Ft. (Site) B-3 Communxt¥ .90 Acres Shoppin~ District N/A Setbacks: Front Rear Side Side ~/A N/A N/A N/A Building Height Lot Coverage (%) Number of Parking Spaces N/A NIA NfA Adjacent Land Uses: North South East West Detention Area Randhurst Mall Jewel/Osco Store Restaurant/Randhurst Tax I.D. Number or County Assigned Pin Number(s) Mal 1 P.I.N.: 03-27-401-266 Legal Description (attach additional sheets if necessary) See legal description attached here,to on Exhibit "A". Name Telephone (day) Jewel Food Inc. (708) 492-3087 Stores, Corporation c/o Albertson's Inc. Telephone(evening) Attn: Robert A. Stack, Sr. Real Estate Manager N/A Street Address Fax 1955 ~est North Avenue, Building F (708) ~92-3118 City ' · State Zip Code Pager Melrose Park IL 60160-1181 N/A Interest in Property Lessee Name /' Telephone ~; 1 Rouse - Randhurst Shopping Center, LLC (312) 915-2610 Cor0orafion Telephone (evening) c70 Urban Retail Properties Co. Attn: Robert Cohen N/A Street Address Fax: 900 North Michigan Avenue (312) 915-2615 City State Zip Code Pager Chicago IL 60611 N/A Developer Name Jewel Food Stores, Inc. Telephone(day) (708) 492-3087 c/o Albertson's Inc. Ad&ess 1955 West North Avenue, Building F Fax (708) 492-3118 Melrose Park, IL 60160-1181 Attn: Robert A. Stack, · Senior Real Estate Manaser Attorney Name Richard J. Skrodzki Telephone(day) (630) 655-6000 Ad&ess Goldstine, Skrodzki, Russian~ Nemec Fax (630) 655-9808 and Hoff, Ltd. 835 McClintock Drive, Second Floor. Burr Ridge, IL 60527 Surveyor Name Daniel Systma Telephone(day) (630) 668-7603 Ad&ess Webster, McGrath & Ahlberg, Ltd. Fax (630) 682-1760 207 South Naperville Street Wheaten, IL 60187 Engineer Name Ben Bussman Telephone(day) (630) 668-7603 Ad&ess Webster, McGrath & Ahlberg, Ltd. Fax (630) 682-1760 207 South Naperville Street Wheaten, IL 60187 Architect Name Peter T. Theodore Telephone (day): (847) 298-1525 Ad&ess Camburas & Theodore, Inc. Fax (847) 390-8130 2454 E. Dempster Street, Suite 202 Des Pthtnes, IL 60016 Landscape P~rchitect Name Ben Bussman Teleph°ne(day):(630) 668-7603 Ad&ess Webster, McGrath & Ahlberg, Ltd. Fax (630) 682-1760 207 South Naperville Street Wheaten, IL 60187 Mount Prospect Department of Coau. uunity Development 100 South Emerson Street, Mount Prospect Illinois www.mountprospect.org Phone 847.818.5328 Fax 847.818.5329 TDD 847.392.6064 mposedCon~mlUse(~ ~tedinthezonlng~sffic0 Service Station (Fuel Center) and Car Wash Describe in Detail the Buildings and Activities ~osed and How the Proposed Use Mee~ the Amend Standar~ ~r Cond~oml Use Approval (amch ad~tioml ~eeta ffnecessar7) Proposed Jewel.Express site to consist of: approximately 1,989 sq. ft. Jewel Exprem convenience store; 852 sq. ft. single-bay tunnel car wash; and six pump islands fuel center with canopy; Modifications to the existing Jewel/Osco parking lot to reconfigure some of the western-most parking area, and reconstruction,-including additional landscaping, of the existing "over-flow" parking area located south of the proposed Jewel Express site. The buildings will be all masonry to match the existing Jewel/Osco and the site will be fully landscaped. Site lighting will be within Village Code requirements with flush-mount~d~lighting under the fuel center canopF. (Written responses to the "Standards for Conditional Use Approval" are on Exhibit "B" attached hereto. Hours of Operation: Six (6) o'cl~k a.m. to Twelve (12) o'clock p.m. Ad~ess(es)(S~eetNumbe~S~ee0 Site Vacant - Jewel/Osco Address: 333 East Euclid Avenue, Mount Prospect, IL 60056 SiteArea(Acres) ~r~e~rtyZonlng TomlButdingSq. Ft(Site) Sq. FtDevotedtoProposedUse ~-J community ~,~89 -Jewel. Express; .90 Acres Shopping Distric-t-- .2,8~1 sq. ft. 5 - Car Wash Setback: Front Ime Side Side 151 feet ~ 3'1 feet West - 81 feet East - 18.5 feet Building HeiSt Lot Coverage (%) ~,mh~ of p~ng Spaces 18 feet 70% 16 spaces Please note that the application will not be reviewed until thin petition has been fully completed and all required plans and other materials have been satisfactorily submitted to the planning Division Incomplete submittals will notbe accepted. It is strongly suggested that the petitioner schedule an appointment with the appropriate Village staff~o ~at materials canbe reviewed for accuracy and completeness at the time of submittal. In consideration of the information contained ia this petition as well as all supporting documentation, it is requested that ~pproval be given to this [equest. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the property gxant employees 6fthe Village of Mount Prospect and their agents p~rmission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affrm that all information provided herein and in all materials submitted in association with this application are true and accurate to the best of my knowledge. JEWEL FOOD STORES, INC. ~ By: "~'~-~- ~) ~/~,/1~' Date June~''}, 2003 Applicant If applicant is not prope~y owner: I hereby desi~the applicant to act as our agent solely for the purpose of filing this application and the associated supporting material, JP Morgan 9~se & Co., Incorporated, as Trustie under Amended apd~esta~ed Declaration of Trust dated Rand ~ce Realty Holding Company. Inc., as t,> Lot 3 November./3,2~Ol for its Coml~[hgled Pension Trust Fund (StratcvJc Pi~perty) as to Lots 1 and 2 _ ~/~/ /~,~ ~ ~ EXHIBIT ~B" TO JEWEL FOOD STORES, INC. (ALBERTSON'S INC.) APPLICATION FOR CONDITIONAL USE APPROVAL RARDHURST MALL SHOPPING CENTER STANDARDS FOR CONDITIONAL USE APPROVALs That the establishment, maintenance, or operation of the conditional use will not be detrimental to, or endanger the public health, safety, morals, comfort or general welfare. The operation of the Jewel Express, fuel center and car wash constructed in accordance with all Village of Mount Prospect codes, with attractive full masonry architecture and substantial landscaping, will in no way be detrimental to or endanger the public health, safety, morals, comfort or general welfare. That the conditional use will not be injurious to the uses and enjoyment of other property in the ~mediate vicinity for the purposes already pe~itted, nor substantially diminish and impair property values within the neighborhood in which it is to be located. Located adjacent to all commercial uses, the Jewel Express, fuel center and car wash facilities will compliment existing uses of properties within the immediate vicinity. That the establishment of the conditional use will not ~mpede the no~al and orderly development and improvement of the surrounding property for uses permitted in the district. The Jewel Express, fuel center and car wash facilities will provide for the continued development and improvement of the shopping center as a compliment to the existing Jewel/Osco store. o That adequate public utilities, access roads, drainage and/or necessary facilities have been or will be provided. The proposed Jewel Express site will be fully engineered to comply with all Village of Mount Prospect engineering requirements. All adequate utilities, roads and other necessary utility facilities are available and will be provided to the site. That adequate measures have been or will be taken to provide ingress and egress so designed as to minimize traffic congestion in the public streets. The Jewel Express site has been engineered, in consultation with Applicant's traffic engineers, Gewalt-Hamilton Associates, Inc., in a manner to minimize traffic congestion in the public streets. As stated in the Traffic Study, the vast majority of Jewel Express traffic is not ~new" traffic, but rather consists of pass-by traffic and a good portion of ~linked" traffic with the existing Jewel/Osco store. That the proposed conditional use is not contrary to the objectives of the current Comprehensive Plan for the Village. Located at the fringe of the Randhurst Mall Shopping Center, the proposed conditional uses are consistent with the continuing commercial development of that property. That the conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located, except as such regulations may, in each instance, be modified pursuant to the recommendations of the Planning & Zoning Commission. The intent of the site, landscaping and engineering plans for the proposed Jewel Express project is to provide for a project that complies with all regulations of the B-3 Community Shopping District. VWL ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO AMEND A PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT .q.q.q NORTH ELMHIlRST ROAD (RANDHrLJRST) WHEREAS, Jewel Food Stores, Inc. (hereinafter referred to as "Petitioner') has filed a petition to amend the Planned Unit Development being the subject of Ordinance No. 3604, as previously amended by Ordinances 3629, 4454, 4466, 4579, 4623, 4673, 4748, 4851, 4956, 4972, 5165, and 5361 for a Conditional Use permit with respect to the Randhurst Shopping Center (hereinafter referred to as the "Subject Property'S, and legally described as follows: Lots 1,2 and 3 in Randhurst Shopping Center Resubdivisi0n No. 1, being a resubdivision of Lot 1 in Randhurst Center, being a subdivision of part of the southeast Quarter (1/4) of Section 27, Township 42 North, Range 11, East of the Third Principal Meridian, in Cook County, illinois; Property Index Number(s): and 03-27-401-040 03-27-401-261,262, 264, 265, 266 WHEREAS, the Petitioner seeks a Conditional Use permit to amend the Planned Unit Development for Randhurst Mall, to allow the construction of a 1,989 sqUare-foot Jewel Express convenience store with fuel station, and an attached 852 square-foot drive-thru car wash; and WHEREAS, a Public Hearing was held on the requests being the subject of PZ-27-03 before the Planning and Zoning Commission of the Village of Mount Prospect on the 13th day of November, 2003, pursuant to proper legal notice having been published in the Mount Prospect .Journal & Topics on the 29th day of October, 2003; and WHEREAS, the Planning and Zoning Commission has submitted its findings and positive recommendations on the proposed amendment to a Planned Unit Development to the President and Board of Trustees; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have determined that the best interests of the Village of Mount Prospect would be attained by granting the requests in PZ-27-03. NOW. THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: ~ The recitals set forth hereinabove are incorporated herein as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. Jewel Express P. 2/3 ~ Ordinance No. 3604, passed and approved on February 4, 1986, is hereby amended by granting a Conditional Use permit, as provided in Section 14.203.F.7 of the Village Code to allow the construction of a 1,989 square-foot Jewel Express convenience store with fuel station, and an attached 852 square-foot drive-thru car wash, as shown on the Site Plan, a copy of which is attached hereto and hereby made a part hereof as "Exhibit A." ,~F_C.Z[J.~;~Jl~: Prior to the issuance of a building permit relative to the Conditional Use permit, the following conditions shall be fulfilled: A. Development of the site in conformance with the site plan and landscape plan prepared by CT Architecture & Engineering, revised October 23, 2003; B. Development of the site in conformance with the elevations prepared by CT Architecture & Engineering, dated January 23, 2003; C. