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HomeMy WebLinkAbout02/15/2000 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT FEBRUARY 15, 2000 CALL CALL TO ORDER TO ORDER Mayor Farley called the meeting to order at 7 38 p m ROLL CALL ROLL CALL Present upon roll call Mayor Gerald Farley Trustee Paul Hoefert Trustee R~chard Lohrstorfer Trustee Dennis Pnkkel Trustee M~chaele Skowron Trustee Irvana W~lks Absent Trustee Timothy Corcoran PLEDGE OF ALLEGIANCE PLEDGE Trustee Hoefert led the Pledge of Allegiance INVOCATION INVOCATION Trustee Pnkkel gave the ~nvocat~on MINUTES , APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Lohrstorfer. moved to approve the m~nutes of the regular meeting held February 1, 2000 Upon roll call Ayes Hoefert, Pr~kkel, Skowron, W~lks, Lohrstorfer Nays None Mot[on carried BILLS APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Skowron, moved to approve the following hst of b~lls General Fund $ 419,501 Refuse Disposal Fund 192 Motor Fuel Tax Fund 23,079 Commumty Development Block Grant Fund 123 Debt Serwce Funds Capital Improvement Fund 16,448 Capital Improvement Construction Fund Downtown Redevelopment Const Fund 18,980 Street Improvement Construction Fund Flood Control Construction Fund 40,000 Water & Sewer Fund 281,538 Parking System Revenue Fund 1,290 Vehicle Matntenance Fund 13,130 Vehicle Replacement Fund Computer Replacement Fund Risk Management Fund 32,571 Pohce Pension Fund F~re Pension Fund Flexcomp Trust Fund Escrow Deposit Fund 24,785 Benefit Trust Funds $ 871,637 Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, W~lks Nays None Motion carried FINANCIAL FINANCIAL REPORT ~ ' REPORT Trustee Hoefert, seconded by Trustee Wllks, moved for approval of the financial report for January 1, 2000-January 31, 2000, subject to audit Upon roll call Ayes Hoefert, Pnkkel, Lohrstorfer, Skowron, W[lks Nays None Mobon carried MAYOR'S '~' ~' REPORT MAYOR'S REPORT ,, Mayor Farley made the following commission recommendabons to the Village Board for APPTS approval Economic Develo0ment Commission ECONOMIC Kevln Dawes To complete term of Bnan McCarthy, term to expire May, 2001 DEV COMM Plan Commission ~ ~ ~ PLAN COMM Gary Grouw~nkel To complete term of Angela Volpe, term to exprre May, 2004 FIRE & POLICE Board of F~re & Pohce Commissioners COMM Robert W McK~llop To complete term of Denms Pnkkel, term to expire May, 2001 YOUTH COMM Youth Comm~ssmn N~cole Byrne Term to expire June, 2000 Trustee Hoefert, seconded by Trustee Skowron, moved to approve the above ' commission appointments,' , Upon roll call Ayes Hoefert, Lohrst er, Prlkkel, Skowron, Wdks Mobon camed C CITIZENS CITIZENS TO BE HEARD , R~chard Hendncks, 1537 E Emmerson Lane, addressed the Board w~th a number of concerns, none of which requtred achon by staff or Vdlage Board 'Don Harmon, 16 N Wdham Street, w~th regards to recant court cases ~nvolwng the Vdlage's pohce department, expressed h~s support for V~llage staff OLD BUSINESS OLD BUSINESS , There was no old business to be d~scussed NEW BUSINESS " ~ NEW BUSINESS , , , ,, ZBA 26-99,820 E Rand Road, Taco BelI/KFC ZBA 26-99 , ; The pebhoner ~s requesting a Cond~bonal Use and Var~ahons to allow the construchon of 820 E RAND a fast food restaurant w~th a drive-through fac~hty ROAD TACO BELL/KFC Wdham Cooney explained that the Zomng Board of Appeals prewously approved th~s ~ '; ' request in October, 1999, s~nce that hme the s~te plan was revised to ~ncrease the number of drive-through stacking spaces from 7 to 13 He stated that the pebtloner and owners of nearby properties, have worked together to dewse an acceptable cross-access plan for the subject property and Thunderbird Lanes and Menards properties The ,~ ~ , Vanabons would allow the parking spaces to encroach twenty feet (20') ~nto the required front setback and reduce the parking requirement from 40 to 35 at th~s s~te Page 2 - February 15, 2000 Trustee Wdks, seconded by Trustee Hoefert, moved to concur w~th the recommendation of the Zoning Board of Appeals to approve a Cond~bonal Use and Variations, with cond~bons, for ZBA 26-99 Upon rollcall Ayes Skowron, Wllks, Lohrstorfer, Hoefert, Pnkkel Nays None ~ Mobon carned An ordinance w~ll be presented for first read~ng at the March 7 Wllage Board meebng ZBA 35-99 ZBA 35-99, 1712 Martha Lane 1712 MARTHA The petitioner, Marion Klatka, appealed to the Wllage Board for approval of the LANE construction of a 720 square foot, three-car detached garage, and to ~ncrease the maximum permitted s~ze for his garage The Zoning Board of Appeals prewously demed the request by a vote of 4-1, pnmardy because the petitioner faded to prowde ewdence of a hardship Mr Klatka presented photographs of ne~ghbonng properties that have larger garages, and made reference to a garage at 716 N Prospect Manor, which was approved for 720 feet Board members and Mr Klatka d~scussed opbons for a smalier garage, possibly 660 sq ft, which the pebboner ~nd~cated was acceptable