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Home My WebLink About2. DRAFT MINUTES 5/6/03CALL TO ORDER ROLL CALL MAYOR PRO TEM MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 6, 2003 CALL TO ORDER Deputy Village Clerk, Kimberly Dewis called the meeting to order at 7:08 p.m. ROLL CALL Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Mayor Gerald Farley Trustee Irvana Wilks MAYOR PRO TEM In the absence of Mayor Farley, Trustee Hoefert, nominated Trustee Corcoran as Mayor Pro Tern. seconded by Trustee Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Skowron, PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION MINUTES INVOCATION Trustee Lohrstorfer gave the invocation. APPROVAL OF MINUTES Trustee Lohrstorfer, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting held April 15, 2003. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None BILLS APPROVE BILLS Mayor Pro Tem Corcoran stated that the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and that all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYO R' S REPORT MAYOR'S REPORT Mayor Pro Tern Corcoran read the following proclamations: Senior Celebration Day, May 14, 2003 Save a Life Week, May 18-24, 2003 National Public Works Week, May 18-24, 2003 Michael Zielinski and Robert Galorath of the Mount Prospect Jaycees presented the following students each with a $500 scholarship. From Prospect High School: Nicole Guarino, University of Iowa Sean Sullivan, University of Illinois From John Hersey High School Lauren Hickey, Indiana University Laura Kurczodyna, Augustana College APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS RES 27-03 APPOINTMENTS None COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the following business items: BID RESULTS: BRICK PAVER 3. SEALING 4. SHARE COST & CDBG SIDEWALK 5. PUBLIC WORKS UNIFORMS 6. ASPHALT 7. RESTORATIONS OLD BUSINESS 1850 WEST GOLF ROAD ORD. NO. 5327 Bills, dated April 30, 2003 Res 27-03: A RESOLUTION ACCEPTING A PLAT OF DEDICATION AND PUBLIC UTILITY EASEMENT FOR PROPERTY LOCATED AT 1800 WEST CENTRAL ROAD (NORTHEAST CORNER OF ARTHUR ROAD AND CENTRAL ROAD) Brick paver sealing (Advanced Pavement Technology, not to exceed $20,000) Shared cost sidewalk program (Strada Construction Company, not to exceed $83,5OO) CDBG sidewalk program (Strada Construction Company, not to exceed $115,000) Public Works Uniform Rental (A.W. Zengeler, not to exceed $13,325.52/year for 36 months) Asphalt restorations (Quality Blacktop Inc, not to exceed $30,000) Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None OLD BUSINESS The following items were presented relative to property at 1850 West Golf Road: · 2® reading of AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM RX TO R1 AT 1850 WEST GOLF ROAD This ordinance rezones the subject property from RX to R1. The Planning and Zoning Commission had recommended approval by a vote of 7-0. A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION FOR PROPERTY LOCATED AT 1850 W. GOLF ROAD This resolution creates three lots of record. The Planning and Zoning Commission had recommended approval by a vote of 7-0. 2® reading of AN ORDINANCE GRANTING AN EXCEPTION TO THE SUBDIVISION DEVELOPMENT AND SITE IMPROVEMENTS CODE This ordinance grants an exception to the Subdivision Development and Site Improvements code in regards to lot depth. The Planning and Zoning Commission had recommended approval by a vote of 7-0. There were no further comments or questions from the Board in regards to this case. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5327: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM RX TO R1 AT 1850 WEST GOLF ROAD Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None 2 RES 26-03 ORD 5328 Trustee Zadel, seconded by Trustee Skowron, moved for approval of Resolution No. 26-03: A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION FOR PROPERTY LOCATED AT 1850 W. GOLF ROAD Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5328: AN ORDINANCE GRANTING AN EXCEPTION TO THE SUBDIVISION DEVELOPMENT AND SITE IMPROVEMENTS CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None NEW BUSINESS PZ9-03 404 S. WILLE STREET CU PORCH ORD 5329 PZ 10-03 316 N. ELM CU PORCH ORD. NO. 5330 NEW BUSINESS An ordinance was presented for first reading that would grant a Conditional Use permit for the construction of an unenclosed porch that would encroach four feet into the front yard setback at 404 South Wille Street. The Planning and Zoning Commission had recommended approval by a vote of 6-0. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No.5329: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 404 SOUTH WILLE STREET Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None An ordinance was presented for first reading that would grant a Conditional Use permit for the construction of an unenclosed porch that would encroach five feet into the front yard setback at 316 North Elm Street. The Planning and Zoning Commission had recommended approval by a vote of 6-0. