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HomeMy WebLinkAbout7. MANAGERS REPORT 5/20/03Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MAYOR FARLEY AND VILLAGE BOARD MEMBERS ASSISTANT VILLAGE MANAGER MAY 15, 20O3 VILLAGE HALL CONSTRUCTION BID APPROVAL The Village's construction contractor, W.B. Olson, has received the bids for the construction of the Village Hall and has summarized the results from the various subcontractors. The project estimate is attached for information and approval. The total construction cost of the Village Hall is expected not to exceed $8,887,584. The Village Board had previously approved a construction cost of $8.1 million during the design meetings with the architects and the preliminary budget assumed a price of $8.1 million. While the actual construction price exceeds the preliminary budget by $787,584, that overage is substantially offset by some $909,000 in savings from the parking deck project. The preliminary parking deck budget amount was $6.8 million, but the construction bids amounted to $6,210,868. Therefore, the Village saved approximately $589,000 on the parking deck construction. Also, based on anticipated savings from unused parking deck contingency, $250,000 in savings can be utilized as part of the Village Hall construction cost. Finally, there was an allowance of $75,000 in the parking deck construction budget for winter condition expenses, ground water pumping, and library utility issues, of that amount the Village will realize a savings of $70,000 that again can be utilized as part of the Village Hall construction costs. The attached spreadsheet provides an illustration of the costs and where the application of savings from the parking deck is being applied to the Village Hall budget to reduce the total construction cost. The construction bid from W.B Olson does not include furniture, Iow voltage wiring (phones and computers), TV and audio visual installation expenses, and landscaping. All of these items are specialty items that will be handled separately or as part of a change order, depending on cost. W.B. Olson has included a construction option of $177,000 for the installation of a generator. The plans have incorporated space and ability to connect to a generator at some future date. The electrical systems for the Village Hall and parking deck have been designed to run the basic systems so the facilities would not be damaged by a power outage and would run off a generator if one were available. If the Village Board is interested in increasing the cost of the Village Hall construction budget by $177,000 the ILLAGE HALL CONSTRUCTION BID APPROVAL May 15, 2003 Page 2 generator system can be installed as part of this construction. Otherwise, the generator can be purchased at some point in the future. Much of the savings realized from the parking deck budget is the result of excellent Value Engineering (VE) cooperation between the architect and builder along with the Village staff. This VE process will continue during the construction of the Village Hall and it is anticipated that some savings can be realized from the Village Hall budget. Many of the VE steps have already occurred as the plans were being finalized. As the VE process occurs there may be additional design rework by the architectural and engineer team to obtain the savings through construction. The revised preliminary budget previously approved by the Village Board of $14,900,000 ($6,800,000 for the parking deck and $8,100.000 for Village Hall). The total project cost is now projected to be $54,852 over the preliminary budget based on the bid results. The Village Hall construction budget includes a $423,000 contingency which could be partially realized savings depending on circumstances. Staff is requesting Village Board approval to expend a maximum of $8,887,584 for the construction of a Village Hall. If the Village Board is so inclined to include the purchase and installation of an emergency generator the maximum cost would increase $177,000 to a total project cost of $9,064,584. Village staff and representatives from W.B. Olson will be present at the Village Board meeting of May 20, 2003 to answer any questions. David Strahl c: Village Manager Michael E. Janonis H:\GEN~Vi~Iage HalI\VB Memo VH Bid Approval.doc Village Hall/Parking Deck Projected Budget Summary Item Parking Deck Construction Bid Amount WBO Fee CGL Insurance Contingency Total Savings Village Hall Construction Bid Amount WBO Fee CGL Insurance Contingency Total Savings from Deck Revised Projected Cost Deck