to h~m Following a lengthy discussion, Trustee W~lks, seconded by Trustee Skowron, moved to concur w~th the recommendation of the Zomng Board to deny the pebboner's request for a Conditional Use and Variation, and to retain jurisdiction of th~s case, allowing staff to work w~th the per,boner for an alternate solution to h~s request, and present such recommendabons at the March 7, 2000 Wllage Board meebng Upon rollcall Ayes Hoefert, Lohrstorfer, Pr~kkel, Skowron, Wdks Nays None Motion camed Trustee Skowron, referring to photographs of s~m~lar garages presented by Mr Klatka, asked h~m to prowde addresses for those homes at the next meebng Trustee Hoefert asked the Board to consider the formabon of an ad hoc committee to rewew cases of this nature s~nce requests for larger garages are being presented more frequently than ~n past years Trustee Skowron also asked Mr Cooney to rewew, and report to the Board, the number of outsize garage requests and permits granted for the last five years Th~s case wdl be presented for further rewew at the March 7 meeting ZBA 36-99 ZBA 36-99, 1108 S Robert Drive 1108 S The petitioner, Mr Stanley Weglarz, presented an appeal to Vdlage Board to allow a ROBERT DRIVE Vanat~on for a second story add~bon and front porch to encroach four feet (4') into the required front setback The Zoning Board of Appeals prewously demed the request by a vote of 5-0. w~th that Board's dec,sion being final Mr. Weglarz explained that h~s famdy needs the extra hwng space because of the s~ze of the famdy, and the proposed bedroom that ~s creating the encroachment problem wdl be too small for comfortable hwng He and Mrs Weglarz further explained that budding more to the back of the house ~s not an option Page 3 -February 15, 2000 Trustee Skowron and other Board members explained that their reluctance to grant ~ ~ , approval of this request was based primarily on the fact that by allowing the add,ben to encroach four feet (4') ~nto the front setback, the precedence would be set for future requests of th~s nature Follow~ng a lengthy d~scuss~on, Trustee Skowron, seconded by Trustee Wdks, moved to concur w~th the decision of the Zoning Board of Appeals to deny the pebboner's request Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks ~ ~' Nays None ~ ~ , ,, Motion carried A resolubon was presented to authorize the Wllage to enter into an agreement w~th the IHDA REHAB Ilhnols Housing Development Authonty (IHDA) for receipt of a $132,000 grant enabhng LOANS the Vdlage to make rahab loans to Iow-income single famdy homeowners RES Trustee W~lks, seconded by Trustee Lohrstorfer, moved for approval of Resolubon NO 4-00 No 4-00 , ~ A RESOLUTIONAUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR A GRANT FOR THE SINGLE FAMILY OWNER- OCCUPIED REHABILITATION PROGRAM Upon roll call Ayes Hoefert, Lohrstorfer, Pr~kkel, Skowron, Wdks Nays None Mobon carried An ordinance was presented for first reading which would authorize the donabon of DONATE USED equipment, used by the V~llage's Telews~on Services d~ws~on, to Mount Prospect school TV EQUIPMENT d~stncts, w~th,any uncla~m,ed equipment to be aucboned on the eBay worldwide webs~te Trustee Prlkkel, seconded by Trustee Skowron, moved to waive the rule requ~nng two read~ngs of an ordinance Upon roll call ' Ayes , Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks ORD Nays' None : NO 5085 Morton carried Trustee Pnkkel, seconded by Trustee Skowron, moved for approval of Ordinance No 5085 AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT r- Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, W~lks SELL USED TV Nays None EQUIPMENT Mobon carried ' , , ~ An ordinance was presented for first reading, which would authorize the Vdlage to sell , equipment, used by the Television Services d~wslon, at the May 20, 2000 annual pubhc sale, at the Pubhc Works facd~ty , , Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requ~nng two readings of an ordinance Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkef, Skowron, Wdks Nays None Motion carned Page 4 - February 15, 2000 ORD Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance NO 5086 No 5086 AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call Ayes Hoefert, Lohrstorfer, Prlkkel, Skowron, WiIks Nays None M FT Motion carrted STREET PROJECT A resolution was presented for the appropnabon of $1,000,000 for the year 2000 resurfac~ng program at various Iocabons throughout the V~llage RES Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Resolution NO 5-00 No 5-00 A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE Upon roll call Ayes Hoefert, Lohrstorfer, Pr[kkel, Skowron, W~lks ~ ~ Nays None ~ ~ ' Motion carried ' ~' MFT A resolution was presented for the appropriation of $434,250 from Motor Fuel Tax funds GENERAL for general maintenance operations ~n the Village MAINTENANCE Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Resolution RES No 6-00 NO 6-00 