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Home My WebLink About2. VB Minutes 10/16/2012MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 16, 2012 CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Matuszak Trustee Steven Polit Absent: Trustee John Korn Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Mautszak gave the Invocation. MINUTES MINUTES Trustee Matuszak, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held October 2, 2012. Upon roll call: Ayes: Hoefert. Juracek, Matuszak, Polit Nays: None Motion carried. MONTHLY MONTHLY FINANCIAL REPORT AND APPROVE BILLS FINANCIAL REPORT Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND AND APPROVE APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an BILLS item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." Mayor Wilks stated there was a minor correction to the draft Resolution — Item C. A Resolution Regarding Approval of the 2013 CDBG Action Plan. The amount listed for General Administration under Section One of the Resolution was corrected to accurately reflect the allocated amount; $69,758 revised to $60,750. The revision did not change the FY 2013 CDBG Fund that was correctly listed as $321,750. As this was deemed a scrivener's error the general consensus was to leave Item C. as a Consent Agenda Item. MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: DOMESTIC VIOLENCE AWARENESS MONTH, OCTOBER 2012 DOMESTIC Mayor Wilks presented the proclamation to State Senator Matt Murphy. Senator Murphy VIOLENCE accepted the proclamation on behalf of the Northwest Suburban Alliance on Domestic Violence. AWARENESS He stated the agency is committed to increasing public awareness of this very serious issue and MONTH provide the support and resources to victims and their families. Senator Murphy stated there is a special focus on men's issues including the education of young men on how to appropriately handle relationships. Minutes of the Regular Meeting of the Page 1 of 5 Mayor and Board of Trustees October 16, 2012 of the Village of Mount Prospect B. Employee Recognition EMPLOYEE Village personnel from Community Development, Finance Department, Human Services and the RECOGNITION: Village Manager's Office celebrating their quinquennial anniversaries were recognized. Mayor COMMUNITY Wilks, Assistant Village Manager Dave Strahl, Community Development Director Bill Cooney DEVELOPMENT, and Finance Director Dave Erb presented each individual in attendance from their respective FINANCE, HUMAN Department with a certificate or plaque denoting their years of service. SERVICES AND VILLAGE COMMUNITY DEVELOPMENT DEPARTMENT MANAGER'S Five Years OFFICE Ryan Kast Janet Saewert Cheryl Scherbaum FINANCE DEPARTMENT Ten Years Five Years Barbara Neitzke Mary Klostermann Denise Lopatka HUMAN SERVICES DEPARTMENT Five Years Carol Baldini VILLAGE MANAGER'S OFFICE Twenty Years Fifteen Years Five Years Michael Janonis Joan Middleton Heidi Neu Robert Rundell Paul Jonjack APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following reappointments for the Village Board's approval: Board of Fire and Police Commissioners Reappointment: Charles Bennett Term expires September 2015 Jim Powers Term expires September 2015 Trustee Hoefert, seconded by Trustee Juracek, moved to approve the reappointments. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD John Elenberger 1422 Redwood Drive Mr. Elenberger complimented Public Works employee Julie Bolin for the manner in which she responded to his concern. Mr. Elenberger also recognized Mayor Wilks for her leadership and contributions to the community during her many years of service as Mayor and Trustee. He credited Mayor Wilks for prompting his own community involvement. Mayor Wilks thanked Mr. Elenberger for his comments and involvement in local government. Minutes of the Regular Meeting of the Page 2 of 5 Mayor and Board of Trustees October 16, 2012 of the Village of Mount Prospect CONSENT AGENDA CONSENT AGENDA Trustee Hoefert, seconded by Trustee Polit, moved to approve the following business items: FINANCIAL REPORT 1. Monthly Financial Report — September 2012 & APPROVE BILLS 2. Bills dated September 27 — October 10, 2012 3. RESOLUTION REGARDING APPROVAL OF THE 2013 CDBG ACTION PLAN RES 39 -12 4. Request Village Board approval to accept bid for Wolf Road & Feehanville Drive Traffic Signal Modernization Project in an amount not to exceed $31,768. TRAFFIC SIGNAL — 5. Request Village Board approval to accept bid for the purchase of Pre - Wetting Fluid VBA 39 -12 for Road Salt in an amount not to exceed $14,292. PRE - WETTING Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit FLUID — VBA 40 -12 Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. 1 St reading of An Ordinance Amending Chapter 18 (Traffic) of the Village Code of Mount Prospect. AMEND CHAPTER 18 (TRAFFIC) OF Mayor Wilks presented for a first (1 reading an ordinance amending Chapter (18) of the Village THE VILLAGE CODE Code. This ordinance amends Section 18.2011.A — Two Hour Parking Schedule and Section 18.2012A — Four Hour Parking Schedule of the Village Code. Project Engineer Matt Lawrie provided background information and the recommendation of the Transportation Safety Commission to replace the two -hour parking limit for the eleven (11) spaces along the east side of Wille Street immediately south of Central Road with a four -hour parking limit. In response to a request from the Village Centre Condominium Association to amend the parking restriction from two (2) to four (4) hours the Village's Engineering Division evaluated the existing parking conditions; the request was then presented for consideration at the September 10, 2012 Transportation Safety Commission (TSC) meeting. Based on the traffic study, the Engineering Division does not feel the requested change is warranted. Mr. Chuck Bennett, Village Centre Condominium Association