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements; and D. Approval of appropriate permits by Illinois Department of Transportation (IDOT) and the Metropolitan Water and Reclamation District (MWRD. ,~EGZtI;~LJ~L~: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk H:\CLKO~Ies\WIN\ORDINANCV~,mend PUD.Con Use.JEWEL XPRESS,999 EIn-hurst P,d,Dec,03,doc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: ASSISTANT VILLAGE MANAGER DAVE STRAHL HUMAN RESOURCES DIRECTOR PATRICK SEGER NOVEMBER 25, 2003, SUBJECT: PROPOSED RESOLUTION CONSIDERING COMPENSATION DIRECTED TO THE RETIREE HEALTH SAVINGS (RHS) PLAN AS REPORTABLE INCOME TO THE ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) PURPOSE: Present a recommendation to the Village Board to consider contributions made to the Retiree Health Savings (RHS) plan as reportable earnings to the Illinois Municipal Retirement Fund (IMRF). BACKGROUND: The Village of Mount Prospect has recently adopted, via resolution, an RHS plan for non- union full-time employees that will be effective January 1, 2004. The RHS plan, which assists employees in preparing for medical expenses in retirement, is fast beComing a very popular retirement benefit that other municipalities across the State of Illinois are also adopting. In response to the growing number of RHS plans and numerous funding vehicles offered by municipalities throughout the state, the IMRF Board of Trustees has amended the IMRF definition of earnings to provide an employer the option for reporting compensation contributions directed into a RHS plan as reportable or non-reportable as earnings. The attached memorandum from IMRF offers the reportable versus non-reportable earnings options for employers. Earnings that are defined as reportable are computed in the employee's pension calculation, and earnings that are defined as non-reportable are not computed into the employee's pension calculation. IMRF is the non-Police and non-Fire retirement pension fund for employees o f Iocal municipalities within the State of Illinois, and the employee's retirement pension allocation is based upon several factors, one being the employee's annual wage that is reported to IMRF. DISCUSSION: The amendment of the IMRF definition of earnings allows employers the option to include compensation directed into the RHS plans as reportable. Currently, for IMRF eligible employees, compensation contributions directed to RHS plans are not reported to IMRF as earned income. roposed Resolution Considering Annual Contributions to the Retirement Health Savings (RHS) Plan as Reportable Income to the Illinois Municipal Retirement Fund (IMRF) November 25, 2003 Page 2 Within the Village of Mount Prospect's RHS plans, we have created three (3) opportunities for our employees, on an annual basis, to fund their Retiree Health Savings (RHS) plans without incurring any additional costs. The three annual voluntary benefit funding options are as follows: · The Annual Paid-Time-Off (PTO) Contribution · The Irrevocable Election to Contribute Compensation · The After-Tax Compensation Contribution These funding options, if elected by the employee, allow the employee to direct the employer, the Village of Mount Prospect, to contribute a fixed dollar amount or the value of a specified amount of PTO into the employee's RHS account. Historically, the Village has included wage and PTO annual cash out as reportable, therefore, the RHS funding vehicles would only continue to be attractive to IMRF eligible employees if the compensation or value of the PTO that was directed to the RHS plan was also included as reportable income to IMRF. The Village's cost of including this vehicle of RHS funding as reportable to IMRF would have no net financial impact. Not reporting this type of wage contribution would be a disincentive for IMRF employees to participate, because it would lower their pension allocation upon retirement. For non-tMRF employees (Police and Fire Pension), it was interpreted by the Department of Insurance that wage compensation contributions directed into the RHS plan are defined as salary and shall automatically be calculated in the pension computation. Therefore, in order to maintain consistency among our three (3) pension programs, Police, Fire, and IMRF, it is recommended to adopt the proposed resolution authorizing IMRF participants to include compensation directed from the voluntary benefit funding options within the RHS plan as reportable to IMRF. A letter will be sent to IMRF, along with the resolution, if approved, communicating our understanding of the scope of RHS contributions as defined as reportable. RECOMMENDATION: I am requesting the Village Board's approval of this proposed Resolution allowing RHS contributions to be considered IMRF compensation. c: Deputy Finance Director Carol Widmer Patrick J. Seger Human Resources Director H:\HUMR\RHS\IMRF resolution adopting RHS compensation as pensionable.doc llinois Municipal Retirement Fund Suite 500 2211 York Road Oak Brook, IL 60523-2337 Service Representatives 1-800-ASK-IMRF www. imrf,org Subject: GENERAL MEMORANDUM Number: 505 Date: April 11, 2003 All Authorized Agents IMRF Definition of Earnings/Retirement Health Savings Plans The IMRF Board of Trustees recently amended the IMRF definition of earnings to provide an employer option for reporting compensation directed into a Retirement Health Savings Plan. Contributions to a Retirement Health Savings Plan are not included as IMRF earnings, and therefore not reportable to IMRF, unless the employer's governing body adopts a resolution making that compensation reportable. Retirement Health Savings Plans are employer-sponsored health benefit savings vehicles that allow pre-tax savings for the cost of medical expenses (health insurance premiums, co-pays, prescription costs, etc.) after retirement. These plans are funded in a variety of ways. Rather than examine each individual funding method to determine whether it 'should be rep. erred to IMRF, the IMRF Board decided to leave that decision to the employer. Currently, IMRF employers sponsoring IRC section 125 plans or flexible spending accounts must determine whether the non-taxable compensation in those plans is reported to IMRF. They do this by governing body resolution. Without that resolution, the non-taxable compensation in those plans is not reported to IMRF. Now employers adopting Retirement Health Savings Plans will also decide whether compensation directed into these plans is reportable to IMRF. If the employer wants to report to IMRF the compensation directed into the Retirement Health Savings plan, its governing body must let IMRF know by adopting a resolution, IMRF Form 6.73, "Suggested Resolution to Include Compensation Directed into a Retirement Health Savings Plan as IMRF Earnings." A suggested form of this resolution is enclosed. If you have questions about the IMRF definition of earnings, please call an IMRF Member Services Representative at 1-800-ASK-IMRF (1-800-275-4673) Monday through Friday, 7:30 ^.m. to 5:30 P.M. Sincerely, Louis W. Kosiba Executive Director Enc. Form 6.73, "Suggested Resolution to Include Compensation Directed into a Retirement Health Savings Plan as IMRF Earnings vwl 11119/03 RESOLUTION NO. A RESOLUTION TO INCLUDE COMPENSATION DIRECTED INTO A RETIREMENT HEALTH SAVINGS PLAN AS ILLINOIS MUNICIPAL RETIREMENT FUND EARNINGS WHEREAS, standard member earnings reportable to the Illinois Municipal Retirement Fund (IMRF) may not include certain forms of compensation directed into a Retirement Health Savings Plan; and WHEREAS, the governing body of an I MRF participating unit of government may elect to include in IMRF earnings compensation directed into a Retirement Health Savings Plan; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect are authorized to include compensation from the Village's Voluntary Benefit Funding Options directed into a Retirement Health Savings Plan as earnings reportable to IMRF and it is desirable that it do so. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby elect to include as earnings reportable to IMRF compensation directed into a Retirement Health Savings Plan from the Village's Voluntary Benefit Funding Options effective January 1, 2004. SECTION TWO: That the Village Clerk is authorized and directed to file a duly certified copy of this resolution with the Illinois Municipal Retirement Fund. SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003. ATTEST: Gerald L. Farley, Mayor Velma W. Lowe, Village Clerk C:\Win2kProfiles~PSeger~Local Sellings~Tempcrary ]nlerne~ Files\OLK2\Reliree svgs plan-IMRFDec03.doc illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: ..... -VILLAGE MANAGER DATE: OCTOBER 31,2003 SUBJECT: WITHDRAWAL FROM NORTHERN ILLINOIS POLICE CRIME LABORATORY Since 1989, the Mount Prospect Police Department has been a member of the Northern Illinois Police Cdme Laboratory (NIPCL). The Police Department has determined that the Village can receive comparable services through the State Police Crime Lab at a substantially lower cost. Therefore, we are providing official notice of our intent to withdraw from NIPCL.. MEJ/rcc c: MICi~)NIS Chief of Police Richard Eddington hjm/bh 10/31/03 RESOLUTION NO. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO WITHDRAW FROM THE NORTHERN ILLINOIS POLICE CRIME LABORATORY Preamble The President and Board of Trustees have determined that it is in the best interests of the Village that it take all steps necessary to recognize its non-affiliation with or withdrawal from the Northern Illinois Police Crime Laboratory. Therefore, be it resolved by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, that: SECTION 1: 1. It is hereby recognized that the Village of Mount Prospect is not a member of Northern Illinois Police Crime Laboratory; or 2. In the alternative, if the May, 1989 Agreement is asserted and found to be valid, then the Agreement=s 60~day notice of termination requirement shall be invoked. 3. The Village Manager is directed to give immediate notice to the Northern Illinois Police Crime Laboratory of the mandates of this Resolution. 