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Home My WebLink About09/16/2003 VB minutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 16, 2003 CALL TO ORDER ROLL CALL CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Corcoran led the audience in reciting the Pledge of Allegiance. INVOCATION MINUTES INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Skowron, moved to approve the minutes of the regular Village Board meeting held September 2, 2003. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None BILLS MAYOR'S REPORT APPROVE BILLS Mayor Farley stated the next item on the agenda, "VI. APPROVE BILLS & FINANCIAL REPORT", noted by an asterisk, would be considered at this time, since there were no other Consent Agenda items of business. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the Bills and Financial report as presented. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None MAYOR'S REPORT MAYOR'S REPORT Mayor Farley presented a proclamation to Guy Tolvstad, Mount Prospect Chamber President, for Chamber of Commerce Week, September 14-20, 2003. EMPLOYEE RECOGNITION: PUBLIC WORKS DEPARTMENT Public Works Director Glen Andler and Mayor Farley recognized the following employees from the Public Works Department who are celebrating quinquennial employment anniversaries: Robert Doolittle 35 years Joseph Gattas 25 years Lisa Angell 15 years Julie Bolin 15 years Trudy Deutschmann 15 years John Mark 15 years Daniel Jones 15 years Carolyn Weiand 15 years Andrew Beyer 10 years Salvador Castellanos 10 years Steven Batogh 10 years Laura Fowle 5 years Matthew Lawrie 5 years Jerry Brzostowski 5 years Richard Stevens 5 years MAYOR PRO TEM APPOINTMENTS CITIZENS TO BE HEARD The Mayor asked that the next item on the agenda, the appointment of a Mayor Pro Tern, be deferred until the October 7, 2003 Village Board meeting. Trustee Wilks, seconded by Trustee Zadel, moved to defer the appointment of a Mayor Pro Tem until the October 7, 2003 Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer None Skowron, Wilks, Zadel There were no recommendations for board or commission appointments. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Judy Klein, 1423 S. Birch Drive, asked about the timetable for the proposed keystone being used on signs throughout the Village. Village Manager Michael Janonis responded that there is no precise timetable for this project, but rather signage, etc. will be changed as certain projects occur, such as Streetscape or other street-related efforts. CONSENT AGENDA CONSENT AGENDA Approval of bills was the only item on the Consent agenda, and was voted on earlier in the meeting. OLD BUSINESS OLD BUSINESS An ordinance was presented for second reading that would amend Chapter 18 of the Village Code by increasing the municipal parking fees by $.50. 2 ORD. NO. 5370 Trustee Hoefert, seconded by Trustee Zadel moved to approve Ordinance No. 5370: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) AND APPENDIXA- DIVISION II (FEES, RATES, & TAXES) OF THE VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None NEW BUSINESS PZ-30-03 905 E. RAND RD. ORD. NO. 5371 PZ-31-03 213 S. EDWARD STREET ORD. NO. 5372 NEW BUSINESS An ordinance was presented for first reading to grant a Conditional Use permit which would allow the operation of an auto rental agency in the existing retail/commercial shopping center at 905 E. Rand Road. The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5371: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 905 EAST RAND ROAD Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None An ordinance was presented for first reading that grants a Conditional Use permit to allow the construction of an unenclosed porch that would encroach no more that five feet (5') into the required front yard at 213 S. Edward Street. The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Witks, seconded by Trustee Zadel, moved to waive the rute requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Wilks, seconded by Trustee Skowron, moved for approval of Ordinance No. 5372: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 213 SOUTH EDWARD STREET Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None PZ-32-03 902 SUMAC LANE PZ-33-03 721 W. BUSSE AVENUE PZ-34-03 318 S. HI-LUSI AVENUE ORD. NO. 5373 PZ-35-03 1105 S. BEECHWOOD DRIVE PZ-25-03 115 S. PINE STREET An ordinance was presented for first reading that grants a variation to IQcate a shed within the required five-foot (5') setback at 902 Sumac Lane. The Planning and Zoning Commission had recommend approval by a vote of %0. The ordinance will be presented for second reading at the October 7 Board