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Home My WebLink About04/22/1997 VB minutes MINUTES OF THE SPECIAL MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 22~ 1997 CALL TO ORDER Mayor Farley called the meeting to order at 7:34 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee Irvana Wilks Absent: Trustee Richard Hendricks INVOCATION The invocation was given by Trustee Juracek. INVOCATION APPROVAL OF MINUTES Trustee Clowes, seconded by Trustee Hoefert, moved to APPROVE approve the minutes of the regular meeting of the Mayor and MINUTES Board of Trustees of the Village of Mount Prospect held on April 2, 1997. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Wilks, moved APPROVE to approve the following list of bills: BILLS General Fund $ 650,507 , Refuse Disposal Fund 4,030 Motor Fuel Tax Fund 3,889 Community Development Block Grant Fund 5,601 Debt Service 128,253 Capital Improvement Fund 2,122 Capital Improvement Construction Fund -- Downtown Redevelopment Construction Fund -- Police & Fire Building Construction -- Flood Control Construction Fund 1,995 EPA Flood Loan Construction Fun Street Improvement Construction Fund -- Water & Sewer Fund 85,869 Parking System Revenue Fund t,300 Risk Management Fund 145,125 Vehicle Replacement Fund -- Vehicle Maintenance Fund 44,304 Computer Replacement Fund -- Flexcomp Trust Fund 1,664 Escrow Deposit Fund 97,228 Police Pension Fund -- Firemens Pension Fund 721 Benefit Trust Fund $1,172,608 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried, FINANCIAL REPORT Trustee Hoefert, seconded by Trustee Wilks, moved to accept the financial report January 1, 1997 through March 31, 1997, subject to audit. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. MAYOR'S REPORT PRESENTATION: Mayor Farley presented a plaque of appreciation to Robed BOB BRETTRAGER Brettrager, who is moving following 14 years as a member of the LEAVING ZBA Zoning Board of Appeals. PROCLAMATION: Mayor Farley proclaimed April 25, 1997 as "Arbor Day", noting that ARBOR DAY a ceremony will take place at Lions Park Elementary School where a tree will be planted in recognition of this occasion. PROCLAMATION: Mayor Farley proclaimed May 14, 1997 as "A Salute to Older SENIOR CITIZEN Adults Day" which is a celebration of Senior Citizens. DAY PROCLAMATION: Mayor Farley also proclaimed the week of May 5 - 9, 1997 CHILDREN'S FIRE as Children's Fire Safety Week", which will be celebrated SAFETY WEEK with a variety of events throughout the week at Randhurst Shopping Center. APPOINTMENTS: Mayor Farley presented the following names of residents to be reappointed to the respective Boards or Commissions: Board of Fire and Police Commissioners Term to Expire FIRE & POLICE · COMMISSION Henry W. Friedrichs May, 2000 320 W. Central Road Marie Cotten May, 2000 2710 Briarwood Drive PLAN COMM. Plan Commission Frank Boege May, 2001 122 Wimbolton Drive SAFETY COMM. Safety Commission Nancy Bobikewicz May, 2001 1114 North Meadow Lane SOLID WASTE Solid Waste Commission COMM. Mary Winkler May, 2001 310 Bobby Lane Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with the recommendation of the Mayor with the appointments as listed above. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Page 2 - April 22, 1997 COMMUNICATIONS AND PETITIONS Larry Braus, representing the Mount Prospect Jaycees Club, stated WAIVE FEES: their annual carnival will be held May 26 through May31 at the JAYCEES Mount Prospect Plaza and asked that the usual fees and CARNIVAL out-pocket expenses normally associated with conducting a carnival be waived. Trustee Hoefert, seconded by Trustee Clowes, moved to waive the fees and out-of-pocket expenses for the Mount Prospect Jaycees ,,-., Carnival. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Ed Kason, 901 Whitegate, requested information relative to ZBA 3-87 when the Board would be hearing the Mount Prospect Park MT. PROSPECT District's ZBA requests for the Trade Service Publications TRADE SERVICE facility at 1000 West Central Road. BLDG.. Mayor Farley explained that the Park District had originally asked that this case be deferred to May 6th in order to work with the Illinois Department of Transportation (IDOT) relative to safety factors raised by the residents, specifically the possibility of a t[affic signal at Cathy and Central Road, however, IDOT is unable to make their recommendation by May 6th, therefore the Park District has requested this matter be deferred for a longer period. There was discussion among members of the Board relative to another deferment, however a majority of the Board expressed their desire to consider the requests being the subject of ZBA 3-97 with all possible information available, including the recommendation of IDOT. Trustee Corcoran, seconded by Trustee Juracek, moved to defer consideration of ZBA 3-97, Mt. Prospect Park District, until June 17. Upon roll call: Ayes: Corcoran, Hcefert, Juracak, Wilks Nays: Wilks Motion carried. OLD BUSINESS ZBA 1-97, 1401 Sauk Lane ZBA 1-97 At the request of the Petitioner, who is recovering from childbirth, 1401 SAUK LN. Trustee Hoefert, seconded by Trustee Corcoran, moved to defer action on this case until May 20, 1997. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, : Juracek, Wilks Nays: None Motion carried. ZBA 6-97, 999 North Elmhurst Road, UltraZone Laser Tag Arena ZBA 6-97 An Ordinance was presented for first reading that would grant ULTRAZONE a Conditional Use, allowing an UltraZone Laser Tag Arena to LASER TAG: be operated within the Randhurst Shopping Center, RANDHURST 999 North Elmhurst Road. Page 3 - April 22, 1997 Trustee Wilks, seconded by Trustee Hoefert, moved to waive the rule requiring two readings. Upon roll call: Ayes: CIowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. ORD.NO. 4851 Trustee Hoefert, seconded by Trustee Juracek, moved for passage of Ordinance No. 4851 AN ORDINANCE GRANTING A CONDITIONAL USE FOR ULTRAZONE LASER TAG ARENA LOCATED WITHIN THE RANDHURST SHOPPING CENTER Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. ZBA 16-97 ZBA 16-97, Westgate Apartments 280-290 Westgate Road CONDOMINIUM The following Ordinances were presented for first readings that CONVERSION: would rezone the subject property in order to bring the property WESTGATE APTS. into proper zoning district for a condominium unit, as well as granting variations from the Zoning Ordinance and Development Code.' The Zoning Board of Appeals and Plan Commission recommended granting the variations requested. An Ordinance Amending The Official Zoning Map of the Village An Ordinance Granting Variations For Property Located at 280-290 Westgate Road An Ordinance Granting Modifications from the Development Code for Property Located at 280-290 Westgate Road It was noted that since members of the Village Board had expressed concern relative to the number of parking spaces being provided, the Developer has agreed to post a of Letter of Credit or establish an escrow account to cover the cost of installing additional parking spaces, approximately 32, should it become necessary. It was agreed that if within a period of 5 years the need for additional parking spaces was not necessary, the Letter of Credit would be canceled or escrow would be returned to the Developer. Members of the Village Board also stated that they would want the Declaration of Condominium to be amended to reflect the fact that each owner was entitled to one parking space and that the Condominium Board would assign additional spaces as required. These Ordinances will be presented May 6th for second readings. AMEND CH. 22 An Ordinance was presented for second reading that would WATER/SEWER increase therates and fees for Village water and sewer by .31 for RATES Village residents. Page 4 - April 22, 1997 Trustee Wilks, seconded by Trustee Corcoran, moved for ORD.NO. 4852 passage of Ordinance No. 4852 AN ORDINANCE AMENDING CHAPTER 22 (WATER AND SEWER) OF THE VILLAGE CODE Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. NEW BUSINESS A Resolution was presented that would authorize the funds MCC PROGRAM available for industrial revenue bonds, $2,665,750, to be ceded to the Mortgage Credit Certificate program (MCC). The MCC program provides a tax credit for first time home buyers who qualify for the program based on income. Trustee Hoefert, seconded.by Trustee Corcoran, moved for RES.NO. 26-97 passage of Resolution No. 26-97 A RESOLUTION AUTHORIZING THE TRANSFER OF 1997 VOLUME CAP OF THE VILLAGE OF MOUNT PROSPECT TO THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY (MCC) PROGRAM Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, .Wilks Nays: None Motion carried. The Safety Commission had received a Petition signed by TRAFFIC: residents within the general area of Rand Road and Isabella/ RAND ROAD & Henry/Louis Streets. Following a public hearing on this matter ISABELLA/LOUIS/ the Safety Commission submitted the following recommendations: HENRY Prohibit the following traffic movements Monday through Friday between the hours of 6:00 AM - 9:00 AM and 3:30 PM - 6:30 PM 1. No right turn from southbound Rand Road onto Isabella 2. No right turn from southbound Rand Road onto Henry 3~ No left turn from eastbound Isabella onto Rand Road 4. No left turn from eastbound Henry onto Rand Road "-' 5. No left turn from northbound Louis onto Rand Road The merits of the proposed turn restrictions were .discussed at length. It was noted that the proposed restrictions would delay school buses and would actually lengthen the bus ride for students of District 26 and 57, which could also change the determination as to whether that bus ride was paid for by the school district or the parents of the student. Page 5 - April 22, 1997 Tlie following residents spoke on the subject: Don Harmon, 16 N. William Street Paul Halverson, representing School District 57 John Korn, 301 N. William Street Peter Shuster, 303 N. William Street Resident, 314 N. Owen Street Resident, 302 N. Maple Street Jerry Boldt, 300 N. School Street It was suggested that any changes be made in conjunction with the Rand Road Corridor Study, however that study isn't scheduled until 1998 and the residents would like some regulations sooner than that. Trustee Hoefert moved to concur with the recommendation of the Safety Commission, excluding school vehicles. Motion failed for lack of a second. Trustee Corcoran, seconded by Trustee Hoefert, moved to concur with the recommendation of the Safety Commission. Trustee Corcoran, seconded by Trustee Hoefert, moved to amend the main motion to eliminate the restrictions in the AM for items 1 and 2 completely and change the restriction starting at 3:30 PM to 4:00 PM at all 5 intersections. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Wilks Nays: Juracek Motion carried. Trustee Hoefert, seconded by Trustee Juracek, moved to amend the amended main motion, as amended, to exempt school buses from the turn restrictions stated. Upon roll call: Ayes: Hoefert, Juracek Nays: Clowes, Corcoran, Wilks Motion failed. Trustee Corcoran, moved to amend the main motion, as amended, to change the time for left turns off eastbound Henry onto Rand Road from 4:00 PM to 5:00 PM. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Wilks Nays: Clowes Motion carried. Upon roll call on the main motion as amended: Ayes: Corcoran, Hoefert, Juracek, Wilks Nays: Clowes Motion carried. An Ordinance will be presented for first reading providing for the fofle~ie~,~affic movements: Page 6 - April 22, 1997 1.No right turn from southbound Rand Road onto Isabella, Monday thru Friday, 4:00 PM - 6:30 PM 2.No right turn from southbound Rand Road onto Henry, Monday thru Friday, 4:00 PM - 6:30 PM 3.No left turn from eastbound Isabella onto Rand Road, Monday - Friday, 6:00 AM - 9:00 AM and 4:00 - 6:30 PM 4.No left turn from eastbound Henry onto Rand Road, Monday ~ Friday, 6:00 AM - 9:00 AM and 5:00 PM - 6:30 PM 5. No left turn from northbound Louis onto Rand Road, Monday thru Friday, 4:00 PM - 6:30 PM. A Resolution was presented that would authorize the release RELEASE of minutes from Closed Sessions that are no longer deemed MINUTES: of a confidential status. CLOSED SESSIONS Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Resolution No. 27-97 RES.NO. 27-97 A RESOLUTION REGARDING THE RELEASE OF CLOSED SESSION MINUTES .. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Trustee Clowes left the meeting for a brief period. Ordinances were presented for first readings that would amend LANDSCAPE the landscape regulations for the Village. This subject was REGULATIONS discussed in depth at the last Committee of the Whole meeting. Trustee Hoefert, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Corcoren, moved for ORD.NO. 4853 passage of Ordinance No. 4853 AN ORDINANCE AMENDING ARTICLE II ENTITLED "EXCAVATIONS" OF CHAPTER 9 OF THE VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Trustee Corcoran left the meeting for a brief period Trustee Hoefert, seconded by Trustee Jurecek, moved to waive Page 7 - April 22, 1997 the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Hoefert, Juracek, Wilks, Farley Nays: None Motion carried. ORD.NO. 4854 Trustee Hoefert, seconded by Trustee Juracek, moved for passage of Ordinance No. 4854 AN ORDINANCE AMENDING CHAPTER 9 ENTITLED "STREETS AND SIDEWALKS" OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Wilks, Farley Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Juracek, moved to waive the rule requiring two readings of an Ordinance~ Upon roll call: Ayes: Hoefert, Juracek, Wilks, Farley Nays: None Motion carried. ORD.NO. 4855 Trustee Hoefert, seconded by Trustee Juracek, moved for passage of Ordinance No. 4855 AN ORDINANCE AMENDING CHAPTER 16 ENTITLED "DEVELOPMENT CODE" OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Wilks, Farley Nays: None Motion carried. Trustees Clowes and Corcoran returned to the meeting. VILLAGE MANAGER'S REPORT BID RESULTS: Village Manager Michael E. Janonis presented the following bid result: CATCH BASIN The following bids were received for catch basin and inlet repairs REPAIRS based on an established number of units: Bidder Amount Di Meo Bros., Inc. $30,300.00 Abbreno Construction $34,450.00 It was noted that the budgeted amount for catch basin and inlet repair is $25,000, therefore the number of units will be adjusted accordingly. Page 8 -April 22, 1997 Trustee Juracek, seconded by Trustee Wilks, moved to concur with the recommendation of the administration and accept the Iow qualified bid submitted by Di Meo Bros, Inc. in an amount not to exceed the budgeted amount of $25,000.