HomeMy WebLinkAbout2. DRAFT MINUTES 11/04/03MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
November 4, 2003
CALL
TO ORDER
ROLL CALL
CALL TO ORDER
Mayor Gerald L. Farley called the meeting to order at 7:03 p.m.
ROLL CALL
Present:
Mayor Gerald Farley
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Trustee Irvana Wilks
Trustee Michael Zadel
Absent: Trustee Corcoran
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Zadel led the audience in reciting the Pledge of Allegiance.
INVOCATION
MINUTES
INVOCATION
Trustee Wilks gave the invocation.
APPROVAL OF MINUTES
Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the
official minutes of the regular Village Board meeting held October 21,2003.
Upon roll call:
Motion carried.
Ayes: Farley, Hoefert, Lohrstorfer, Skowron
Nays: None
Abstain: Wilks, Zadel
Absent: Corcoran
BILLS
MAYOR'S
REPORT
APPROVE BILLS
Mayor Farley stated the next item on the agenda, "VI. APPROVE BILLS", and other
business items noted by an asterisk, would be considered as "IX. CONSENT AGENDA."
MAYOR'S REPORT
Mayor Farley presented a proclamation to Director of Community Development William
Cooney, for "World Town Planning Day," November 8, 2003.
Melanie Karsen, Mount Prospect Sister Cities Commission member, was presented with
a proclamation acknowledging "National French Week," November 5-11,2003.
Jeffrey Wulbecker, Village Engineer, presented the Board with a plaque, which was
awarded to the Village by the Federal Emergency Management Association (FEMA), for
exceptional planning and performance in the area of flood control.
EMPLOYEE
RECOGNITION
Village Manager Michael Janonis, Director of Finance David Erb, and Community
Development Director William Cooney recognized the following employees for their
quinquennial anniversaries with the Village (asterisks indicate employees present):
Frank Krupa
Maureen Carney*
Community Dev: Health 20 years
Community Dev: Health 5 years
Mary Pinchot* Finance
Helen Gutowski* Finance
Debby Amaro* Finance
5 years
5 years
5 years
Velma Lowe*
David Strahl*
Howard Kleinstein*
Village Clerk 15 years
Assistant Village Manager 10 years
TV Production Coordinator 5 years
APPOINTMENT
Mayor Farley presented a recommendation for Laurel DiPrima to be appointed to the
Downtown Redevelopment Ad Hoc Committee I1.
Trustee Wilks, seconded by Trustee Zadel, moved to approve !he appointment of Laurel
Di Prima to the Downtown Redevelopment Ad Hoc Committee II.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
CITIZENS
TO BE HEARD
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT
AGENDA:
RETIREE
HEALTH
SAVINGS
PLAN,
RES. 43-03
RES. 44-03
RES. 45-O3
CONSENT AGENDA
Village Manager Michael Janonis requested the withdrawal of "XI. NEW BUSINESS. G.
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO
WITHDRAW FROM THE NORTHERN ILLINOIS POLICE CRIME LABORA TORY,"
stating the need for additional legal consultation.
Trustee Wilks, seconded by Trustee Zadel, moved to approve the following Consent
Agenda business:
1. Resolution No. 43-03: A RESOLUTION AUTHORIZING THE ADOPTION OF AN
AMENDED VANTAGECARE RETIREE HEALTH SAVINGS PLAN
(MOUNT PROSPECT FIRE COMMAND PLAN NUMBER 800159)
2. Resolution No. 44-03: A RESOLUTION AUTHORIZING THE ADOPTION OF AN
AMENDED VANTAGECARE RETIREE HEALTH SAVINGS PLAN
(MOUNT PROSPECT POLICE COMMAND PLAN NUMBER 800191)
3. Resolution No. 45-03: A RESOLUTION AUTHORIZING THE ADOPTION OF AN
AMENDED VANTAGECARE RETIREE HEALTH SAVINGS PLAN
(FULL-TIME, NON-UNION EMPLOYEES)
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
2
OLD BUSINESS
PZ-35-03
1105 S'
BEECHWOOD
AMEND CH. 14,
EXTERIOR
LIGHTING
ORD. NO. 5380
OLD BUSINESS
An ordinance was presented for a second reading that would grant a Conditional Use
permit to allow a circular driveway at 1105 S. Beechwood Drive. The Planning and
Zoning Commission has recommended denial of the request by a vote of 7-0. At the
request of the petitioner, this case was deferred from both the October 7 and October 21,
2003 Village Board meetings.
This case was first discussed at the September 16, 2003 Board meeting, at which time it
was noted that the petitioner anticipates having five cars/drivers within the household,
creating a parking problem. Board members stressed that this.situation does not create
a hardship, as defined by Village Code.