4. Under no circumstances shall the Village of Mount Prospect or any of its departments be deemed a party to any agreement to establish a proposed new Northern Illinois Police Crime Laboratory facility. Additionally, Mount Prospect is not now, nor may in the future be bound to contribute any funds toward the establishment or construction of the new facility. SECTION 2: This Resolution shall be in full force and effect from and after its passage, approval and publication according to law. ADOPTED this day of November, 2003, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: APPROVED by methis day of November, 2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk H:\OLKO~fi[es\WlN\RES\NorhllPoliceOrimeLab,Nov,O3.doc illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM FROM: DIRECTOR OF FINANCE DATE: NOVEMBER 25, 2003 SUBJECT: 2003 BUDGET AMENDMENT NO. 2 PURPOSE: Present a recommendation that the annual budget be amended for fiscal year beginning January 1,2003 and ending December 31,2003. BACKGROUND: Ordinance 5299, adopted December 17, 2002, established the annual budget for the year ending December 31,2003. Ordinance 5333 adopted on May 6, 2003 amended the 2003 budget. DISCUSSION: Governments often find themselves in a position of having to amend their current year's budget to reflect material variations in revenues and expenditures. Many times this is as a result of fluctuations in the economy affecting revenues (either positively or negatively) or extraordinary/unanticipated charges for expenditures. A proposed ordinance amending the 2003 Annual Budget is attached for the Board's consideration. This document includes the budget changes you have reviewed and recommended be brought to the Board. In total, we are increasing our revenue projections by $1,737,412 and increasing the budget for expenditures by $475,383. The most significant revenue amendment is related to the sale of property to Norwood Builders in the amount of $1,225,000. Increased costs for the Weller Creek project of $329,263 account for the largest portion of the increase to expenditures. RECOMMENDATION: It is recommended the Village Board adopt the proposed ordinance amending the 2003 Annual Budget. Copy: Finance Commission Department Directors DOE/ h\Budget 2003~Amendments\Board Memo 12-2-03.doc L.. DAVID O. ERB DIRECTOR OF FINANCE ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January I, 2003 and ending December 31, 2003 was adopted through the passage of Ordinance No. 5299 approved by the Corporate Authorities of the Village of Mount Prospect on December 17, 2002; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 5333 on May 6, 2003, amending the annual budget for the fiscal year commencing January 1, 2003 and ending December 31, 2003; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2003 and ending December 3 I, 2003; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2003 through December 31, 2003 Budget Amendment No. 2 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment No. 2, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT,.COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2003 through December 31, 2003 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 2 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this __day of ,2003. ATTEST Gerald L. Farley, Village President Velma W. Lowe, Village Clerk Item ..... No.Fund/Program/Classification General Fund 1 Other Taxes 2 Other Taxes 3 Other Taxes 4 Other Taxes 5 Licenses, Permits & Fees 6 Licenses, Permits & Fees 7 Licenses, Permits & Fees 8 Licenses, Permits & Fees 9 Intergovernmental 10 Intergovernmental 11 Intergovernmental 12 Intergovernmental 13 Interest Income 14 Reimbursements 15 Other Revenue All other General Fund accounts Total General Fund Village of Mount Prospect, Illinois Budget Amendment #2 Fiscal Year January 1, 2003 through December 31, 2003 Revenues Original Revenue Account # Account Description Estimate 0010000-410400 Food & Beverage Tax 492,800 0010000-414000 Real Estate Transfer Tax 750,000 0010000-417200 Northern Illinois Gas Tax 255,000 0010000-417250 Na(ural Gas Use Tax 0 0010000-421100 Building Permits 320,000 0010000-421200 Electrical Permits 50,000 0010000-421300 Plumbing Permits 36,000 0010000-423000 Public Improvements Insp. 15,000 0010000-430000 Sales Tax 8,190,200 0010000-430100 Income Tax 3,801,536 0010000-430400 State Use Tax 592,250 0010000-434207 Police Badge Grant 0 0010000-460100 interest Income 245,000 0010000-470900 Other Reimbursements 35,000 0010000-481000 IDB Revenue 0 14,782,786 14,118,029 28,900,815 Amended Increase Revenue (Decrease) Estimate (67,800) 425,000 225,000 975,000 60,000 315,000 150,000 150,000 380,000 700,000 38,000 88,000 25,000 61,000 45,000 60,000 (240,200) 7,950,000 (271,536) 3,530,000 (67,250) 525,000 20,000 20,000 (95,000) 150,000 17,000 52,000 84,398 84,398 302,612 15,085,398 0 14,118,029 302,612 29,203,427 16 Motor Fuel Tax Fund Intergovernmental All other MFT Fund accounts Total Motor Fuel Tax Fund 0500000-432000 State Motor Fuel Tax 1,611,000 64,000 1,675,000 30,250 0 30,250 1,641,250 64,000 1,705,250 56,800 78,200 135,000 506,657 0 506,657 563,457 78,200 641,657 213,640 (19,090) 194,550 1,812 0 1,812 215,452 (19,090) 196,362 67,031 (5,990) 61,041 489 0 489 67,520 (5,990) 61,530 494,100 (44,152) 449,948 1,733 O 1,733 495,833 (44,152) 451,681 17 CDBG Other Revenue All other CDBG Fund accounts Total CDBG Fund 0700000-483000 Program Revenue 18 1996A B&I Flood Other Taxes All other 1996A B&I Flood accounts Tota11996A B&I Flood Fund 3400000-410100 Home Rules Sales Tax 1 19 1998A B&I Flood Other Taxes All other t998A B&I FIood accounts Total 1998A B&I Flood Fund 3500000-410100 Home Rules Sales Tax 1 20 IEPA Flood Control B&I Other Taxes 3800000-410100 Ail other IEPA Flood Control B&l accounts Total IEPA Flood Control B&I Fund Home Rules Sales Tax 1 Item No. 21 Village of Mount Prospect, Illinois Budget Amendment #2 Fiscal Year January 1, 2003 through December 31, 2003 Revenues Fund/Program/Classification Account # Series 2000 B&I Flood Control Other Taxes 3900000-410100 Alt other 2000 B&I Flood Contrel accounts Total Series 2000 B&t Flood Control Fund Account Description Home Rules Sales Tax 1 Original Amended Revenue Increase Revenue Estimate (Decrease) Estimate 70,540 (6,304) 64,236 755 0 755 71,295 (6,304) 64,991 22 Series 20028 B&I Flood Other Taxes 4000000-410100 All other Series 20028 B&I Flood accounts Total Series 20028 B&I Flood Fund Home Rules Sales Tax 1 444,989 (39,764) 405,225 4,072 0 4,072 449,061 (39,764) 409,297 750,256 (67,042) 683,214 6,995 0 6,995 757,251 (67,042) 690,209 23 Series 1998A B&I Street Improvement Other Taxes 4300000-410200 Ail other Series 1998A B&I Street Imp accounts Total Series 1998A 8&l Street Improvement Fund Home Rules Sales Tax 2 24 Series 20028 B&I Street Improvement Other Taxes 4400000-410200 All other Series 20028 B&I Street Imp accounts Total Series 20028 B&[ Street Improvement Fund Home Rules Sales Tax 2 540,044 (48,258) 491,786 6,379 0 6,379 546,423 (48,258) 498,165 25 28 Downtown Redevelopment Fund Other Taxes 5500000-4 I3100 Other Financing Sources 5500000-494600 Investment Income 5500000-460100 All other Downtown Redevelopment accounts Total Downtown Redevelopment Fund Property Tax Increment Sale of Propedy Interest income 259,600 27,900 287,500 0 1,225,000 1,225,000 0 4,900 4,900 168,284 0 168,284 427,884 1,257,800 1,685,684 27 Street Improvement Construction Other Taxes 5600000-417200 All other Street Improvement Construction accounts Total Street Improvement Construction Fund Northern Illinois Gas Tax 168,000 47,000 215,000 1,652,765 0 1,652,765 1,820,765 47,000 t,867,765 28 Flood Control Construction Reimbursements 5900000-470900 All other Flood Control Construction accounts Total Ffood Control Construction Fund Other Reimbursements 0 95,000 95,000 20,000 0 20,000 20,000 95,000 115,000 25,000 50,000 75,000 15,000 10,000 25,000 8,172,925 0 8,172,925 8,212,925 60,000 8,272,925 29 Water & Sewer Fund Charges for Services Other Income All other Water & Sewer accounts Total Water & Sewer Fund 6100000-446500 6100000-480900 Water & Sewer Taps Miscellaneous income Village of Mount Prospect, Illinois Budget Amendment #2 Fiscal Year January 1,2003 through December 31, 2003 Revenues item No, 30 Fu nd/Pro~ ram/Classification Account # Parking System Revenue Fund Licenses, Permits & Fees 6300000-429400 All other Parking System Revenue accounts Total Parking System Revenue Fund Account Description Rental Income Original Amended Revenue increase Revenue Estimate (Decrease) Estimate 7,200 (6,600) 600 182,000 0 182,000 189,200 (6,600) 182,600 3t Vehicle Replacement Fund Other Financing Sources All other Vehicle Replacement accounts Total Vehicle Replacement Fund 6700000-494652 Gain/Loss on Sale of Assets 60,000 70,000 130,000 967,561 0 967,561 1,027,561 70,000 1,097,561 45,406,692 1,737,412 47,144,104 31,457,820 0 31,457,820 76,864,512 1,737,412 78,601,924 Total Estimated Revenues Funds being changed Afl other Village Budget accounts Total Estimated Revenues After Changes Village of Mount Prospect, Illinois Budget Amendment #2 Fiscal Year January 1, 2003 through December 31, 2003 item No, Fund/Program/Classification Account # General Fund Village Manager's Office - IT 1 Office Equipment 0011101 ~650013 Television Services 2 Utilities 0011202-550300 Human Services 3 Utilities 0013101-550300 Community Service Programs 4 Personal Services 0016103-500300 All other General Fund Accounts Total General Fund Expenditures Current Amended Budget Increase Budget Account Description Amount (Decrease) Amount Telephone Equipment 0 3,000 3,000 Telephone Service 0 1,500 1,500 Telephone Service 4,680 6,820 11,500 Overtime Earnings 41,400 5,600 47,000 46,080 16,920 63,000 301001,758 0 30,001,758 30,047,838 16,920 30,064,758 200,737 329,263 530,000 1,130,355 0 1,130,355 1,331,092 329,263 1,660,355 40,000 24,000 64,000 0 1 5,000 15,000 40,000 39,000 79,000 4,643,096 0 4,643,096 4,683,096 39,000 4,722,096 Capital improvement Fund Flood Control Projects Welier Creek Improvements All other Capital Improve. Fd. Accounts Total Capital Improvement Fund 5907704-690102 Weller Creek Improvements Risk Management Fund Casualty & Propertylnsurance 6 Insurance 7 Insurance 6908501-560104 6908501~560108 All other Risk Management Fund accounts Total Risk Management Fund Workers' Comp Insurance Builder's Risk Insurance Pension Funds Police Pension 8 Pension Beneifits 9 Pension Beneifits 10 Pension Beneifits All other Pension Fund accounts Total Parking Revenue Fund Total Village Budget Funds being changed All other Village Budget accounts Total Village Budget after Changes 7108202-530700 7108202-530911 7108202-530911 Refund of Contributions Legal Expense Pension Portability Exp. 10,000 22,000 32,000 5,400 14,600 20,000 0 53,600 53,600 15,400' 90,200 105,600 2,055,500 0 2,056,500 2,071,900 90,200 2,1621100 38,133,926 475,383 38,609,309 48,709,967 0 48,709,967 86,843,893 475,383 87,319,276. NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE ~ VILLAGE OF MOUNT PROSPECT I. A public hearing to approve a. proposed property tax levy for the Village of Mount Prospect for the fiscal year beginning 1, 2003 and ending December 31, 2003 will held on December 2, 2003 at 7:00 p.m. at the Mount Prospect Park District Central Community Center, 1000 West Central Road, Mount Prospect, Illinois. Any person desiring to appear at the public hearing and present tes- timony to the taxing district may contact David O. Erb, Director of Finance, 100 South Emerson Street, Mount Prospect, Illinois (847) 392-6000. II. The corporate and special purpose proper- ty taxes extended or abated for the fiscal year beginning January 1, 2002 and ended December 31, 2002 were $14,400,063. The proposed corporate and spec, ial purpose property taxes to be levied for the fiscal year beginning January 1, 2003 and ending December 31, 2003 are $15,321,288. This represents a 6.4% increase over the previous year. III. The property taxes extended for debt ser- vice for the fiscal year beginning January 1, 2002 and ended December 31, 2002 were $2,504,707. The estimated property taxes to be levied for debt service for the fiscal year beginning January 1, 2003 and ending December 31, 2003 are $2,651,806. This represents a 5.9% increase over the previous year. IV. The total property taxes extended or abated for the fiscal year beginning January 1, 2002 and ended December 31, 2002 were $16,904,770. The estimated total property taxes to be levied for the fiscal year beginning January 1, 2003 and ending December 31. 