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HomeMy WebLinkAboutCOW Agenda Packet 11/25/2003Meeting Location: Mt. Prospect Park District Community Center 1000 West Central Road I1. III. IV. Vo COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, November 25, 2003 7:00 P.M. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel ACCEPTANCE OF REVISED MINUTES OF OCTOBER 28, 2003 ACCEPTANCE OF MINUTES OF NOVEMBER 11, 2003 CITIZENS TO BE HEARD 2004 BUDGET DISCUSSION Opening Remar~ks - Gerald L. Farley, Mayor Public Works Department - Glen R. Andler, Director Non-Departmental Expenditures - David Erb, Finance Director Finance Commission Final Recommendations Budget Wrap-Up - Board of Trustees ANY OTHER BUSINESS ADJOURNMENT *For those wishing to call in with questions or comments during the Budget Hearing, please dial 118471870-5691' NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOME ACCOMMODATION TO PARTIClPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T lO0 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. H:\VILM\Cow~,genda\t 12503 BUDGET Agenda.doc REVISED II. III. MINUTES COMMITTEE OF THE WHOLE OCTOBER 28, 2003 CALL TO ORDER The meeting was called to order at 7:04 p.m., in the Boardroom of the Mt. Prospect Park District Community Center, 1000 West Central Road, by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Dave Erb, Deputy Finance Director Carol Widmer, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abernethy. APPROVAL OF MINUTES Approval of Board Workshop Minutes of September 9, 2003. Motion made by Trustee Zadel and Seconded by Trustee Skowron to approve the Minutes. Trustee Corcoran abstained. Minutes were approved. Approval of Minutes of October 14, 2003. Motion made by Trustee Skowron and Seconded by Trustee Zadel to approve the Minutes. Minutes were approved. Trustees Lohrstorfer and Wilks abstained. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. Mayor Farley wanted to acknowledge the Community Band from Sevres, France that are currently visiting Mount Prospect. IV. 2004 BUDGET DISCUSSIONS Opening Remarks Mayor Farley provided a general overview of the Budget process and the involvement and advising component from the Finance Commission. He stated this is a difficult Budget due to the recommended cuts and the revenue enhancements that were approved in May of 2003 have just left the Village treading water. Bud,qet Overview Village Manager Janonis stated the economic circumstances have put the Village in this position. He stated the Board spent the balance of the early part of the year addressing the 2004 needs but based on recent revenue issues, the Village sees itself in the same position in 2005. He provided a summary of the 2003 revenue initiatives. He stated the staff is recommending additional drawdown from reserves due to the drop in the Home Rule Sales Tax receipts. This is required for the balancing of the 2003 Budget. He stated Costco should be underway and the tax benefits should occur in 2005. He stated the downtown redevelopment is nearly completed. Other budget highlights include: · The total 2004 Budget is $74,964,286. This is a 13.7% reduction from 2003. · The Operating Budget is $45,401,000; a .22% increase from 2003. · General Fund expenditures are reduced by $744,000. · $1.6 million in Capital Improvement Projects deferred. · No new staffing, programs or initiatives are forecast for 2004. · No General Fund transfer to Capital Improvement Fund. · $92,000 General Fund deficit. · $795,078 drawdown of General Fund surplus. Increases in the Budget are driven by wages, health insurance and pension expenses. Staff was told to reduce the Budget by $500,000 and staff is recommending cuts in the area of $744,000. He stated the General Fund transfer to the CIP as previously anticipated will not occur in 2004 due to revenue issues. He also is recommending that the Board allow staff to hold three full-time vacant positions open and not fill those for the foreseeable future until revenues are improved. He highlighted several of the changes for the 2004 Budget which include the re-allocation of the Leaf Program and the computer maintenance expenses from the General Fund. Other staff initiated budget cuts include: · Winter Festival Parade $ 26,500 · Historical Society Grant 3,000 · Holiday Lights/Decorations 8,620 · Long-Range Planner 88,464 · Fire Information Officer 66,944 · Public Works Maintenance worker 71,692 · Newsletter frequency 14,250 · Village Hall night/weekend hours 5,000 · Tree Replacement Programs 41,235 · Other miscellaneous cuts 164,855 · Leaf Program 171,480 · Computer Maintenance 82,000 He provided a Fund Balance usage history over the last several years. He stated the Village was able to utilize General Fund balance in the previous years and not have to rely on Property Tax increases to make up the difference. However, it is getting