The petitioner, Oreste Magnelli, made a visual presentation to the Board, but was
unsuccessful in presenting a hardship case.
Trustee Hoefert, seconded by Trustee Zadel, moved to concur with the recommendation
of the Planning and Zoning Commission to deny the request of case PZ-35-03:
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR
PROPERTY LOCATED AT 1105 SOUTH BEECHWOOD DRIVE
Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
Nays: None
Motion carried, request denied.
An ordinance was presented for second reading, to amend Chapter 14 (Zoning), Sections
14.314 and 14.2219 of the Village Code, which address outdoor and parking lot lighting.
The proposed ordinance would set specific limits on the amount of illumination allowed
on residential and business properties throughout the Village. 3'he Planning and Zoning
Commission has recommended approval by a vote of 6-0.
Originally scheduled for second reading on October 21, 2003, the ordinance was
deferred at the request of staff, to allow for additional research.
At this meeting, staff recommended the proposed lighting amendments be modified to
exclude the B-5 (Central Commercial) and B-5C (Central Commercial Core) zoning
districts from the illumination level restrictions at property lines, except along property
lines that abut another zoning district.
There was extensive discussion relative to the length of time allowed for compliance, with
suggestions ranging from January 1, 2005, as stated in the proposed ordinance, to 2010.
It was agreed that all property owners must be in compliance by January 1, 2006.
Trustee Wilks, seconded by Trustee Skowron, moved for approval of Ordinance
No. 5380, as amended in Sections 14.2219.B and 14.314.G to reflect a January 1, 2006
deadline for compliance:
AN ORDINANCE AMENDING CHAPTER 14 OF THE VILLAGE CODE
OF MOUNT PROSPECT
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
NEW
BUSINESS
PZ-39-03
601-1639
S. BUSSE RD.
ORD. NO. 5381
VEHICLE
STICKER
EXEMPTIONS
NEW BUSINESS
An ordinance was presented for first reading, which would grar~t a Conditional Use permit
to allow a commercial development at 1601-1639 S. Busse Road. The development
would include a bank with five drive-thru lanes, a casual restaurant with one drive-thru
lane, and a two-story office building. The Planning and Zoning Commission had
recommended approval of the ordinance, with specific conditions, by a vote of 5-0.
Architect Todd Schafer, Culver's Restaurant Manager Chuck Martin, Steve Corcoran,
Traffic Engineer with Metra Transportation, and Developers Keith Pochter and Dan
Wander, from the Pochter Group LTD and Terraco, addressed questions from the Board.
Community Development Director Bill Cooney explained that the proposed ordinance
would grant preliminary approval for a Planned Unit Development. If approved, the
petitioner would then finalize all site plans, elevations and engineering plans and return to
the Village Board for final approval of the Planned Unit Development. In essence, the
preliminary approval indicates that the Village Board accepts the proposed concept plan,
and the final plan will provide all the details necessary to construct the project.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two
readings of an ordinance.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5381:
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE
PRELIMINARY APPROVAL OF A PLANNED UNIT DEVELOPMENT
FOR PROPERTY LOCATED AT 1601-1639 SOUTH BUSSE ROAD
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
Trustee Hoefert left the meeting room at this time.
A first reading was conducted for an ordinance amending Chapter 17 of the Village Code,
by establishing a new category of individuals exempt from purchasing vehicle stickers,
and deleting the current vehicle storage provision.
The proposed ordinance would exempt active U.S. military personnel stationed outside
the state of Illinois, whose vehicle is with them outside the state, or whose vehicle is in
full time storage due to their military deployment.
The ordinance would also delete the existing provision that rules if a vehicle is in storage,
a resident is not required to purchase a vehicle sticker until the vehicle is removed from
storage.
Trustee Wilks, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two
readings of an ordinance.
· Upon roll call:
Motion carried.
