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HomeMy WebLinkAbout09/18/2003 SCC minutesMembers Present: Members Absent: MOUNT PROSPECT SISTER CITIES COMMISSION Minutes September 18, 2003 Tokiko Blaine Melanie Karsen Carole Bloomquist Dorothy Kucera Janice Farley J.L. Scott Mayor Gerald Farley Judy Thorne Lil Floros Rachel Toeppen Irvana Wilks Larry D'Urso Adelaide Thulin Mark Miller John Eichman Paul Seils Staff Liaison: Maura Jandris The meeting was called to order at 5:30 p.m. Correction to Minutes of July 10 Mark and Judy Thorne passed out flyers at the 4th of July Parade. Policy for Visits' The Commission reviewed a changes to the draft policy for sister cities visits from Irvana Wilks. The Commission voted to accept the policy. Melanie Karsen abstained - she did not approve of the wording, specifically the use of "unofficial." It was explained that the policy was just for internal use - for the Commission itself. Thank You to the Chamber of Commerce and the Usders Dorothy Kucera thanked the Chamber of Commerce and Jim & Kathy Uszler for hosting SSvres resident Caroline LaPlace who interned with the Chamber for several months. Quilt Exchange Rachel Toeppen reported that she had spoken with Renee Quinn of the S~vres quilting group and that they had discussed a quilt exchange between the two groups. New Business It was suggested that a new member information packet be prepared for new commission appointees to educate them about the sister cities program and the history of our relationship with S~vres. Irvana Wilks and Maura Jandris will work on this project. It was suggested that the following items be compiled: articles from the Daily Herald about the first visit in 2000, speech by Barbara Persenaire at banquet in 2000, parade flyer. Sister City Membership/Fundraising The question was raised as to whether the Cornn~lssion can organize a "friends of' committee to provide support (volunteers) and interested parties to attend functions. Members also discussed the pros and cons being a stand-alone organization. It was decided that it would be of benefit to discuss this issue with other commissions who had either been an official commission of a municipality and went independent or vice- versa. Carole Bloomquist and Rachel ~'oeppen will contact Palatine and Hoffman Estates and possibly set up a group of sister city commission to discuss such issues. Commission members discussed holding an annual Thanksgiving in October event. Lil Floros expressed concern that the date would be too close to the Celestial Celebration and an event in the Spring would be better. The possibility of expanding the French Chef concept, or trying to incorporate something into the Historical Society's 12a~ Night Potluck in January. A few ideas were brought up - Patisserie/Dessert theme, French theme, May Day, April in Paris. Dorothy, Lil, Carole, Janice and Maura will form subconurdttee to explore the annual banquet/event possibility. Judy Thorne mentioned that there is a Community Band concert on March 14 at Prospect High School and that it could possibly be incorporated in to that. Report on Visit of Sgvres Conservatory Approximately half of tickets for visitors had been purchased. Judy Thorne passed around folders she had put together for visitors. The budget for the visit had been revised and was expenses were estimated be around $6,125. Judy is continuing to work on housing assignments, and is also soliciting local businesses for contributions or at least discounts on gifts for the visitors. Carole Bloomquist reported that the menu for the banquet had been decided and the decorations were ready as well. Yngve Bloomquist will make a new peace pole model to display at the banquet. It was requested that a banner be made welconfmg the Orchestre and Conservatoire of Sbvres. French and American table Flags were requested. It was also requested that the sister city streetpole banners be displayed during the visit. It was requested that the invocation be ecumenical. Dorothy invited the French Consul. Judy Thorne had tickets for sale for the concert performance on Oct. 26. The next meeting was scheduled for Thursday, November 20 at 5:30 p.m. at Village Hall. The meeting adjourned at 6:50 p.m.