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HomeMy WebLinkAbout04/02/1997 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 2, 1997 CALL TO ORDER Mayor Farley celled the meeting to order at 7:38 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll cell: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Adene Juracek Trustee Irvana Wilks Absent: Trustee Richard Hendricks INVOCATION The invocetion was given by Trustee Clowes. INVOCATION APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Wilks, moved to APPROVE approve the minutes of the regular meeting of the Mayor and MINUTES Board of Trustees of the Village of Mount Prospect held on March 18, 1997. Upon roll cell: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks .Nays: None Motion carried~ APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Corcoran, moved APPROVE to approve the following list of bills: BILLS General Fund $ 599,576 Refuse Disposal Fund 105,144 Motor Fuel Tax Fund 7,474 Community Development Block Grant Fund 1,731 Debt Service - Capital Improvement Fund 6,220 Capital Improvement Construction Fund 1,600 Downtown Redevelopment Construction Fund - Police & Fire Building Construction -- Flood Control Construction Fund EPA Flood Loan Construction Fun -- Street Improvement Construction Fund -- Water & Sewer Fund 259,790 Parking System Revenue Fund 2,533 Risk Management Fund 70,221 Vehicle Replacement Fund -- Vehicle Maintenance Fund 25,674 Computer Replacement Fund -- Flexcomp Trust Fund -- Escrow Deposit Fund 87,949 Police Pension Fund 72,890 Firemens Pension Fund 82,969 Benefit Trust Fund 2,693 $1,326,464 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. MAYOR'S REPORT PROCLAMATION: Mayor FarleY Proclaimed April 261:1997 as "Christmas in APri'i';; CHRISTMAS IN in the Village and acknowledged the contributions of the~ APRIL many volunteers participating in this worthwhile program. APPOINTMENTS Mayor Farley presented the following names for appointment and/or reappointment to various Boards and/or Commissions: ~ SPECIAL EVENTS COMMISSION SPECIAL EVENTS COMMISSION Appointment: Term to Expire Laury Youngquist May, 2001 200 N. Forest Avenue Re-appointments: Janice Farley 116 N. Emerson Street Laurie Luted 302 S. I-Oka Jilt Friedrichs 320 West Central Road BUSINESS DEVEL. BUSINESS DEVELOPMENT & REDEVELOPMENT & REDEVELOPMENT COMMISSION Keith Youngquist May, 2001 '---" 200 N. Forest Avenue Calvin H. Huber May, 2001 716 N. Fairview FINANCE FINANCE COMMISSION COMMISSION John Korn May, 2001 301 N. William Street PLAN COMMISSION PLAN COMMISSION June Richards May, 2001 1412 S. Hickory Drive SOLID WASTE SOLID WASTE COMMISSION COMMISSION Kenneth Westlake, Chairman May, 2001 1202 Greenwood Drive William Donovan May, 2001 ~ 9 North Owen Street SAFETY Le Roy Beening, Chairman May, 2001 COMMISSION 1334 Columbine Drive ECONOMIC DEVEL. Brian Mc Carthy May, 2001 COMMISSION 999 North Elmhurst Road David C. Lindgren May, 2001 743 Whitegate Court Page 2 - April 2, 1997 Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with the appointments presented by the Mayor. Upon roll call: AYes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS Calvin Huber, 716 North Fairview, complimented the Village Board CONGRATULATE and staff on the election held April 1st and wished the newly NEWLY ELECTED elected officials good luck. OFFICIALS OLD BUSINESS ZBA 1-97, 1401 Sauk Lane ZBA 1-97 Discussion on this case was deferred until until April 15, 1997. 1401 SAUK LN ZBA 4-97, 1080 S. Elmhurst Road (La Salle Bank) ZBA 4-97 An Ordinance was presented for first reading that would grant a 1080 S. ELMHURST Conditional Use in order to expand the drive-thru windows at LA SALLE BANK this financial institution (La Salle Bank), which is located within the Golf Plaza II Subdivision. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. At the request of the Petitioner, Trustee Wilks, seconded by .. Trustee Corcoran, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoren, Hoefert, Jurecak, Wilks Nays: None Motion carried. Trustee Wilks, seconded by Trustee Corcoran, moved for passage ORD.NO. 4849 of Ordinance No. 4849 AN ORDINANCE GRANTING A CONDITIONAL USE FOR PROPERTY GENERALLY KNOWN AS 1080 SOUTH ELMHURST ROAD (LA SALLE BANK) Upon roll call: Ayes: Clowes, Corcoren, Hoefert, Jurecek, Wilks Nays: None Motion carried. An Ordinance was presented for second reading that would AMEND CH. 5 amend Chapter 5 of the Village Code by creating Article XIV YOUTH entitled Mount Prospect Youth Commission. COMMISSION Trustee Wilks suggested that the rules and regulations governing the Youth Commission should include reference to the fact that the Commission shall operate in compliance with the Open Meetings Act. Page 3 -April 2, 1997 Trustee Wilks, seconded by Trustee Hoefert, moved to amend Section 5.1406 of the proposed Article XIV creating the Youth Commission to include the wording "All meetings and actions of this Commission shall be conducted in accordance with the requirements of the Open Meetings Act." Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. ._J3RD.NO. 4850 Trustee Wilks, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4850, as amended. AN ORDINANCE ESTABLISHING ARTICLE XIV OF CHAPTER 5 CREATING A YOUTH COMMISSION Upon reil call: Ayes: Clowes, Corcoran, Hoefert, Juracak, Wilks Nays: None Motion carried. NEW BUSINESS ZBA 6-97 ZBA 6-97, 999 North Elmhurst Road, UltraZone Laser Tag Arena RANDHURST The Petitioner is requesting a Conditional Use to allow an ULTRAZONE UltraZone Laser Tag Arena to be operated within the Randhurst LASER TAG Shopping Center, 999 North Elmhurst Road. This activity is proposed to occupy the area formerly used for the Party Zone. The Zoning Board of Appeals recommended granting this request . by a vote of 6-0 subject to the following conditions: 1. The layout of UltraZone shall conform substantially in the same manner indicated on the Site Plan dated February 6, 1997, with any modifications from the Site Plan being subject to the approval of the Village Manager. 2. Personnel shall be present in the facility at all times and at least one member of the staff will be a minimum of 21 years of age. 3. If at any time the Police Department and/or the Village Manager determines UItraZone does not meet the original intent as outlined by the Petitioner, the Conditional Use granted shall be brought before the Village Board for review. 4. If at any time the Village determines that there is a need for additional security at this facility, UltraZone will be required to hire the appropriate staff as determined by the Village Manager. Trustee Hoefert, seconded by Trustee Juracek, moved to concur with the recommendation of the Zoning Board of Appeals and grant the Conditional Use requested in ZBA 6-97. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Page 4 - April 2,1997 An Ordinance will be presented for first reading at the next meeting on April 15th. ~. ZBA 16-96, Westgate Apartments, 280-290 Westgate Road ZBA 16-96 The Petitioner is requesting the subject property be re-zoned WESTGATE from R-X to R--4 (Multi-Family Development) in order to convert APARTMENTS these apartments to condominiums. Also requested are the CONVERSION following variations: 1.To waive the required parking lot curb and gutter along the south and west property lines only; 2.To waive the rear and interior side Yard landscape screening requirement for parking lots; 3.To permit a fence to exist to the side of a principal structure in an exterior side yard; 4.To reduce the number of required onsite parking spaces from 252 to the existing 159; and 5. To permit a density of 24.1 units per acre, rather than the permitted 16. The Zoning Board of Appeals recommended granting these requests by a vote of 4-1. Also requested are the following modifications from the Development Code, which were heard by the Plan Commission: 1. Reduce the Slope ratio on the retention basin from 6:1 to 3:1, which retention basin will remain under private ownership; and 2. To delay the installation of the four street lights until such. ' time as