meeting An ordinance was presented for first reading that would grant a variation, at 721 W. Busse Avenue, to allow an addition to encroach 2.85 feet into the side yard, resulting in a 4.15-foot setback. The ordinance also proposed an 11.53 encroachment into the rear yard with a 13.47-foot setback, less than the 25-foot setback required by Village Code. Director of Community Development William Cooney stated that the petitioners had withdrawn their request for these variations. An ordinance was presented for first reading that would grant a Variation for a home addition to encroach six-feet (6') into the exterior side yard and would grant a Conditional Use permit to allow the construction of a porch in the front yard setback. The subiect property is at 318 S. Hi-LusiAvenue. The Planning and Zoning Commission had recommended approval by a vote of 7-0. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wiiks, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No.5373: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LCOATED AT 318 SOUTH HI-LUSI AVENUE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None An ordinance was presented for first reading to grant a Conditional Use permit for a circular driveway at 1105 S. Beechwood Drive. Board members expressed concerns as to whether the petitioner's request represented a hardship, as described in the Village Code, or whether the driveway was to be constructed primarily because of the number of cars owned by the family. The ordinance will be presented for second reading at the October 7 Board meeting. An ordinance was presented for first reading that would grant a Conditional Use permit and variation to allow the construction of a parking lot at 115 South Pine Street, property owned by the Village of Mount Prospect. Trustee Wilks, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None 4 ~ ORD, NO. 5374 SURPLUS VEHICLE SALE ORD. NO. 5375 2004 CDBG FUNDING RES. NO. 41-03 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5374: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATION FOR PROPERTY LOCATED AT 115 SOUTH PINE STREET Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Hoefert left the room at this time. An ordinance was presented for first reading that would authorize the Village, as a member of the Northwest Municipal Conference, to participate in a public auction of surplus vehicles, at the Mount Prospect Public Works Facility, 1700 West Central Road on October 11, 2003. Trustee Zadel, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corcoran, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Absent: Hoefert Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5375: AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Motion carried. Ayes: Corcoran, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Absent: Hoefert Trustee Hoefert returned. A resolution was presented that establishes the CDBG funding allocations for the 2004 fiscal year. The Community Relation Commission had recommended approval by a vote of 5-0. Trustee Wilks, seconded by Trustee Zadel, moved for approvai of Resolution No. 41-03: A RESOLUTION APPROVING THE 2004 ACTION PLAN INCLUDING FISCAL YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Upon roil call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadei None ILLAGE MANAGER'S REPORT TRUCK PURCHASE (1), LEMAY BUICK PONTIAC TRUCK PURCHASE (5), LEMAY BUICK PONTIAC STATUS REPORT ANY OTHER BUSINESS VILLAGE MANAGER'S REPORT Trustee Hoefert, seconded by Trustee Zadel, moved to approve the purchase of one % ton four-wheel drive pickup truck from LeMay Buick Pontiac GMC, of Kenosha. Wisconsin, in an amount not to exceed $20,600. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved to approve the purchase of five % ton two-wheel drive pickup trucks with utility bodies from LeMay Buick Pontiac GMC, of Kenosha, Wisconsin, at a total cost not to exceed $139,500. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None As a status report, Village Manager Michael Janonis noted that on Saturday, September 27, the rededication of Fire Station 12 on Golf Road, would be held. The Fire Department's (Northwest Highway) annual Open House is scheduled for that same date at 10:00 a.m. ANY OTHER BUSINESS None. CLOSED SESSION CLOSED SESSION At 8:32 p.m., Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (1)-The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. RECONVENE ADJOURNMENT RECONVENE The Board reconvened in Open Session at 8:52 p.m. Budget reduction for 2003 and proposed items for 2004 were discussed. ADJOURNMENT At 9:52 p.m., the September 16, 2003 Village Board meeting ve ma vv, Lowe, village Clerk 6