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No.5330: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 316 NORTH ELM STREET Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None 3 CRAIG SUBDIVISION PUBLIC IMPROVE- MENTS Mayor Pro Tern Corcoran introduced a request for acceptance of public improvements in Craig Subdivision Phase II (Douglas Avenue and White Oak Street). Village Engineer, Jeff Wulbecker noted there are several punch list items, such as a sidewalk, that should be complete in the next two months. If the items are not complete the Village has secured a letter of credit and will use those funds to complete the work. Trustee Hoefert, seconded by Trustee Zadel, moved for acceptance of public improvements in Craig Subdivision Phase II. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None AMEND CH 16 RECAPTURES ORD 5331 An ordinance was presented for first reading that would delete Section 16.609 of the Village Code, entitled 'Recapture Ordinances', in its entirety, and creates a new Section16.609 regulating recapture ordinances. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No.5331: AN ORDINANCE AMENDING CHAPTER 16 OF THE VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None RECAPTURE AGREEMENT ORD 5332 An ordinance was presented for first reading that enables Donald Craig Sr. to recapture funds from benefiting properties for the cost of extending a water main along portions of Douglas Avenue, White Oak Street and Helena Avenue Trustee Skowron, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No.5332: AN ORDINANCE PRORATING THE COST OF CERTAIN PUBLIC IMPROVEMENTS IN THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None 2003 BUDGET AMENDMENTS An ordinance was presented for first reading that would amend the 2003 budget by decreasing the revenue projections by $35,100 and increasing the budget for expenditures by $4,574,865. 4 ORD 5333 AMEND CH 8 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No.5333: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2003 AND ENDIND DECEMBER 31,2003 Upon roll call: Ayes: Nays: Motion carried Hoefert, Lohrstorfer, Skowron, Zadel None An ordinance was presented for first reading that amends Chapter 8 of the Village Code by adding Section 8.517 entitled "Interest on Overdue Village Obligations". This ordinance would impose a 7% per annum for bills over 30 days past due. The ordinance would be presented for a second reading at the May 20, 2003 Board meeting. VILLAGE MANAGER'S REPORT COMBINED SEWER TELEVISING NATIONAL POWER RODDING PAVEMENT MANAGEMENT PROGRAM INFRA- STRUCTURE MANAGEMENT SERVICES VILLAGE MANAGER'S REPORT Deputy Director of Public Works Sean Dorsey presented the bid results for the Combined Sewer Televising Project. BIDDER National Power Rodding Corporation Visu-Sewer Clean & Seal Gluth Brothers Construction, Inc. TOTAL BID $302,074.60 $675,745.00 $2,204,375.00 Mr. Dorsey recommended acceptance of the bid from National Power Rodding Corporation in an amount not to exceed $302,074.60. It was further recommended that the Board grant the Village Manager discretionary authority to increase the contract award by a 15% contingency, or an amount not to exceed $347,000. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to award a contract to televise the combined sewer system, to National Power Rodding Corporation in an amount not to exceed $347,000. Upon roll call: Ayes: Nays: Motion carried Hoefert, Lohrstorfer, Skowron, Zadel None Village Engineer Jeff Wulbecker, requested to waive the bid process and award a contract to Infrastructure Management Services (IMS) to update the pavement management program in an amount not to exceed $74,925. The Village's current pavement management software was developed by IMS; therefore, they are the sole source of updating the system. IMS proposes to provide the Village and update of the management program, including deflection testing, training and report development. Trustee Zadel, seconded by Trustee Skowron, moved to waive the bid process and award a contract to Infrastructure Management Services to update the pavement management program in an amount not to exceed $74,925. Upon roll call: Ayes: Nays: Motion carried Hoefert, Lohrstorfer, Skowron, Zadel None 5 illage Manager Michael Janonis noted the following upcoming events: May 10th, Coffee with Council, at Village Hall May 10th, Police Bike Auction, at the Police/Fire Building May 11th, Mother's Day May 17th, Public Works Open House ANY OTHER BUSINESS ANY OTHER BUSINESS Trustee Hoefert asked about the status of this year's crack filling. Public Works Director, Glen Andler, noted that the Village intends to participate through the Northwest Municipal Conferences bid, and at this time they had not opened bids for this project. Mayor Pro Tern Corcoran noted that Mayor Farley and Trustee Wilks were participating, at their own expense, in a visit to our Sister City in Sevres, France. ADJOURN ADJOURNMENT The Village Board meeting for May 6, 2003 was adjourned at 8:10 p.m. Kimberly A. Dewis Deputy Village Clerk H:\GEN\files\WIN\MINUTES\may 6 2003.doc 6