2003 are $17,973,094. This represents a 6.3% increase over the previous year. Dated this 21 st day of November 2003. /s/Velma W. Lowe Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL JANONIS, VILLAGE MANAGER DIRECTOR OF FINANCE NOVEMBER 24, 2003 2003 PROPERTY TAX LEVY AND ABATEMENT ORDINANCES PURPOSE: To obtain approval of the attached four ordinances related to the tax levies of the Village, the Mount Prospect Library, and the Village's special services areas, BACKGROUND: Prior to December 25, 2003 the Village must have on file with the County Clerk its 2003 tax levy and abatement ordinances. The Village will receive the proceeds from the 2003 tax levy in 2004. The Village Board first discussed the proposed 2003 tax levy at its October 28th Committee of the Whole meeting, at which staff recommended a net Village tax levy of $11,539,756, an increase of 4.6% over the prior year's levy. The Mount Prospect Library Board approved their tax levy request at its meeting of October 16th. They are asking for a total levy, inclusive of a 2% provision for loss and cost, of $6,433,339. This represents an increase of 9.2% over the 2002 levy. DISCUSSION: The following table summarizes the proposed 2003 tax levy for the Village and Library. The amounts presented in the table are net of abatements and are inclusive of the 2% provision for loss and cost. Fund 2002 LEVY 2003 LEVY INCREASE % CHANGE VILLAGE General $ 6,074,610 $ 6,340,450 $ 265,840 4.38% Refuse 2,289,820 2,289,820 0 no change Debt Service 851,988 1,025,441 173,453 20.4% Police Pension 874,653 918,385 43,732 5.0% Fire Pension 919,676 965,660 45,984 5.0% Total Village $11,010,747 $11,539,756 $ 529,009 4.8% LIBRARY Operations $ 4,241,304 $ 4,806,974 $ 565,670 13.34% Debt Service 1,652,719 1,626,365 (26,354) (1.6%) Total Library $ 5,894,023 $ 6,433,339 $ 539,316 9.2% TOTAL $16,904,707 $17,973,094 $ 1,068,387 6.3% 003 Property Tax Levy November 24, 2003 Page 2 A detailed spreadsheet of all proposed levies, including detailed levies and abatements for each outstanding bond issue, is also attached. The Village's 2002 equalized assessed valuation (EAV) was $1,355,301,118. Our 2003 EAV is estimated to remain flat from the prior year. The Village's 2003 tax rate is expected to increase to $0.8515 from the 2002 rate of $0.8124. The Library's 2003 tax rate is estimated at $0.4747, compared to the 2002 rate of $0.4349. For illustration purposes only, a home with an EAV of $59,250 (a market value of approximately $250,000) will pay taxes of $466 to the Village of Mount Prospect and $260 to the Library. This represents increases of $21 and $22, respectively, over the 2002 levy. Special Service Area No. 5 was created in the mid-eighties t© help fund the bringing of Lake Michigan water to the Village's water system. It is recommended the 2003 levy remain the same as the 2002 levy, that being $1,545,773. The tax rate is estimated to be $0.1364. Special Service Area No. 6 was created in 1987 to fund certain capital improvements in the area of George and Albert Streets. Bonds were sold in 1988 to fund the construction. Only those property owners benefiting from the improvements pay debt service used for the capital improvements. A net levy of $33,440 is being recommended. This includes an abatement of $4,991 using available funds on hand. The Village Board is being asked to consider four ordinances related to the 2003 tax levy. Two of the ordinances establish the initial levy of the Village (including the Library) and the two special service areas. There are also two abatement ordinances that reduce a portion of the debt service tax levies established by the various bond ordinances. The proposed ordinances reflect the numbers as presented in the proposed 2004 budget. RECOMMENDATION: It is recommended the Village Board approve the attached 2003 tax levy and abatement ordinances. DAVID O. ERB DIRECTOR OF FINANCE Attach. DOE h\Property Taxes\2003 Levy\Levy and Abatement Ordinance Cover Memo to Board.doc VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT PUBLIC LIBRARY SUMMARY OF 2003 PROPERTY TAX LEVY VILLAGE OF MOUNT PROSPECT General Corporate Fund Refuse Fund Police Pension Fund Firefighters' Pension Fund Debt Service Funds Series 1987A (Ord. 3782) Series 1996A & B (Ord. 4780) Series 1998A & B (Ord. 4917) Series 1998 TaxabLe (Ord. 4977) Series 1999 (Ord. 4999) Series 2000 (Ord. 5114) Series 2001 (Ord. 5212) Series 2002A & B (Ord. 5236) Series 2003 (Ord. 5301) Total Village 2% Net Provision Total 2003 2003 Loss and 2003 Levy Abatement Levy Costs Extension 6,216,127 0 6,216,127 124,323 6,340,450 2,244,922 0 2,244,922 44,898 2,289,820 900,377 0 900,377 18,008 918,385 946,725 0 946,725 18,935 965,660 67,000 0 67,000 1,340 68,340 212,740 212,740 0 0 0 966,933 966,933 0 0 0 150,385 150,385 0 0 0 523,200 523,200 0 0 0 111,498 111,498 0 0 0 387,178 21,072 366,106 7,322 373,428 1,898,975 1,326,747 572,228 11,445 583,673 915,631 915,631 0 0 0 15,541,690 4,228,205 11,313,485 226,270 11,539,755 4,712,720 0 4,712,720 94,254 4,806,974 1,594,475 0 1,594,475 31,890 1,626,365 6,307,195 0 6,307,195 126,144 6,433,339 21,848,885 4,228,205 17,620,680 352,414 17,973,094 1,515,464 0 1,515,464 30,309 1,545,773 37,775 4,991 32,784 656 33,440 MOUNT PROSPECT PUBLIC LIBRARY Library Operations Library Debt Service Total Library TOTAL - VILLAGE OF MOUNT PROSPECT AND PUBLIC LIBRARY SPECIAL SERVICE AREA NO. 5 SPECIAL SERVICE AREA NO. 6 ORDINANCE NO. AN ORDiNANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDiNG DECEMBER 31, 2003 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the __ day of ,2003 Published in pamphlet from by authority of the corporate authorities of the Village of Mount Prospect, Illinois the __day of ,2003. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 NOW, THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, as follows: .Section 1: That the sum of Seventeen Million Six Hundred Twenty Thousand Six Hundred and Eighty Dollars ($17,620,680), the same being the total amount to be levied of budget appropriations heretofore made for the corporate and municipal purposes for the fiscal year beginning January 1, 2003 and ending December 31, 2003 as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Village of Mount Prospect according to the valuation of said property as is, or shall be assessed or equalized by the State and County purposes for the current year 2003. Section 2: The budgetary appropriations theretofore having been made heretofore by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 5299 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois, on the 17th day of December, 2002, and as amended by Ordinance No. 5333 Passed and approved on the 6th day of May, 2003, and further amended by Ordinance No. passed and approved on the 2nd day of December, 2003, thereafter duly published according to law, the various objects and purposes for said budgetary appropriations are heretofore made and set forth under the column entitled "Amount Budgeted", and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied", in Articles I through XIX. VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE I - GENERAL FUND 01 Public Representation 01 Mayor and Board of Trustees Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Total Mayor and Board of Trustees 02 Advisory Boards and Commissions Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Total Advisory Boards and Commissions Total Public Representation 11 Village Administration 01 Village Manager's Office Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Total Village Manager's Office O2 Legal Services Contractual Services Office Equipment Total Legal Services Amount Amount Budl~eted Levied 25,000 0 2,340 0 200 0 56,638 0 475 0 5,000 0 0 0 89,653 0 9,050 0 2,514 0 0 0 2,500 0 450 0 14,514 0 104,167 0 291,560 0 57,120 0 6,000 0 4,250 0 4,200 0 3,700 0 300 0 367,130 0 360,000 0 0 0 360,000 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 03 Personnel Services Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Office Equipment Total Personnel Services 04 Management Information Systems Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Total Management Information Systems 05 Public Information Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Public In£ormation Total Village Administration 12 Television Services Division 02 Cable TV Operations Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Other Equipment Total Cable TV Operations Amount Amount Budgeted Levied 163,970 0 40,265 0 18,097 0 31,580 0 1,300 0 300 0 255,512 0 156,520 0 46,717 0 2,950 0 428,524 0 510 0 3,700 0 17,577 0 656,498 0 43,470 0 14,486 0 1,250 0 91,000 0 520 0 3,500 0 154,226 0 1,793,366 0 69,620 0 22,157 0 2,600 0 21,514 0 3,000 0 5,850 0 7,000 0 131,741 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY O4 Intergovernmental Programming Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Other Equipment Total Intergovernmental Programming Total Television Services Division 14 Village Clerk's Office 02 Village Clerk's Office Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Village Clerk's Office 17 Finance Department 01 Finance Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Total Finance Administration 02 Accounting Personal Services Employee Benefits Contractual Services Commodities Total Accounting Amount Amount Budgeted Levied 33,150 0 7,959 0 0 0 3,164 0 500 0 2,125 0 4,250 0 51,148 0 182,889 0 93,610 0 29,192 0 2,300 0 32,840 0 1,600 0 6,250 0 165,792 0 131,570 0 28,957 0 6,450 0 23,188 0 7,100 0 7,300 0 4,300 0 208,865 0 264,720 0 87,141 0 5,000 0 3,000 0 359,861 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY O3 Data Processing Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Office Equipment Total Data Processing 04 Duplicating Services Contractual Services Commodities & Supplies Total Duplicating Services 05 Insurance Program Personal Services Employee Benefits Insurance Total Insurance Program 06 Customer Services Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Customer Services 07 Cash Management Personal Services Employee Benefits Total Cash Management Total Finance Department 21 Community Development Department 01 Community Development Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Community Development Administration Amount Amount Budgeted Levied 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,840 0 6,100 0 14,940 0 48,490 0 12,484 0 264,120 0 325,094 0 222,900 0 66,165 0 46,500 0 7,955 0 343,520 0 32,260 0 8,546 0 40,806 0 1,293,086 0 138,640 0 32,101 0 1,440 0 0 0 3,705 0 500 0 176,386 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 02 03¸ 05 06 07 Planning & Zoning Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Planning & Zoning Economic Development Personal Services Employee Benefits Other Employee Costs Contractual Services Total Economic Development Building Inspections Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Total Building Inspections Housing Inspections Personal Services Employee B ene fi ts Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Housing Inspections Health Inspections Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Health Inspections Total Community Development