to the point that the previous commitments from the General Fund for Debt Service and the other revenues to cover debt service are in such shape that there may be a need to revisit the revenue mix again next year. He stated that due to pending transfers from Reserves, the General Fund reserve could drop to below 20% for 2005. Bud.qet Revenues/Expenditures Finance Director Dave Erb provided an overview of the Budget process and concept to allocate resources through the Budget process. He also highlighted the fact that the Village uses Budget cost centers to assign cost of services. He stated that 61% of the Budget is personnel related and 80% of the General Fund is personnel related expenses for wages and benefits. He stated the Village is currently carrying a debt level of 2.5% of EAV without the Library debt, the total debt level is significantly below the limit allowed by law. He highlighted the projected in growth of expenses for Police and Fire pensions. He also stated that based on the projected Property Tax increase for 2004, a typical $250,000 valued home would increase $21. He provided a summary of the revenue changes implemented for 2003. Human Services Department Human Services Director Nancy Morgan provided a summary of the services provided. She highlighted the fact there is a great deal of Interdepartmental cooperation that allows her Department to provide the services necessary to the community. She stated the only increases to her Budget are related to personnel related expenses and relocation expenses. Village Manaqer's Office Village Manager Michael Janonis provided a summary of the Public Representation budget along with the general Manager's Office, Personnel, IT, Public Information and Village Clerk budget. He stated the increases in the Manager's Office Budget is directly related to wages and benefits. Finance Department Finance Director Dave Erb provided a summary of the costs related to Finance Department operations. Increases are directly related to wages, benefits and pension increases. Finance Commission Comments John Korn, Finance Commission Chairman, stated that the Budget for 2003 and the proposed Budget for 2004 are maintenance Budgets and it is becoming evident that some cuts will soon be affecting services due to poor revenue performance. He stated the expenses of employees are increasing and taking a larger portion of the Budget. He stated this challenge has been accepted by the staff and Village Board and compliments the staff on its recommendations. Trustee Irvana Wilks stated that the State Legislative impacts have affected revenues due to unfunded mandates. NY OTHER BUSINESS Trustee Wilks pointed out that there is a music CD available of the Sevres Community Band performance if anyone is interested in purchasing. VI. ADJOURNMENT DS/mc Them being no further business, the Committee of the Whole meeting adjourned at 8:35 p.m. Respectfully su~ ~ DAVID STRAHL Assistant Village Manager II. III. IV. MINUTES COMMI'I-rEE OF THE WHOLE NOVEMBER 11, 2003 CALL TO ORDER The meeting was called to order at 7:05 p.m., in the Boardroom of the Mt. Prospect Park District Community Center, 1000 West Central Road, by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana'Wilks and Michael Zadel. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Director William Cooney, Deputy Community Development Director Michael Jacobs, Environmental Health Coordinator Bob Roels, Building Coordinator Bill George, Police Chief Richard Eddington, Deputy Police Chief Ron Richardson, Police Commander Michael Semkiu, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Fire Captain Gary Klein, Fire Marshal Paul Valentine, Finance Director David Erb and Deputy Finance Director Carol Widmer. APPROVAL OF MINUTES Approval of Minutes of October 28, 2003. Motion made by Trustee Lohrstorfer and Seconded by Trustee Corcoran to approve the Minutes. Trustee Wilks requested a change detailing additional Budget bullet points that were highlighted during the presentation to be included in the Minutes. Minutes were approved with revision. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. 2004 BUDGET DISCUSSIONS Opening Remarks Mayor Farley provided some general opening remarks regarding the Budget process. Community Development Department Discussion Community Development Director Bill Cooney introduced the members of his staff who were present. He stated that his Budget is clearly a barebones budget with less than a 1% Budget increase. He stated the Budget includes a Planning position that is to remain open. He added that the downtown improvement process continues with some additional downtown tenants. He stated the Randhurst demolition has started with Costco projected to be open in August of 2004 and Randhurst representatives are looking for replacement tenants for the new section that is to be built near the Montgomery