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HomeMy WebLinkAbout10/23/2003 FC minutes RAFT FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 23, 2003 POLICE AND FraE BUILDING DRAFT CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Vince Grochocinski, Brian McPartlin, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Community Development Bill Cooney, Deputy Director of Community Development Mike Jacobs, Police Chief Richard Eddington, Deputy Chief of Administration Ron Richardson, Police Commander Mike Semkiu, Deputy Fire Chief John Malcolm, Fire Marshal Paul Valentine, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioners Charles Bennett and Ann Hull were absent. II. APPROVAL OF MJNUTES The minutes of October 16, 2003 were deferred until a quorum was present. III. REVn~W OF THE PROPOSED 2003 VILLAGE BUDGET Police Department Police Chief Richard Eddington presented the 2004 Proposed Budget of $11.3 million, which represents an 8% increase over last year's budget. The majority of the increase is due to employee earnings and medical costs, pension plan contributions and vehicle lease and maintenance payments. ChiefEddington discussed the department's 2003 accomplishments and their 2004 objectives. Chief Eddington mentioned several of the departments programs and initiatives. Among them were traffic enforcement, community outreach, recruitment, bicycle patrol, special programs and future issues. Chief Eddington stated community outreach with the bike patrol and work performed by CSO Mari Flores have had a major impact on the south side of town. ChiefEddington also stated that in the next police officer recruitment process there would be a change in the job qualifications. Currently an applicant must possess 60 college credits. The new recruitments can have 30 college credits instead of 60 if they speak a foreign language. Also mentioned were issues related to homeland security. Chief Eddington stated that there have been changes in funding policies for security related equipment. Equipment covered by grants are now limited. The village would have to decide what equipment would be necessary for first line responders and budget accordingly. Commissioner Ann Smilanic asked about the 8,500 moving violations estimated for 2004. Ms. Smilanic wanted to know if that figure represented a ticket and how much those tickets are. Chief Eddington stated that each is a ticket and the court/judge determines the fine. Ms. Smilanic also asked what a compliance citation is. ChiefEddington stated that the majority of them are seat belt violations. Commissioner Brian McPartlin asked when the last time ticket fees where increased. ChiefEddington stated that moving violations are determined by the court and cannot be increased by the village and that he did not know the last time parking and compliance tickets were increased, but would find out. Commissioner Tom Pekras wanted to commend the police department staff of the traffic enforcement campaigns. Mr. Pekras stated he thought the department did a great job this year in their efforts. Commissioner Brian McPartlin also wanted to commend the police on the public outreach program, especially the bike patrol, which he appreciates and feels humanizes the department. Communi~. Development Director of Community Development Bill Cooney began his presentation by stating that the Community Development Proposed Budget for 2004 totals $1,560,327, which is an increase of less than 1% over 2003. Mr. Cooney stated that the vacant planning position was not reflected in the budget and helped keep their budget at the same level as 2003. Mr. Cooney stated that downtown redevelopment is moving forward. Mr. Cooney stated the parking deck is ahead of schedule. Mr. Cooney also mentioned that the mayor has formed a committee to look at the redevelopment of the small triangle section at Route 83, Busse and Northwest Highway. Mr. Cooney also mentioned that the building division should issue approximately 3,500 permits in 2003 and have adopted the 2000 International Building Code. The department also added an inspector during the summer on Saturdays and has put permit forms on the web site for residents to download at home. Mr. Cooney provided a brief summary of economic development programs throughout the village. Mr. Cooney mentioned that the J.C. Penney building at Randhurst has been torn down and the Wards and Kohl's buildings will be down this fall/winter. Mr. Cooney also mentioned that Costco is moving ahead and the village is working with some potential tenants in the new bump out at Randhurst. Mr. Cooney stated that the planning staff has been working on grants for redevelopment projects that would supplement our current redevelopment activities. Also mentioned was that the current village hall would be torn down late next summer and a new redevelopment phase would begin. Chairman John Korn asked if Randhurst was planning on reconfiguring traffic patterns and fixing the parking lots. Mr. Cooney stated that the south parking lot will be re-striped and the aisle made wider and the east side parking lot needs to be addressed. Commissioner Ann Smilanic asked if the village was going to eliminate the teardowns. Mr. Cooney stated that the village has ordinances that restrict how big the building can be and what is built. Ms. Smilanic also stated that there seems to be a lot of reinspections on food service establishments and wanted to know if the village charges a reinspection fee. Mr. Cooney stated that there is a $25 fee for each reinspection. Commissioner Tom Pekras asked why there was a jump in budget for housing and code/health inspectors in 2004. Mr. Cooney stated that two wages were adjusted in 2003 due to competitive rates. The figure in 2004 reflects that increase in wages. Fire Department Deputy Fire Chief John Malcolm began his presentation by presenting the 2004 Proposed Budget for the Fire Department, which totals $8,816,740. The 2004 Proposed Budget represents an increase of 5.5% over the 2003 Budget. Deputy Chief Malcolm mentioned that currently the department has two vacant positions. The Public Education Officer position will remain open because of the hiring freeze and the Fire Protection Engineer position is in the process of being filled. Deputy Chief Malcolm also mentioned that ESDA has been disbanded and with a combined effort with police the plan is to form a citizen core to provide the assistance ESDA did. eputy Chief Malcolm continued his presentation by highlighting some of the department's 2004 Proposed Budget items. Deputy Chief Malcolm stated that employee benefit costs are expected to increase 18.4%, mostly due to increased contributions to the pension fund. Also mentioned was a 35.7% increase in overtime for the department. This is due to changes in regulations requiring the village to pay time and a half for all overtime hours worked. Deputy Chief Malcolm also mentioned that $25,000 has been budgeted in the CIP for an architect to begin some preliminary planning on the possible relocation of fire station 14. Also budgeted in the CIP is $154,000 in the vehicle replacement fund for a new ambulance and a new command van. Commissioner Tom Pekras asked what is replaced on an ambulance when it is rechaissed and how long the vehicle is out of service during the process. Deputy Chief Malcolm stated that we keep the box and get a new truck, new floors and seat cushions and all doors and hinges are checked and replaced if necessary. Typically the ambulance would be out of services for 90 - 120 days and the department always receives a loaner to keep as backup to the reserve that is brought into service during this time. Commissioner Brian McPartlin expressed concern over keeping the Public Education Officer position open, stating that the position is needed in the community and is very important. Mr. McPartlin said that if money became available he would like to see the position filled. IV. CHAmMAN' S REPORT Since there was now a quorum the members were able to vote on the minutes of October 16, 2003. Commissioner Brian McPartlin motioned to approve the minutes. Commissioner Ann Smilanic seconded the motion and the minutes were accepted as presented. V. FINANCE DIRECTOR' S REPORT There was nothing to report VI. OTHER BUSINESS VII. There was nothing to report. NEXT MEETING; OCTOBER 29, 2003 Commissioner Vince Grochocinski motioned to adjourn which Commissioner Brian McPartlin seconded. The meeting was adjourned at 9:15 p.m. The next meeting will be October 29, 2003. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department