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HomeMy WebLinkAbout2. DRAFT MINUTES 6/10, 6/17,7/1MINUTES OF THE SPECIAL VILLAGE BOARD MEETING OF THE VILLAGE OF MOUNT PROSPECT MOUNT PROSPECT VILLAGE HALL 100 SOUTH EMERSON STREET SECOND FLOOR CONFERENCE ROOM JUNE 10, 2003 CALL TO ORDER ROLL CALL PARKING DECK TOUR COLOR SCHEMES FOR VILLAGE HALL CALL TO ORDER The meeting was called to order at 6:15 p.m. ROLL CALL Present upon rell call: Trustee Paul Hoefert Trustee Richard Lohretorfer Trustee Michaele Skowron Trustee Michael Zadel Absent frem the meeting: Mayor Gereld L. Farley Trustee Timothy Coreoren Trustee Irvana Wilks Also present: Village Manager Michael Janonis Assistant Village Manager David Strahl Kevin Kemp, DLK Architects Charlie Friedlander, DLK Architects TOUR OF VILLAGE PARKING DECK SITE The Village Board toured the Parking Deck site with staff and architects including Generel Contractor representative Dan Polfuss from W.B. Olson. There was general discussion regarding the overell proposed painting scheme for the Deck. It was confirmed with the Village Board that the overell interior of the Deck will be painted white with areas that abut masonry brick to be painted in a brick-like color. After the initial painting is completed, a spot check will be undertaken to determine other areas that may need to be painted to match the brick. It was also noted that the north wall facing the Library will be painted in a brick color. DISCUSS COLOR SCHEMES FOR VILLAGE HALL The group returned to the Second Floor Conference Room of the Village Hall to discuss the overall color scheme as proposed by DLK Architecture. Kevin Kemp stated that everything suggested is within budget and provided a presentation of the various schemes and projected locations throughout the building. He suggested a LK PROPOSED ADDITIONAL FEES ADJOURNMENT specific carpet color pattern per floor. There was also discussion whether Corian countertops for public areas could be considered as part of the existing budget to which DLK was going to investigate the possible additional costs for such countertops. DISCUSSION OF ADDITIONAL FEES PROPOSED BY DLK Kevin Kemp of DLK proposed that the architectural process to date has incurred an additional $181,000. These fees are primarily related to reimbursable expenses generated through value engineering of the Parking Deck and Village Hall to date. He also felt that a contingency of no more than $60,000 could be considered for additional expenses that may occur during the Village Hall construction process related to value engineering. General consensus of the Village Board was to accept the additional fees as part of the overall contract price for the construction of the Village Hall. ADJOURNMENT Thera being no other business considered at the Special meeting, Trustee Zadel made a Motion and Seconded by Trustee Skowron to adjourn the meeting. Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Zadel Nays: None The meeting was adjourned at 9:08 p.m. David Strahl Assistant Village Manager CALL TO ORDER ROLL CALL MAYOR PRO TEM PLEDGE INVOCATION MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 17, 2003 CALL TO ORDER Village Clerk Velma Lowe called the meeting to order at 7:05 p.m. ROLL CALL Present: Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Absent: Trustee Timothy Corcoran Mayor Gerald Farley With the absence of Mayor Farley, Clerk Lowe asked for nominations for Mayor Pro Tem. Trustee Hoefert, seconded by Trustee Zadel, moved to elect Trustee Wilks as Mayor Pro Tem. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION Mayor Pro Tern Wilks gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held June 3, 2003. Upon roll call: Ayes: Hoefert, Lohrstoffer, Skowron, Zadel Nays: None Motion carried. BILLS, FINANCIAL REPORT MAYOR'S REPORT YOUTH COMMISSION ANNUAL REPORT APPROVE BILLS & FINANCIAL REPORT Mayor Pro Tem Wilks stated that an asterisk noted the next item on the agenda, "APPROVE BILLS", and that all items further listed in that manner would be considered with one vote under as "IX. CONSENT AGENDA." MAYOR'S REPORT Representing the Mount Prospect Youth Commission, Sarah Corcoran and Kelly Snodgrass gave the annual report for the Commission. Village Manager Michael Janonis reported that the Village and the City of Des Plaines are still discussing an intergovernmental agreement for the youth of both places to share a recreational center. APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS FINANCIAL REPORT There were no appointments to boards or commissions. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD George Clowes, 604 S. Elm Street, expressed his dissatisfaction with the Board's recent recommendations and decisions for its long-range financial plan. Additionally, he was complimentary of the Village's website and easy accessibility to the board meeting agendas and information. CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of the following business items: Bills, dated June 11, 2003 Financial Report, dated January 1-May 31, 2003 Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None OLD BUSINESS NEW BUSINESS AMEND FIRE PREVENTION CODE (INTL. BLDG. CODE) ORD. NO. 5338 AMEND CHAPTERS 18, 19, 21, & 23 (INTL. BLDG. CODE) OLD BUSINESS There was no unfinished/old business for discussion. NEW BUSINESS An ordinance was presented for first reading to amend Chapter 24 (Fire Prevention) of the Village Code by updating sections to reflect recent changes to the 2000 International Building Code. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5338: AN ORDINANCE AMENDING CHAPTER 24 (FIRE PREVENTION) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None An ordinance was presented for first reading to amend the following chapters of the Village Code: Chapter 18 (Traffic) Chapter 19 (Health Regulations) Chapter 21 (Building) Chapter 23 (Offenses and Miscellaneous Regulations). Approved amendments to those chapters will reflect recent changes to the 2000 International Building Code. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. ORD. NO. 5339 AMEND TRAFFIC CODE, EVA/CYPRESS STOP SIGN ORD. NO. 5340 MANAGER'S REPORT NWMC FUEL PURCHASE TEXOR PETROLEUM CO. NWMC CRACK- SEALING BID Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5339: AN ORDINANCE AMENDING CHAPTERS 18, 19, 21 AND 23 OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Upon recommendation by the Mount Prospect Safety Commission, an ordinance was presented for first reading for the installation of a STOP sign at the intersection of Eva Lane and Cypress Drive, near Robert Frost School. Project Engineer Matthew Lawrie explained that while the Village Board would consider approval of the proposed STOP sign at this time, this intersection is near a school and the Safety Commission has made certain recommendations relative to improving traffic there. The school has indicated those recommendations would probably be implemented in the upcoming school year. Trustee Lohrstorfer, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of Ordinance No. 5340: AN ORDINANCE AMENDING ARTICLEXX OF CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None VILLAGE MANAGER'S REPORT The Board considered the extension of a fuel contract with Texor Petroleum Company, as part of the Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative (SPC). The current contract was in effect until June 5, 2003, and the new one would be in effect from June 18, 2003 through June 5, 2004. It was noted that the cost of fuel per gallon would vary according to market conditions (Fuel bid worksheet filed with official minutes). Trustee Hoefert, seconded by Trustee Zadel, moved to accept the NWMC/SPC 2003-2004 fuel contract with Texor Petroleum Company, Riverside, Illinois, in an amount not to exceed $125,450. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None The Board received a request to accept the Northwest Municipal Conference competitive bid award for a roadway crack-sealing bid, in an amount not to exceed $51,610. EHM PAVEMENT Trustee Lohrstorfer, seconded by Trustee Skowron, moved to accept the NWMC roadway crack-sealing bid from Behm Pavement in an amount not to exceed $51,610. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None OTHER BUSINESS ADJOURNMENT ANY OTHER BUSINESS Village Manager Janonis noted the upcoming Lions Club carnival, July 2-5, and the Farmers Market at the train station parking lot on Sundays through October. Traffic Engineer Matt Lawrie, at the request of Trustee Hoefert, provided an update on the traffic signal situation downtown. Mr. Lawrie indicated that he is communicating with IDOT in trying to get the signals coordinated so as to prevent vehicles from being stacked, creating safety hazards. ADJOURNMENT Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the June 17, 2003 Village Board meeting, at 8:20 p.m. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Velma W. Lowe Village Clerk I:\W[N\MINUTES~June 17, 2003,Mayor absent, doc CALL TO ORDER ROLL CALL PLEDGE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 1, 2003 CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:06 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee Paul Hoefert Trustee Irvana Wilks PLEDGE OF ALLEGIANCE Trustee Corcoran led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Farley gave the invocation. MINUTES APPROVAL OF MINUTES Mayor Farley noted that there was not a sufficient number of members present to pass the minutes that were presented. The minutes of the special meeting of June 10, 2003 and the regular meeting of June 17, 2003 would be deferred until the July 15th Village Board meeting. BILLS MAYOR'S REPORT: APPOINTMENTS CITIZENS TO BE HEARD: APPROVE BILLS Mayor Farley stated that the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and that all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT APPOINTMENTS Mayor Farley presented the reappointment of Bennett P. Trapani to the Economic Development Commission. If approved his term would run through May 2007. Trustee Zadel, seconded by Trustee Skowron, moved to approve the reappointment of Bennett P. Trapani to the Economic Development Commission. Upon roll calF: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel None COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None CONSENT AGENDA CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Corooran, moved to approve the following business items: BILLS RES. 32-03 RES. 33-03 Bills, dated June 25, 2003 Res No. 32-03, A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION, 111 S. OWEN STREET Res. No. 