Ward area that has been demolished. Corridor improvement projects have been delayed due to funding issues. He stated that permit activity has started to level off between 3,000 and 3,500 per year. He stated the year 2004 looks quite promising with the opening of the Parking Deck, the Village Hall, the Mount Prospect Public Library and the Streetscape Improvements along with activities of the Downtown Ad Hoc Committee should set the stage for completion of downtown improvements. He stated the Kensington Business Center has been fully developed with the recent build-outs. He stated the Multi-Family inspection Program continues and he anticipates getting a permit tracking software system on line in the very near future to assist in monitoring the permit process. Janet Koy, 409 South Albert, spoke. She inquired whether there was any money available for the Winter Festival Parade for 2004. Village Manager Michael Janonis responded by stating that the 2004 Parade has been recommended by staff to be eliminated due to Budget issues. Police Department Budqet Summary Police Chief Richard Eddington stated that he has stretched resources significantly to get the most out of his available funds. He stated one of the items that the Department undertook was a ten-week saturation enforcement program where the locations were published ahead of time. Enforcement efforts showed the average speed limit to be 16 miles an hour over the limit. He stated the Department has applied for a Grant from Cook County to enhance tactical officer activities. He stated the Department has expanded its web presence for recruitment efforts and increased DUI arrests. He stated' the Department has added a Hispanic information line and participated in distribution of 9-1-1 only cell phones. He stated the Department has worked with John Jay School for a Hispanic Outreach Program and Alexian Brothers Health Center for health clinic activities. He stated the only items that are on the docket for 2004 is a Commander test process along with a Commander being scheduled to attend the FBI Academy. He stated they anticipate enhancing the Hispanic Outreach Program and to complete the hire list for entry-level patrol officers. He stated the increase associated with his Department is directly tied to personnel expenses including wages, pension and health insurance. He stated the Capital Improvement Programs slated for 2004 include document imaging, gun range improvements along with laptops for Command staff. He also stated there are 11 new vehicles anticipated, however, some vehicles may be deferred depending on current usage levels. He stated 2004 will require the Department of Justice mandate coordination along with opportunities to address dedicated traffic unit utilization. General comments from Village Board members included the following items: There was a general discussion regarding Departmental activities and those activities upon the community. The Department received praise for undertaking many positive programs with limited budgetary options. Fire Department Budqet Discussion Fire Chief Figolah stated the increase in the Departmental Budget is based solely on increasing wages, benefits and pensions. He stated there is a new hire test slated for 2004 and a significant increase in overtime accounts due to labor contract obligations. He stated the ClP items scheduled are the diesel exhaust system and a Grant has been applied for to assist in that purchase. He stated also there are architectural fees for Station 14 in the budget. These fees will be for due-diligence review. He stated that there are two vehicles scheduled for replacement including an ambulance. He also said the Department is undertaking the convereion of the ESDA to a Citizen Corps and revising the necessary data associated with those activities. General comments from Village Board members included the following items: There were questions regarding the Citizen Corps start-up activities. There was also discussion regarding the impact of State mandates on operetional costs and pension costs. There was also discussion regarding recruitment activities. There was a question regarding possible abuse of non-emergency ambulance calls and impact of recently approved Sprinkler Ordinance for new construction. There was also discussion regarding equipment and ambulance lifespan. There was a suggestion for retrofitting buildings with sprinkler systems. Chief Figolah explained that there have been instances where individuals have called for an ambulance for non-emergency purposes on a repeated basis and in those instances, such individuals are turned over to Human Services in an effort to alleviate future calls. He also stated the Department spent a good deal of time communicating with potential developers so that the requirement of residential sprinkler systems would not be a surprise during the design process. Finance Commission Comments John Korn, Chairman of the Finance Commission, spoke. He stated there have been significant cuts to the Budget and the increases are related to personnel-related expenses. He stated the Commission is supportive of the Community Outreach and expansion of progrems as the Budget allows. He stated the Commission supports diverse hiring and hopes that budgetary conditions will allow the Fire Department to fill the current open position. He stated the Commission supports the architecturel fee due- diligence work for Station 14. He stated the Commission is also pleased with the aggressive pursuit of Grant funds for various items. ANY OTHER BUSINESS Village Manager Michael Janonis stated the deadline for Shining Star Awards' applications is coming up soon. Trustee Wilks stated that the Holiday Festival Parade is scheduled for December 6 at 5:00 p.m. Mayor Farley stated there was no need for a Closed Session as originally scheduled on the Agenda. I. DS/rcc ADJOURNMENT Them being no further business, the Committee of the Whole meeting adjourned at 9:00 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager Public Works Department 2004 Proposed Budget Presentation November 25, 2003 DIVISIONS INCLUDED: Public Works Administration Engineering/Geographic Information Systems (GIS) Streets/Buildings/Parking Maintenance Water/SewerlStreetlight Maintenance Vehicle/Equipment Maintenance Forestry/Grounds Maintenance Solid Waste Public Works Department Budget Presentation Outline Department Responsibilities ...... Page 3 Department Structure ............... Page 4 2003 Accomplishments ............. Page 5 Budget Highlights ..................... Page 7 Page 2 Public Works Department Responsibilities Maintain the "urban forest." The Village currently owns approximately 23,000 parkway trees. Trees are trimmed on a 5-year cycle. Roughly 400 new trees are planted each year and approximately the same number are removed each year due to disease or decay. Maintain public grounds. Care for turf and plantings on Village properties, public rights-of- way, and on the Union Pacific Railroad right-of-way. Maintain brick walks, plantings, and street furniture installed as part of the "Streetscape" programs. Operate and maintain Village-owned potable water distribution system. The Village operates a water system comprised of 157 miles of water mains, 1,750 main line valves, 2,050 fire hydrants, 13,000 services, six water storage tanks, and five pumping stations. This system serves approximately 40,000 residents. Operate and maintain Village-owned wastewater collection system. The Village operates a wastewater collection system comprised of approximately 130 miles of sewer mains, 2,250 manholes, 13,000 services, and seven pumping stations. This system also serves approximately 40,000 residents. Maintain Village streets and storm sewer systems. Plow snow, salt streets, sweep streets, patch pavements, repair sidewalks and curbs, clean and repair storm sewer inlets and catch basins, install striping, fill cracks, and maintain street signage along 135 miles of Village-owned streets. The Village also maintains an additional 20 miles of state highways via an agreement with the Illinois Department of Transportation. Maintain Village buildings. Operate and maintain major building components such as HVAC, electrical, plumbing, security, access, structural, and coating systems at all Village- owned facilities. Also perform major remodeling and renovation projects. Maintain vehicles. Procure, fabricate, and repair all Public Works Department vehicles, Public Works Department motorized equipment, Police Department vehicles, and Community Development Department vehicles. Administer infrastructure improvement programs. Design, supervise, and administer street resurfacing, street reconstruction, flood control, street light installation, sidewalk replacement/installation, and water main replacement programs. Perform plan review. Review development and home improvement plans for compliance with Village grading, stormwater management, and infrastructure maintenance requirements. Develop GIS. Develop Geographic Information System basemap, databases, and applications for use by all Village departments. Administer solid waste collection program. Develop and manage exclusive residential solid waste collection contract. Page 3 Department Structure Administration Clerical Engineering Front Line Supervisors Mechanics / Electricians Maintenance Total: 3 7 7 10 30 67 Maintenance Custodial Clerical Draftsman Total: 1 2 1 7 Current vacant positions to be filled in 2004: Clerical Engineering Maintenance Maintenance Position NOT to be filled in 2004: Maintenance Page 4 2003 AccompliShments Street Improvement Construction Fund & Motor Fuel Tax Fund Street Resurfacing / Reconstruction Program: This program was approved in 1996 as a 10- year accelerated paving plan to eliminate the large backlog of streets in need of reconstruction or resurfacing. During the first five years, the reconstruction backlog was targeted. The last five years will emphasize the resurfacing backlog. 