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HomeMy WebLinkAbout07/08/2003 COW minutesII. MINUTES COMMITTEE OF THE WHOLE JULY 8, 2003 CALL TO ORDER The meeting was called to order at 7:03 p.m. by Mayor Gerald Farley, in the Mt. Prospect Park District Community Center, 1000 West Central Road. Present at the meeting were: Trustees Timothy Corooran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Absent from the meeting was: Trustee Irvana Wilks. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Director William Cooney, Chief Michael Figolah, Deputy Fire Chief John Malcolm, Police Chief Richard Eddington, Deputy Police Chief Ronald Richardson, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Administrative Analyst Jason Leib and Deputy Finance Director Carol Widmer. APPROVAL OF MINUTES Approval of Minutes from April 22, 2003. Motion made by Trustee Zadel and Seconded by Trustee Skowron. Minutes were approved. Approval of Minutes from May 13, 2003. Motion made by Trustee Lohrstorfer and Seconded by Trustee Skowron. Minutes were approved. III. CITIZENS TO BE HEARD None. IV. 2004-2008 CAPITAL IMPROVEMENTS PLAN Village Manager Michael Janonis introduced the topic by providing an overview of the Capital Improvements Plan program process. He stated this is a planning document and an acceptance of the CIP plan does not guarantee funding in the appropriate budget year. He stated there is approximately $1.6 million in projects slated for 2004 which have been delayed due to the budget situation of the Village. He stated the Plan had been provided to the Finance Commission on June 19 for their input and the Minutes of that meeting have been included for the Village Board's information. He said the focus this evening wiJL~ 0n 2004 and any change in scope or the various projects that have previously appeared. He stated the 2004 Financing Plan which the Village Board has tentatively approved includes a permanent funding source for CIP projects into the future. Assistant Village Manager David Strahl provided information on the various projects slated for Village Administration including funds for completion of the TV studio for the new Village Hall. He also highlighted the potential for a new phone system in 2007 and a new financial software package within the next four years. General comments from Village Board members included the following items: It was suggested that any video conferencing money be carefully scrutinized to make sure there is appropriate benefit prior to expenditure. It was also pointed out that the projected replacement cost for the Village phone system is likely too Iow based on current experience. Community Development Director Bill Cooney provided an overview of the various projects related to Community Development. The bulk of the funding that he highlighted includes the completion of the Village Hall/Parking Deck in addition to streetscape costs associated with the completion of the civic block including the Library. Fire Chief Michael Figolah provided a summary of the projects slated for the Fire Department. Among those is the seed money for the study of a new Fire Station location on the north side. He also stated there is money in for a diesel exhaust system which is considered a safety item. He said there is money set aside for thermal imaging cameras for 2005, however, the Department has submitted a Grant application for the diesel exhaust system. If the Grant is looked upon favorably, the money that would normally be allotted for the diesel exhaust system would be covered by a Grant and the thermal imaging cameras would be moved into 2004 with the savings from the diesel exhaust system. Police Chief Richard Eddington highlighted the recommended purchases for the Police Department. Among those items are six laptops for the Investigation Unit. He also stated that the Department is in the process of applying for a Grant to help cover the cost of the purchase. He stated the two most critical items for 2004 are the digital surveillance equipment to monitor the jail cells and the update to the shooting range to eliminate bullets coming back at the Officers during shooting practice. Public Works Director Glen Andler highlighted the various projects that he is anticipating. Among those is the McDonald Creek program scheduled for 2008. He stated this money is intended to address similar issues that had been present at Weller Creek and to rectify them in a similar manner. H e a Iso highlighted t hat t he increase i n t he S hated Cost Sidewalk Program is now closer to the real 50/50 split cost. He stated the change in the bridge rehabilitation cost is based on recent experience with the repair of the William Street Bridge. He stated there is money in for Busse Road improvements assuming there is some movement by Cook County for planning of this road improvement. General comments from Village Board members included the following items: There was a question and discussion regarding Central Road resurfacing and reconstruction and the option of jurisdictional transfer. John Korn, Chairman of the Finance Commission, spoke. He stated the Commission is supportive of the CIP program as presented and encourages the shift of funding based on Grant monies being available for the Fire Department. Consensus of the Village Board was to present the CIP Plan to the Village Board for approval in the near future. COMMUTER PARKING FEE INCREASE Village Manager Janonis stated that staff has been discussing the potential for a fee increase as part of the overall Financial Plan. He stated that based on projections of maintenance, the current fee cannot sustain the cost of maintaining the lots long term. Public Works Administrative Analyst Jason Leib provided a presentation to the Village Board illustrating the projected cost of maintaining lots in the future and how the revenue stream is impacted by the current charge. He stated the fee per day has not changed in at least 15 years and based on the analysis of parking fees up and down the Northwest line, the average is slightly higher than the current charge by Mount Prospect. Public Works Director Glen Andler a Iso stated that staff is undertaking an automated collection system to impreve the collection of the parking fees in addition to improving the accounting for the fees. He stated the system should be operational by September. General comments from Village Board members included the following items: It was recommended that there be some comparison of costs of private lot parking compared the current Village parking rate. There was also a discussion regarding the projected life of the swipe card along with possible savings associated with bank fees precessing the cash. Dale Draznin, 220 South Hatlen, spoke. She stated that raising the commuter fees 50% is a large increase. She stated the cost of parking should track actual costs not additional costs or future costs. She also suggested a separate fee for residents and non-residents. Consensus of the Village Board was to raise the daily parking to $1.50 and review the cost of maintenance to determine what impact inflation has on the overall fund. VI. MAYOR PRO TEM PROTOCOL DISCUSSION Village Manager Janonis stated that he feels that the Mayor Pro Tem function is covered for meetings and for emergency situations. However, he feels it would be worthwhile for the Village Board to consider a de facto Mayor Pro Tem to sign documents in the event the Mayor is unavailable and between meetings. He stated that such an appointment for a Mayor Pro Tern to serve a specific period does not require a change in government. General comments from Village Board members included the following items: There was general support for a standing Mayor Pro Tem for a specific period of time. It was also suggested that the Mayor Pro Tem be considered for removal based on a possible super majority vote. It was also suggested that the Mayor Pro Tern designation be made prior to actual need. Consensus of the Village Board was to request that staff continue some additional research and provide a draft Ordinance based on the comments of the Village Board. VII. VILLAGE MANAGER'S REPORT Village Manager Janonis stated that the weekend storms had very little overall physical impact on the Village, therefore, requiring little clean up of damage. He also stated that the next Coffee with Council is scheduled for July 12 at Village Hall from 9:00 a.m. until 11:00 a.m. III. IX, ANY OTHER BUSINESS Trustee Michaele Skowron wanted to thank the support of the Village employees for the outstanding job they do in coordinating the annual 4th Of July Carnival. ADJOURNMENT There being no further business, the meeting adjourned at 9:12 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc