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HomeMy WebLinkAbout06/29/1993 COW agenda COMMITTEE OF THE WHOLE PLEASE NOTE EARLY START TIME AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, June 29, 1993 50 South Emerson Street 7:00 P.M. I. CALL TO ORDER - ROLL CALL II. ACCEPTANCE OF MINUTES OF MAY 25, 1993 III. CITIZENS TO BE HEARD Items IV and V were originally scheduled for discussion at the June 8 Committee of the Whole meeting. Due to a storm-related power failure, that meeting was cancelled and the items were deferred to this meeting. IV. ST. EMILY'S STOPLIGHT DISCUSSION Approximately 60 days ago, the Village was formally approached by representatives from St. Emily's Elementary School requesting that the Village install a stoplight at the intersection of Central Road and Horner Lane for the purpose of assisting with the crossing of school children in the mornings and afternoons during the school year. Based upon Police Department surveys and a recent study performed by the Engineering Division, a total of eight (8) children cross from the south side of Central Road in order to reach St. Emily's School. To the best of our knowledge all but one of those children live in Des Plaines. The request was based on the belief that traffic volumes and automobile speeds made the crossing of Central Road a somewhat dangerous proposition. Currently, the Village provides a Crossing Guard to assist school children in making their way to the School. A study conducted by the Mount Prospect Police Department during calendar year 1992 indicated that there was a justifiable safety concern. The question of safety involves not only the school children but also extends to the Crossing Guard. The initial Police Department conclusion was that these safety concerns warranted the discontinuation of a Crossing Guard and implementation of alternate modes of transporting the children to school. While the safety of these school children is without question a vital concern, it is also appropriate to look at the cost of providing the required measure of safety; how that cost should be distributed and identify less costly alternatives that would provide at least the same level of safety as the proposed stoplight. The estimated cost of the stoplight is $120,000. Monthly maintenance would run $100. Even with the stoplight, a Crossing Guard would still be required to monitor the intersection at an annual cost of approximately $2,700. Village Board members directed staff to study the situation further and present a range of options. The information attached hereto will help to facilitate that discussion. In addition to appropriate Village staff, Sister Danielle, Principal of St. Emily's School, has been invited to attend along with the City Manager of Des Plaines Walter Douthwaite. V. POLICE AND FIRE HEADQUARTERS UPDATE Since June 8, Police and Fire operations have moved to the new building. Staff is busy settling in and becoming acclimated to the facility. Cut-over to the new Village phone system was completed on June 22 with fine tuning continuing as needed. Presented here for your review and approval is a Change Order in a not-to-exceed amount of $34,265. The vast majority of the items address safety concerns. Over half of the cost is attributable to three areas: The elevator, uninterrupted power supply (UPS) and an attic smoke and fire detection system. All of the changes are essential to the efficient long-term maintenance and operation of the building. Your information package also contains final reconciliation costs associated with previously approved Change Orders. Final costs were approximately $3,800 less than the established "not-to-exceed" amounts. The attached Project Budget recap continues to show the entire project to be substantially under the original Referendum estimate. Appropriate staff will be in attendance to answer your questions. VI. PHASE III FLOOD CONTROL PROJECT UPDATE This fiscal year, four major flood control projects were scheduled for construction: (1) Des Plaines River Backwater Valves, (2) Prospect Manor/North Main sanitary, (3) Hatlen Heights sanitary and (4) Fairview Gardens sanitary. All projects have been under way since late March. The Des Plaines River and Fairview Gardens projects have been substantially completed. It appears that the Fairview Gardens Project will come in under budget while the Des Plaines River project will be completed at a cost slightly above the original estimate. A final Change Order on this latter project will be presented to the Village Board at an upcoming meeting. Design errors on the Hatlen Heights project have been previously reviewed by the Village Board and staff is currently working on remedial plans per Board direction. The Prospect ManodNorth Main Project had been progressing smoothly until the recent discovery of a 1,350 foot section of extremely deteriorated existing combined sewer pipe in the 400 and 500 blocks of North Emerson Street. This line currently serves the neighborhood and was not scheduled for replacement or abandonment as part of the Prospect Manor project. Due to its location relative to excavation for the new relief line, serious concern exists that this pipe will collapse during construction. Regardless, the pipe is in such bad condition that it would be prudent to replace it now while the street is open. The estimated cost for said repairs is approximately $115,000 plus engineering fees. Staff is researching whether the costs will be eligible under the IEPA Loan Program. The information package contains a detailed description of the problem along with staff recommendations. Herb Weeks and appropriate staff will be in attendance to facilitate discussion. VII. DISCUSSION REGARDING POOL CAR FLEET MAINTENANCE During the 1993-1994 Budget Hearings, the Board expressed an interest in reviewing the Village's current Fleet Maintenance and Replacement Program. Staff has conducted a preliminary review and several hours of discussion have taken place. At this time, my conclusion is that the Program is adequately serving the needs of the Village. However, I feel that discussion at the Board level will be helpful in creating a better understanding of the Program including its design, review criteria and subjective components. The discussion will also allow Board members to pursue specific areas of interest. Discussion is limited to that portion of the Program covering automobiles; i.e., squads, staff cars and pool cars. Future discussion regarding specialized vehicles and equipment will be discussed as part of individual Department reviews. Your information package should provide a broad overview of the Program and appropriate staff will be in attendance to facilitate discussion. VIII. MANAGER'S REPORT IX. ANY OTHER BUSINESS X. ADJOURNMENT