2003 was the seventh year of the program. During the first five years all streets in the reconstruction category were completed. A total of 16.6 miles of streets were reconstructed; an average of 3.3 miles per year at an average cost of $689,000 per mile. In addition, during the seven years of the program, 42.2 miles of streets have been resurfaced; an average of 6 miles per year at a cost of $259,000 per mile. Total funds expended in 2003 were $3,173,000 ($1,192,000 from MFT and $1,981,000 from Street Improvement Construction Fund). Water and Sewer Fund SCADA Replacement: Replaced existing Supervisory Control And Data Acquisition system at the Public Works Facility, the elevated tank, three (3) NWSMJAWA delivery structures, five (5) finished water pumping stations, and ten (10) wastewater pumping stations. This project upgraded water distribution and wastewater pumping operations from 1982 technology to a modern microcomputer-based platform. The project also switched all control data communications from a phone-based network to a more reliable, private radio network. The total cost for this project, including design and construction, was $558,465. Combined Sewer System Evaluation Study (CSSES): Completed the first phase of a multi- phase commitment to evaluate and rehabilitate approximately 240,000 LF of combined sewer mains ranging in size from 8" to 60" diameter. As part of this initial effort, all manholes, sewer mains, inlets, and catch basins have been mapped utilizing global positioning system survey equipment. In addition, attribute information (manhole depth, frame type, wall construction, etc.) has been collected for each structure in the combined sewer system and recorded in a computerized database. Finally, approximately one-half of the combined sewer system has been inspected utilizing closed-circuit television. Inspection of the remaining combined sewer system and engineering evaluation of all inspection images are work tasks slated for 2004. The contract awards for this project, including engineering and television inspection, totaled $546,000. Motor Fuel Tax Fund Bridge Rehabilitation Program: Replaced deteriorated superstructure (deck, driving surface, drainage system, parapets) and approach ramps on William Street bridge. In addition, minor repairs were completed on the Wolf Road, Burning Bush Lane, Feehanville Drive, and Business Center Drive bridges. The total cost, for all projects completed in 2003, was $353,300. Page 5 Tax Increment Financing Fund Wille Street Streetscape: Completed design and construction of streetscape improvements on Wille Street between Central Road and Northwest Highway. Improvements included the addition of on-street parking, brick paver sidewalks, pedestrian and roadway lighting, and planter areas. Total project cost was $370,000. Legislative Add-on Program Grant Central Road Streetlights Phase 2: Completed the installation of 34 decorative roadway lights along Central Road between Northwest Highway and Emerson Street. The project also included the installation of roadway lights along Route 63 from Northwest Highway to a point approximately 300 feet north of Central Road. In addition, several pedestrian-level lights were added along Central Road adjacent to the Residences development between Wille Street and Route 83. Total cost was $353,700. Flood Control Construction Fund NPDES Compliance and Storm Sewer Mapping Project: Completed phase 2 of a multi- phase effort to map Village-owned storm sewer system. To date, over 375,688 LF of separate storm sewer mains (including inlets, catch basins, manholes, and other structures) have been mapped utilizing global positioning system (GPS) survey equipment. In addition, staff has also completed all reporting requirements necessary to satisfy state and federal National Pollution Discharge Elimination System compliance mandates. In 2003, $75,000 was expended on this project. Page 6 2004 Budget Highlights Public Works Budget Down (5.82%) 2OO4 2003 Proposed Increase Percent Division Budget Budget (Decrease) Change Administration $969,874 $1,001,751 31,877 3.29% Streets/Bldgs/Parking $2,266,87c~ $2,245,767 (21,112) (0.93%) Forestry $1,324,213 $1,259,938 (64,275) (4.85°/0) Engir.