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None The following bids were received for catch basin and inlet CATCH BASIN cleaning, based on a specific number of units: CLEANING Bidder Amount Midwest Pipeline Rehabilitation $20,250.00* A-K Underground, Inc. $21,225.00 J. Doheny, Inc. $22,750.00 Dombrowski/Holmes, Inc. $27,500.00 American Power Rodding Corp. $30,000.00 National Power Rodding, Ir~c. $33,750.00 *Did not meet specifications. Trustee Juracek, seCOnded by Trustee Corcoran, moved A-K UNDER- to concur with the recommendation of the administration GROUND and accept the Iow qualified bid submitted by A-K Under- ground in an amount not to exceed the budgeted amount of $31,500.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. The following bids were received for pavement marking, PAVEMENT based on estimated quantities: MARKING Bidder Amount Preform Traffic Control System $17,081.38 Marking Specialists Corp. $24,249.00 AC Pavement Striping Co. $28,275.26 Trustee Juracek, seconded by Trustee Hoefert, moved PREFORM to accept the Iow qualified bid submitted by Preform Traffic TRAFFIC Control System in an amount not to exceed the budgeted amount of $24,500.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Page 9 - April 22, 1997 SEE GWUN/ The following bids were received for the See Gwun Milburn MILBURN SEWER sanitary sewer rehabilitation project: REHABILITATION Bidder Amount John Burns Construction $1,027,639.00* Glenbrook Excavation 8, Concrete $1,050,766.80 Elmwood Enterprises $1,076,553.30 Di Paolo Company $1,099,999.00 John Neri Construction $1,202,416.90 Martam ConstrUction $1,284,379.60 Kovilic Construction $1,544,976.00 George W. Kennedy Construction $1,565,327.00 Kenny Construction $1,652·369.00 * Did not meet specifications It was noted that this project is contingent on receiving loan approval from the Illinois Environmental Protection Agency (IEPA). Staff noted that the IEPA has specific requirements in order to qualify for the IoW interest loan and John Burns Construction did not meet the advertising requirements. GLENBROOK Trustee Juracek, seconded by Trustee Clowes, moved to concur EXCAVATING & with the recommendation of the administration and reject the bid CONCRETE submitted by John Bums Construction and accept the Iow qualified ~-~ bid submitted bY Glenbrook Excavation & Concrete in an amount not to exceed $1,050,766.80, subject to receiving IEPA approval · on the Iow interest loan. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, JUracek, Wilks Nays: None Motion carried. . WELL ~ Proposals were requested for the evaluation and repair of Well #4, REPAIR a deep well located at 117 North Waverly Place. It was noted that the proposal requested the cost to evaluate and repair this well, with the cost to repair or replace the bowl assembly as a separate item. Two proposals were received, as follows: Vendor Amount Bowl Municipal Well & Pump $62,150 $17,282 Layne $75,680 $19.760 MUNICIPAL WELL Trustee Juracak, seconded by Trustee Hoefert, moved to accept & PUMP the proposal submitted by Municipal Well & Pump in an amount not to exceed $62,150 for evaluation and repair of Well ~ and, if necessary, to authorize the repair or replacement of the bowl assembly at a cost not to exceed $17,282· Upon roll call: Ayes: Clowes, Corcoran, Hoefert Juracek, WilkS · Nays: None Metion carried. Page 10 - April 22, 1997 illage Manager Janonis stated that a reception will be held prior to the Village Board meeting on May 6th to express appreciation to the outgoing elected officials and to welcome the newly elected officials. The reception will be held between 6 PM and 7:15 PM in the lounge at the Senior Center. The public is invited to attend. ANY OTHER BUSINESS Trustee Clowes stated that he was disappointed to learn that TCI STUDIO the studio TCI promised to provide by the end of Apdl has not been built. Trustee CIowes also noted that many pedestrians walk in the street instead of the sidewalk, which can be dangerous to both the pedestrian and driver. He noted that Section 18.1007 of the Traffic Code prohibits use of the street for pedestrians where sidewalks are provided. Trustee Clowes also stated that administration has suggested that Boards and Commissions begin utilizing their own members to prepare agenda and minutes and asked that this policy not be initiated by the newly formed Youth Commission. Members of the Board expressed responses to a questionnaire posed by staff as to whether the Village should begin a policy of installing sidewalks in neighborhoods where none exist. It was the consensus of opinion that many neighborhoods do not want sidewalks and for whatever reason the sidewalks weren't installed, it should not be the responsibility of the Village to install sidewalks. It was suggested that the Village could make an effort to repair existing sidewalks. Trustee Hoefert expressed his appreciation to everyone who had wished him well following his recent surgery. ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 9:24 P.M. Carol Al Fields Village Clerk Page 11 - April 22, 1997