A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE Upon roll call Ayes Hoefert, Lohrstorfer, Pr[kkel, Skowron, W~lks Nays None ACCEPT Motion carrted PRIVATE IMPROVEMENT A request was presented for Village Board approval and acceptance of private BORDERS ~mprovement at Borders Bookstore, 909 N Elmhurst Road (Randhurst) BOOK STORE Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of private ~mprovements at Borders Bookstore Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, W~lks Nays None Motion carried MANAGER'S REPORT VILLAGE MANAGER'S REPORT V~llage Manager M~chael Janonis presented b~d results for the dehvery and ~nstallat~on of shade trees on V~llage parkways (Itemized bid results are attached,~ BID RESULTS Sandy Clark, Forestry/Grounds Superintendent explained that staff usually prefers a SHADE TREES combined bid whtch covers the furnishing, dehvery and mstallabon of trees, however FURNISHING because of a current tree shortage, ~t was dec~ded that they would accept both combined & PLANTING btds for furmsh~ng and planbng, as well as a b~d for furnishing only, and a third bid for dehvery and installation Page 5 - February 15, 2000 _ , Due to h~gher umt costs, staff recommended that the Vdlage Board reject all combined b~ds Trustee W~lks, seconded by Trustee Pnkkel, moved to concur w~th the recommendation of staff to reject all combined b~ds that were received for furmsh~ng and planting Upon roll call Ayes Hoefed, Lohrstorfer, Pnkkel, Skowron, W~lks ~ Nays None ~ , Motion carried BERTHOLD, Trustee Lohrstorfer, seconded by Trustee Skowron, moved to concur w~th the recommendation of staff to accept the b~ds for tree furmshmg only, which were submitted FOX RIDGE, by Berthold Nursery, Beaver Creek, Fox R~dge, Klehm, St Aub~n, Wilson and Weder, as KLEHM, a dlwded order Each tree wdl be purchased from the lowest bidder that actually has the ST AUBIN, WILSON AND ' needed tree s~ze and spec~esava[lable . , -., j ~ ~ , , WEILER, & Upon rollcall Ayes Hoefert, Lohrstorfer, Pnkkel, Skov~ron, W[Iks BEAVER CREEK ~ V, ~ ~ ' Nays , None .. , .~.~ ,~ Motion carried ,~ ~, ,~ ~ , , BC Trustee Skowron, seconded by Trustee Pnkkel, moved to concur w~th the LANDSCAPE, recommendation of staff to award the contract for tree dehvery and ~nstallat[on to the INC lowest quahfied b~dder, BC Landscape, Inc, w~th payment to be made by multiplying the b~d price per tree t~mes the actual number of trees dehvered and planted, ~t was also stipulated that the performance bond would be waived, and BC Landscape's b~d security would be held untd successful completion of the contract Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wflks Nays None Motion carried Total expenditures for tree furmsh~ng, dehvery, and ~nstallat~on ~s not to exceed $125,280 SELF- CONTAINED A request was presented for approval of the waiver of bid for for the purchase of 40 self- contained breathing apparatus (SCBA) w~th integral Personal Alert Safety System BREATHING (PASS) devices, for the F~re Department APPARATUS Because the Village has had a satisfactory relationship w~th Mine Safety Apphances AIR ONE , Company for twenty years, also that the Village currently has umt parts prewously EQUIPMENT purchased, which can be used w~th new units, and that MSA offers local serwce, staff i recommended entenng into another contract w~th Air One Equipment for the purchase of 40 self-contained breathing apparatus umts, ~n an amount not to exceed $68,000 Trustee Hoefert, seconded by Trustee Skowron, moved to concur w~th the recommendation of staff to award a contract to A~r One Equipment for the purchase of 40 SCBA umts, ~n an amount not to exceed $68,000 Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wi[ks Nays None , r · ~ ~ ~ Motion carned OTHER ~ ANY OTHER BUSINESS BUSINESS ~' ' Trustee Hoefert requested the Vdlage Manager, to provide information regarding the legal L ~, , status of property at 104 S Elm Street, as ~t relates to the Vdlage's pohcy on second ~, , . ,housekeeping ~ ~ ~ t Page 6 - February 15, 2000 LOSED CLOSED SESSION SESSION Trustee Lohrstorfer, seconded by Trustee Hoefert, moved to convene a Closed Session to discuss the foIIow~ng LITIGATION 5 ILCS 120/2 (c) (11) - "L~t~gahon, when an action against, affecting or on behalf of the particular pubhc body has been filed and ~s pending before a court or adm~nlstrabve tribunal, or when the pubhc body finds that an acbon ~s probable or ~mmlnent, ~n which case the basis for the finding shall be recorded and entered ~nto the minutes of the closed meeting" Upon roll call Ayes Corcoran, Hoefert, Lohrstorfer, Pnkkel, Skowron, W~lks Nays None Mobon carried RECONVENE RECONVENE The Board reconvened at 11 20 p m ADJOURN ADJOURNMENT Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to adjourn the meeting Upon roll call Ayes Corcoran, Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks Nays None Mobon carried The meeting was adjourned at 11 24 p m Velma W Lowe Vdlage Clerk Page 7 - February 15, 2000 8