~.dng $1,208,1 lC~ $1,083,251 (124,868) (10.34%) Water/Sewer $9,604,11~c $8,364,817 (1,239,302) (12.90%) Refuse Disposal $8,307,863 $3,533,~2 225,359 6.81% Vehicle Maintenance $1,193,397 $1,228,482 35,085 2.94°/~ ITotals: I $19,874,4541 $18,717,2281 (1,157,236)I (5.82o/0)I Note: Totals shown in each division indude wages/benefits, contractual services, corm-~ities and supplies, and miscellaneous ( other equipment, utilities, infrastructure, et~). Page 7 Streets/Buildin~s/Parkin_cl Decreased Paving Materials 100% ($15,000 to $0). Account is being deleted and recreated in the Water Fund as a contractual services account. Change more accurately assigns the expenditure to the source of pavement repairs and more accurately describes the use of funds [Page 217]. Decreased Leaf Removal Program 100% ($161,931 to $0). Cost of leaf pickup and disposal was transferred to the Refuse Disposal Fund [Page 219]. New Village Parking Lot Maintenance Program ($147,014). Created new program to reflect the costs of operating and maintaining Village-owned parking facilities not supported by parking revenues. A separate expenditure program exists to fund the operation and maintenance of parking facilities that are supported by parking revenues (commuter lots). This program includes the cost of maintaining the new parking deck at the village hall complex. It also includes the cost of maintaining parking facilities at the police and fire headquarters building and the public works facility. Expenditures from this program include $3,090 for striping parking lots, $3,683 for custodial services, $5,000 for contractual services at the new parking deck, and $55,000 for resealing of parking deck (upper level) at the police and fire headquarters building [Page 223]. Forestry/Grounds Decreased Tree Repl - Village (ClP) 100% ($50,000 to $0). Reduction reflects staff initiative to control spending by decreasing expenditures for new plantings while preserving expenditures for the maintenance (trimming, removal, etc.) of existing trees [Page 234]. En~ineerinq Decreased Traffic Light Maintenance 50% ($154,000 to $77,250). Facility upgrade work has been completed at Central & Owen and Route 83 & Gregory. 2004 request ($77,250) returns to a pre-existing level of funding for the contractual maintenance and repair of traffic signals. [Page 244]. Decreased Traffic Signal Replacement 89% ($140,000 to $15,450). 2003 budget figure ($125,000) includes a $110,000 carry-over from 2002 to pay for signal replacement on Rt. 83. 2004 request ($15,450) returns expenditure to a level sufficient for sustaining programmed replacement of controller boxes, detector loops, and other traffic signal components. [Page 244]. Page 8 Water/Sewer Decreased Booster Pump/Panel Repl (CIP) 100% ($518,622 to $0). SCADA (Supervisory Control and Data Acquisition) system replacement was completed in 2003. No booster pump or control panel replacement work is slated for 2004 [Page 259]. Decreased Sewer Repair Replacement 19% ($350,000 to $285,000). Reduction in activity level anticipated in 2004. [Page 264]. Decreased Water Mains Repl (CIP) 47% ($563,200 to $300,000). Programmed replacement of deteriorated water main. 2003 budget ($563,200) included funds for water main replacement work ($263,200) started in 2002 but not completed until 2003. 2004 request returns funding to a normal level which will include Prospect Meadows and Emerson Street (b/w Central and NW Hy)[Page 264]. Decreased Combined Sewer Improvement (CIP) 50% ($998,000 to $500,000). Continuation of combined sewer system evaluation study started in 2002. Work will include flow monitoring, manhole inspections, and closed-circuit television inspection of approximately 80 miles of combined sewers serving the older sections of the Village. Reduction in cost reflects lower than anticipated bid prices for closed circuit television inspection [Page 264]. Refuse Disposal Decreased Fixed Costs-SWANCC 37% ($270,359 to $170,000). Reduction is due to the retirement of debt service bonds by SWANCC following the sale of the proposed baleflll property. [Page 272]. New Refuse Leaf Removal Program ($170,981). Budget request reflects a reallocation of leaf removal program costs from General Fund to Refuse Fund [Page 274]. New Residential I Commercial Solid Waste Contracts. The current residential solid waste contract with Arc Disposal Company expires 12/31/04: Staff is currently preparing new bid documents for a proposed new contract. The Solid Waste Agency of Northern Cook County (SWANCC) completed an initial survey of the Village's commercial solid waste collection and disposal services. Presently, all commercial solid waste services are paid for exclusively by private businesses. To supplement this data, the Village is currently requesting additional information from businesses through the business licensing process. All business licenses are due for renewal on January 1, 2004. SWANCC will then compile that data with the initial survey data to complete their evaluation of whether or not Village businesses could save money if the Village implements a commercial solid waste franchise agreement. Page 9 Capital Improvements Storm Sewer Inventory & Maps (CIP) ($75,000). Funds are requested to continue inspection, inventory and mapping of the Village-owned storm sewer system. Work is prerequisite to obtaining a National Pollutant Discharge Elimination System (NPDES) permit as mandated by the Clean Water Act. Work began on this project in 2001. [Page 301]. Prospect Meadows Flood Impr ($200,000 to $0 (Revised Budget)). Install new storm sewers and regrade existing ditches to improve stormwater drainage in the Prospect Meadows residential subdivision [Page 301]. This project has been placed on hold due to insufficient funds in the Flood Control Fund. Resurfacing - MFT Fund (CIP) ($1,195,000), Resurfacing - St Imp Const (CIP) ($1,833,000). Accelerated road improvement program. This program was approved in 1996 as a 10-year accelerated paving plan to eliminate the large backlog of streets in need of reconstruction or resurfacing. During the first five years, the reconstruction backlog was targeted. The last five years will emphasize the resurfacing backlog. 2003 was the seventh year of the program. During the first five years all streets in the reconstruction category were completed. A total of 16.6 miles of streets were reconstructed; an average of 3.3 miles per year at an average cost of $689,000 per mile. In addition, during the seven years of the program, 42.2 miles of streets have been resurfaced; an average of 6 miles per year at a cost of $259,000 per mile. Total funds expended in 2003 were $3,173,000 ($1,192,000 from MFT and $1,981,000 from Street Improvement Construction Fund) [Page 302]. Bridge Rehabilitation (ClP) ($150,000). Replace parapet and driving surface on See Gwun Avenue vehicular bridge [Page 302]. Questions and Answers SPD/spd C:~BUDGET~2004\BUDGET PRESENTATION DOCUMENT.doc Page 10 © © C] ~ ~ ~ o 0 MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstorfer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 MINUTES COFFEE WITH COUNCIL Saturday, November 8, 2003 - 9:00 a.m. 2nd Floor Conference Room, Village Hall The meeting was convened at 9:00 a.m. Those present were Mayor Skip Farley, Trustees Tim Corcoran, Paul Hoefert, Michaele Skowron, Irvana Wilks and Michael Zadel. Representing staff was Assistant Village Manager David Strahl and Community Development Director William Cooney. Residents in Attendance: Katy Hanson Lee Williams Ray Rubio Marilyn S. Leung David Schein Patty Burger John Fisher Matt Smith Kevin Bolger 103 Eastwood 70 N. Albert 412 N. Elmhurst 1221 W. Sunset Rd. 512 Nawata 408 Bob-O-Link 930 Boxwood Dr. 1064A Boxwood Dr. 510 N. Prospect Manor Katy Hanson, 103 Eastwood: Ms. Hanson inquired what the status was with her neighbor at 104 N. Elmhurst Avenue. She understood that the Village Attorney was going to meet with the attorney of her neighbor to discuss the activities that had taken place at that property. Mr. Cooney stated that he was unaware of that meeting but would certainly check into it. Ms. Hanson also stated she was concerned with the recent decorations that were put up facing her property by this neighbor at the rear of his property. Mr. Cooney stated that, while he understood she did not appreciate those decorations, that technically they do not violate any city ordinance and staff could not prohibit such activity. The Hansons were encouraged to continue to call 911 if further issues arose at this location. Lee Williams, 70 N. Albert: Mr. Williams stated that he and his neighbors were still quite unhappy with the behavior and condition of the property at 68 N. Albert. He stated that this neighbor continues to violate property maintenance codes and that the Police Department has been called out on numerous occasions. He believes that the Village should require that the owner of the property evict the tenant due to the condition of the property. Mr. Cooney indicated his staff has been out to the property over the past several years to address a variety of issues. He stated that, while the property may not be maintained to the satisfaction o£the residents, that it does meet the Village's minimum property maintenance requirements. Mr. Cooney also indicated his staff has been trying to work with the owner of this complex to create a homeowners association so Coffee With Council January 11, 2003 Meeting Minutes Page 2 these situations can be more adequately addressed. The owners in this complex have refused to move forward with this process, which limits the Village's ability to address their concerns. He offered to meet with the owners of the complex to further discuss this matter in the future. Mr. Williams indicated he would see if he could arrange such a meeting with the owners. Marilyn S. Leung, 1221 W. Sunset Rd.: Ms. Leung said she has lived in town for over fifty years and has never attended one of these meetings before. She questioned why people are able to park boats and other recreational vehicles in front of homes. She felt other towns prohibit this type of activity in residential neighborhoods. Mayor