representative spoke in favor of the request for a four -hour parking limit at the September 10th TSC meeting; the extended time will allow visitors to stay longer without moving their cars or risk receiving a parking violation. The Transportation Safety Commission voted in support of the request to change the parking limit from two (2) to four (4) hours by a vote of 9 -0. The extended parking would accommodate the needs of the condominium owners and visitors without creating a negative impact to the parking field in question. In response to questions from the Village Board, Mr. Lawrie stated there were no objectors to the request; four (4) comments in support of the request were received. Village Board Comments -Significant to note the positive outcome through the give and take efforts between Village staff, businesses and residents. -Employees of Virginia Court will respect, not abuse the extended parking hours. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit Nays: None Motion carried. Minutes of the Regular Meeting of the Page 3 of 5 Mayor and Board of Trustees October 16, 2012 of the Village of Mount Prospect Trustee Hoefert , seconded by Trustee Juracek, moved for approval of Ordinance No. 6035: ORD 6035 AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit Nays: None Motion carried. ANALYSIS OF B. A Resolution Regarding Approval of the Community Development Block Grant IMPEDIMENTS TO Analysis of Impediments to Fair Housing FAIR HOUSING Mayor Wilks presented a resolution regarding approval of the Community Development Block Grant Analysis of Impediments to Fair Housing. As an entitlement community the Village must certify it will affirmatively further fair housing in the community. This resolution grants approval of the CDBG Analysis of Impediments to Fair Housing. Community Development Director Bill Cooney presented background information and staff recommendation for approval of the Analysis of Impediments to Fair Housing. The Village of Mount Prospect is an entitlement community; receives an annual allocation from the U. S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program. As an entitlement community the Village must certify it will affirmatively further fair housing in the community by 1) conducting an Analysis of Impediments (AI) to Fair Housing Choice; (2) developing actions to overcome the effects of identified impediments to fair housing and 3) maintaining records to support the Village's initiative to affirmatively further fair housing. Mr. Cooney provided an overview of the factors HUD has identified as impediments to fair housing and the analysis of the sources used by the Village to determine the factors affecting fair housing; lack of education and awareness; 1) lack of available sites for new housing developments and (2) limited affordable housing locations. Using this information staff developed a Fair Housing Action Plan with strategies ranging from resident education to combining efforts with neighboring municipalities and addressing the housing collaboratively. The special goals of the Fair Housing Action Plan will be implemented and monitored in order to promote fair housing choices within the Village of Mount Prospect. Mr. Cooney stated the first full paragraph of page eleven (11) of the Al original draft submitted to the Village Board for review had been rewritten to reflect the trend in property values over the last five (5) years. In her review Trustee Juracek noted the description of Mount Prospect's property values was dated and recommended the information be rewritten to accurately reflect the change in property values impacted by the housing market; property values have decreased. Trustee Juracek , seconded by Trustee Polit, moved for approval of Resolution No. 38 -12: RES 38 -12 A RESOLUTION REGARDING APPROVAL OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ANALYSIS OF THE IMPEDIMENTS TO FAIR HOUSING Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit Nays: None Motion carried Relative to this discussion Mr. Cooney stated he had received good news from Ms. Demas, Alden Group regarding the developer's senior housing project. The project has been awarded the necessary state funding; construction will begin in Spring 2013. Mr. Cooney provided the following in response to questions from the Village Board: • Village Board has already approved the preliminary PUD for the senior housing project. • Petitioner will need to come before the Village Board for approval of final PUD; Village Board will be able to look at building plans prior to approval of final PUD. Minutes of the Regular Meeting of the Page 4 of 5 Mayor and Board of Trustees October 16, 2012 of the Village of Mount Prospect MANAGER'S VILLAGE MANAGER'S REPORT REPORT Assistant Village Manager Dave Strahl stated there were not items to report under status. OTHER BUSINESS OTHER BUSINESS Mayor Wilks reminded everyone to be safe on Halloween; information regarding hours for trick or treating will be posted: Village civic event sign and web site. Trustee Hoefert stated it is probably coincidental but last week the Village Board had spoken about housing needs and tonight the Village Board received the good news that the senior housing project is moving forward. Very good news for the community. Trustee Polit encouraged all to come to the last Lions Club Farmers' Market of the season; October 21 st. Many feel this market is the best in the area. Trustee Juracek stated Randhurst is having its 50 anniversary celebration October 27 The event includes a Halloween celebration with a number of activities and fireworks. ADJOURN ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit Nays: None Motion carried. The October 16, 2012 Village Board meeting adjourned at 7:49 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Page 5 of 5 Mayor and Board of Trustees October 16, 2012 of the Village of Mount Prospect