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HomeMy WebLinkAbout03/15/2012 SCC MinutesMOUNT PROSPECT SISTER CITIES COMMISSION Minutes: March 15, 2012 Attendees: Paula Randant, John Korn, Skip Farley, Janice Farley, Rachel Toeppen, Tricia Fusilero, Lorrie Huber, John Sibrava, Mary Ann Sibrava, Irvana Wilks, and Maura El Metennani, Ed Juracek, Barbara Vanleesdale, , Judy Thorne Absent: Dorothy Kucera, Gary Randant, Paul Seils The meeting was called to order by Judy Thorne at 5:40 PM. Minutes of the previous meeting were approved. III. Citizens to be heard: Irvana Wilks spoke about new Open Meetings requirements and the need for Commission members to be trained on line and pass a test. In the test process there are things to be read first then an online test. Commission members prior to 2012 have a year to complete the testing process. You have to set up a password and the process is about an hour. The Group agreed to meet at Village Hall at 5pm on 3/22/12 to complete the process. IV. The Treasurer's Report dated 2/29/2012 was presented by Skip Farley. Skip provided written information from the Village Finance department. It is attached to the minutes. V. Mayor Remarks- Irvana shared the resignation of two Commission members. Maura Rescke and Mike Karsen have resigned. We thank them for their participation and service to Mount Prospect. Irvana noted that there are several individuals who are interested in the Sister Cities Commission and will pursue them. VI. Chair Remarks: Judy Thorne was chairing the meeting. Judy had reports, updated member lists, donor letters for the Pot Luck, and the Treasurer Reports to distribute to members. Judy also shared information on a possible Pen Pall exchange with Sevres for students 14 to 17 years of age. The parties directly involved in the project have been contacted and are working logistics out among themselves. VII. Committee Reports: a. Maura Reschke provided a final report for the Wine Tasting event held November 10, 2011. 70 individuals attended the event. The final income from the event after expenses is 521.72. See full report for details. b. Final report for French Trivia night - Tricia Fusilero -Merci a tout le monde! Thank you all for supporting the French Trivia Night this year. Despite the weather, we still had a fair turn out and our guests seemed to enjoy themselves. We raised a total of $533 which breaks down as follows: $450 at door, $43 at market (that was worth it!!!), $40 donation (Rachael). I think the only thing that would make this event more successful is if we can all make a greater effort to invite our friends ... and I am the first to take on that goal. I will do my best next year to reach out to friends and neighbors sooner to have at least one full table. Hopefully we can all make that a goal. A special thanks to Denise as our emcee, Judy & Mark for donating and setting up all of the tables, Paula & Gary for setting up and managing the beverage station, Lorrie and Mary Ann for serving as judges, the Mayor for her words of welcome and all board members who attended and brought guests to enjoy the evening. I also appreciated those of you who were not able to attend, but donated wine for the event. We missed Dorothy very much, but hope that she is recovering quickly! Perhaps one of the activities that we do with our friends from France during their visit can be a rendition of Trivia Night. I think it would be a fun way for host families, Commission members and guests to have a good time! Just a thought! In the meantime, I am looking forward to the potluck dinner! See you all soon and thanks again. Tricia c. Community Pot Luck- Judy Thorne — Thursday- April 19, 2012. Judy reported that the Pot Luck will be held in the Community Room of Village Hall. She provided a list of past donors of prizes for the raffle and asked for volunteers to contact the proprietors for donations. The program will be a video presentation of the 2011 delegation to Sevres. Music will be provided by Ralph Wilder and Allan Kaye. Members of the community and the Commission will bring dishes to share for the event. A full report of the logistics of the event is attached to the minutes. d. Wine and Cheese Tasting- Lorrie Huber -- Lorrie shared her process and looking into several alternatives for a Wine and Cheese event. It appears that David of Dave's Specialty foods will work with us in planning and executing the event. He has a fee for his services. Lorrie also spoke to Cosco about using their store as site since Vino 100 has closed. There was some discussion of the possibilities and working with additional community businesses as possible venues. There was some discussion of the possible fee but a final discussion has not been made yet. Lorrie will follow up on several suggestions and the possible date would be in French Week in November. e. French Film programs- Ed Juracek - -Ed reported on his progress with AMC and handed out a list of possible French movies. He asked members to pick their top choices. There was some discussion and information shared on movies members were not familiar with. Ed provided dates of French holidays as possible likely dates to start this event. Bastille Day, July 14 or the week of is the likely first date. Other French film festivals in Chicago were discussed and could possibly be included in our plans after we do a movie event and see how it goes. f. Sevres Delegation visit 2013 -Paula Randant After we have taken the OMA certification a Committee meeting will be scheduled and announced through the Village Clerk, g. Sister Cities Code Revisions. —John Sibrava John reported that there were some parts of the code that needed to be updated. The Village Board actually has been updating codes as situations come up. He will initiate further discussion at our May meeting. h. French Family Festival- Mary Ann Sibrava Mary Ann reported that the event would be held on Saturday, 7/14 at 11 am at the Library. Rose n will provide the entertainment. It was decided to eliminate the ice cream as the event was mid morning. That week the Library will have a lobby display of the books for the Book Crossing with Sevres. VIII. Discussion a. Dixon Convention April 20 -21 was discussed. The Dinner and entertainment on Friday was shared. Members were encouraged to attend. The next meeting is May 17, 2012 at 5:30 in the Village Hall. Respectfully submitted Paula Randant