Contingency Savings Deck Allowance Savings Final Projected Cost Emergency Generator Final Projected Cost w/Generator VB Approved Actual Amount Bid Cost $ 6,800,000 $ 5,658,764 4.0% $ 226,351 0.5% $ 29,426 5.0% $ 295,727 $ 6,210,268 $ 589,732 VB Approved Actual Amount Bid Cost $ 8,100,000 $ 8,086,253 4.0% $ 323,450 0.65% $ 54,663 5.0% $ 423,218 $ 8,887,584 $ (589,732) $ 8,297,852 $ (250,000) $ (70,000) $ 7,977,852 Actual Bid Cost 8,086,253 323,450 54,663 423,218 8,887,584 (589,732) 8,297,852 (250,000) (70,0O0) 7,977,852 177,000 8,t54,852 Projected Budget VH 2 5/15/2003 illage of Mount Prospect Mount Prospect, ILlinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E, JANONIS ASSISTANT VILLAGE MANAGER MAY 16, 2003 CONTRACTOR'S CONSTRUCTION AMENDMENT #3 - VILLAGE HALL The Village Board has previously approved amendments to the construction contract between the Village and W.B. Olson for the demolition phase and construction of the parking deck. The purpose of the individual amendments is to separate the costs for each phase and simplify management of the overall project. Amendment #3 is related to the construction of the Village Hall phase of the project. The Village Board will need to accept the construction bids for the Village Hall construction in an amount of $8,887,584 and the approval of this amendment would authorize W.B. Olson to undertake the construction of the Village Hall utilizing the construction bid package as compiled by the contractor. Staff is recommending Village Board approval for Amendment #3 to the construction contract between W.B. Olson and the Village of Mount Prospect in an amount not to exceed $8,887,584 for the construction of Village Hall at 50 S. Emerson. If you have any questions, please contact me. David Strahl H:\GEN\Village Hall~Amendment 3 Village HalI Construction Services V'80lson.doc mendment No. i- 3__to Agreement Between Owner and Construction Manager Pursuant to Paragraph 2.2 of the Agreement, dated Auqust 7th 2001 between Village of Mt. Prospect(Owner) andW.B. Olson, Inc. (Construction Manager), for Mt. Prospect Villaqe Hall & Perking(the Project), the Owner and Construction Manager establish a Guaranteed Maximum Price and Contract Time for the Work as set forth below. ARTICLE I GUARANTEED MAXIMUM PRICE The Construction Manager's Guaranteed Maximum Price for the Work defined as Phase 3 construction of a 3 story plus basement Village Hall building, a future phase to include the landscaping around the Village Hall and Parking Garaqe will be added by Amendment at a future date, including the estimated Cost of the Work as defined in Article 6 and the Construction Manager's Fee as defined in Article 5, is Eight Million Eight Hundred Eighty Seven Thousand Five Hundred Eighty Four Dollars ($8,887,584.00). This Price is for the performance of the Work in accordance with the Contract Documents listed and attached to this Amendment and marked Exhibits A through F, as follows: Exhibit A Exhibit B Exhibit B Exhibit D Exhibit E Exhibit F Drawings, Specifications, addenda and General, Supplementary and other Conditions of the Contract on which the Guaranteed Maximum Price is based, DLK plan sheets A0.0, A0.1, T-l, G-1 THRU G-6, A-1.0 THRU A~?.4, S1 THRU S8, M1.1 THRU M3.3, VE0.1 THRU VE6.4, VHP1.0 THRU VHP3.1, VHFP1.0 THRU VHFP2.1 & Project Manuals Volume 1 & 2 dated 3/31/03, and Addendum #1 dated 4/24/03. ..... r-~ Project Estimate .~.~zumFticn: and clarifications pages 1 & 2 of 2 dated 5/15/03 ma~e4n i~rei~afing tho- C'.:arant`"cd M~im,.:m Pr:c.", F'agc: ...... ~ Unit i~riccs, ~ ..... ~ ..... ~', dated ARTICLE II CONTRACT TI M E The date of Substantial Completion established by this Amendment is: OWNER BY: DATE ATTEST CONSTRUCTION MANAGER DAVID L DATE M~y 15, 2003 ATTEST © 1991 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20OO6-5292. AIA DOCUMENT AIA12'i/CMC AND AGC DOCUMENT 565 - OWNER-CONSTRUCTION MANAGER AGREEMENT - 1991 EDITION - AIA® - AGC - ® 1991 - THE ASSOCIATED GENERAL CONTRACTORS OF AMERICA, 1957 E STREET, N.W., WASHINGTON, D.C., 20006-5209. WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. User Document: al21mt.aia -- 5/16/2003. AIA License Number 1115002, which expires on 1/31/2004. Electronic Format A121/CMc-1991 The COnstr ctlon People PROJECT ESTIMATE JOB: Mount Prospect Village Hall A&E: DLK Architecture S.F.: 52,400 5tl 5103 DESCRIPTION TOTAL $/SF 1.1 GENERAL CONDITIONS 530,981 $10.21 1.2 FINAL CLEANING 15,000 $0.29 1.3 WINTER CONDITIONS Allow 50,000 $0.96 1.4 GROUND WATER PUMPING Allow 20,000 $0.38 2.1 EXCAVATION 240,000 $4.62 3.1 