Dept. Amount Amount Budgeted Levied 160,890 0 48,667 0 2,490 0 18,897 0 3,660 0 2,250 0 236,854 0 42,630 0 9,669 0 660 0 28,140 0 81,099 0 444,680 0 152,694 0 6,100 0 51,689 0 10,575 0 5,565 0 0 0 671,303 0 193,340 0 59,184 0 2,575 0 13,393 0 3,890 0 2,725 0 275,107 0 67,410 0 20,796 0 800 0 12,673 0 2,230 0 1,275 0 105,184 0 1,545,933 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 31 Human Services Department 01 Human Services Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Other Equipment Total Human Services Administration 02 Social Services Personal Serviccs Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Total Social Services 03 Nursing/Health Services Personal Services Employee Benefits Other Employee Costs Con,actual Services Commodities & Supplies Other Equipment Total Nursing/Health Services 04 Senior Center Leisure Programs Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Senior Programs Amount Amount Budgeted Levied 99,400 0 24,195 0 1,900 0 78,405 0 16,000 0 3,950 0 1,500 0 0 0 225,350 0 204,390 0 57,334 0 1,850 0 1,266 0 0 0 264,840 0 85,650 0 23,926 0 350 0 27,064 0 30,075 0 0 0 167,065 0 28,080 0 8,402 0 19,976 0 0 0 56,458 0 VI LLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 05 Youth Activities Personal Services Employee Bencfits Other Employee Costs Contractual Services Commodities & Supplies Total Senior Programs Total Human Services Department 41 Police Department 01 Police Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Total Police Administration 02 Patrol and Traffic Enforcement Personal Services Employee Benefits Contractual Services Commodities & Supplies Office Equipment Other Equipment Total Patrol and Traffic Enforcement 03 Crime Prevention & Public Services Personal Services Employee Bene fits Other Employee Costs Contractual Services Commodities & Supplies Total Crime Prevention & Public Services Amount Amount Budgeted Levied 44,210 0 5,830 0 i00 0 252 0 1,000 0 51,392 0 765,105 0 741,290 0 1,102,590 0 64,545 0 70,235 0 53,000 0 10,025 0 650 0 2,042,335 0 5,117,980 3,480,739 807,805 0 504,805 0 44,790 0 500 0 13,500 0 6,489,380 3,480,739 191,150 0 27,101 0 0 0 2,200 0 7,050 0 227,501 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY O4 Investigative and Juvenile Program Personal Services Employee Benefits Contractual Services Commodities & Supplies Office Equipment Other Equipment Total Investigative and Juvenile Program O5 Crossing Guards Personal Services Employee Benefits Commodities & Supplies Total Crossing Guards 06 Equipment Maintenance & Operations Contractual Services Commodities & Supplies Other Equipment Total Equipment Maintenance & Operations Total Police Department 42 Fire Depat~tment 01 Fire Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Other Equipment Total Fire Administration Amount Amount Budgeted Levied 946,030 0 133,258 0 22,583 0 3,500 0 0 0 0 0 1,105,371 0 24,090 0 1,850 0 150 0 26,090 0 539,114 0 8,800 0 6,890 0 554,804 0 10,445,481 3,480,739 544,050 0 1,082,742 0 57,100 0 30,630 0 500 0 9,050 0 4,600 0 6,000 0 1,734,672 0 02 Fire Department Operations Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Building Improvements Other Equipment Total Fire Department Operations 4,763,110 2,735,388 644,284 0 33,900 0 119,370 0 11,825 0 4,000 0 44,000 0 5,620,489 2,735,388 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY Amount Amount Budgeted Levied 03 04 05 O6 07 08 Fire Training Academy Personal Services Employee Benefits Commodities & Supplies Total Fire Training Academy Fire Prevention Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Other Equipment Total Fi re Prevention Fire Communications Contractual Services Utilities Commodities & Supplies Other Equipment Total Fire Communications Equipment Maintenance Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Other Equipmcnt Total Equipment Maintenance Emergency Preparedness Other Employee Costs Contractual Services Commodities & Supplies Total Emergency Preparedness Paid-On-Call Program Personal Services Employee Bencfils Other Employee Costs Other Equipment Total Paid-On-Call Program Total Fire Department 9,000 0 140 0 4,000 0 13,140 0 337,190 0 96,119 0 5,890 0 2,000 0 6,760 0 1,250 0 449,209 0 15,300 0 48,800 0 3O0 0 2,000 0 66,400 0 106,450 0 31,396 0 750 0 237,117 0 46,500 0 500 0 422,713 0 750 0 4,900 0 5,200 0 10,850 0 24,650 0 2,190 0 8,525 0 1,000 0 36,365 0 8,353,838 2,735,388 10 VILLAGE OF MOUNT pROsPECT, ILLINOIS 2003 TAX LEVY Amount Amount Bud[geted Levied 50 Public Works- Adminislration 51 01 Public Works Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Other Equipment Total Public Works Administration Public Works - Streets/Bldgs/Parking Ol Street Division Administration Personal Services Employee Benefits Total Street Division Administration 02 Maintenance of Pu bl ic Buildings Personal Services Employee Benefits Contractual Services Utilities Commodities & Snpplies Total Maintenance of Public Buildings O4 Street Maintenance Personal Services Employee Benefits Contractual Services Commodities & Supplies Infrastructure Total Street Maintenance 05 Snow Removal Personal Services Employee Benefits Contractual Scrvices Commodities & Supplies Other Equipment Total Snow Removal 210,685 0 87,070 0 25,065 0 619,519 0 17,775 0 8,200 0 1,000 0 560 0 969,874 0 104,160 0 22,034 0 126,194 0 308,090 0 83,470 0 180,350 0 12,700 0 56,900 0 641,510 0 141,120 0 32,995 0 29,800 0 30,200 0 103,500 0 337,615 0 154,395 0 31,920 0 37,300 0 6,835 0 0 0 230,450 0 11 VI LLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 06 Leaf Removal Personal Services Employee Bcnefits Commodities & Supplies Total 1. c:~ f Removal 07 Storm Sewer and i3asin Maintenance Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Storm Sewer and Basin Maintenance O8 Maintenance of Stale I I ighways Personal Services Employee BcncI]ts Contractual Sec'vices Commodities & Supplies Total Maintenance of State Highways 09 Traffic Sign Maintenance Personal Services Employee Benefits Commodities & Supplies Total Tra ffic Sign Maintenance Tolal ?ublic Works - Streets/Bldgs/Parking 52 Public Works- ForestD'/Grounds 01 Forestry Division Administration Personal Services Employee Benefits Total l%restry Division Administration 02 Maintenance of Grounds Personal Services Employee Benefits Contractual Sca'vices Cormnodities & Supplies Other Equipment · Total Maintenance of Grounds Amount Amount Budl~eted Levied 121,445 0 28,686 0 11,800 0 161,931 0 103,320 0 28,199 0 10,790 0 8,600 0 150,909 0 19,045 0 5,089 0 17,070 0 21,460 0 62,664 0 64,660 0 16,794 0 19, t70 0 100,624 0 1,811,897 0 147,780 0 36,468 0 184,248 0 212,145 0 52,839 0 91,505 0 6,385 0 11,540 0 374,414 0 12 VI LLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 52 03 Forestry Program Personal Serviccs Employee Bcncfits Other Employee Costs Contractual Services Commodities & Supplies Total Forestry Program 04 Public Grounds Beautification Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Public Grounds Beautification Total Public Works - Forestry/Grounds Public Works - Engineering 01 Engineering Services Personal Services Employee Benefits Other Employcc Costs Contractual Services Commodities & Supplies Office Equipment Other Equipmcnt Total Engineering Services 05 Traffic Control &Strcct Lighting Personal Services Employee Bcncl~ts Contractual Scrx ices Utilities Commodities & Supplies Total Tra 1'lSc Signals & Street Lighting TomI Public Works - Engineering 61 Community Service Programs 01 Community Groups & Misc. Contractual Scrvices Other Expenditures Total Community Groups & Misc. Amount Amount Budgeted Levied 283,750 0 78,357 0 750 0 352,025 0 10,480 0 725,362 0 20,720 0 5,299 0 5,000 0 9,170 0 40,189 0 1,324,213 0 449,890 0 113,320 0 4,690 0 47,953 0 6,095 0 750 0 1,750 0 624,448 0 67,490 0 18,331 0 4,000 0 92,000 0 7,000 0 188,821 0 813,269 0 88,900 0 8,000 0 96,900 0 13 Vl LLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY 03 4th of July & Civic i~vcnts, Etc. Personal Services Employee Bc~'~cfits Contractual Services Utilities Commodities & Supplies Total 4Ih o£July & Civic Events, Etc. 04 Holiday Decorations Personal Serv iccs Employee Benefits Contractual Set'vices Utilities Conunoditics & Supplies Total I%liday Decorations 05 Blood Donor Progr~mn Personal Services Employee Bc~cf]ts Commodities & Supplies Total I glc~od Donor Program 'l'~t:t] Community Service Programs 82 Retiree Pensions 01 Miscellaneous Pensions Pension Ben c fits Total Miscellaneous Pensions Total Retiree Pensions 89 Non-Departmental 01 Contingencies Interfund Tr:m s l'c rs Total ( ~mlingencies T~t:tl Non-Departmental TOTAL GENERAL FUND TOTAL BUDGET FOR GEN l~ R A L FUND AMOUNT TO BE RAISED B'f 'FAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RA I,~ED BY TAX LEVY FOR GENERAL FUND Amount Amount Budgeted Levied 47,000 0 5,210 0 52,700 0 300 0 14,400 0 119,610 0 6,360 0 1,706 0 48,095 0 100 0 10,520 0 66,781 0 1,850 0 150 0 800 0 2,800 0 286,091 0 39,757 0 39,757 0 39,757 0 170,000 0 170,000 0 170,000 0 30,064,758 6,216,127 30,064,758 6,216,127 124,323 6,340,450 14 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE II - REFUSE DIS PO SAL FUND 56 Public Works - Refuse Disposal 01 Refuse Disposal Program Personal Services Employee Benefits Other Employee Costs Contractual ~rvices Utilities Insurance Co~oditic~ & Supplies Total Rc~se Disposal Progr~ Total Public Works - Re~se Disposal TOTAL REFUSE DISPOSAL FUND TOTAL BUDGET FOR P,.EFUS E DISPOSAL FUND AMOUNT TO BE RAISED B Y TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE R/x l SE D BY TAX LEVY FOR REFUSE DISPOSAL FUND Amount Amount Budgeted Levied 74,150 0 20,563 0 750 0 3,200,707 2,244,922 545 0 4,298 0 6,850 0 3,307,863 2,244,922 3,307,863 2,244,922 3,307,863 2,244,922 3,307,863 2,244,922 44,898 2,289,820 ARTICLE III - SERIES 1987A DEBT SERVICE FUND, PUBLIC BUILDINGS 81 Debt Service 02 G.O.Bonds - Properly Taxes Bond Princil;al Interest Expense Bank and Fiscal Fees Total G.O. Bonds; Property Taxes %lal Debt Service TOTAL SERIES 1987A DEBT SERVICE FUND TOTAL BUDGET FOR SER112S 1987A DEBT SERVICE FUND, PUBLIC BUILDINGS AMOUNT TO BE RAISED 133' TAX LEVY ADD 2% FOR LOSS & COS~I OF COLLECTION TOTAL AMOUNT TO BE R A ISlED BY TAX LEVY FOR SERIES 1987A DEBT S 1; R VICE FUND, PUBLIC BUILDINGS 19,316 19,316 47,684 47,684 0 0 67,000 67,000 67,000 67,000 67,000 67,000 67,000 0 67,000 1,340 68,340 15 VI LLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE IV - SERIES 1996A DEBT SERVICE FUND, FLOOD CONTROL 81 Debt Service 04 G.O.Bonds- Flood Control Bond Princi p:d Interest Expcn se Bank and Fiscal Fees Total (].O.'Bonds - Flood Control %)ta] Debt Service TOTAL SERIES 1996A DEBT SERVICE FUND TOTAL BUDGET FOR SERII~iS 1996A DEBT SERVICE FUND, FLOOD CONTROL AMOUNT TO BE RAISED B",' TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SERIES 1996A DEBT S I:R. VICE FUND, FLOOD CONTROL Amount Amount Budseted Levied 190,000 0 25,180 0 900 0 216,080 0 216,080 0 216,080 0 216,080 ARTICLE V- SERIES 1998\ DEBT SERVICE FUND, FLOOD CONTROL 81 Debt Service 04 G.O.Bonds- Flood Control Bond Princil;:tl Interest Exp,.~ se Bank and Fiscal Fees Total (i.O.Bonds - Flood Control Total Debt Service TOTAL SERIES 1998A DEBT SERVICE FUND TOTAL BUDGET FOR SERIt.;S 1998A DEBT SERVICE FUND, FLOOD CONTROL AMOUNT TO BE RAISED I3Y TAX LEVY ADD 2% FOR LOSS & COSI' OF COLLECTION TOTAL AMOUNT TO BE R 'xlSED BY TAX LEVY FOR SERIES 1998A DEBT 511RVICE FUND, FLOOD CONTROL 55,000 0 9,952 0 300 0 65,252 0 65,252 0 65,252 0 65,252 0 0 16 V11~LAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE VI - SERIES 1997~,,\ DEBT SERVICE FUND, STREET IMPROVEMENTS 81 Debt Service 05 G.O.Bonds- Strct:l Improvements Bond Princi[-.al Interest Expense Bank and Fiscal Fees Total G.O.Bonds - Street Improvements Total Debt Service TOTAL SERIES 1998A DEBT SERVICE FUND Amount Amount Budgeted Levied 860,000 0 35,475 0 300 0 895,775 0 895,775 0 895,775 0 TOTAL BUDGET FOR SERI I."S 1998A DEBT SERVICE FUND, STREET IMPROVE. 895,775 AMOUNT TO BE RAISED BY TAX LEVY 0 ADD 2% FOR LOSS & COST OF COLLECTION 0 TOTAL AMOUNT TO BE R\ISED BY TAX LEVY FOR SERIES 1998A DEBT SERVICE FUND, STREET IMPROVEMENTS 0 ARTICLE VII - SERIES 19~8C DEBT SERVICE FUND, DOWNTOWN REDEVELOPMENT 81 Debt Service 03 G.O.Bonds - Tax Increment Bond Principal Interest Expo n se Bank and Fisc~tl Fees Total (;.O.Bonds - Tax Increment '[ ~al Debt Service 120,000 0 29,175 0 600 0 149,775 0 149,775 0 TOTAL SERIES 1998C DEBT SERVICE FUND 149,775 0 TOTAL BUDGET FOR SERIliS 1998C DEBT SERVICE FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2%FOR LOSS & COST OF COLLECTION TOTAL AMOLrNT TO BE RAISED BY TAX LEVY FOR SERIES 1998C DEBT S I:~RV ICE FUND, DOWNTOWN REDEVELOPMENT 149,775 17 \;I LLAGE OF MOUNT PROSPECT~ ILLINOIS 2003 TAX LEVY Amount Amount Budgeted Levied ARTICLE VIII - SERIES 1 ~)99 I) EBT SERVICE FUND, DOWNTOWN REDEVELOPMENT 81 Debt Service 03 G.O.Bonds - Tax [:~crcmcnt Bond Princii',:d Interest Expc~:s¢ Bank and Fiscal Fees Total (}.O.Bonds - Tax Increment Total Debt Service 455,000 0 252,900 0 600 0 708,500 0 708,500 0 TOTAL SERIES 1999 DEBT SERVICE FUND 708,500 0 TOTAL BUDGET FOR SERIIT5 1999 DEBT SERVICE FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST (')F COLLECTION TOTAL AMOUNT TO BE R.\ iSEI) BY TAX LEVY FOR SERIES 1999 DEBT SI i~VICE FUND, DOWNTOWN REDEVELOPMENT 708,500 0 ARTICLE IX- SERIES 200I~ DEBT SERVICE FUND, FLOOD CONTROL 81 Debt Service 04 G.O.Bonds - Flood Control Bond Principal Interest Expense Bank and Fiscal Fees Total G.O.Bonds - Flood Control ~1 .~tal Debt Service TOTAL SERIES 2000 DEBT SERVICE FUND TOTAL BUDGET FOR SER :i .15; 2000 DEBT SERVICE FUND, FLOOD CONTROL AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE P, AISED BY TAX LEVY FOR SERIES 2000 DEBT S I !R VI C E FUND, FLOOD CONTROL 0 0 111,498 0 600 0 112,098 0 112,098 0 I12,098 0 112,098 0 0 18 VI LI.AGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE X - SERIES 2001 I)EWF SERVICE FUND, PUBLIC BUILDINGS 81 Debt Service 02 G.O.Bonds - Property Taxes Bond Principal Interest Expense Bank and Fisc;~t Fees Total G ().Bonds - Property Taxes Total [)cbt Service TOTAL SERIES 2001 DEBT SERVICE FUND Amount Amount Budgeted Levied 180,000 180,000 207,178 186,106 600 0 387,778 366,106 387,778 366,106 387,778 366,106 TOTAL BUDGET FOR SERIE.q 2001 DEBT SERVICE FUND, PUBLIC BUILDINGS 387,778 AMOUNT TO BE RAISED BY TAX LEVY 366,106 ADD 2% FOR LOSS & COST OF COLLECTION 7,322 TOTAL AMOUNT TO BE RA 1517(D BY TAX LEVY FOR SERIES 2001 DEBT SER V I C E FUND, PUBLIC BUILDINGS 373,428 ARTICLE XI - SERIES 2002A DEBT SERVICE FUND, DOWNTOWN REDEVELOPMENT 81 Debt Service 03 G.O.Bonds - Tax Increment Bond Principal 50,000 0 Interest Expense 2,300 0 Bank and Fiscal Fees 1,500 0 Total GO.Bonds - Tax Increment 53,800 0 Ti~ta] Debt Service 53,800 0 TOTAL SERIES 2002A DEBT SERVICE FUND 53,800 0 TOTAL BUDGET FOR SERIES 2002A DEBT SERVICE FUND, DOWTOWN RED. AMOUNT TO BE RAISED BY 'FAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SERIES 2002A DEBT SERVICE FUND, DOWNTOWN REDEVELOPMENT 53,800 19 VI LINAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE XII - SERIES 2002 !~ DEBT SERVICE FUND, PUBLIC BUILDINGS 81 Debt Service 02 G.O.Bonds - Property Taxes Bond Principal Interest Expe~se Bank and Fisctd Fees Total GOBonds - Property Taxes To',:l[ Dcbt Service T©TA L SERIES 2002B DEBT SERVICE FUND TOTAL BUDGET FOR SERIES 2002B DEBT SERVICE FUND, PUBLIC BUILDINGS AMOUNT TO BE RAISED Bh' 'FAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RA ~Y;ED BY TAX LEVY FOR SERIES 2002B DEBT Sli RVICE FUND, PUBLIC BUILDINGS Amount Amount Budgeted Levied 616,200 572,228 33,156 0 600 0 649,956 572,228 649,956 572,228 649,956 572,228 649,956 572,228 11,445 583,673 ARTICLE XIII - SERIES 2002 II DEBT SERVICE FUND, FLOOD CONTROL 81 Debt Service 04 G.O.Bonds - Flood ('ontrol Bond Principal Interest Expe::sc Bank and Fisc~l Fees Total G.OBonds - Flood Control Tot:ii Debt Service TOTAL SERIES 2002B DEBT SERVICE FUND TOTAL BUDGET FOR SERIES 2002B DEBT SERVICE FUND, FLOOD CONTROL AMOUNT TO BE RAISED BV TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SERIES 2002B DEBT SERVICE FUND, FLOOD CONTROL 472,800 0 18,981 0 600 0 492,381 0 492,381 0 492,381 0 492,381 0 0 20 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE XIV - SERIES 2002B DEBT SERVICE FUND, STREET IMPROVEMENTS 81 Debt Service 05 G.O.Bonds - Street Improvements Bond Principal Interest Expense Bank and Fiscal Fees Total G.O.Bonds - Street Improvements Total Debt Service TOTAL SERIES 2002B DEBT SERVICE FUND TOTAL BUDGET FOR SERIES 2002B DEBT SERVICE FUND, STREET IMPROVE. AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SERIES 2002B DEBT SERVICE FUND, STREET IMPROVEMENTS Amount Amount , Budgeted Levied 585,000 0 14,625 0 600 0 600,225 0 600,225 0 600,225 0 600,225 0 0 ARTICLE XV - SERIES 2002B DEBT SERVICE FUND, WATER IMPROVEMENTS 81 Debt Service G.O.Bonds - Water and Sewer Revenues Bond principal Interest Expense Bank and Fiscal Fees Total G.O.Bonds - Water and Sewer Revenues Total Debt Service TOTAL SERIES 2002B DEBT SERVICE FUND TOTAL BUDGET FOR SERIES 2002B DEBT SERVICE WATER IMPROVEMENTS AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SERIES 2002B DEBT SERVICE FUND, WATER IMPROVEMENTS 101,000 0 4,914 0 500 0 106,414 0 106,414 0 106,414 0 106,414. 0 0 21 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE XVI - SERIES 2003 DEBT SERVICE FUND, PUBLIC BUILDINGS 81 Debt Service 02 G.O.Bonds-PropertyTaxes Bond Principal Interest Expense Bank and Fiscal Fees Total G.O.Bonds - Property Taxes Total Debt Service TOTAL SERIES 2001 DEBT SERVICE FUND TOTAL BUDGET FOR SERIES 2003 DEBT SERVICE FUND, PUBLIC BUILDINGS AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SERIES 2003 DEBT SERVICE FUND, PUBLIC BUILDINGS Amount Amount Budgeted Levied 440,000 0 475,632 0 600 0 916,232 0 916,232 0 916,232 0 916,232 0 0 ARTICLE XVII - POLICE PENSION FUND 82 Retiree Pensions 02 Police Pensions Pension Benefits Contractual Services Commodities and Supplies Total Police Pensions Total Retiree Pensions TOTAL POLICE PENSION FUND TOTAL BUDGET FOR POLICE PENSION FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR POLICE PENSION FUND 2,158,900 900,377 3,000 0 200 0 2,162,100 900,377 2,162,100 900,377 2,162,100 900,377 2,162,100 900,377 18,008 918,385 22 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEVY ARTICLE XVIII - FIREFIGHTERS' PENSION FUND 82 Retiree Pensions 03 Firefighters' Pensions Pension Benefits Con;ractual Services Total Firefighters' Pensions Total Retiree Pensions TOTAL FIREFIGHTERS' PENSION FUND TOTAL BUDGET FOR FIREFIGHTERS' PENSION FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR FIREFIGHTERS' PENSION FUND Amount Amount Budgeted Levied 1,986,650 946,725 2,000 0 1,988,650 946,725 1,988,650 946,725 1,988,650 946,725 1,988,650 946,725 18,935 965,660 ARTICLE XIX - MOUNT PROSPECT LIBRARY FUND 95 Mount Prospect Library 02 Library Services Component Unit Expenditures Total Library Services O3 Library Debt Service Bond Principal Interest Expense Total Library Debt Service TOTAL MOUNT PROSPECT LIBRARY FUND TOTAL BUDGET FOR MOUNT PROSPECT LIBRARY FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR MOUNT PROSPECT LIBRARY FUND 26,171,713 4,712,720 26,171,713 4,712,720 645,000 645,000 949,475 949,475 1,594,475 1,594,475 27,766,188 6,307,195 27,766,188 6,307,I95 126,144 6,433,339 23 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2003 TAX LEvy SUMMARY Article I II III IV V VI VII VIII IX X XI ×II XIII XIV XV XVI XVII XVIII XIX Fund General Refuse Disposal Series 1987A Debt Service, Public Bids. Series 1996A Debt Service, Flood Ctrl. Series 1998A Debt Service, Flood Ctrl. Series 1998A Debt Service, Street Imp. Series 1998C Debt Service, TIF Series 1999 Debt Service, TIF Series 2000 Debt Service, Flood CtrL Series 2001 Debt Service, Public Bldgs Series 2002A Debt Service, TIF Series 2002B Debt Service, Public Bldgs Series 2002B Debt Service, Flood Ctrl. Series 2002B Debt Service, Street Imp. Series 2002B Debt Service, Water Series 2003 Debt Service, Public Bldgs. Police Pension Fund Firefighters' Pension Fund Village Totals Mount Prospect Library Library Services Series 2002 Library Bonds Debt Service Library Totals Village and Library Totals Amount Total to be Raised Amount Tax Levy Amount by for Loss Incl. Loss Budgeted Tax Levy' and Cost and Cost 30,064,758 6,216,127 124,323 6,340,450 3,307,863 2,244,922 44,898 2,289,820 67,000 67,000 1,340 68,340 2t6,080 0 (a) 0 0 65,252 0 (a) 0 0 895,775 0 (a) 0 0 149,775 0 (a) 0 0 708,500 0 (a) 0 0 112,098 0 (a) 0 0 387,778 366,106 (a) 7,322 373,428 53,800 0 (a) 0 0 649,956 572,228 (a) 11,445 583,673 492,381 0 (a) 0 0 600,225 0 (a) 0 0 106,414 0 (a) 0 0 9t5,632 0 (a) 0 0 2,162,100 900,377 18,008 918,385 1,988,650 946,725 18,935 965,660 42,944,037 11,313,485 226,271 11,539,756 26,171,713 4,712,720 94,254 4,806,974 1,594,475 1,594,475 31,890 1,626,365 27,766,188 6,307,195 126,144 6,433,339 70,710,225 17,620,680 352,415 17,973,095 (a) Amount to be raised by tax levy has been reduced by planned abatements totaling $4,228,205. 24 Section 3: The sum of $241,500 is estimated to be received from personal property replacement tax revenue during the fiscal year commencing January 1, 2003 and ending December 31, 2003 and has been included herein as funds to be derived from sources other than property taxes for general obligation bonds and interest, pensions, library services and general corporate purposes. Section 4: That the County Clerk is directed to add 2% to the requested tax levy as a provision for loss and cost. Section 5: That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the County Clerk of Cook County, Illinois, within the time specified by law. Section 6: That, if any part or parts of this Ordinance shall be held to be unconstitutional or otherwise invalid, such constitutionality or invalidity, shall not affect the validity of the remaining parts of this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby declares that they would have passed the remaining parts of the Ordinance of they had known that such parts or parts thereof would be declared unconstitutional or otherwise invalid. Section 7: That this Ordinance shall be in full force and effect from and after its passage, approval, publication in pamphlet form and recording, as provided by law. AYE S: NAYES: ABSENT: PASSED and APPROVED this __ day of December, 2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk 25 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE AND SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the __ day of ,2003 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the __ day of ,2003. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE AND SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 NOW THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: Section 1: That the sum of One Million Five Hundred Fifteen Thousand Four Hundred Sixty- Four Dollars ($1,515,464), the same being the total amount to be levied of budget appropriations heretofore made for the municipal purposes for the fiscal year beginning January 1, 2003, and ending December 31, 2003, as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Special Service Area Number 5 of the Village of Mount Prospect according to the valuation of said property as is, or shall be, assessed or equalized by State and County purposes for the current year 20'03. The budgetary appropriations having been made heretofore by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 5299 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois on the 17th day of December, 2002, and thereafter duly published according to law, the various objects and purposes for said budgetary appropriations were heretofore made are set forth under the column entitled "Amount Budgeted," and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied" in Article I. Section 2: That the sum of Thirty Seven Thousand Seven Hundred and Seventy-Five Dollars ($37,775), the same being the total amount to be levied of budget appropriations heretofore made for the municipal purposes for the fiscal year beginning January 1, 2003, and ending December 31, 2003, as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Special Service Area Number 6 of the Village of Mount Prospect according to the valuation of said property as is, or shall be, assessed or equalized by State and County purposes for the current year 2003. The budgetary appropriations having been made heretofore by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 5299 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois on the 17th day of December, 2002, and thereafter duly published according to law, the various objects and purposes for said budgetary appropriations were heretofore made are set forth under the column entitled "Amount Budgeted," and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied" in Article II. Section 3: That the County Clerk is directed to add 2% to the requested tax levy as a provision for loss and cost. Section 4: That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the County Clerk of Cook County, Illinois, within the time specified by law. Section 5: That, if any part of this Ordinance shall be held to be unconstitutional or otherwise invalid, such unconstitutionality or invalidity, shall not affect the validity of the remaining parts of this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby declares that they would have passed the remaining parts of the Ordinance if they had known that such part or parts thereof would be declared unconstitutional or otherwise invalid. Section 6: That this Ordinance shall be in full force and effect from and after its passage, approval, publication in pamphlet form and recording, as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2003 ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPO- RATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 PASSED AND APPROVED BY ]'HE PRESIDENT AND BOARD OF TRUSTEES the __ day of ,2003 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the day of ,2003. ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPO- RATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: .Section One: follows: A. Bo The President and Board of Trustees of the Village of Mount Prospect find as That pursuant to Village Ordinance No. 4780 adopted March 6, 1996 and authorizing issuance of general obligation bonds for financing flood control projects, capital projects, and certain public improvements within the Village's District No. 1 Tax Increment Redevelopment Project Area there was levied for the year 2003 the sum of $212,740.00 for bond principal and interest payments. That pursuant to Village Ordinance No. 4917 adopted March 18, 1998 and authorizing issuance of general obligation bonds for financing flood control improvement projects, street improvements and the acquisition of land within the Village's District No. 1 Tax Increment Redevelopment Project Area there was levied for the year 2003 the sum of $966,932.50 for bond principal and interest payments. That pursuant to Village Ordinance No. 4977 adopted December 1, 1998 and authorizing issuance of general obligation bonds for financing land acquisition costs and other redevelopment costs within the Village's District No. 1 Tax Increment Redevelopment Project Area there was levied for 2003 the sum of $150,3 85.00 for bond principal and interest payments. That pursuant to Village Ordinance No. 4999 adopted March 2, 1999 and authorizing issuance o f general obligation bonds for financing the acquisition of land within the Village's District No. 1 Tax Increment Redevelopment Project Area there was levied for the year 2003 the sum of $523,200.00 for bond principal and interest payments. That pursuant to Village Ordinance No. 5114 adopted June 6, 2000 and authorizing issuance of general obligation bonds for financing various flood control capital improvements there was levied for the year 2003 the sum orS111,497.50 for bond principal and interest payments. Fo Go Jo Ko Mo No That pursuant to Village Ordinance No. 5212 adopted October 2, 2001 and authorizing issuance of general obligation bonds for financing a portion of the construction costs ora new village hall and parking structure there was levied for the year 2003 the sum of $387,178.00 for bond principal and interest payments. That purs~mnt to Village Ordinance No. 5236 adopted March 5, 2002 and authorizing the issuance of general obligation refunding bonds, Series 2002A, and general obligation refimding bonds, Series 2002B, to refund the Village's Series 1993A bonds, Series 1993B bonds, and Series 1994A bonds, there was levied for the year 2003 the sum of $1,898,975.00 for bond principal and interest payments. That pursuant to Village Ordinance No. 5301 adopted January 21, 2003 and authorizing issuance of general obligation bonds for financing a portion of the costs of constructing a new village hall and community center as well as a multi-level parking deck there was levied for the year 2003 the sum of $915,631.25 for bond principal and interest payments. That as of December 1, 2003 there has been collected, deposited to and on hand in the Series 1996A and 1996B General Obligation Bond and Interest Funds the sum of $212,740.00 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 4780 adopted March 6, 1996. That as of December 1, 2003 there has been collected, deposited to and on hand in the Series 1998A and 1998B General Obligation Bond and Interest Funds the sum of $966,932.50 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 4917 adopted March 18, 1998. That as of December 1, 2003 there is available in the Village's Downtown Redevelopment Fund the amount of $150,385.00 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 4977 adopted December 1, 1998. That as of December 1, 2003 there is available in the Village's Downtown Redevelopment Fund the amount of $523,200.00 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 4999 adopted March 2, 1999. That as of December 1, 2003 there is available in the Village's Series 2000 General Obligation Bond and Interest Fund the sum of $111,497.50 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 5114 adopted June 6, 2000. That as of December 1, 2003 there is available in the Village's Series 2001 General Obligation Bond and Interest Fund and the Village's General Fund the sum of $21,072.00 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 5212 adopted October 2, 2001. That as of December 1, 2003 there is available in the Village's Series 2002A and Series 2002B Debt Service Funds the sum of $1,326,747 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 5236 adopted March 5, 2002. That as of December 1, 2003 there has been collected, deposited to and on hand in the Gencral Fund the sum of $270,000 and Street Improvement Fund the sum of $645,631.25 for application to bond principal and interest payments for the bonds issued pursuant to Village Ordinance No. 5301 adopted January 21, 2003. Section Two: It is hereby dcclared and determined by the President and Board of Trustees of the Village of Mount Prospect that the amount of $212,740.00 levied for G.O. Bond and Interest payments for the purpose of financing flood control projects, capital projects, and certain public improvements within the Village's District No. 1 Tax Increment Redevelopment Project Area pursuant to Village Ordinance No. 4780 be and the same is hereby abated in the amount of $212,740.00 being the entire amount levied for such bond and interest payment purposes for the fiscal year commencing January 1, 2003 and ending December 31, 2003. Section Three: It is hereby declared and determined by the President and Board of Trustees of the Village of Mount Prospect that the amount of $966,932.50 levied for G.O. Bond and Interest payments for the purpose of financing flood control projects, street improvements and the acquisition of land within the Village's District No. 1 Tax Increment Redevelopment Project Area pursuant to Ordinance No. 4917 be and the same is hereby abated in the amount of $966,932.50 being the entire amount levied for such bond and interest payment purposes for the fiscal year commencing January 1,2003 and ending December 31, 2003. Section Four: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount ors 150,385.00 levied for G.O. Bond and Interest payments for the purpose of funding property acquisition within the Village's District No. 1 Tax Increment Redevelopment Project Area pursuant to Ordinance No. 4977 be and the same is hereby abated in the amount of $150,385.00 being the entire amount levied for such bond and interest payment purposes for the fiscal year commencing January 1, 2003 and ending December 31, 2003. Section Five: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount of $523,200.00 levied for G.O. Bond and Interest payments for the purpose of funding property acquisition within the Village's District No. 1 Tax Increment Redevelopment Project Area pursuant to Ordinance No. 4999 be and the same is hereby abated in the amount of $523,200.00 being thc entire amount levied for such bond and interest payment purposes for the fiscal year commencing January 1,2003 and ending December 31,2003. Section Six: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount of $111,497.50 levied for G.O. Bond and Interest payments for the purpose of funding various flood control capital improvements pursuant to Ordinance No. 5114 be and the same is hereby abated in the amount of$111,497.50 being the entire amount levied for such bond and interest payment purposes for the fiscal year commencing January I, 2003 and ending December 31, 2003. Section Seven: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount o1'$387,178.00 levied for G.O. Bond and Interest payments for the purpose of funding a portion of the construction costs of a new village hall and parking structure pursuant to Ordinance No. 52t2 be