33-03, A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ADOPT AN INTERGOVERNMENTAL AGREEMENT TO ASSIGN RIGHTS BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CITY OF PROSPECT HEIGHTS Upon roll call: Motion carried. Ayes: Corcoran, Lohrstorfer, Skowron, Zadel Nays: None OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS The following ordinances were presented for a first reading: AN ORDINANCE AMENDING APPENDIX A - DIVISION II (FEES, RATES, & TAXES) 8 OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 8.1102 (Imposition of Tax) by increasing the home rule sales tax by 0.25% for tangible personal property. AN ORDINANCE AMENDING APPENDIXA- DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 8.1202 (Imposition of Tax) by increasing the home rule sales tax by 0.25% for sales of service. AN ORDINANCE AMENDING APPENDIXA- DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 8.1502 (Telecommunications Tax) by increasing the telecommunications tax by 1.75%. AN ORDINANCE AMENDING CHAPTER 8 (VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS) AND APPENDIX A - DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 8.1601 (Gross Receipts Tax Imposed) by deleting language which defines a specific effective dates for utility tax rates. Appendix A, Section 8.1601 is amended by deleting language that defines the rate change date. AN ORDINANCE AMENDING CHAPTER 8 (VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS) AND APPENDIX A- DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 8.902 (Imposition of Tax) by deleting language which defines a specific effective date for the food and beverage tax. Appendix A, Section 8.902 is amended by deleting language that defines the rate change date. AN ORDINANCE AMENDING APPENDIXA- DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 17.103 (License Fees) by deleting the effective date for vehicle license rate changes. Appendix A, Section 17.105, is amended by deleting language that defines the rate change date. AN ORDINANCE AMENDING CHAPTER 8 (GOVERNMENT & MISCELLANEOUS PROVISIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Section 8.1807 (Expiration Date) by deleting the expiration date of the municipal motor fuel tax. These ordinances will be presented for a second reading at the July 15th board meeting. COMP ANNUAL FINANCIAL REPORT AUDIT COMPLIANCE REPORT Acting Finance Director, Carol Widmer, presented the Comprehensive Annual Financial Report, Single Audit Compliance Report, the Report on Compliance with Public Act 85-112 (TIF Act), and the Auditors' Management Letter for the Board's approval. Trustee Zadel, seconded by Trustee Skowron, moved to accept the Comprehensive Annual Financial Report, for fiscal year ended December 31, 2002. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel None Trustee Skowron, seconded by Trustee Lohrstorfer, moved to accept the Single Audit Compliance Report for the year ended December 31, 2002. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel None PUBLIC ACT 85-1142 AUDITOR'S MANAGEMENT LETTER Trustee Lohrstorfer, seconded by Trustee Zadel, moved to accept the Report on Compliance with Public Act 85-1142 (TIF Act) for the year ended December 31,2002. Upon roll call: Motion carried. Ayes: Corcoran, Lohrstorfer, Skowron, Zadel Nays: None Trustee Skowron, seconded by Trustee Lohrstorfer, moved to accept the Auditors' Management Letter for the year ended December 31, 2002. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel None The following ordinances were presented for first reading: AN ORDINANCE AMENDING CHAPTER 11 (MERCHANTS AND BUSINESSES) OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Chapter 11 by authorizing the posting of a 'Notice of Closing' at businesses which are not current on their business license fees. AN ORDINANCE AMENDING CHAPTER 25 (THE VILLAGE CODE) OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance places liability of unpaid debts to the Village on both the tenant and the landlord when a renter has moved from the premises. These ordinances will be presented for a second reading at the July 15th board meeting. 3 UI THRESHOLD ORD 5341 MANAGERS REPORT ANY OTHER BUSINESS ADJOURNMENT An ordinance was presented for a first reading that would update the Village Code to reflect the current DUI threshold, which was changed from .10 to .08, by the State of Illinois. Trustee Zadel, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel None Trustee Zadel, seconded by Trustee Skowron, moved to approve Ordinance No. 5341: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Lohrstorfer, Skowron, Zadel None VILLAGE MANAGER'S REPORT Assistant Village Manager, Dave Strahl, noted that the Lions Park Carnival would be held July 2- July 6, with fireworks on the 2® and the 4th. ANY OTHER BUSINESS Trustee Skowron reminded residents that the Farmers Market is ongoing on Sundays, from 8 a.m. - 1 p.m. at the train station parking lot. Assistant Village Manager, Dave Strahl, noted that the Village parking deck is not completed but in the coming weeks there will be brick and paint added to give the deck a unique look. ADJOURNMENT With no further business to discuss, Mayor Farley declared the July 1st meeting of the Village Board adjourned at 7:35 p.m. H:\GEN\fi[es\WlN~VllNUTES\june 3 2003.doc Kimberly A. Dewis Deputy Village Clerk 4