CONCRETE 330,450 $6.35 4.1 MASONRY 886,000 $17.04 5.1 STEEL 523,705 $10.07 6.1 cARPENTRY 630,616 $12.13 6.2 GLULAM BEAMS & DECKING 12,000 $0.23 6.3 MILLWORK 435,124 $8.37 6.4 WOOD TRUSSES 23,348 $0.45 6.5 ATTIC CATWALK Allow 20,000 $0.38 7.1 WATERPROOFING 17,991 $0.35 7.3 FIREPROOFING 65,175 $1.25 7.4 ROOFING & SM 209,680 $4.03 7.5 CAULKING 21,917 $0.42 8.1 OVERHEAD COILING DOORS 6,770 $0.13 8.2 DOORS & HARDWARE 116,466 $2.24 8.3 AUTOMATIC DOOR OPERATORS 14,400 $0.28 8'.4 WINDOWS & MISC GLAZING 261,515 $5.03 9.1 DRYWALL & ACOUSTIC 544,872 $10.48 9.2 CERAMIC TILE & PRECAST TERRA770 60,874 $1.17 9.3 CARPET & RESILIENT 179,866 $3.46 9.6 PAINTING 97,370 $1.87 10.1 TOILET PART/ACCESS 25,190 $0.48 10.2 BUILDING SIGNS 10,000 $0.19 10.3 SPECIALTIES 8,850 $0.17 10.4 OPERABLE PARTITIONS 17,070 $0.33 14.1 ELEVATOR 62,700 $1.21 15.1 PLUMBING 214,768 $4.13 15.2 SITE PLUMBING 46,200 $0.89 15.3 FIRE PROTECTION 149,462 $2.87 15.4 HVAC 973,772 $18.73 16.1 ELECTRICAL 1,264,121 $24.31 FEE PERMIT ALLOWANCE CGL INSURANCE BOND CONST. CONTINGENCY SUB-TOTAL 8,086,253 $155.50 4.00% 323,450 By Owner 0.65% 54,663 0.00% Deleted 5.00% 423,218 TOTAL 8,887,584 $170.92 o,.s The Constructmn PeOple 5/15/03 PROJECT CLARIFICATIONS JOB: Mount Prospect Village Hall A&E: DLK Architecture Page 1 of 2 Qualifications 1) 2) 3) Estimate is based on DLK plan sheets A0.0 through VHFP2.1 dated 3/31/03. Project Manuals Volume 1 & 2 dated 3/31/03. Addendum #1 dated 4/24/03. Water and electricity to be provided by owner at no charge R39.batt insulation is specified for the attic space. Architect to review & advise how 12" of insulation is to fit in a 6" truss. 4) 5) 6) ROX system cable tray wall & floor fire seals per Addendum #1 ESK-13 will be fumished only. Seals to be installed by Owner's cabling contractor. Back side of gable parapets to be plywood with copper flashing per detail 1/A5.2 and not bdck per detail 1/A3.2 Windows are aluminum (See alternate for clad wood windows) 7) 8) 9) An allowance of $30,000 is included for fire rated glass at Stair #2 (Thickness and type of glass is not shown) Aluminum or wood clad windows will not have an STC rating of 40 per spec 08520-1.4C. 10 Terrazzo tile to be Aristone series. (spec lists 5 different tiles) 10) Carpet tile to be installed in Board Room only as discussed with DLK. Rolled carpet to be used in balance of rooms scheduled to receive carpet. 11) Architect and engineers to provide CAD backgrounds free of charge to assist in shop drawings. 12) Toilet rooms at 2nd & 3rd floors will receive ceramic base (not vinyl per schedule) 13) Intedor walls at lobbies and Board room to be drywall per the room finish schedule and not plaster per sheets A7.3 & A7.4 t; W.B. Or-SON, INC. The Construction People JOB: A&E: PROJECT CLARIFICATIONS Mount Prospect Village Hall DLK Architecture 5/15/03 Page 2 of 2 1) 2) 3) 4) 5) 6) Exclusions Underground obstruction removal (i.e. rocks, old foundations & other debds) Unsuitable soil removal and replacement Hazardous matedal identification and removal Water repellent work to extedor masonry (not specified or shown) Workstations & other furniture (By Owner) Telephone,data,tv, sound, audio, security systems. Work by owner (empty conduit only) 7) Landscaping work (part of future bid package) 8) Brick paver walkways & stone base (part of future bid package) 9) Planters & associated foundation work (part of future bid package) 10) Monument sign & associated foundation work (part of future bid package) 11) Millwork in garage entry lobby 101 (on RFS but no details) 12) Millwork in Conference 326 (on RFS but no details) 13) Wood doors to have a red oak veneer per 08211-2.2A.2 and will not be blueprint matched to wood panelling per 08211-2.2A.8 14) Excess facility charges including energy consumption charges. 15) Relocation of existing utility services, if required, which are located in the way of new construction. 16) Minor pumping of ground water is included. Major pumping including installing a well point system, etc. is not included 17) Items indicated in specifications but not shown on the plans. 18) Fire treated lumber. Plans indicate fire treated lumber but DLK confirmed that lumber does not need to be fire treated. 19) Parging of cavity face of of CMU back-up as specified in 04810-3.5B 20) Drywall at bottom chord of roof trusses (none shown. DLK confirmed not required) 21) Projection screens in Board Room (By Owner) 22) Stencil or artwork at lobbies & Board room as shown on sheets A7.3 & A7.4 23) Rigid insulation under slab on grade 24) Performance bond (see alternate)