the Village has completed the street lighting plan for Westgate Road. The Plan Commission recommended granting the slope ratio request but denied the request to delay the installation of the 4 street lights. It was noted that these apartments have existed for over 25 years and the owner has rehabbed the units and wants to convert them to condominiums. It was noted that approximately 40% of the units will be sold to tenants presently occupying their rental units. Trustee Corcoran expressed concern about the number of parking spaces, noting that if and when the nUmber of vehicles exceed the number of parking spaces, a problem would be created. The following people spoke relative to this case: Virginia Natow, Westgate Apartments Robert Bronson, 290 Westgate Road Mark Bensquin Tom Harmon Trustee Corcoran, seconded by Trustee Wilks, moved to concur with the recommendation of the Zoning Board of Appeals and grant the re-zoning and variations requested in ZBA 16-96. Upon roll call: Ayes: Clowes, Juracak, Wilks, Farley Nays: Corcoren Abstain: Hoefert Motion carried. Page 5 - April 2, 1997 Trustee Wilks, seconded by Trustee Clowes, moved to concur with the recommendation of the Plan Commission to permit the 3:1 slope retention and to require the insta!lation of the 4 street lights. Upon roll call: Ayes: Clowes, Corcoran, Juracek, Wilks Nays: None Abstain: Hoefert Motion carried. Ordinances will be presented for first reading at the next meeting of the Village Board on April 15th. ZBA 3-97 ZBA 3-97, Mt. Prospect Park District, 1000 West Central Road 1000 W. CENTRAL RD The Petitioner in this case has asked the Village to defer action on MT. PROSPECT this case to May 6th in order to give Park District representatives PARK DISTRICT time to work with IDOT to see if traffic signals can be installed at Cathy Lane and Central Road. The following residents expressed their concerns relative to the proposed use by the Park District: Judith Kirman, 1042 West Central Road Ed Cassen, 901 Whitegate Dick Norak John Novak, 12 Millers Lane Dennis O'Mara, 105 Cathy Lane Carl Madrecki, 14 Millers Lane Some of the concerns expressed included: Safety from a traffic standpoint Having a park facility in a residential neighborhood; How the Park District wOuld be paying for the purchase of the property and the equipment necessary; Hours of operation, especially having late closing hours; Traffic driving through the residential streets; and Having a parking lot across from their homes. Mayor Farley explained that this ZBA case will be heard by the Village Board at the May 6th meeting under New Business and anyone with new comments will be given an opportunity to be heard. REC ESS Mayor Farley called a brief recess at 9:20 P.M. RECONVENE Mayor Farley reconvened the meeting at 9:33 P.M. Present upon roll call: Mayor Farley Trustee Clowes Trustee Corcoran Trustee Hoefert Trustee Juracek Trustee Wilks AMEND CH. 22 An Ordinance was presented for first reading that would increase WATER/SEWER the rates and fees for Village water and sewer. RATES Page 6 - April 2, 1997 It was noted that this annual minimal increase of 3.5% is in lieu of a large increase every few years, which would be hardship on many residents. This Ordinance will be presented April 15th for second reading. A Resolution was presented that set forth the election results from ELECTION the April 1st election. RESULTS: CANVASS Trustee Wilks, seconded by Trustee Hoefert, moved for passage of Resolution No. 25-97 RES.NO 25-97 A RESOLUTION CANVASSING THE RESULTS OF THE CONSOLIDATED ELECTION HELD APRIL 1, 1997 Upon roll cell: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Mif=hael E. Janonis presented the following BID RESULT: bid result: The following bids were received for the parkway restoration PARKVVAY program: RESTORATION Bidder Amount American Landsceping, Inc. $ 8.50 per Sq. Yd. Lundstrom Nursery $12.50 per Sq. Yd. It was noted that staff is unable to know exactly how many areas will need restoration, therefore the bid is based on a square yard. The budget provides for a expenditure of $35,500 for parkway restoration. Trustee Hoefert, seconded by Trustee Corcoran, moved to AMERICAN concur with the recommendation of the administration and LANDSCAPE accept the Iow qualified bid submitted by Americen Landsceping, Inc. in an amount of $8.50 per square yard with the total not to exceed $35,500. Upon roll cell: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Proposals were received from Liberty Technology Advisers, Inc., SOFTWARE Group 1 Resources, Inc. and Vaccero Consulting, Inc. to provide CONSULTANTS technical assistance in the selection of new financial and community development software. Based on the various factors involved with the proposals, it was Page 7 -April 2, 1997 the recommendation of the administration to accept the proposal submitted by Vaccaro in an amount not to exceed $26,250. VACCARO Trustee Corcoran, seconded by Trustee Hoefert, moved to concur CONSULTING with the recommendation of the administration and accept the proposal submitted by Vaccaro Consulting to provide software ~-~ consulting services at a cost not to exceed $26,250.00. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. LABOR AGREEMENT Mr. Janonis noted that the Firefighters Association and the FIREFIGHTERS administration had reached an agreement for a labor agreements, which agreement would be for a three year period. Trustee Clowes, seconded by Trustee Hoefert, moved to ratify the labor agreement between the Village and the Firefighters Association for a three year period. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. ~ SPECIAL SAFETY Mr. Janonis noted that a Special Meeting of the Safety Commission COMMISSION would be held on Saturday, April 5th at Christian Life College, 300 MEETING: East Gregory Street. The purpose of this special meeting would be ISABELLA/RAND to consider various traffic regulations in the Isabella/Rand Road area and possible discussion on opening Gregory Street at Rand Road. Representatives from the appropriate school and park districts have been invited. TRAVELING COFFEE WITH Trustee CIowes asked the Manager to ~onsider reducing the COUNCIL number of staff members who attend the quarterly "Traveling Coffee with Council" meetings. Village Manager Janonis stated that he would ask representatives from Public Works, Police, as well as his office, to attend the Coffee with Council meetings. ST. EMILY SCHOOL Mr. Janonis reminded everyone that the next 'traveling' Coffee with Council will take place on Saturday, April 12th with the 'traveling' portion to be held at St. Emily School on Central Road. ANY OTHER BUSINESS None CLOSED SESSION CLOSED SESSION Trustee Hoefert, seconded by Trustee Clowes, moved to go into Page 8 - April 2, 1997 Closed Session to discuss subjects covered by the following citations: 51LCS120/2(c)(5), 51LCS120/2 (c) (11) and 5 ILCS 120/2 (c) (21). Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None ~-- Motion carried. The Board went into Closed Session at 10:13 PM Mayor Farley reconvened the meeting at P.M. RECONVENE Present upon roll call: Mayor Farley Trustee Clowes Trustee Corcoran Trustee Hoefert Trustee Juracek Trustee Wilks Trustee Corcoran, seconded by Trustee Hoefert, moved APPROVE to approve the minutes of the Closed Session held MINUTES: March 18, 1997. CLOSED SESSION Upon roll call: ~ Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved RELEASE to release the minutes or portions of the minutes of the MINUTES the August 13, 1996, September 10,1996, September 17, 1996 and November 6, 1996 Closed Sessions. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. A Resolution will be presented at the April 15th meeting to officially authorize the release of the minutes of Closed Session meetings as stated. ADJOURNMENT ADJOURN Trustee Clowes, seconded by Trustee Hoefert, moved to adjourn the meeting. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Juracek, Wilks Nays: None Motion carried. The meeting was adjourned at 11:10 P.M~.~ Carol A. Fields, Village Clerk Page 9 -April 2, 1997