Farley said that the Village had discussed this issue at length years back and that the Board had set a policy that allowed recreational vehicles to be parked on approved surfaces. He stated that each town has their own set of rules but that current law does allow for these vehicles to be parked on approved surfaces. Ms. Leung felt that these vehicles detracted from the neighborhoods. Patty Burger, 408 Bob-O-Link: Ms. Burger stated that she lives behind the Volkswagen dealer on Rand Road and that the dealership has an exhaust fan that runs throughout the evening and is very loud. She stated they attempted to work with the management but have not had any success. Mr. Cooney stated he had met years back with the neighborhood and the current manager of the dealership to address many issues. Mr. Cooney said he would call the AutoBam Dealership and inform them there is concem once again with the fan and resolve the issue. John Fisher and Matt Smith, Mount Prospect Townhome Owners Association: Mr. Smith indicated that he and John Fisher were two of the three board members for the townhome association. He stated they were both new to the board and had some concerns with some of the activity around their property. He stated that in the warmer months there was a fair amount of drug dealing activity around the complex. He was concerned that the Police Department was not addressing this in a sufficient manner. Mr. Strahl said the Village has spent quite a bit of time with the Police Department in this area and it sounded like it would be appropriate for the townhome association to meet with the Police Chief to discuss further enforcement opportunities in this area. There was general discussion about the Boxwood area and the joint efforts that have been made by the Village and the homeowners associations. David Schein, 512 Nawata: Mr. Schein said he had a variety of minor issues to discuss. He stated that a homeowner on South See Gwun near the Mount Prospect Golf Course parks his car on the street all day long, seven days a week, He stated that the location that the individual parks the car blocks some views and that while he believes it is probably not illegal it is annoying. His next issue was with the new streetlights on Rte. 83 north of the train tracks. He asked why those particular lights did not have the shields that block the light from the adjoining properties. Staff said they would investigate that matter. He questioned if the Village has any liability during rainstorms when leaves block the inlets and if it was better to allow the water to remain in the streets especially in the combined sewer areas so basements were not flooded out. He also questioned why the Village does not license cats. He stated that while we do require inoculation and licensing of dogs, we do not require the same for cats. He felt this would be an opportunity for additional revenue for the Village and also to protect residents from potential problem cats. offee With Council January 11, 2003 Meeting Minutes Page 3 Kevin Bolger, 510 N. Prospect Manor: Mr. Bolger stated he commutes to Chicago on the Metra line during the week. He questioned what was happening in the east side of the station where the former coffee shop tenant was. Mr. Cooney indicated that the Village had recently evicted that tenant due to lack of rent payment and that the Village was about to send a request for proposals for vendors at this location. Mr. Bolger indicated he didn't feel it was worthwhile to get another tenant in that spot and that the Village should convert this space into seating area especially during the colder months. There was general discussion amongst the Board and Mr. Bolger about the value of having retail space vs. seating space. The general consensus was that there was value in having a vendor in the station for the commuters. The Board asked staff to look into opening the station for the short term for the commuters to seek shelter while we are looking for a vendor. The meeting was adjourned at 11:00 a.m. Respectfully submitted, Director of Community Development H:LM)MI'gB ILL\Coffee w-council\minute~2003 ~Novemb er 8.doc MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm, Hoefert Richard M. Lohrstorfer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 NOTICE THE THURSDAY, NOVEMBER 27, 2003 MEETING OF TI-rE PLANNING & ZONING COMMISSION HAS BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT MEETING. C:~Documents and Settings\KD ewis .DOMAIN~Local Settlngs\Tcnaporary lntemet Files\OLK2\Cancel,de c MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstorfer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 Phone: (847) 392-6000 Fax: (847) 818-5336 TDD: (847) 392-6064 VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION CANCELLATION NOTICE THE FINANCE COMMISSION MEETING SCHEDULED FOR THURSDAY 27, 2003 HAS BEEN CANCELLED