and the same is hereby abated in the amount of $21,072.00, leaving a balance of $366,106.00 as that amount levied for such bond and interest payments for the fiscal year commencing January 1,2003 and ending December 31, 2003. Section Eight: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount of $1,898,975.00 levied for G.O. Bond and Interest payments for the purpose of refunding a portion of the Series 1993A, Series 1993B and Series 1994A bonds pursuant to Ordinance No. 5236 be and the same is hereby abated in the amount of $ t,326,747.00, leaving a balance of $572,228.00 as that amount levied for such bond and interest payments for the fiscal year commencing January 1, 2003 and ending December 31, 2003. Section Nine: It is hereby declared and determined by the President and Board of Trustees of the Village of Mount Prospect that the amount of $915,631.25 levied for G.O. Bond and Interest payments for the purpose of financing a portion of the costs of constructing a new village hall and community center and parking deck pursuant to Ordinance No. 5301 be and the same is hereby abated in the amount of $915,631.25 being the entire amount levied for such bond and interest payment purposes for the fiscal year commencing January 1,2003 and ending December 31, 2003. Section Ten: Village Ordinance Nos. 4780, 4917, 4977, 4999, 5114, 5212, 5236 and 530 t are and each is hereby amended with respect to the tax abatements declared herein and set forth in Sections Two through Nine of this Ordinance. Section Eleven: The Village Clerk of the Village of Mount Prospect is hereby authorized and directed to file a certified copy of this Ordinance with the County Clerk of Cook County, Illinois within the time specified by law: Section Twelve: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form and filing as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this __ day of ,2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the __ day of ,2003 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the __ day of ,2003. ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 AND ENDING DECEMBER 31, 2003 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: Section One: The President and Board of Trustees of the Village of Mount Prospect find as follows: mo That pursuant to Village Ordinance No. 3950 adopted June 21, 1988 authorizing the issuance of Unlimited Tax Bonds of Special Service Area Number 6 of the Village of Mount Prospect there was levied for the year 2003 the sum of $37,775 for principal and interest payments. Bo That as of December 1, 2003 there has been collected, deposited to and on hand in the Article I - Unlimited Tax Bond and Interest Fund the sum of $4,991 for application to bond and interest payments for the bonds issued pursuant to Village Ordinance 3950 adopted June 21, 1988. Section Two: It is hereby declared and determined by the President and Board of Trustees of this Village that the amount of $37,775 levied for Unlimited Tax Bond and Interest payments of Special Service Area Number 6 of this Village, pursuant to Village Ordinance No. 3950 adopted on June 21, 1988 be and the same is hereby abated in the amount of $4,991 leaving a balance of $32,784 as that amount levied for such bond and interest payment purposes for the fiscal year commencing January 1, 2003 and ending December 31, 2003. Section Three: It is hereby declared and determined by the President and Board of Trustees of the Village of Mount Prospect that Village Ordinance 3950 is hereby amended with respect to the tax abatement declared herein and set forth in Section Two of this Ordinance. Section Four: The Village Clerk of the Village of Mount Prospect is hereby authorized and directed to file a certified copy of this Ordinance with the County Clerk of Cook County, Illinois within the time specified by law. Section Five: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form and filing as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this __ day of .,2003. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL JANONIS, VILLAGE MANAGER DIRECTOR OF FINANCE NOVEMBER 26, 2003 PROPOSED 2004 BUDGET PURPOSE: To present for the Village Board's consideration an ordinance adopting the annual budget for the fiscal year beginning January 1, 2004 and ending December 31, 2004. BACKGROUND: The Village Manager released his proposed budget on October 7, 2003. Over the past seven weeks the Finance Commission met four times to review the document. The Village Board, meeting as a Committee of the Whole, reviewed the document on October 28th, November 11th and November 25th. DISCUSSION: Attached hereto are changes to the proposed 2004 budget and 2005 forecast that resulted from the above-mentioned meetings held with the Village Board and Finance Commission. Changes to the 2004 Proposed Budget Projected revenues did not change from what was originally presented. Village expenditures were reduced by $25,250. This was due to a reduction in expenditures related to the 311 Call Center. These expenditures were to be supported by a grant that did not come through for the Village. At the time the proposed budget was prepared and distributed, the Mount Prospect Public Library budget, included in the Village's budget as a component unit, was not yet available. The Library's budget for 2004 reflects revenues of $23,641,875 and expenditures of $23,641,875. Included in their budget is $1,594,475 for debt service on the Series 2002 Library bonds the Village issued on their behalf. 004 Proposed Budget November26,2003 Page 2 Changes to 2004 Forecast Budqet There were no changes to the 2005 forecast budget. Summary With the aforementioned changes, the proposed 2004 Budget for the Village totals $74,939,036. This represents a 13.7% decrease over the current 2003 Budget. Projected revenues for the Village in 2004 are $67,187,854. Both the projected revenues and budgeted expenditures for the Mount Prospect Library for 2003 are $23,641,875. A public hearing on the proposed budget has been scheduled for December 16th. Notice of the public hearing will be published in the Daily Herald on December 4, 2003. The proposed ordinance attached hereto would officially adopt the budget for the Village of Mount Prospect. Once the ordinance is passed, the Finance Department will revise the budget document to incorporate the approved changes. We expect to have the approved budget document produced no later than January 16th. RECOMMENDATION: It is recommended the Village Board pass the accompanying draft ordinance adopting the 2004 annual budget. DAVID O. ERB DIRECTOR OF FINANCE Attach. DOE/ I:\Budget 2004\Ordinance Cover Memo.doc ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2004 AND ENDING DECEMBER 31, 2004 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE PASSED AND APPROVED BY THE PRESIDENTAND BOARD OF TRUSTEES the __ day of ,2003 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of ,2003. ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2004 AND ENDING DECEMBER 31, 2004 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE WHEREAS, the President and Board of Trustees of the Village of Mount Prospect in accordance with State Statutes, have provided for the preparation and adoption of an Annual Budget in lieu of passage of an Appropriation Ordinance; and WHEREAS, the tentative Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2004 and ending December 31, 2004, as prepared by the Budget Officer for the Village and submitted to the President and Board of Trustees, was placed on file in the Office of the Village Clerk on October 7, 2003 for public inspection, as provided by Statute; and WHEREAS, pursuant to notice duly published on December 4, 2003, a public hearing was held by the President and Board of Trustees on said tentative annual budget on December 16, 2003, as provided by Statute; and WHEREAS, following said public hearing, said tentative Annual Budget was reviewed by the President and Board of Trustees and a copy of said tentative Annual Budget is attached hereto and hereby made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2004 and ending December 31, 2004, a copy of which is attached hereto and made a part hereof, is hereby approved and adopted as the Annual Budget for the Village of Mount Prospect for said fiscal year. SECTION TWO: Within thirty (30) days following the adoption of this Ordinance there shall be filed with the County Clerk of Cook County a copy thereof duly certified by the Village Clerk and Estimate of Revenues by source anticipated to be received by the Village in the fiscal year beginning January 1, 2004 and ending December 31, 2004, duly certified by the Chief Fiscal Officer. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of ,2003. ATTEST: Gerald L. Farley, Village President Vehna W. Lowe, Village Clerk 2 VILLAGE OF MOUNT PROSPECT 2004 PROPOSED BUDGET SUMMARY OF RECOMMENDED CHANGES 2004 BUDGET Account Name Account Number 2OO4 2004 Budget Proposed Originally Recommended Budget Proposed Change As Amended GENERAL FUND Expenditures Public Representation Mayor and Board of Trustees Travel and Meetings Village Manager's Office Information Technology Computer Maintenance Community & Civic Services Contractual Services M.P. Historical Society Other Expenditures Total Expenditures 0010102-520400 1,500 (1,500) 0 0011104-540610 152,876 (25,250) 127,626 0016102-540980 35,000 31,416,194 31,605,570 1,500 36,500 0 31,416,194 (25,250) 31,580,320 LIBRARY FUND Revenues Property Taxes, Library Property Taxes, IMRF Property Taxes, Maint, & Repair Property Taxes, Insurance & Audit Property Taxes, Debt Service Other Revenues Total Revenues Expenditures Administration Payroll Pension Medical Insurance Other Administration Postage & Printing Contractual Services Library Supplies Other Operating Expenses Audit and Insurance Building Utilities Building Maintenance Equipment Maintenance Equipment & Equipment Rental Other 9500000-499100 0 9500000-499101 0 9500000-499102 0 9500000-499103 0 9500000-499104 0 9500000-499109 0 9509502-9001t0 9509502-900120 9509502-900130 9509502-900140 9509502-900155 9509502-900160 9509502-900170 9509502-900171 9509502-900210 9509502-900200 9509502-900220 9509502-900225 9509502-900226 3,945,500 3,945,500 399,510 399,510 268,400 268,400 99,310 99,310 1,594,475 1,594,475 17,334,680 17,334,680 0 23,641,875 23,641,875 0 3,093,100 3,093,100 0 407,500 407,500 0 231,800 231,800 0 48,100 48,100 0 142,100 142,100 0 51,300 51,300 0 122,300 122,300 0 101,300 101,300 0 54,000 54,000 0 55,000 55,000 0 19,900 19,900 0 77,300 77,300 0 15,000 15,000 Page 1 VILLAGE OF MOUNT PROSPECT 2004 PROPOSED BUDGET SUMMARY OF RECOMMENDED CHANGES 2004 BUDGET Account Name Account Number 2OO4 2004 Budget Proposed Originally Recommended Budget Proposed Change As Amended LIBRARY FUND (Cont.) Expenditures (Cont.) Materials Books Audio Visual Other Materials Contingencies Other Funds Bldg. & Equipment Fund Gift Fund Library Debt Service Fund Library Capital Projects Fund Total Expenditures 9509502-900300 9509502-900310 9509502-900311 9509502-900312 9509502-900313 9509502-900330 9509502-900700 9509502-900701 0 337,300 337,300 0 83,000 83,000 0 132,400 132,400 0 300,000 300,000 0 475,000 475,000 0 300,000 300,000 0 1,595,475 1,595,475 0 16,000,000 16,000,000 0 23,641,875 23,641,875 Page 2