Ayes: Lohrstorfer, Skowron, Wilks, Zadel
Nays: None
Absent: Hoefert
ORD. NO. 5382
PUBLIC
HEARING,
MPPD
DEFER
CONSENT
AGENDA
RESOLUTION
VILLAGE
MANAGER'S
REPORT
BID RESULTS,
WELLER
CREEK TREE
REMOVAL
ARBOR
GREEN, LTD.
Trustee Wilks, seconded by Trustee Zadel, moved for approval of Ordinance No. 5382:
AN ORDINANCE AMENDING CHAPTER 17 OF THE VILLAGE CODE
OF MOUNT PROSPECT
Upon roll call:
Motion carded.
Ayes: Lohrstorfer, Skowron, Wilks, Zadel
Nays: None
Absent: Hoefert
Trustee Hoefert returned to the meeting.
At 9:04 p.m., Mayor Farley called a Public Hearing to consider.the use of a $12,524 Local
Law Enforcement Block Grant to purchase technology or equipment directly related to
basic law enforcement functions, for the Mount Prospect Police Department.
Police Commander Michael Semkiu explained that the award would be granted over a
two-year period, with the Village contributing $1,392, and would be used for the purchase
of six laptop computer workstations for six investigators.
With there being no comments from the audience, the hearing was closed at 9:11 p.m.
The next business item, "A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT
PROSPECT TO WITHDRAW FROM THE NORTHERN ILLINOIS POLICE CRIME
LABORATORY," was listed as a Consent Agenda item, but was removed from that status
earlier in the meeting, at the request of the Village Manager.
Trustee Hoefert, seconded by Trustee Zadel, moved to defer the above resolution to the
December 2, 2003 meeting.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
This resolution will be considered at the December 2, 2003 Village Board meeting.
VILLAGE MANAGER'S REPORT
The following bid results were received for the 2003 Weller Creek cleaning/tree trimming/
tree removal project:
PRICE PER 50-FOOT SEGMENT
BIDDER
Arbor Green, Ltd. $ 736.84
Kramer Tree Experts 898.00
B. Haney and Sons 1794.00
OF WELLER CREEK
Trustee Hoefert, seconded by Trustee Zadel, moved to concur with the recommendation
of staff to award the 2003 Weller Creek cleaning/tree trimming/tree removal contract to
the lowest qualified bidder, Arbor Green, Ltd., in an amount not to exceed $42,600.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
DOCUMENT
IMAGING
SYSTEM
LICENSES
ASAP
SOFTVVARE
The Board considered a request for approval to purchase Microsoft SQL server
processor licenses (ASAP Software, not to exceed $8,081). Information Technology
Director Joan Middleton explained that on October 21, 2003 the Board approved the
purchase of the hardware and software needed to upgrade the Village's LaserFiche
document imaging system. As part of that request, client licenses were approved,
however, it has since been realized that the Village should have processor licenses
rather than client licenses, since the licenses are not counted concurrently.
Trustee Zadel, seconded by Trustee Skowron, moved to approve the purchase of
Microsoft SQL server processor licenses from ASAP Software, in an amount not to
exceed $8,081.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Lohrstorfer, Skowron, Wilks, Zadel
None
OTHER
BUSINESS
ANY OTHER BUSINESS
Mr. Janonis noted that Coffee with Council was scheduled for Saturday, November 8,
9:00 a.m., at Village Hall.
Trustee Hoefert expressed concerns about twenty-six foot (26') driveways being allowed
in the Village, and asked that Board members plan to discuss driveway widths in the near
future,
CLOSED
SESSION
CLOSED SESSION
At 9:32 p.m., Trustee Wilks, seconded by Trustee Zadel, moved to meet in Closed
Session to discuss the following:
PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the
public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes or employees.
LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when .an action against,
affecting or on behalf of the particular public body has been filed and is
pending before a court or administrative tribunal, or when the public body
finds that an action is probable or imminent, in which case the basis for
the finding shall be recorded and entered into the minutes of the closed
meeting.
RECONVENE
RECONVENE
TheBoardreconvenedin Open Sessionatl0:18p.m:
ADJOURN
ADJOURNMENT
At 10:20 p.m., the September 2, 2003 Village Board meeting was adjourned.
I:\WIN\MINUTES\Nov 4,2003.doc
Velma W. Lowe, Village Clerk